IT Convergence 2013 All rights reserved.

AMB Beyond the Basics

Accounting Methods Builder
(AMB) Beyond the Basics
A presentation by Anne E. Ristau
April, 2013
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
About the Author
Managing Principal Instructor, IT Convergence
Teach R12 Financial New Features
R12 Upgrade Strategy and Planning
Subledger Accounting
More than 23 years working with Oracle Applications
Several full cycle E-Business Suite implementations, upgrades
and assessments
Oracle Developer since 1983
Computer Science and Accounting degrees
Passion for the OAUG!
Multi Period Accounting Setup (Payables) used to
illustrate some of the different components
Scenario Overview
Review of AMB Hierarchy
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Review of AMB Hierarchy
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Ledger
The accounting transactions which
represent one or more legal entities.
Legal Entities that share the 4cs may
be grouped into a single ledger
Calendar, Chart of Accounts, Currency,
and aCcounting method. Ie: Vision
Operations (USA) Ledger

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Subledger Accounting Method
A group of accounting rules that define
by module how the accounting should be
determined for any logical condition. A
ledger can have one and only one
Subledger Accounting Method. Ie: US
GAAP Standard Accural

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Application Accounting Definition
Rules with respect to a single module.
A Subledger Accounting method can
have one or many Application
Accounting Definitions. Ie: Payables,
Receivables, Fixed Assets

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Event Classes
The predetermined events within an
application that should trigger
accounting transactions: ie: Invoices,
Credit Memos, Debit Memos, Payments

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Journal Line Definition
The predetermined accounting entries
which could be possible for each event.
Ie: Payables Invoices: Expense, Liability,
Tax, Gain/Loss

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Journal Line Type
Determines the characteristics of the
Journal definition. Ie: Payables Liability is
an actual balance type, it is a credit
transaction.

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Journal Entry Description
Determines the actual description to
record for the single event/journal being
created.

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Account Derivation Rule
Determines the segments of the
Accounting Flexfield to be created for the
journal line created.

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Transaction Objects
The actual data available at the time of
entry. A Transaction Object can be a
source. Ie: Supplier Name, Transaction
Date

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Sources
The input used to feed
into/determine a Journal Line Type,
Description, or Derivation Rule.
A Source could be a transaction
object, custom mapping set, or
custom pl/slq function that derives
a new source. Ie: full moon on
Monday needs to be a pl/sql
procedure that uses the transaction
object, Transaction Date as an input
and determines the day of the week.
A Mapping set could then be used
which sets the account for Monday
to be 1234 and Tuesday to be 5678.

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
Multi Period Accounting Setup (Payables) used to
illustrate some of the different components
Scenario Overview
Review of AMB Hierarchy
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Scenario Overview
Requirement
Ability to enter a Payables
Invoice once, accrue the
invoice yet recognize the
expenditure over a series of
periods.
Topics Covered
Mapping sets, Multiperiod
Accounting, Transaction
and Accounting Charts of
Accounts
Multi Period Accounting Setup (Payables) used to
illustrate some of the different components
Scenario Overview
Review of AMB Hierarchy
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Multi Period Accounting Setup
(Optionally) Create a triggering event for MPA.
AP Invoice Lines will use the Invoice Lines Descriptive Flexfield to
determine the type of accrual needed.
Identify the Application Accounting Method Currently Defined
AP uses the Payables Accrual Basis
Identify the Event Class to be used for MPA.
AP will use the Invoices
Identify the Journal Line type to be used for MPA.
AP uses the Item Expense


IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Value Set and Values
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Descriptive Flexfield
(Triggering Object)

Note: you may want this to be a context sensitive DFF
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Modify the Accounting Methods Builder
Research Top Down
Build Bottom Up
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create New Accounting Derivation Rule
View shows completed ADR to be used
for the Recognition Line Type
The Input to the rule is the value stored in
the Invoice Line Flexfield Segment1
(Attribute1) as defined in the DFF earlier.
Notice my naming MAP
Notice the Accounting COA
- From this step upwards.
This rule can only be used
for the specific Accounting
COA
Notice the Output type is the
Account Segment
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Mapping Set
Mapping set uses the Input Source
value to determine
the output
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Mapping Set Definition
DFF Values are Input
Desired Account Numbers as
Output
Must Define the Accounting
COA
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Types (2)
Accrual: this is Debited initially and then is credited each
subsequent period.
Recognition: this is the actual expense account which will be
debited in each subsequent Period.
Use the AMB Copy Feature!
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Accural Journal Line Types
Copy from seeded
AP_ITEM_EXPENSE_INV
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Accrual Journal Line cont
Set Multiperiod Accrual
Business Flows provide a link between related
accounting transactions values can be inherited
from a linked transaction.
This is not needed for this example
See pages 2-14 in the Oracle Subledger Accounting
Implementation Guide to understand Accounting
Attribute Assignments! but the accounting program
uses special values to determine special
processingentered currency code.
This is not needed for this example



Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Recognition Journal Line Types
Copy from seeded
AP_ITEM_EXPENSE_INV
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Recognition Journal Line cont
Set Mulitperiod Recognition
Remove all conditions as they would
not exist at time of creation.

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Definition
Copy from seeded
ACCRUAL_INVOICES_ALL

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Definition (Cont.)
Add your New Accrual Journal
Line Type
Disable the existing Item Expense

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Definition (Cont.)
Set Multiperiod Accounting
Options for Accrual Journal
Line Type

Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Definition (Cont.)
Enter Multiperiod Options
Enter Line Assignments to group the
Recognition and the Accrual
Number of Journal Entres: One or One
per GL Period
GL Dates: First Day GL Period, Last Day
GL Period, Originating Day
Proration Type: 360 days, Days in a
Period, First Period, Total Days in
Period


Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Journal Line Definition (Cont.)
Add the Recognition to the Assignment
Add the Account ADR to the Recognition

Use the Invoice distribution Account as
sent into the Rule for the Accrual
Start with the Invoice distribution Account
as sent into the Rule for the Accrual, then
Replace the Account Segment value with
the value determined by our mapping set
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Application Accounting Definition
Copy from seeded
Payables ACCRUAL
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Application Accounting Definition
(Cont.)
Change JLD to the new one
Save then Validate
Notice the Accounting COA
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Create Subledger Accounting Definition
Copy from seeded
STANDARD_ACCRUAL
Replace Payables Accrual Basis with
new Application Accounting
definition
Set the Accounting COA
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Attach SLAM to Ledger
Be careful
do this after hours!
Ledger
Subledger Accounting Method
Application Accounting Definitions
Event Classes / Event Types
Journal Line Definitions
Journal
Line
Type
Journal
Entry
Description
Account
Derivation
Rule
Sources
Transaction Objects
IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
Great References, Learn From the Masters
Turbo-Charge Your Accounting With the Release 12 Subledger Accounting Engine
Alyssa Johnson, Rolta (OAUG Conference Paper)
R12 Multiperiod Accounting: A Users Guide
Jeannine Suwalski, BizTech (OAUG Conference Paper)
Subledger Accounting White Paper on Multi Period Accounting (MPA) in R12
Sanjay Prasad and Sriram Ramanujam Oracle (Metalink)
SLA: What is it
Anne Ristau (www.youtube.com/itconvergencemkt, specifically
http://www.youtube.com/watch?v=70wBFOJfbx0&list=UUjdkzv8ai9H4LT1jwkJTgBA&index=17)
Oracle Subledger Accounting Implementation Guide



IT Convergence 2013 All rights reserved.
AMB Beyond the Basics
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