Re: What are the matching Po options in AP Invoice Workbench and what

is the different b\w them?

there are 2 ways,3 ways and 4 ways matching for PO.
In 2-way: what ever you have ordered for the PO you will
make the payment for the suppliers in 2- way i.e we will
compare two documents PO and Invoice.
2-way matching verifies that Purchase order and invoice
information match within your tolerances:
Quantity billed <= Quantity Ordered
Invoice price <= Purchase order price
Eg:Suppose we Had given PO for 100 items ,for that we will
receive invoice for 100 items. so that we will make payment
for that 100 items.

In 3-Way you will compare 3 documents i.e

PO+reciept+Invoice.
3-way matching verifies that the receipt and invoice
information match with the quantity tolerances defined:
Quantity billed <= Quantity received.
Eg:Suppose we have ordered 100 items in PO. But we had
received only 75 items ,But we had received invoice for 100
items. so, we will make payment for only 75 items.

In 4-Way you will compare 4 documents i.e

PO+Receipt+Invoice+Inspection.
4-way matching verifies that acceptance documents and
invoice information match within the quantity tolerances
defined:
Quantity billed <= Quantity accepted.
Eg:Suppose we have 100 items in PO. Suppers send us 75
items We will do inspection on those items what ever we
have received, If 15items got damaged. finally, we are
going to make payment to the 60 items only.

We have raised the requisition and PO,

and also raised the Invoice and made the payment but did not
match with PO.
What we need to do with that pending PO ?
1)again mtach PO with invoice
2) Void the Payment, Cancel the Invoice, raise a new invoice
and match it against the PO

Can you split an Invoice?

u can split an invoice.in the invoice workbench window
select the invoice and click the split option.
Basically You doesn't split the invoice . You split the
shedule payment of the invoice . You will get this option
when you click the tab of schedule payments of the invoice

Re: What are the types of requitions?

Purchase Requisition is used for making PO
Internal requisition is used for Internal sale order

Re: What are the steps to define a Bank?

there are 3 types of bank account
1.internal
2.customer
3.supplier

if ur defining internal and customer bank accounts u need

to define payament format.

steps
-----
setup>payment>format
1.payment format describes in which method u want to make
payment to the supplier
2.how many invoices are to printed in a cheque.
3.how the cheque has to be printed
after defing this save ur work.

step 2
------
setup>payment>bank

1. enter ur bank name & branch name.

2. click on bank accounts
3. select internal
4. give gl accounts cash & cash clearning
5. click on payables doucument
6. define name of doc & attach ur payment format which we
defined in step one.
7. give the numbering from where to start.
this are the mandatory setup's
Re: What are the types of Invoices , what is
prepayment & steps to apply it to an Invoice ?
Invoices can be of many types viz.standard , debit memo
credit memo, prepayment , employess expense report, mixed
invoices and so on...

Prepayment is liek an advance payment to supplier...in

normal parlance prepayment means you have made payment for
somethin even though you havent enjoyed the benefit of the
same.

Frst you have to create a prepaymnet invoce and then make

the payment for the saem.
when you ll create an invoice for the same supplier a pop
up will come which will provide you with the information
that one prepayment can be apllied to this invoice.

Go to "actions" then "Apply or unapply prepayment"

A form will open where in you will have to check the box in
the applied section.
You can apply the enitre amount in one invoice or multiple
invoice.The amounts can be changed as per your requirement.
in payables 11 types of Invoices are there

that is
1. Standard Invoice
2. Debit memo
3. Credit memo
4. Expencess report
5. Mixed Invoice
6. Prepayment
7. PO defualt
8. With holding tax
9. Reccuring Invoice
10.Interest Invoice
11.Quick match

prepayment : advance payment you make to a suppliers or

employee. If you enter Temporary for the Prepayment type
field, then you can later apply prepayment to an invoice

two types of prepayments are there, namely, temporary and

permanent. In case of earlier one. it is treated as advance
to the supplier and will be adjusted againest any invoice
on or after the settlement date but in case of later one,
it is treated as deposit with the supplier.
Re: What are the Accounting Entries in P2P.in Oracle
Financial terminology ?
he Accounting Entries in P2P cycle when we receive the goods.

A.Inventory Item:
-----------------

1.When we receive the goods(for staging areas)

Receiving Inventory A/c Dr

Inventory AP Accural A/c Cr

2.When we transfer the goods (to sub-inventory)

Inventory A/c Dr
Receiving Inventory A/c Cr

3.When We create AP Invoice matched to Purchase Order

Inventory AP Accrual A/c Dr

Liability A/c Cr

4.(a)When we make the payment and follows Reconciliation...

Liability A/c Dr
Cash Clearing A/c Cr

(b)When payment is cleared....

Cash Clearing A/c Dr

Cash A/c Cr
 OR

4. When we make the payment and we are not following

Reconciliation.......

Liability A/c Dr
Cash A/c Cr

And the Final When issued to Dept........

Expencse A/c Dr
Invemtory A/c Cr
=================================================

B.Expense Item:
---------------
1.When we receive the goods(for staging areas)

Receiving Inventory A/c Dr

Inventory AP Accural A/c Cr

2.When we transfer the goods (to sub-inventory)

Expense A/c Dr
Receiving Inventory A/c Cr

3.When We create AP Invoice matched to Purchase Order

Inventory AP Accrual A/c Dr

Liability A/c Cr

4.(a)When we make the payment and follows Reconciliation...

Liability A/c Dr
Cash Clearing A/c Cr

(b)When payment is cleared....

Cash Clearing A/c Dr

Cash A/c Cr

OR

4. When we make the payment and we are not following

Reconciliation.......

Liability A/c Dr
Cash A/c Cr
Re: What is meant by RFQ?
RFQ terms is widely used in Purchasing context,it means
request for quotation . This is prepared to request
supplier to send his quotation for mentioned items and
quantities. Supplier send its quotation to buyer, which
buyer enters into application.
there are three types of rfq

standard rfq--- one time purchase

bid rfq --- when the items are less & cost is more
ex- diamond
catalog rfq --- when the items are more & cost is less
ex- nuts ,bolts, ect

if we enable rfq at the site level we cant riase a qfq from

that site.
Re: what is meant by accural report? it consist of ?
hey are two Accrual methods
1 Accrue on Recepit
2 Accre at period end

Accre on receipt means that when a receipt is saved,

accrual transactions are immeditely recorded and sent to gl
interface. This is also known as "online" accruals.
Accrue at periond end means that when a receipt is saved,
the accrual transactions are not immediately recorded and
sent to gl; instead the accounting entries are generated
and sent at the end of the month by running the Receipt
Accrual-Period End process
Re: How to make an Item as a Stock Item but not for
Sale.
Change the Item Attributes to Y for Inventory
Item/Stockable (Inventory Tab) and N for Customer
Ordered/Customer Orders Enabled (Order Management Tab)
Re: define the difference between cycle counting and
physical inventory?
Cycle Count : Periodic counting of inventory items at
regular intervals
Physical Inventory : Counting is done once / twice a year

Cycle Count : We can schedule the count

Physical Inventory : We cannot schedule this.

Cycle Count : We cannot have a snap shot

Physical Inventory : We can have a snap shot

Cycle Count : We can view the qty in the system

Physical Inventory : We can not view the qty in system

Cycle Count : We cane select the items using ABC analysis.

Physical Inventory : It is done for all the items.

Cycle Count : We need not to freeze inventory transactions.

Physical Inventory : Need to freeze inventory transactions.

Cycle Count : Recount is possible

Physical Inventory : Recount is not possible.

Cycle Count : We can maintain recount history.

Physical Inventory : No recount, hence no history.
Cycle Count : Adjustments can be procesed on approval.
Physical Inventory : Can be done using adjustment concurrent
A physical inventory is done once a year to check and
correct the accuracy of your inventory. Often used by
banks to audit their investment into your company or to
simply reset your stock levels so that inventory is correct
and customer service is not impacted by wrong information.

A cycle counts purpose is to find systemic problems, it is

NOT intended to ensure your inventory accuracy or fix your
on hand quantities. Those are mere bi-products of a cycle
count.

All inventories will have different classification of

products called A,B,C,D classification. These classes are
defined by the criticalness and movement of a product where
an A item is high dollar / high mover, and a D item is
something that is identified by the dust it has on the
shelf.

A cycle count filters through your inventory over a course

of a year. A company may choose to count all their A items
4 times a year, B items 3 times a year, C items twice, and
D once.

The theory behind the Cycle Count is to monitor your

systems (processes and proceedures). Are you pulling parts
correctly, are they marked correctly, is paperwork being
processed, is the receiving dept. counting items on the
inbound, are product bar coded correctly, is a bill of
material correct, theft, and a hundred other things that
could possibly cause your inventory to go out of balance.

A cycle count finds those flaws and offers you a chance to

correct them.

The reason an A item is counted more often than a D is not

because of Value $$, yet because it is subjected to your
processes a lot more. Assuming you have a very solid
system/process, you constantly test it (via Cycle Counts),
and you apply that same exact process to an A item as you
do a D, there is a very high probablility that your
inventory accuracy on the D item will be as accurate as
your A, even though you only counted it once in a years
span.

Lastly, a good cycle count has a Hit of Miss criteria.

