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Excel Instructional Handout To Calculate Personal Expenses

The document provides instructions for using Excel to calculate personal expenses over multiple months. It describes entering expense data for months and categories, using functions like SUM, IF, AVERAGE, MIN, and MAX to calculate totals, averages, minimums and maximums. Formatting is then applied before saving and closing the workbook.

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50 views8 pages

Excel Instructional Handout To Calculate Personal Expenses

The document provides instructions for using Excel to calculate personal expenses over multiple months. It describes entering expense data for months and categories, using functions like SUM, IF, AVERAGE, MIN, and MAX to calculate totals, averages, minimums and maximums. Formatting is then applied before saving and closing the workbook.

Uploaded by

api-284566607
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Excel Instructional Handout to calculate Personal Expenses

1. Key in the rest of the spreadsheet information from previous lesson

Select B3 cell > type January


Select C3 cell > type February
Select D3 cell > type March
Select E3 cell > type Total
Select F3 cell > type Warning Over
Select F4 cell > type $500
Select A5 cell > type Mortgage
Select A6 cell > type Electric
Select A7 cell > type Phone
Select A8 cell > type Groceries
Select A9 cell > type Entertainment
Select A10 cell > type Child Care
Select A11 cell > type Insurance
Select A12 cell > type Total Expenses
Select A13 cell > type Average
Select A14 cell > type Lowest
Enter the numbers B5:10 across to D5:10

B
157.82

C
126.45

D
103.37

87.59

65.22

93.86

143.84

117.37

152.65

172.12

74.29

91.43

250.00

250.00

250.00

117.98

117.98

117.98

After you input the data, this is what it will look it.

2. Figure the Total for each month and each expense


Total the data using SUM button
a. Select > B4:E4

b. Click > SUM Button (Totals will appear in E4)

c. Select > B4:B11

d.

Click > AutoSum Button and Totals will appear in B11

3. Copy the formula using the fill handle


Select > E4
Drag the fill handle to E11 to get your total

Select > B11


Drag the fill handle to D11 to get Total Expense of 4589.95

4. Using If function. Figure if there should be a warning statement for


each expense. You should have a YES warning if the expense total is
over $500

Select F4
Type = in the insert function window
Double click IF
Type D4
Insert > sign
Type 500,"Yes")

Hit enter key and Yes will appear in F4 because its over 500

Select F4
Drag the fill handle to F10 and hit enter

The rest is false because they are below 500

5. How to calculate Average Expense Amount.


Select B12
Type =
Type AV
Double click AVERAGE
Type B4:B10 close parentheses

Hit enter to get the average in B12

Drag the fill handle across to get the average total in E12

6. Determine Lowest Expense for each month

Select B13
Type =
Type MIN and double click it
Type B4:B10 and close the parentheses

Hit enter to get the MIN Average in B13

Drag the fill handle across to get the lowest expense in E13

7. Determine Highest Expense for each month


Type =
Type MAX and double click it
Type B4:B10 and close the parentheses

Hit enter to get the MAX Average in B14

Drag the fill handle across to get the highest expense in E13

8. Apply Formatting feature


Select > A1
Change the color to dark blue, Text 2

Select B4:E14 and change to Accounting format

9. Save file to Excel Application and close workbook.

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