NAME OF THE PERSON SREENIVAS & PUNNAMI MAYUR MOHAN GANGA DINESH SWATI BIPIN ACHRYA

DEPT FACILITIES RECUITMENT RHR PROCESS L&D RHR PROCESS STATUTORY ATTENDANCE(BIOMETRIC) EMPLOYEE DATABASE(HURIS) PMS R&R PAY ROLL PROCESS

DATE 31-Jan-13 1-Feb-13 1-Feb-13 2-Feb-13 2-Feb-13 4-Feb-13 4-Feb-13

TIME 2:00 PM 10:00 AM 2:00 PM 10:00 AM 2:00 PM 10:00 AM 2:00 PM

TASK

ACCOMODATION

TRAVELL

SECURITY

HOUSEKEEPING

CONSUMABLES

TELEPHONE AND ELECTRICITY BILLS

UNIFOMS

VISITING CARDS

PROCESS

TOUR PLAN WITH AUTHORIZATION INFORMING VENDOR ACCORDING TO THE BAND RECEIVING CONFIRMATION FROM VENDOR BILL SFORWARDED TO ACCOUNTS DEPT BY FACILITIES DEPT CHEQUES RECEIVED FROM ACCOUNTS DEPT CHEQUES DISPATCHED TO VENDOR BY FACILITIES DEPT TRAVEL PLAN WITH AUTHORIZATION OVERNIGHT JOURNEY ONLY BUS OR TRAIN PROVIDED FOR ALL CADRE 1ST CLASS FOR BAND A, 2 TIER AC FOR BAND B, 3 TIER FOR BAND C & D IN CASE OF FLIGHT TICKETS, THE APPROVAL SHOULD BE DONE BY CEO INFORMING AGENCY ACCORDINGLY FOR TICKET BOOKING GETTING DETAILS OF TICKET FROM AGENCY FOLLOWUP TICKET TO CONCERNED PERSON VENDOR SUBMITS BILL THE NEXT DAY IN CASE OF RAIL OR BUS TRAVELL BILLS ARE SUBMITED TO ACCOUNTS DEPT THE SAME DAY PAYMENT TO VENDORS IN CASE OF FLIGHT TICKETS, BILLS SUBMITTED BY VENDORS MONTHLY PROJECT TEAM DRAFTS MAIL REGARDING NEW PROJECT IN PROJECT STAGE 2 SECURITY GUARDS ARE DEPLOYED OPERATIONS TEAM DECIDES NUMBER OF SECURITY GUARDS DEPENDING ON FUNCTIONALITY REGIONAL VENDOR IS INTIMATED REGARDING REQUIREMENT VENDOR DEPLOYS SECURITY ADMINISTRATIVE DEPT KEEPS TRACK PAYMENT

FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO REGIONAL VENDOR PROJECT AND OPERATIONS TEAM DECIDES ON THIS BUDGET IS PREPARED REGIONAL VENDORS ARE INFORMED ACCORDINGLY VENDOR DEPLOYS HOUSEKEEPING ADMINISTRATIVE DEPT KEEPS TRACK PAYMENT

FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO REGIONAL VENDOR

YEARLY BUDGET PREPARED BY FINANCE TEAM BUDGET FORWARDED TO FACILITIES DEPT BY FINANCE DEPT BUDGET FORWARDED TO VENDORS BY FACILITIES DEPT REQUIREMENT RECEIVED FROM CENTER MANAGER REQUEST FORWARDED TO VENDOR BY FACILITY DEPT REQUIREMENT DISPATCHED TO CENTER SIGN AND SEAL OF CENTER MANAGER TAKEN ON DC PAYMENTS

FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO REGIONAL VENDOR ALL THE CLINICS BILLS COME TO CORPORATE MONTHLY TRACKING OF BILLS IS DONE BY FACILITIES DEPT PAYMENTS FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT PAYS THE BILL FOR NEW CLINICS 20 UNIFORMS EACH ARE ORDERED OPERATION THEATRE UNIFORM NURSE UNIFORM FRONT OFFICE EXECUTIVE UNIFORM CENTER MANAGER DECIDES ABOUT MORE QUANTITY IF NECESSARY FACILITIES DEPT SENDS ORDER TO PROCUREMENT DEPT PROCUREMENT DEPT PLACES ORDER TO VENDORS VENDOR SENDS THE ORDER TO PROCUREMENT DEPT PROCUREMENT DEPT SENDS THE SAME TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO CENTER PAYMENT

FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO REGIONAL VENDOR FOR ALL CENTER MANAGERS AND MARKETING EXECUTIVES PROCESSING DONE BY FACILITIES TEAM IN CASE OF PERSONS NOT ELIGIBLE FOR THIS APPLY, THEN THE APPLICATION IS SENT FOR FUURTHER APPROVAL BY HR HEAD AFTER GETTING APPROVAL FACILITIES TEAM SENDS REQUIREMENT TO VENDOR

RECEIVING THE VISITING CARDS DISPATCHING THE VISITING CARDS PAYMENT

FACILITIES DEPT CHECKS THE DOCUMENTS AND FORWARDS TO ACCOUNTS DEPT ACCOUNTS DEPT DISPATCHES PAYMENTS TO FACILITIES DEPT FACILITIES DEPT DISPATCHES TO REGIONAL VENDOR