There are always going to be acceptable levels of
tolerance. Simply put, do we really care if we are off by
1 or 2 pcs. of a $0.01 part that we stock THOUSANDS of?
NO! So we identify those tolerances. If your counts fall
with in those tolerances, you have a HIT (good thing). IF
they fall outside of the tolerance you have a MISS (bad
thing).

Misses are investigated. Problems researched and solutions

secured. THEN as a final measure you would schedule the
MISS for a future cycle count, say in a couple of weeks to
ensure the fix worked, the process is functioning and the
system is good.

Basic idea behind conducting Stock Count thru Cycle Count (CC)or
Physical Inventory (PI) remains the same of streamlining your
inventory. Now it is not mandatory to conduct the CC or PI yearly once
or once in six months or 3 months so on and so forth, this is purely
the decision of the business (client).

Conducting the stock count process remains same in CC or PI on a

broader level.Both processes;
1.select the items for the count
2.system snapshot
3.printing report of system snapshot without item qty
4.entering physical stock qty
5.printing report for the qty variation between physical and system qty
6.recounting the item quantities in case of variation above tolerance
level (optional)
7.approving the qty varaitions
8.posting the adjustment with appropriate transaction type and
transaction account

Differences in CC and PI:

CC - It is stock count method where you select item or list of items

which have to be counted.Now you can select the items either by
manually selecting for each CC or by creating item groups using ABC
analysis. By performing ABC Analysis you group the items and perform
the CC for each group or collectively.You execute the CC programs and
take the system snapshot as on date. Later you either manually enter
the physical qty or import the physical qty using interface program.

PI - It is stock count method where you select items in an inventory

org or subinventory/subinventories. Then you execute the generate tags
program to create unique tag no. for each item in the list and
subsequently take system snapshot. Then you manually enter the physical
qty against each item and find the variance and finally pass the
adjustment on approval.
Re: what is the purpose of item master organisations?
can we define more than one item master?
In IMO we can define and Maintain items.
The organization that contains your master list of items.

Yes,
One IMO is Must,and We can define more than One (IMO)Item
master Org
Item master orgnization is vertual organitions where no
transaction will be carried out.Used only to define items.

Yes it is possible to have multiple IMOs but not

recommended.It may lead to confusions.
 Re: Wanted to send the Notification to the Supplier
by e-mail.
At supplier site, mention the email id or on the PO when
you click on 'Approve' Button, a form opens, enable the
email check box and enter the Supplier mail id. Ensure
that the length of the email id is less than 50 characters
as per 11.5.9 version.
In addition to above

You can send the PO after creation or approval by -

Use the PO Summary>Tool>Communicate functionality to send
the PO to any one by Email Address.

You can also have supplier role setup in iSupplier through

which you can send the emails to supplier without any
customization in Oracle Workflow

Re: What is the different between 11i and R12 in

oracle ?
•Multi-Org Access Control
•Ledger and Ledger Sets
•Subledger Accounting
•Tax Engine
•Intercompany
•Bank Model

Re: How do i generate Taxes when i'm doing Return To

Vendor Transaction?
There is one option in the supplier for automatic credit
memo when we reverse the grn
Re: What is meant by Position Hierarchy and
Supervisor Hierarchy ????
* Position Hierarchy :

X can see the position below him in the hierarchy . He can

also see the reporting positions.
Y has a second assignment for a different position .
Because assignment-level security is disabled, X can see
this assignment. X cannot see the positions below the
position for Y second assignment.

** Supervisor Hierarchy :

This means that when a manager logs on to Oracle HRMS, the

application uses assignment or supervisor attributes to
build a person tree with the manager at the top level. The
person tree shows the direct reports for the manager and
also any direct reports at lower levels of the hierarchy to
which the manager has access.

The structure of the person tree depends on whether you are

using an assignment-based or person-based supervisor
security profile
Re: Can i assign a supplier type of bank account to
more than one supplier ?
Yes..we can assign the supplier bank account to more than
one supplier. For this, we have to enable the "allow
assignment to multiple suppliers" option at bank account
level.
In R12 the bank model is totally changed.

> Centralized bank model.

> Banks are at LE level unlike OU level in 11i

> There is no concept of supplier or customer. Instead called as

"Trading Partner" (naming convention).

>A Trading Partner can be a Seller (supplier) or a buyer(customer) for

the organization.

> A bank can be used for both AP and AR or any of these modules.

Hope this brief points can help you.

Re: Which interface tables are used for Invoice
Import , give the important columns?
Interface Tables are:

AP_INVOICES_INTERFACE

Important Columns are:

INVOICE_ID, GL_DATE, INVOICE_AMOUNT, INVOICE_DATE,
INVOICE_NUM, INVOICE_TYPE_LOOKUP_CODE, ORG_ID, TERMS_ID,
VENDOR_ID, VENDOR_SITE_ID, ACCTS_PAY_CODE_COMBINATION_ID

AP_INVOICE_LINES_INTERFACE

Important Columns are:

INVOICE_ID, INVOICE_LINE_ID, LINE_TYPE_LOOKUP_CODE,
LINE_NUMBER, AMOUNT, ACCOUNTING_DATE,
DIST_CODE_COMBINATION_ID, ORG_ID
Re: Payment Methods?
batches.

electronic--- organisation makes payment through e-commerce

gateway.they send file to bank and bank makes the payment
to the suppier.

wire---A payment method where you pay invoices outside of

Payables by notifying your bank that you want to debit your
account and credit your supplier's account with appropriate
funds.

Re: I paid 10,000 Rs in advance to the employee for

meeting his expenses. The employee met only 5000
expenses and the remaining 5000 he has to retern to
the company. How will you define it.
Employeer is defined as Supplier in expenses so we need to create Credi
memo for that remaining 5000 amount.

Re: What is meant by pay on receipt auto invoice?

Pay on Receipt- You can enter this if the supplier site is
a purchasing site.
If you want to use the Pay on Receipt
AutoInvoice Program to automatically create invoices based
on receipts you enter for this supplier site, enter Receipt.

Navigation : Payables->Supplier->Supplier Sites->Purchasing-

>Self Billing [DFF].

When option is enabled, Invoice will be created

automatically at the time of receiving goods/receipt
creation. This is a feature of AP to PO cycle.

Re: What is the difference between Operating ID and

Org. ID.
Org_id: to represent Operating Unit

Organization_id : to represent Inventory Org –confirm

Re: difference between manual payment and quick
payment?
Manual payment is used to pay the invoices manually using
out checks,whereas quick payments are made thru EDI/EFT or
inside clearing or bank transfers in a batch

Re: Why shud we run Expense report import programme

in AP..where are we importing from??
To import the expense invoice details from 'Expense report'
window to 'Invoice' workbench. Once we enter the expense
details in expense window we need to generate one standard
invoice based on the expense information. Unless we can't
convert the expense report as std invoice we can't pay to
the emp. As it's a std application feature , without
invoice we can't make a single payment in application.

Expense report is also just like another source (internal),

to create std invoice from expense report we need to run
the 'Payable invoice import program' (parameter source
as 'Expense report').

Re: What is meant by void payments?

void means useless.

u can use void funtion after payment of invoice, so when u

void a payament payables automatically reverses the
accounting.

void payments restrictions

--------------------------
1. when payment paid by third party.
2. when payment got clearence from bank
3. when the related invoices has prepayment to it.
4. partially paid

in adjestment period what type of adjustment we will

do?
interest on income will come in adjusting period
Once Calander is set for 12 months we cannot change it.
If you change one "C" you will have problem in SOB.
Re: different phases of aim methodology
DIFINATION PHASE
OPERATION ANALYSIS
SOLUTION DESIGN
BUILD
TRANSITION
PRODUCTION

Re: purchasing and payables done at what level?

means operating unit level or SOB level?
The modules like po, ap,ar are come under operating level
this modules are also called multiorgmodules because this
modules table have column ord_id and have multiple
organization information.
_all is last we can identify is multiorgtable

Re: purchasing and payables done at what level? means

operating unit level or SOB level?
HR - Business Group level
GL, FA - Legal Entity Level
AP, AR, Purchasing - Operating Unit Level
Inventory - Inventory Unit Level

Re: What is Interest Invoice and how it can be

created?
Created automatically by payables, for the amount of
interest calculated on the overdue amount of an oirginal
invoice, for the overdue period. these types of invoice
cannot be manuaaly created.

Re: What are the different types of Value sets (or)

Validation types ?
The Validation type are 8 types

1. Idipendent
2. Dependent
3. None
4. Special
5. Table
6. Pair
7. Translatable Indipendent
8. Transatable dependent

Re: What is the purpose of MO: Security Option

profile option ?
MO:Operating Unit Profile Option is used to Link
Responsiblity with Operating unit.

MO: Security Profile option is used to enable "MOAC" - Multi-Org Access

Control.

Example Case:Payment manager wants to pay for 2 different OUs.

In 11i:
--------
* We should have 2 different responsibility. ie.,OU1_payables manager &
OU2_Payables manager.

* These responsibilities has to be assigned to that particular user

(Payment manager)

* That particular user (Payment manager) will login to the

OU1_payables manager responsibility and does the payment.

*Similarly, will login to the OU2_payables manager responsibility and

does the payment.

In R12:
-------
* Create only one responsibility. say, Payables manager resposibility.

