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Instructions: Report of Collections and Deposits (RCD)

This document provides instructions for completing a Report of Collections and Deposits (RCD). The RCD is used to report funds collected, remitted, and deposited. It must include: the name of the LGU and fund; accountable officer's name and report dates; collections details like receipt numbers and amounts; remittance details like who funds were sent to and amounts; and certification signatures. Four copies of each completed RCD are distributed to the Commission on Audit, Treasurer, Liquidating Officer, and Collector files. Collections must be deposited daily with any remaining balance deposited the next business day.

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Joseph Pamaong
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965 views1 page

Instructions: Report of Collections and Deposits (RCD)

This document provides instructions for completing a Report of Collections and Deposits (RCD). The RCD is used to report funds collected, remitted, and deposited. It must include: the name of the LGU and fund; accountable officer's name and report dates; collections details like receipt numbers and amounts; remittance details like who funds were sent to and amounts; and certification signatures. Four copies of each completed RCD are distributed to the Commission on Audit, Treasurer, Liquidating Officer, and Collector files. Collections must be deposited daily with any remaining balance deposited the next business day.

Uploaded by

Joseph Pamaong
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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REPORT OF COLLECTIONS AND DEPOSITS (RCD)

INSTRUCTIONS
A.

The report shall be accomplished as follows:


1.
2.
3.
4.
5.
6.

LGU name of the province/city/municipality


Fund Fund name/code
Name of Accountable Officer the name of the accountable officer
Date date of the report
Report No. shall be numbered one series per year
COLLECTIONS For Collectors
a. Type (Form No.) - type of official receipts used
b. Official Receipt No.(From ___ To ___ ) serial number of the Official
Receipts issued by the Treasurer/Accountable Officer including the
cancelled ones in chronological and numerical sequence
c.
Amount amount of collections received
For Liquidating Officers/Treasurers
a. Name of Accountable Officer the name of collector/accountable officer
remitting the collections
b.
Report No. the reference number of the Report of Collections and
Deposits of the Collector, bearing the collector no. and the series
c. Amount amount of collections received from collectors/liquidating
officers, taxpayers and other sources
7. REMITTANCES/DEPOSITS
a.
Accountable Officers/Bank the name of the liquidating officer to
whom the collections were remitted or the name of the depository
bank
b.
Reference reference documents used as basis in the
remittance/deposit of the collections like the RCD number/deposit
slip.
c.
Amount amount of remittances/deposits
8. ACCOUNTABILITY FOR ACCOUNTABLE FORMS
a.
Name of Forms & No. - the name(s) of the form(s) (checks/official
receipts/etc.) for which this report is being made shall be written in
the boxes provided
b.
Qty. and Serial no. the quantity and the corresponding serial
numbers of the forms on hand at the start of the period; those
received, and those issued or transferred during the period covered;
and the balance at the end of the period shall be entered in these
columns.
9.
SUMMARY OF COLLECTIONS AND REMITTANCES/DEPOSITS - A
summary shall be prepared as shown in the report.
10. Certification shall be signed by the Accountable Officer preparing the report.
11. Verification and Acknowledgement shall be signed by the Treasurer/Liquidating
Officer receiving the RCD and corresponding remittances. In case of RCD of the
Local Treasurer, this portion shall no longer be filled up. However, the validated
deposit slip/remittance advice from the bank shall be attached to the report.
B.

This report shall be prepared in four (4) copies and to be distributed as follows:
Original COA thru the Accounting Division together with the duplicate copy
of the OR
2nd Copy Treasurer's file
3rd Copy Liquidating Officers file
4th Copy Collectors file

C. Collections for the day should be deposited intact daily. The balance of collections not
deposited during the day due to cut-off should be deposited in the next working day.

98

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