DOCUMENT

OWNER 1

OWNER 2

AUTHORIZED APPLICATION

HOD

FACILITIES HEAD

CONFIRMED APPLICATION

AUTHORIZED APPLICATION

HOD

FACILITIES HEAD

AUTHORIZED APPLICATION

CEO

FACILITIES HEAD

BILLS RECEIVED

PROJECT HEAD OPERATIONS HEAD

FACILITIES HEAD FACILITIES HEAD

CONSOLIDATION SHEET ATTENDENCE SHEET CLINIC WISE INVOICE FACILITIES DEPT ACCOUNTS DEPT FACILITIES DEPT PROJECT AND OPERATIONS HEAD FINANCE DEPT ACCOUNTS DEPT FACILITIES DEPT VENDORS FACILITIES HEAD FACILITIES HEAD

CONSOLIDATION SHEET ATTENDENCE SHEET CLINIC WISE INVOICE FACILITIES DEPT ACCOUNTS DEPT

ACCOUNTS DEPT FACILITIES DEPT

FACILITIES DEPT VENDORS

FINANCE DEPT FINANCE DEPT FACILITIES DEPT CENTER MANAGER FACILITY DEPT VENDOR VENDOR DELIVERY CHALLAN CLINIC WISE INVOICE TOTAL CONSOLIDATION SHEET FACILITIES DEPT

FACILITIES DEPT VENDORS VENDORS CENTER MANAGER

FINANCE DEPT

FINANCE DEPT FACILITIES DEPT FACILITIES DEPT CLINIC WISE BILLS FACILITIES DEPT

FACILITIES DEPT VENDOR

FINANCE DEPT

FINANCE DEPT FACILITIES DEPT FACILITIES DEPT

FACILITIES DEPT

CENTER MANAGER FACILITIES DEPT PROCUREMENT DEPT VENDOR PROCUREMENT DEPT FACILITIES DEPT CONSOLIDATION SHEET DELIVERY CHALLAN CLINIC WISE INVOICE FACILITIES DEPT

FACILITIES DEPT PROCUREMENT DEPT VENDORS PROCUREMENT DEPT FACILITIES DEPT CENTER

ACCOUNTS DEPT

ACCOUNTS DEPT FACILITIES DEPT CENTER MANAGER FACILITIES TEAM AUTHORIZATION BY HR HEAD REQUIREMENT MAIL FACILITIES TEAM FACILITIES TEAM

FACILITIES DEPT VENDORS FACILITIES DEPT

HR HEAD VENDOR

VENDORS FACILITIES TEAM CONSOLIDATION SHEET DELIVERY CHALLAN CLINIC WISE INVOICE FACILITIES DEPT

FACILITIES DEPT CM

ACCOUNTS DEPT

ACCOUNTS DEPT FACILITIES DEPT

FACILITIES DEPT VENDORS

TIME LINE

10 DAYS MAX

1 DAY 1 DAY 10 DAYS 10 DAYS TILL COMPLETION OF PROJECT

10 DAYS

10 DAYS

1 DAY DOD 10 DAYS

2 DAYS

2 DAYS 2 DAYS 5 DAYS DATE OF ORDER DATE OF ORDER DATE OF ORDER 2 DAYS DATE OF RECEIVING DATE OF RECEIVING 10 DAYS

DATE OF REQUEST

DATE OF REQUEST DATE OF REQUEST

3 DAYS SAME DAY WHEN RECEIVED 10 DAYS

Task 1 Joining Formalities Joining Form Insurance Form PF Form

Task2

Document

F:\Data_asma\My Documents\forms\U

F:\Data_asma\My Documents\Insuran

F:\Data_asma\My Documents\PF form

Inventory and others

Photographs Education Certificates Previous Emlpoyers Letters Pay Slips PAN Card Xerox Work station Laptop/Desktop Business Cards Data Card Scribling Pad Pen Desk Organiser Others

Introduction mail Salary Structure CTC Reimbursements Appointment Letter NDA ID card Insurance Addition Bank account New Joinee Check List Update in Emp datase Emp ID number PF number Other Details Employee hand book Holiday list Contact list Policies Reimbursment Forms Insurance Policy Payroll and Reimbursements

C:\Users\m ohans\ Desktop\Form s\HH

C:\Users\mohans\ Desktop\Forms\App

C:\Users\m ohans\ Desktop\Forms\ND

F:\Data_asma\My Documents\forms\N

F:\Data_asma\ Desktop\Holiday Lis

C:\Users\mohans\ Desktop\Forms\Con

C:\Users\mohans\ Desktop\Forms\Rei

C:\Documents and Settings\ADMIN\De

Owner Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha/Asma Latha DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ DOJ

Time Line

Latha/Asma Latha/Asma Latha/Asma Asma Latha/Asma Latha/Asma Asma Asma Asma

Second day from DOJ Second day from DOJ Second day from DOJ Second day from DOJ Second day from DOJ DOJ DOJ DOJ DOJ