* Assign this responsibility to the user (payment manager)

* Define a 'security profile' in HR in which you will attach the OUs

that needs MOAC (Multi-Org Access Control)

* Now go into the " MO: Security Profile" option and attache that
'security profile' at responsibilty level.

* Now the user can access two different OUs and make payments, sitting
at a single responsibility without changing the responsibility.

I hope it will help you.

Re: How to transfer the funds between internal banks

In Cash Management Module u can transfer funds between
internal banks

In R12 Cash Management module, This can be done.

There is an option called " Bank Account Transfers", through which you
can do fund transfer between two internal banks.
To Do:
1. Cash Management > Bank Account Transfers
2. Click on 'Create' button.
3. Give details of transfer date & transfer amount
4. Enter the Source Bank account Number
5. Enter the Destination Bank Account Number
6. Apply.

Re: Why Retained Earning Account is necessary for the

set of book creation while implementing oracle new
business.
HI,RETAINED EARNING IS AN ACCOUNT WHICH BELONGS TO FUND
BALANCE QUALIFIER.AT THE TIME OF YEAR END CLOSING WE NEED TO
TRANSFER THE DIFFERENCE BETWEEN REVENUE AND EXPENDITURE TO
RETAINED EARNING ACCOUNT
then where the difference of Earning and expenditure will
go. This account is also called as Profit and Loss account
(P&L). As the balance in this account reflect the Profit
and loss of company.

Re: What all elements is set for the Responsibilities

?
data group
requst group
menu

Re: Can I find out which invoices are matched to a

PO?
To find Invoices(more then one) to a particular PO going by
screen would be tedious.

This can be done by a simple SQL on AP_INVOICES_LINES_ALL

where po_header_id is equal to the PO in question. This
should list all the invoice lines.

Re: What are the mandatory setups in AP?

there are nearly 7 to 8 setups which are mandatory

financial options ---- where we define the mandatory

accounts 1. liability
2. discount taken
3. prepayment
if u r not using INVENTORY OR IF THE OR IS NOT HAVING MULTI
ORG STRUCTURE THIS IS OPTIONAL

payables option,
supplier & bank.
control payables periods.
bank format.
payment terms
distrubution are also optional u can carry work with out
defining.

There are several mandatary steps in AP

1. Set up Payables Options
2. Bank
3. Supplier (Site level information)
4. Open payables Period
5. Payment Terms
6. Payment Method
7. Distribuation Set

Re: What difference between position hierarchy

and Employee Hierarchy ?
in Oracle there are 2 types of approval heirarchies which
are as follows:

1. Employee or Supervisor relationships.

If you choose to use employee/supervisor relationships, you

define your approval routing structures as you enter
employees using the Enter Person window. In this case,
Purchasing does not require that you set up positions.

For example when you enter an employee in HR you will also

enter his supervisor.Now in PO if the employee is a buyer
then approver will be his supervisor.

2. Position Hierarchy

If you choose to use position hierarchies, you must set up

both jobs and positions. While positions and position
hierarchies require more initial effort to set up, they are
easy to maintain and allow you to define approval routing
structures that remain stable regardless of how frequently
individual employees leave your organization or relocate
within it.
1. Position Approval hierarchy
Position Hierarchies are hierarchies that have a position
relationship. By position, we mean position that are
attached to employees. Purchasing utilizes positions as a
roadmap to determine how and where documents will be routed
once the approval process has been initiated. It is first
necessary to have created all positions that are going to
be used in the system. Once all positions have been
created, it is necessary to build the position hierarchy.
Each position has approval limits, so when a purchase order
exceeds the limits of the position, the purchase order is
forwarded onto the next position in the Hierarchy.

2. Employee/Supervisor approval hierarchy

Employee/Supervisor approval hierarchy uses the employee-
supervisor relationships.
To implement this form of approval routing, you need only
to define jobs. The job will then serve as the tie to the
Approval group, and based on the approval limits from the
Approval Group, the Document will either be Approved or
Forwarded to the Employees’ Supervisor. If no Supervisor is
able to be located and the jobassigned to the employee does
not have Approval Authority, then the Approving employee
must enter a Forward-to person, or the Document will be
returned to an Incomplete status and a notification will be
sent to the Approving employee, stating - 'No Approver
Found'
Re: What is Zero-Payment in AP
There are certain cirumstances wherein we record a debit
memo to reduce the laibility, (What ever may be the reason)
though the payable balance decreses, the invoice still
shows the orginal amount to be paid, to correct this
position we make a zero payment and account is nullified.

In order to do this we need to enable Zero payments Check

box at Bank Account Defnition.

site,payment batch will pick up standard invoices as well

as debit memos created for the same supplier site. It may
happen that invoice amount is exactly equal to the debit
memo amount so at the time of payment confirmation there
will not be any amount to pay but still it will be
registered as a zero payment to track the accounting
entries in the payable accounting. At the time of GL
transfer it will also get reflected for that specific
liability account.

Enable Allow Zero Payment checkbox at the bank account

level first.

Re: Can anybody tell me, What is the Implementation

Process?
Implementations process as follows:
1.Definitions phase
in this phase the project team plan the implementations
project and the project team oraganised.kick of meeting
between superuser,key user and Imp team.it is just
introductions phase.
2.Operations and Analysis Phase
AS IS STUDY AND TO BE STUDY DO DONE and GAP is defined
BP40,BP80,RD10,RD20,RD50 AIM's Docs prepare.
3.Solutions design.
High Gap level find out and full fill the GAP to done
Workround and Customaizations.Business Requirements Map to
Applications.
BR10,BR30,MD50,MD70 to be prepared.
4.Build Phase
Develop the development instance and Test instance
such as BR100,TE20,TE50 to be prepared
5.Transitions
Testing done in test Instance
CRP will done.
UAT will done.
6.productions.
sucessfull done in UAT,it goes to LIVE
Find data migrations.
support to Post Productions for particular period.(as per
customer discussion)
Re: What in Invoice Variance in A.P.
What is Invoice Variance in Accounts Payable ?
Invoice Variance is the difference between the Supplier
Invoie and a mix of PO and GRN. What does it mean is that
when a supplier's invoice is recorded in the system, system
automatically compares it with the Price of PO and the
Quantity of GRN. Any difference between the purchase price
in PO and Price in Supplier's Invoice, plus the difference
between the GRN Qty. and the Invoice Qty. toh=gether makes
Invoice Variance.
Re: what is a flexfield qualifier ?
A flexfield is made of segments and oracle identifies if
particular segment in the accounting flexfield is an
account segment or a company segment, based on some
predefined values called as flexfield qualifiers which are
assigned to the segments to look meaningful for defining
the accounting flexfield. Eg: Account segment uses Natural
Account segment and the company segment uses Balancing
segment are mandatory for defining the accounting flexfield.
Other values are Cost center segment, Inter company
segment, secondary tracking segment.

Hi All
In Release R12 , There are 6 Flexfiled Qualifier.
They are:-
1. Cost Center Segment
2. Natural Account Segment
3. Balancing Segment
4. Intercompany Segment
5. Management Segment
6. Secondary Tracking Segment

Re: What Transactions are captured in Oparating unit

level and What at Inventory org level ?
OU level:
1) AR & AP invoices
2) PO
3) Sales Order

Inventory Level:
1) Material Transactoins
2) Receiving Transactions
Re: Please explain: • Automation of Accounts Payable
activities (Evaluated Receipt settlement)
Pay on Receipt (also known as ERS (Evaluated Receipt Settlement) or
Self-Billing) is an Oracle Purchasing concurrent program, which
automatically creates invoices in Oracle Payables and matches them with
PO's automatically for the received amount. The short name for the
program is POXPOIV. The Concurrent program Name is :
“Pay On Receipt AutoInvoice”

Re: What is the use of Cost center

Cost center is useful to determine the total cost of a
particular dept/biz center, for a given period[may be
monthly,quarterly or annualy] in order to analyse the past
trend and to use for budgeting/forecasting purpose for a
particular center
Re: What is the use of pay group in AP?
Pay group used to payment to selectd supplier .
for example : company have one Paygroup (Employe)for Salary
, company will atteched Employe Pay Group wITH all Employe ,

when Accounts will pay claims etc TO employe Then Account

Will Select only Employe Paygroups then System will Selects
all Validate Invoice of Employe for Payments
Re: Is Operating unit have branches in different
location. I.e. same operating unit have One branch at
Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the
question is at what level do you want to segregate the sub
ledgers data?

If both Delhi and Mumbai branches are within one operating

unit, then the AP Accountant sitting at Mumbai can access
the data peratining to Delhi Suppliers and Invoices and
vice-versa. If this is not a constraint and ok with the
business, then one operating unit can be used for both the
branches. But, if the business wants to segregate the data
and have a control on the same, then they have to go for
two seperate operating units. So, though it is possible to
have as many branches as required within the same operating
unit, it the business requirement which decides as to
whether to go or not to go with a single operating unit for
multiple branches.

Re: what is MD050 & wat specifications are included

in it
MD050 is functional document. When ever customization
require or any new updates comming for intract with 3rd
party applications then only you need to prepare MD050
document.

or MD50 technical consultant will prepare MD70

MD50 -------> MD70

Re: What is PO rate variance Gain/Loss

]
this account is used to record exchange rate variance
gain/loss for your inventory items.this variance is
calculated between the invoice and either the purchase
order or the receipt, depending on how you matched the
invoic
Payables uses these accounts to record the exchange rate
variance gains/losses for your inventory items. The
variance is calculated between the invoice and either the
purchase order or the receipt, depending on how you matched
the invoice. These accounts are not used to record
variances for your expense items.
Any exchange rate variance for your expense items is
recorded to the charge account of the purchase order.
Payables calculates these amounts during Payables Invoice
Validation.
Re: What is a Hold? Explain the types of Hold
Hold is term payable manually apply. to prevent invoices
from payament.
There are 3 types of holds.
1. Invoice Hold.- you can manually apply one or more holds
on invoice name by using the invoice hold tab on invoice
work bench
2. schedule payament Hold- you can hold payament on
invoices by placing holds on one or more schedule payments.

3. sulpplier Hold - In supplier site ypu can defaualt the

foloowing holds
a)Hold all invoices- It holds all invoices relating to
the supplier name where this optiuon is defaulted.
b)Hold Unmatched invoices- It holds the unmatched
invoices i,e if the invoices do not match PO Or PO recipts
the invoice is prevented from payament.
c) Invoice Amt Limit- If the amoount exceeds the invoice
amount limmit. then the invoice is prevented from payament.
d)Invoice Unvalidated- Its prevents the payament for
unvalidated invoices, Unvalidated are those invoices in
which the distrubution amount does not match with the
amonth entered on work bench, or If the tax amount does not
match.

Re: What is meant by receipt routing?

Means how the material will receive by the Organization.
Receipt routing are of three types
1. Direct delivery
2. standard receipt
3. inspection required

1. Direct delivery
The material direct come to sub-inv.
2. Here 1st come to stagging then inv
3. inspection required
1st it will inspect then store in sub-inv

Re: Can you hold the partial payment if yes then how?
Yes We can Hold Partitial payment. Hold on Partial payment
can be applied using "Schedule payment" SPlit the payament
into two. this way one line can place hold the other one
made payment.

Re: What are all the standard interfaces in the

GL,AP,AR,PO,OM and INV?
What are Interface table in AP, AR,GL ? AP INTERFACE TABLE:

1). AP_INTERFACE_CONTROLS.
2). AP_INTERFACE_REJECTIONS
3). AP_INVOICE_INTERFACE
4). AP_INVOICE_LINES_INTERFACE.

AR INTERFACE TABLE:

1). AR_PAYMENTS_INTERFACE_ALL
2). AR_TAX_INTERFACE
3). HZ_PARTY_INTERFACE
4). HZ_PARTY_INTERFACE_ERRORS
5). RA_CUSTOMERS_INTERFACE_ALL
6). RA_INTERFACE_DISTRIBUTIONS_ALL
7). RA_INTERFACE_ERRORS_ALL
8). RA_INTERFACE_LINES_ALL
9). RA_INTERFACE_SALESCREDITS_ALL

GLINTERFACE TABLE:

1). GL_BUDGET_INTERFACE
2). GL_DAILY_RATES_INTERFACE
3). GL_IEA_INTERFACE
4). GL_interface
5). GL_INTERFACE_CONTROL
6). GL_INTERFACE_HISTORY

Re: On what basis you will define accounting

structure
The accounting structure is defined considering different
parameters.
The two major parameters are :
The level at which balance sheet is prepared.
The levels at which profitability has to be tracked - this
could be provisional as well as net.

Re: whichever documents prepaired by the FUNCTIONAL

CONSULTANT while implementing project by using AIM
Firt Preparing The RD-20 Doeument

RD-20: Business Requirement gathering (Like this Document

Questioner)

MD-50 This Module Disign Document.

BR-30 Mapping Document

TE-40 Test Casess(Unit Testing ,Integrating Testing.......

BR-100 Setup Document

Re: Why should we run "Replicate seed data" program??

If we runs replicate seed data program all the seeded
information will be reported to new operating unit. seeded
information means default information in oracle
applications.
Re: what is the difference between balance, account,
none (automatic offset methods)?
Automatic offset method:
If you enter invoices for expenses or Asset purchases for
more than one balancing segment, you might want to use
aotomatic offset method to keep your payables transactions
accounting entries balances.
Balance : The liabilty account for balancing segment value
take from invoice distribution & rest segment values will
take from invoice header
Account: The libility account for account segment value
takem from invoce header & rest segment values will take
from invoice distribution.
None : The liability account for all segment values take
from invoice header.

1)If you enable "Balance": It will replace the Balancing

Segment level only while generating an accounting entry for
distributing the invoice. For example, you have raised an
invoice to purchase stationary for company two (02)and your
default liability account is 01.000.000.1241 where is 1241
is a liability account. Now in distribution line you have
given the accounting code combination as 02.111.111.1300
where 1300 is a expenditure account. Now an entry will be
generated in GL as follows:
02.111.111.1300 Dr.
02.000.000.1241 Cr. That means this option will
automatically offset the Balancing segment from the default
segment 01 to 02 in your liability account.
2)If you enbale "Account" the entry will be as follows for
the above example:
02.111.111.1300 Dr.
02.111.111.1241 Cr. That means this option will
automatically offset the all other segments alongwith the
balancing segment in the accounting code combination
without effecting the account head.
3)If you enable "None" then the accounting entry for the
above example will be as follows:
02.111.111.1300 Dr.
01.000.000.1241 Cr That means nothing will be offseted at
any segment in the accounting code combination.Then this
will be an inter-company transaction.

Re: What is meant by quotation and quotation

analysis?
quotation = is a statement consisting of current price of
the commodity which the supplier will be sending to the
organisation, when we place RFQ

quotation analysis = after getting the quotation from

different suppliers we select the best quotation , the
process of selecting the best is know as quotation analysis.
Re: In Accounts Payable credit memo and debit memo
are entered with -ve amount but in Accounts
Receivable why credit memo has -ve amonut and debit
memo + ve?
In Oracle terms
credit memo and debit memo decrease the liability and they
are applied against an invoice.
The only difference is
credit memo is initiated from supplier end
Debit memo is initiated from our end.

If we want to increase the liability in payables either you

have to create a seperate invoice or do some workaround to
achieve it through DM/CM.

IN Receivables the concept is pretty clear as credit memo

has -ve amount and debit memo is +ve.

In Payable we are receving the material from supplier.

so we have to pay the amount to the supplier.
in case supplier has send the good more than what we order
at the point of we have to return the goods reduce the
accounting balance.

we send a memo to the supplier is called as debit memom

or supplier send a memo is called as credit memo. both of
the reducing our liability.

In AR module.

we are selling the product to the customer.

either we may forgot to added a freight charges or some

other thing. So we have to increase the balance of the
customer. so we add debit memo

in case we charge more than the product value so we have

reduce the amout.

Re: What is Profile ?

Profile is a option which will change the way of
application running we can set the profile value at 4 level

1. Site level
2. Responsibility level
3. Application level
4. User level

User level is top most level

1.SITE : If we set the profile at site level that will

applicable all the user

2.RESPONSIBILITY : If we set the profile value as

responsibility that will applicable to the users who are
having access to the specific responsibility. If user
having access to site,application and responsibility then
responsibility will overwrite the site and application

3.APPLICATION : If we set the profile value as application

to the user who are having access to that specific
application if user having both access to site and
application level then application overwrite site level

4.USER : User is a top most level. If we set profile value

if user having access to site, application, responsibility
and user then user will overwrite site, application and
responsibility

Re: What reports should I run before closing the

period?
BEFORE CLOSING A PERIOD IN PAYABLES U NEED TO RUN THE
FALLOWING REPORTS,

INVOIVE VALIDATION REPORT---> IT VALIDATES ALL THE INVOICES

INVOICE ON HOLD--->
IT WILL SHOW ANY HOLDS, SO THAT U CAN REMOVE THE HOLDS AND
DO REVALIDATION.

IF ANY FUTURE PAYMENTS ARE THERE ?

---------------------------------
RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE
THE STATUS TO Negotiable .

SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS

TRANSACTION WITH ERRORS.

CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT

REGISTER ,IT LISTS AL THE PAYMENTS.

DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT

TRANSFER TO GL --> TRANSFER TO GL

CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD

Re: What is difference between match and quick match?

PO Default :
Enter PO Default as the invoice type if you know the
purchase order you want to match to, but you do not know to
which purchase order shipments or distributions you want to
match. When you enter a PO Default invoice in the Invoice
Workbench, Payables prompts you to enter the purchase order
number and automatically enters the supplier name, supplier
number, supplier site, and the purchase order currency for
the invoice currency. When you choose the Match button,
Payables will retrieve all purchase order shipments
associated with the specified purchase order. You can then
match to any shipment or distribution.
QuickMatch:
Enter QuickMatch as the invoice type if you want to
match an invoice to all shipments on a purchase order. When
you enter a QuickMatch invoice in the Invoice Workbench,
Payables prompts you to enter the purchase order number and
automatically enters the supplier name, supplier number,
supplier site, and the purchase order currency for the
invoice currency. When you choose the Match button, Payables
automatically matches to each shipment. You can choose to
complete the match or override the matching information.

Re: What is the difference between Electronic fund

transfer and wire?
Wire transfers and Electronic Funds Transfer (EFT) systems are similar
in many ways, and yet differ greatly in terms of their uses and
evolution. While wire transfers have long been and continue to be a
reliable and popular means for transmitting large sums of money, EFT
systems have grown so large that they permeate nearly all aspects of
modern business and employment. EFT has become so popular that even the
IRS now accepts electronic payments online for both individual and
business taxes.

Wire Transfers
A wire transfer is simply a transfer of money between two banks through
a secure system such as Fedwire for banks within the Federal Reserve
system, or Clearing House Interbank Payments System (CHIPS), which is
owned jointly by its members. Traditionally, for an individual (or
business entity) to conduct a wire transfer, he must furnish his bank
with the receiving information of the recipient's bank in order to
initiate the transaction. Generally the sending and receiving banks
must hold reciprocal accounts with each other, but the use of a third
bank (and thus the payment of additional fees) that holds an account
with both may be used. There are, however, several consumer-oriented
wire transfer services that will allow you to transmit money over great
distances without holding an account with any bank, often at higher fee
rates. The most popular example of this type of service is Western
Union.
Electronic Funds Transfers
EFT systems simply take the traditional paper check transaction cycle
and bring it into the Digital Age. Instead of the receiver's bank using
a paper check to initiate a transfer from the sender's bank, a digital
signal is generated upon the execution of a transaction and sent
through an intermediary known as a clearinghouse.

Read more: Wire Transfer Vs. EFT | eHow.com

http://www.ehow.com/about_5412170_wire-transfer-vs-
eft.html#ixzz0wKPKLH75

Re: When the Internal Requisition will get generate

if I define an OSP operation in sequence 30. 10 & 20
will be other than OSP operations.
It all depends on how u set the Requisition Creation Time
parameter in WIP Parameters' Outside Processing Tab.
1. At Job/ Schedule Release
2. At Operation
3. Manual
Re: What are the master datas in Manufacturing
process of Oracle Apps ???
- Organizations
- Subinventory
- Locators
- Items
- Suppliers
- Optional BPA
- Sourcing Rules
- ASLs
- Department
- Resources (Man, Machine, etc)
- BOM & Routing
Re: User is trying to post a journal but the "POST"
button is greyed out.What could be the problem?
we need to enable the journal approval button after approval
of general then button will be enable
System admin might have not given him the right to post a
journal. He might have only given him the right to enter
joournals.
Re: In R12 How many key attributes and other
attributes are there ????
n R12 Total 10 Item Attributes, where as in 11i it was 8
item attributes.

1.Invoice enabled.
2.Internal order enabled.
3.Transactable.
4.Build in WIP.
5.BOM allowed.
6.Customer order enabled.
7.Purchasable.
8.Stockable.
9.Process execution enabled
10.Reciepe enabled
Re: What do u mean by item category , item catalogue
& item type ????
Item Category is grouping of items.
Item catalogue- List of items available for purchase.
Item type- Describes the nature of the item being displayed.
Re: What is the difference between expense item and
inventory item ????
Expense item- It is the item which is not for sale.
(Inventory - It is a Godown where material is stored)
Inventory item- It is the item which is available in
inventory.

Re: What is the manufacturing part number ??????

A manufacturing part number is a unique identifier of a
part manufactured in an industry.
ex:- bar code(ex:"100-440-0.750-3434-A")
Re: What is the item relationship and item cross
relationship ???? what is the purpose of it ?????
Item Relationship- Allows you to search for items through
these relationships.
Item cross Relationship- It is the relationship you
establish between an item and some entitity like old item
numbers, supplier item numbers.

Purpose- These relationships are for inquiry and reporting

purposes only.

Can we maintain 2 sob's for one company, how?

Yes we can .if ur company is in different location then ur
set of books is going to different . let us suppose ur
organization location is in INDIA and in US then ur
financila calender is going to be diffrent then u have to
create 2 set of books for this .accounting flexfield in
oracle financials have multiple structures.

Re: If i want to map a organization structure, where

i hv 1 operating unit that is looking after only
purchasing and payables activities, whereas another
operating unit is looking after OM as well as
receivables. I hv one more warehouse or say plant,
where i am manufacturing & despatching the goods.
Wiil it be solved by setting up purchasing at one OU
and OM at another OU. Do I need to perform any
additional setups? Please Suggest.
I could not get the reason for having diff OU for
Purchasing and OM seperately. Anyway if this what is
required, then this can be created as seperate OUs e.g A
for PO,AP and B for OM,AR respectively. Also MFG &
dispatching warehouse can be setup as inventory
organization in B OU (OM,AR) and internal sales order setup
has to be done between OU A and OU B to transfer the raw
material required for manufacturing . Then dispatchign can
be done from B OU (mfg warehouse)

Re: What are the Inventory Key flex fields?

account alias,item catalogs,item categies,sales
orders,stock locators,system items and oracle service item
flex field
Re: How do you identify model Type and Option Type
BOM in Bill of Material Pages?
You define this in Inventory while defining item master and
not in BOM

Re: Types of Calendar? where we are define it?

prorate calendar in FA
Acounting cal in GL
Transaction cal in GL
Worday cal in INV
Accounting Calendar&Transaction Calendar are in GL.
Workday Calendar in Inventory Module.

Re: What is difference between Sub inventory Transfer

and Move order Transfer?
For Sub inventory there is no ‘Approval’ is required
In Move order Transfer we can transfer Material in steps
that we can’t in Sub inventory Transfer.
correct, sub inventory transfers are unregulated. where as
a move order requires and approval depending on the set up
that we provide during inventory organization set up.
However, there is an option that if a prticular move order
request is not approved within a specific limit, then it
should be approved automatically.
sub inventory transfer:

->we can transfer material between sub inventories

->we can't cancell the SI transfer
->we can't track the transaction

move order transfer:

->we can cancell move order
->we can track the M O
->we can set approval process
in Mo transactions we should follow three steps
1. approve the transaction
2. allocate the quanity
and
3. transact the quanity

but subinventory transaction doesn't have these steps

Re: How many type of BOM are availabe?
1)Model
2)Option class
3)Planning
4)Standard
5)Product family
Re: i have around 10 organisations in our instance .
how we can restrict oraganizations access to users .
out of 10 mhe has to access /can see only 4
Use Organization access funcionality in Inventory Module.
This functionality will restrict the responsibility at
organization level
In Release 12, Oracle Apps introduces concept of Multi Org
Access COntrol(MOAC). Making use of it you can restrict org
access to a particular user.
Re: what is an attribute from which we can
distingwish an orgnisation and master item
organisation?
In Organization Parameters, Under Inventory Parameters tab,
Column 'Item Master Organization' should have the same
value as the Organization itself. Then this will be the
Master Organization.

For other Organizations, the Org Code and Item Master Org
are different.

Re: Cycle Count?

Cycle counting is the periodic counting of individual items
in your inventory throughout the year based on their
ranging.

Count items of higher value more frequently than items of

lower value.

You can perform cycle counting instead of performing

physical inventory, or your can use both techniques to
verify the accuracy of on-hand quantities and values.

Cycle Count is divided into two primary functions: ABC

Analysis and
Defining a Cycle Count.

ABC Analysis:
ABC analysis is a method of determining the value of items
in your inventory, ranking your items according to a
criterion and then grouping items into classes. "ABC"
refers to the rankings you assign your items as a result of
this analysis, where "A" items are more valuable than "B"
items and so on.
Re: what setups are done in BOM?
There are 19 setup available in the BOM.but only 4 is
Mandatory that are :
1) Profile Option
2) Workday Calendar
3) Workday Calendar assign to Organization
4) Define parameter (BOM parameter)
1.Set Profile Options(Required)
2.Define Exception Templates(Optional)
3.Define and Build your Workday Calender(Required)
4.Assign Workday Calender to organization(Required)
5.Define Bills of Material Parameters(Required)
6.Define Department Classes(Optional)
7.Define Resources(Optional)
8.Define Resources Groups(Optional)
9.Define Simulation Sets(Optional)
10.Define Locations(Optional)
11.Define Departments(Optional)
12.Assign Resources and Resource Shifts to Departments
(Optional)
13.Define Overheads(Optional)
14.Associate Overheads with Departments(Optional)
15.Define Alternates(Optional)
16.Define Bills of Material Components(Optional)
17.Define Standard Instructions(Optional)
18.Define Change Order Types(Optional)
19.Define Delete Constraints(Optional)
Re: What is Reorder point and Reorder quantity? and
what is its significance?
Recorder Point is a minimum level of the on-hand inventory
stock; when the onhand stock reaches this point, an
automatic requisition is generated. Reorder quantity is the
governed by multiple factors like - safety stock or maximum
quantity; supplier BOD; Lead time, minimum order quantiy
etc.
The significance is to ensure handling of shortages which
enables smooth manufacturing.
Reorder Point = Safety stock + planned receipts during lead
time.

Reorder Qty = How much quantuty to be ordered when stock

reached below reorder point.

Significance- Ther are used in reorder planning.

Re: What is accouting class and where is it defined
iN WIP?
Accounting classes are assigned and used when jobs, work
orders,and repetive assemblies associated with production
lines are defined.

Generally standard discrete, asset non-standard discrete

and expense non-standard discrete.
We need to assign an accounting class all your discrete
jobs.

Standard Discrete
Standard discrete accounting classes can be used to group
job costs. For example, if you
build subassemblies and finished goods, you can define your
accounting classes so that
you can separately value and report the costs associated
with subassembly and finished
goods production. Standard discrete accounting classes can
be automatically defaulted
when you create discrete jobs.

Non-Standard Discrete
Non-standard discrete accounting classes can be used to
group and report various types
of non-standard production costs, such as field service
repair or engineering projects.
For example to track recurring expenses - machine
maintenance or engineering projects
- with non-standard jobs, you can define and assign an
accounting class with a type of
expense non-standard to these jobs.
Repetitive Accounting Classes
Repetitive accounting classes are used to group production
costs and must be assigned
to each repetitive line/assembly association that is
created. Every schedule for that
assembly on that line uses these accounts. The accounts are
charged whenever you
transact against the line/assembly association. Repetitive
accounting classes can be
automatically defaulted when you associate repetitive
assemblies with production lines

Negigation is -Work in process-->setup-->Wip accounting

classes
Re: What are the master datas in Manufacturing
process of Oracle Apps ???
Organizations
- Subinventory
- Locators
- Items
- Suppliers
- Optional BPA
- Sourcing Rules
- ASLs
- Department
- Resources (Man, Machine, etc)
- BOM & Routing
Re: what is differnce between Tomanufactring leadtime
and total lead time and total cumulative lead time?
Cumulative Manufacturing Lead Time:
The total time required to make an item if you had all raw
materials in stock but had to make all subassemblies level
by level.

Cumulative Total Lead Time

The total time required to make an item if no inventory
existed and you had to order all the raw materials and make
all subassemblies level by level.

Re: What are phetom item? How are they user in

business case?
It is the non-stockable item .phantom items are treated
just like assemblies except that the phantom item itself
does not show up when an assembly is exploded. The child
items of the phantom are blown through and appear as
children of the parent item to the phantom.

For example, I have an assembly called 5887M which contains

a phantom item called 445-0001. When I add the 5887M to a
work order and explode the 5887M ,the 445-0001 will not
appear in the pick list, but it's children will appear.

ERP handles phantom items in work orders in the following

way. A phantom item will be exploded so that all it's
child items will be in the work order. After the work order
is exploded, you will notice that the phantom item will not
appear in the exploded BOM of the work order.

ope this post find you well.

Phantom means That which has only an apparent existence.

Tyre Assembly ( Phantom) = Type + Flapper + Rim + tube

But you never buy it, only Type + Flapper + Rim + tube
are baught.Only get it prepared on the shopfloor for the
faster production.

When it will be exploded in the WIP Job, the 4 item will

appear and will be consumed not this phantom assembly.
As a manufactured
item, a BOM (Bill of Material) and Routing exist, but for
production efficiency this item has been chosen to be built
as part of the parent process, and therefore no longer
stocked and issued. This eliminates unnecessary work
orders, stocking and issuing, streamlines the production
process and reduces costly labor hours.
Re: If any person ask what you know about AIM? How
briefly we can explain b'coz we cont expalin AIM in
short time.
AIM methodology consists of 6 phases

Definition
Operation Analysis
Solution Design
Build
Transition, And
Production
Re: What setups are done in WIP?
Below is general WIP set up.

1.Define WIP parameters (Req.)

2.Define WIP Accounting Classes (Req.)
3.Set WIP Profile Options (Req.)
4.Define Production Lines (Optional)
5.Define Repetitive assembly (Optional)
6.Define Schedule Groups (Optional)
7.Define Employees (Optional)
8.Define Employee Labor Rates (Optional)
9.Define Shop Floor Statuses (Optional)
11.Define Job/Schedule Docs (Optional)
12.Define Operation Documents (Optional)
There are some many settings are there but 4settings are
required for making any transations
1)wip parameter setting
2)wip profile setting
3) Wip account alias settings - very imp while running OSP
cycle
Re: What is work order less Transaction in WIP?
Work order less completion in WIP helps us to complete the
job manually without creating a job.

example.

Suppose client wants to continue a job creation function in

other ERP like peoplesoft,SAP but they wants to track
inventory in Oracle apps at that we used to go for Work
order less completion.
You can do all of the following on the Work Order-less
Completions window:

-Complete unscheduled or scheduled assemblies to Inventory

-Return unscheduled or scheduled assemblies from Inventory

-Scrap assemblies from and return scrapped assemblies to any

operation

-Explode the assembly's bill of material and add, delete,

and change components-and review items under lot and serial
number control

-Specify lot, serial, and lot and serial information for

assemblies and components.

-Create material reservations for assemblies that are linked

to sales orders

-Replenish production kanbans

Re: How do you ensure on and availability are daily
base for min max planning?
Schedule Min-max planning report daily basis
Re: hOW CAN We define bY Product in Discrete mfg
By Product can be defined as item in the item master and the
same is assiged to the respective BOM with negative quantity.
Re: What you about ‘Mutually Exclusive’ in BOM?
Mutually Exclusive is applied to the Option Class. This
means that only one option under the option class can be
selected.

Re: What are step included to make a final assembly?

Define all items in inventory.
Define the resources,which are going to work on it.
Define the Departments.
Define the Standard operations.
Define the Routing.
Define the Bill.
In WIP,define the parameters and Discrete Job.Then in Move
transaction,complete the job,this above process make ur
final assembly to complete.

Re: Explain the OSP cycle?

Let me complete this answer : -
1) Create Item and enable the OutSide Processing attribute
under Purchasing Tab and apply the Purchasing Template on
it and assign the item to manufacturing Organization.
2) Go to BOM-->Routings-->Resources :: Create Resource with
following attributes : -
Resource Name : Item created in step 1 (recomended but not
mandatory)
Resource Type : Person
Charge Type : PO Receipt
Outside Processing : Enable it
Item = Item Created in step 1
Make cost enabled and enter the OSP account.

3) Create Department but remember : -

a) Naming like CM (Contract Manufacturing - only
recomended)
b) Location (Mandatory) otherwise WIP will have problem.
c) Go to Resource (Button) enter resource creted in step 2.
d) Enter Shift ( this is related to the calander for this
mfg org). If the resource if 24 hours available, then not
required.

4) Create Operations :
a) Name ( like OSP)
b) Department ( created in step 3)
c) you can enter the resource(s) requried at this
operation ( created at step 2, but optional). if entered,
will default at your routing. You can enter the usase here
or at routing level also.
5) Create Routing (normal process, assembly code. remember
this is not the item created in step 1) and add the
Operation where you need osp service.
Pls note that you can attached this OSP Operation at Master
routing or can create another routing with an alternate.
Genarally alternate is recomended.
6) Create BOM and enter routing created at step 5.Note that
if the routing is on alternate, then, try to have the BOM
also on alternate. This will be your OSP BOM.
7) WIP-->Descrete-->Creat Job and enter the assembly at
operation 6.
Release the Job, if the ASL is created and Blanket is
available, requisition and release will be created
automically after the job is released. If the ASL and
Blanket is not available then only requisition, provided in
item, use only ASL flag is unchecked.

Re: What is yield point?

It is nothing but how much output we can get from the input

Re: What do you mean by Planning Item?

A planning item can represent a product family or demand
channel. Its bill of material facilitates
master scheduling and/or material planning.
The total component planning percentages on
a planning bill can exceed 100%. Oracle Order
Management does not allow ordering of Planning Bills

Re: What to mean by Multi Org? what are all the multi
org setups?
It uses a Single installation to support any number of
organizations, even if those organizations use different
set of books.

Setup : 1) Business Group

2) Set of Books
3) Legal Entity post to a set of books
4) Operating unit are part of a Legal Entity
5) Inventory Org are part of a Operating unit
Re: What all diffrent type of supply type are three
and what are there use?
There are following supply types:
1. Operation Pull
2. Assembly Pull
3. Push
4. Supplier
5. Bulk
6. Phantom
7. Based On Bill

The purpose of putting a supply type is how you want system

to consume the material is right as described by
Navdeepinder above.

As if you give PUSH type supply the material will consumed

and reduced from sub inventory as soon as u release the
job.

For Operation pull , material will be consumed as soon as

you do first operation on the job while doing the MOVE TXN.

For assembly pull the material will be consumed when you

will complete the assembly.

Bulk is issued in bulk and they are low value item like
nuts, Bolts etc.

Phantom : Always used against Phantom Items .

Based On Bill: The supply type defaults to Based on Bill.

This supply type indicates that component requirements are
supplied based upon their individual supply types. You can
override this default by choosing one of the following
supply types: Push, Assembly Pull,
Operation Pull, Bulk, or Supplier

Re: What is an ATP and what are there rules?

Re: how to give an decimal and fraction quantity in
transaction like 1.25,3.5,1.999.
We can enter a decimal / fractional quantity on sales order
by ensuring 'OM indivisible' flag checked in the item
definition (Physical attributes tab)
Re: What is the diffrance between std job and non std
job?
Standard Job (WO):: For manufacting a fresh product on the
shopfloor. Mandatory to have routing, BOM etc. You sell
this product to customer using OM.

Non Standard :: When product is returned by the customer

for some defects, it is received through RMA and a WO
(Repair Work Order) is created to repair it. This time the
Job is Non Standard Job.

Standard Job: This is used for the manufacturing or

Processing of regular Assemblies.

Non-Standard Job: This is used for Rework, Service Item or

Expense Item.
Re: What all diffrent typw of resources are there?
A Resource is anything required to perform, schedule or
cost an operation for example an employee or machine.
A resource and usage rate for all scheduled activities is
required in a routing. Scheduled resources can include
queue, setup, run, and move time.

Different types of resource can be created to reflect the

actual staging or manufacturing resource being planned.
A resource type can be a person (e.g. technician,
specialist, etc.), a machine or physical space.
Other types are available (amount, currency, miscellaneous)
but only the prior ones will be used at this point .
Re: you have create a purchase order, it is approved
also. now you want to change in the purchase order,
hoe can you do that?
Once approve the purchase order u can change amount or
quantity. This is called Revision of the purchase order.
Once you revision the purchase order purchase order number
will go like this "1201-1". You need again sent for
approval of this purchase order.
Re: you have received excess money from the
customer. now you want to refund the excess money.
what is the set up for that?
In Oracle Apps 11i, 1st create a credit memo against the
customer invoice and apply the credit memo with this
invoice. Then create the customer as a supplier in AP and
create a invoice and do the payment.

In Oracle Apps R12, 1st create 1 Refund activity called

"Customer Refund". Then query the receipt in receipt window,
and click on the apply button, select the "Refund" in apply
to column and click the Refund attribute button. Enter the
required field in the new window, and save the record. As
you save the record "Refund Status" button will visible on
the screen. Click on "Refund Status" button, system
automatically create a AP invoice against the trading partner.
Re: MIN and MAX number of segments in Chart of
accounts ?
You can have min 2 if you are not implementing
Assets/Project.(Balancing & natural Account)

If you are implementing Assets.Projects then u have to have

3 minimum segments.(Balancing, Cost Center & natural
Account)
Re: If balancing account is not assigned to company &
is assigned to department wat will be the effects
Then the accounts have to balanced at dept level, and not
at company level in most cases which is desirable to
balance account a9t company lev

Re: What's the difference between cross validation

rules and security rules?
a. Cross Validation rules – Rules that restrict the
user from entering invalid key-flexfield segment value
combinations while data entry. E.g. you may set up a cross
validation rule that disallows using department segments
with balance sheet accounts
b. Security Rules – A rule that allows restriction on
segment values or ranges of segment values for a specific
user responsibility

Re: What is the Mondatory profile options used in

Multi Org ?
Five profile options are mondatory

1. HR: Security Profile

2. MO: Security Profile
3. GL Set of books name
4. MO: Operating Unit
5. HR: User type

Re: What is the order in setting up GL ? Which comes

first - COA, Calendar & Currency ?
I feel there is no specific order in which u have to define
them. they are independent and can be defined in any order.

Re: Define the Multi Org ? What is difference

between 11i and 12i Multi Org Structure ?
The multiorg architecture is meant to allow multiple
companies or subsidiaries to store their records within a
single database. The multiple Organization architecture
allows this by partitioning data through views in the APPS
schema. Multiorg also allows you to maintain multiple sets
of books. Implementation of multiorg generally includes
defining more than one Business Group.

Basically the different entities in multi-org are:

• Business Group (BG)
• Sets of Books (SOB)
• Legal entities (LE)
• Operating units (OU)
• Inventory organizations (IO)

Hi,

If the org has more than an operating unit (least level)

then the org structure can be called as multi-org.

The difference in multi-org in 11i & R12i is "MOAC"

concept(Multi-Org Access Control)

MOAC provided the role based access, shared services, to

perform multiple tasks across different operation units from
within single application responsiblity.

It is controlled by MO: Security profile.

FYI:

R12 Architecture itself completely different and changed

from 11i.
Re: Accounting methods?
Accounting Methods
When you set up Payables you choose a primary accounting
method. In the Payables Options window you can also choose
a secondary accounting method. The accounting method
determines the types of accounting entries Payables
creates. For each accounting method, cash or accrual, you
choose a set of books in which you will account for
transactions.
Attention: Carefully consider these settings at
implementation time because you cannot change them after
accounting events occur (for example, after any invoice has
been validated in your system.)
Set up Payables to create accounting entries in compliance
with one of the following accounting methods:
o Cash Basis Accounting. You account only for
payments, and do not record liability information for
invoices. The payment accounting entries typically debit
your expense or asset account and credit your cash or cash
clearing account. When you create accounting entries,
Payables might also create entries for discount taken and
foreign currency exchange gain or loss.
Payables uses the payment date as the accounting date for
your expense and cash journal entries.
o Accrual Basis Accounting. You create accounting
entries for invoices and payments. The invoice accounting
entries generally debit your expense or asset account and
credit your liability account. For prepayments, Payables
creates accounting entries that debit your prepayment
account and credit your liability account. For prepayment
applications, Payables creates accounting entries that
debit your liability account and credit your prepayment
account.
Payment accounting entries typically debit the liability
account and credit the cash or cash clearing account.
Payables might also create accounting entries for discount
taken and foreign currency exchange gain or loss.
When you reconcile payments using Oracle Cash Management,
Payables might also create accounting entries for cash
clearing, bank charges, bank errors, and foreign currency
exchange gain or loss between payment and reconciliation
time.
o Combined Basis Accounting. You maintain one set of
books for cash accounting and one set of books for accrual
accounting. You choose which will be your primary and your
secondary set of books. Invoice accounting entries are
recorded for your accrual set of books, and payment
accounting entries are recorded in both your cash set of
books and accrual set of books.
Combined basis accounting allows you to produce financial
reports for either your cash or accrual set of books. For
example, you may want to manage your company on an accrual
basis, but require cash basis accounting information for
certain regulatory reporting on a periodic basis.
Accrual Basis Accounting Examples
In the following examples, US Dollars is the functional
currency for your set of books and you use accrual basis
accounting. You account for payments at issue time only.
Example 1
You enter and validate an invoice for $100 with payment
terms that allow you to take a 10% discount on the invoice
if paid within 10 days. When Payables creates accounting
entries for the invoice, it debits the expense account and
credits the liability account.
You pay the invoice five days later, taking the 10%
discount. When Payables creates accounting entries, it
records the liability and cash transactions along with the
appropriate discount transaction.
Example 2
You enter and validate a $25 prepayment for a supplier
site. You then enter and validate a $100 invoice for the
same supplier site. When you account for the prepayment and
invoice, Payables records the expense and liability
transactions for the invoices.
You then pay the prepayment and apply the prepayment to the
invoice, reducing the amount due on the invoice. You pay
the remaining amount of the invoice and create accounting
entries for the prepayment application and the invoice. The
prepayment application accounting entry debits the
liability account for the amount of the prepayment and
credits your prepayment account. The invoice payment
accounting entry debits your liability account for the
reduced invoice amount and credits your cash account.

Cash Basis Accounting Examples

In the following examples, US dollars is the functional
currency for your set of books and you use cash basis
accounting. You account for payments at issue time only.
Example 1
You enter and validate an invoice for $100 with payment
terms that allow you to take a 10% discount on the invoice
if paid within 10 days. Payables creates no accounting
entries for the invoice.
You pay the invoice five days later, taking the 10%
discount. When Payables creates accounting entries, it
records the expense and cash transactions along with the
appropriate discount transaction.
Example 2
You enter and validate a $25 prepayment for a supplier
site. You then enter and validate a $100 invoice for the
same supplier site. Payables records no accounting entries
for the prepayment and invoice.
You then pay the prepayment and apply the prepayment to the
invoice, reducing the amount due on the invoice. You pay
the remaining amount of the invoice and create payment
accounting entries. The accounting entry prepayment
application debits the expense account and credits the
prepayment account for the amount of the prepayment. The
payment accounting entry debits your expense account and
credits your cash account for the reduced invoice amount.

In AR perspective -
Accounting method would be ACCRUAL if you want your billing
system to record revenue from invoices, debit memos, and
chargebacks. When you use this method, Receivables debits
your cash account and credits your receivables account upon
payment of a debit item.
Accounting method would be CASH BASIS if you want to
recognize revenue at the time you receive payment for an
invoice, debit memo, or chargeback. Receivables debits cash
and credits revenue when using the Cash Basis method.
Re: WHAT IS MONDATORY STEPS FOR PAYABLE MODULE BEFORE
ENTERING TRANSACTION ?
1, Choose Set of Book
2, Financial Option
3, Payables Option
4, Bank Setup
5, Supplier Setup
6, Payment Terms

These are the main mandatory set-ups which we need to

follow before entering any transactions
Re: How tp determaine that multi org is already
implemented ?
Run the following query connected to SQL* plus as the apps
user

Sql> select Milti_org_flag from fnd_product_groups;

If this query returns 'y' then multi org is implamented

If this query returns 'n' then multi org is not implimented
Re: What are the types of receipts?
THERE ARE THREE TYPE OF RECEIPTS in receiving
i)UNORDERED Receipt
ii)substitute receipt
iii)Blind Receipt
there are two types of receipts in purchasing

1)express
2)cascade

Re: How many views are generated when compiling

flexfield structure ?
Two views are generates will compiling flexfield

one is user defined and another is system defined

GL_CODE_COMBINATION_KFV (KEY FLEXFIELD VIEW)

Re: dear gurus i would like to know about Flex field
qualifiers
it describes the nature of the individual segments..
two qualifiers are mandatory..
1 natural accounting FF qualifier : for the account
segment,cos we cant enter any journals without these
accounts ,means proper account is must for any entry..
2 balancing FF qualifier: for company segment,cos we need to
track all the reports under company level only and most
important is journals are balanced at balancing segment,
means debit = credits.
Re: What are the mandatory accounts that need to be
setup in Set of Books?
The first mandatory account is Retained Earnings Account.
But based on other Standard Options selected, the other
mandatory accounts are,
a. Suspense Account
b. Rounding Differences Account
c. Cumulative Translation Adjustment Account
d. Reserve for Encumbrance Account
e. Net Income Account
Re: What are the different type of Special
calendars ?
Four type of Special calendars in payables

1.Reccuring calendar
2.Withholding Tax calendar
3.Payment term calendar
4.Key indicator calendar

Re: Can I Change the Value set once i attache to MY

COA and can i post the journal entries with assiging
the valuesets ti the COA
YA U CAN CHANGE THE VALUE SET EVEN AFTER ATACHING IT TO A
COA,PROVIDED U HAVE NOT MAKE ANY TRANSACTION WITH THIS COA.
JUST UNFREEDGE THE ACCOUNTING FLEXFILD AND U WILL ABLE TO
CHANGE THE VALUE SET.AFTER CHANGINH RECOMPILE THE A/C
FLEXFIELD.
BUT U IF CHANGE THE VALUE SET AFTER MAKING TRANSACTION IN
THE COA.IT WILL CREATE DATA INCONSISSTENT PROBLEM.

Re: Is Operating unit have branches in different

location. I.e. same operating unit have One branch at
Delhi and another one at Mumbai.
An operating unit can have "n" number of braches but the
question is at what level do you want to segregate the sub
ledgers data?

If both Delhi and Mumbai branches are within one operating

unit, then the AP Accountant sitting at Mumbai can access
the data peratining to Delhi Suppliers and Invoices and
vice-versa. If this is not a constraint and ok with the
business, then one operating unit can be used for both the
branches. But, if the business wants to segregate the data
and have a control on the same, then they have to go for
two seperate operating units. So, though it is possible to
have as many branches as required within the same operating
unit, it the business requirement which decides as to
whether to go or not to go with a single operating unit for
multiple branches.
Re: What in Invoice Variance in A.P.
What is Invoice Variance in Accounts Payable ?

Invoice Variance is the difference between the Supplier

Invoie and a mix of PO and GRN. What does it mean is that
when a supplier's invoice is recorded in the system, system
automatically compares it with the Price of PO and the
Quantity of GRN. Any difference between the purchase price
in PO and Price in Supplier's Invoice, plus the difference
between the GRN Qty. and the Invoice Qty. toh=gether makes
Invoice Variance.
Re: Can somebody provide me the various or atleast
most frequent issues a support consultant deal with?
t all depends on the nature of the project that u handel
in support.

Some Issues are:

1) Holds on AP Invoices
2) Partiall Acounted Invoices
3) Partial accounted Payments
4) Unaccounted Invoices
5) Reporting Issues
6) Month end closing issues
Re: Can anyone tell me why in some tables in AR , AP,
GL modules they r using int_all after every table
_all will represent the multiorg tables
Re: why we create diff calenders for each module
In Payables we define Special Calendars for controlling the
transaction, like payment terms, withholding tax etc.

In Assets we define dep calendar for to Calculate

deprication for the assets.

Re: what is withholding tax

The amount which is deducted from the supplier invoice and withheld
with the company for the purpose of paying that amount to the tax
authority on behalf of the supplier is called withholding tax.

SETUP

1. Create a Special Calendar for withholding tax

2. Create a supplier of Type Tax Authority

3. Create Tax Code

Give the Tax Code name and Select the type as withholding Tax.
Give the GL Account for withholding tax.
Provide the withholding tax details:
Select the Tax Authority, site and the withholding special calendar
Rate Structure like
flat rate /amount ranges / period limit
Select the Tax type : Standard / Penalty
And give the rate.

4. Create a withholding tax group

Now allow the withholding tax for the suppliers to whom you want to
withhold the amount for tax. This is achieved by enabling the allow
withholding while supplier creation step.

So, whenever you create an invoice the withholding tax will be

applicable for that supplier.
Re: What is Reccuring Invoice ? What is the default
invoice date for reccuring invoices ?
When you are raising an invoice in each month for same
supplier and same amount. you can create recurring invoice
setup for accounts payable module. for this we need to
create special calender.

Re: Is it possible to change the functional currency

during the mid of financial year ?
Rule of thumb is once the ledger is created( whenever), you
can not change the functional currency. Only Choice will be
to create the new ledger ..I may wrong though..oracle 12
allows secondary ledger where you can change all 3 c..but I
donot think you can change functional currency after the
ledger creation..
In Relase 12 no more 3'cs that is 4c's
1.Chart of account
2.Currency
3.Calendar
4.Accouting method/Accouting convention(New)

Re: Can a Flex field Qualifies be changed after it

has been created?
Yes.. you can change it, subject to there is no journal entry is
posted, and at the initial stage of set ups. But, not recommended if
the transactions are stored for the said accounting flexfield. Oracle
will stop supporting then.
Re: Why are expenses items typically accrued at
period end, and why are inventory items always
accrued on receipt?
As per Matching Concept all costs which are applicable to
the revenue of the period should be charged against that
revenue in order to determine net income of the business.

Inventory items are always accrued at receipt bcos you

cannot book liability without receiving the asset.

Re: What is terms date basis?

Terms Date Basis is to calculate due date.

Due date is calculted 4way.

Eg: payment term is 30days

Due date = Sysdate + 30days

Due date = Invoice date + 30days

Due date = Goods Receive Date + 30days

Due date = Invoice Recived date + 30days

Terms Date Basis. Date from which Payables calculates a

scheduled payment for a supplier. The default is one of the
following Payables option you defined for Terms Date Basis.
o System. When you enter invoices, Payables defaults
the system date as the terms date.
o Goods Received. When you enter invoices, Payables
prompts you to enter the date you received the goods that
are included on the invoice as the terms date.
o Invoice. When you enter invoices, Payables defaults
the invoice date as the terms date.
o Invoice Received. When you enter invoices, Payables
prompts you to enter the date you received an invoice as
the terms date.
Re: What is the difference between Rollup Groups and
Summary Accounts? What is the use of those?
Rollup group & summary group they go together, and are not
different functionalites

If we have huge accounting structure with many child

account and parent during the process of trial balance
generation it is faster if summary accounts are created.

Summary Accounts get updated Instantaneously, where as in

the normal course oracle needs calculate all the balances.

Define a Parent Value For a child range

Define a Rollup group

Assign a Rollup group to Parent Value

Define Summary Accounts and call the Rollup group.

Re: Tell me steps for Period closing Process in AP?
1. Complete All Transactions for the Period Being
Closed
2.Run the Payables Approval Process(Invoice Validation
Program in 11i) for All Invoices/Invoice Batches.
3.Review and Resolve Amounts to Post to the General Ledger.
4If there is any Hold on the Invoice it will not accounted.
So we need to remove all the holds on the invoices.
5.Review the Payables Accounting Entries Report
6.Review the Unaccounted Transactions Report
7.Confirm all Payment Batches
8.Reconcile Payments to Bank Statement Activity for the
Period
9.Transfer All Approved Invoices and Payments to the
General Ledger.
10.Review the Payables to General Ledger Posting process
After Completion.
11.Payables Accounting Process Report?(to review accouting
entries created by payable accounting process)
12.Submit the Unaccounted Transactions Sweep Program.
13.Close the accounting period by using the Control
Payables Periods window to set the Period Status to Closed.
Re: Can i increse/Decrease ths size of value set ?
You can increase the size of the value set but you cannot
decrease the size of the value set.

Re: What does the Unaccounted Transaction Sweep

Report do?
The Unaccounted Transactions Sweep Program transfers
unaccounted transactions from one accounting period to
another. The program redates all accounting dates of all
unaccounted transactions to the first day of the open
period you specify.
Re: How to transfer funds between your internal
banks?
Inter Bank transfers can be handeled in two ways.

1. By using the Cash Management functionality.

OR

2. You need to create a supplier and a customer in the name

of your company.These should be used only for fund
transfers (with fund transfer sites ) You can raise a
standard invoice in AP on the Supplier ( Your Co. as
supplier ) then make the payment selecting the bank account
from which u are transferring funds.

Now in AR you can create a Debit Memo on your company's

name (Customer) and book a receipt selecting the bank in
which the funds are to be transferred and apply the DM to
the receipt.

Finally at the month end you can pass a manual JV in gl and

clear off the balance remaining in these accounts.
Re: As Supplier Header Information can share from
another operating unit. Not Sites and other
information...... but for a supplier if one OU(1) has
made a prepayment..and other OU(2) of the same
balancing segment has to make a payment to the same
supplier..the prepayment available with that supplier
is overlooked or not considered….is it true
The question is not quiet clear but from the above
statements i infer that supplier site informations will not
be shared between operating units. Payables is at a
operating unit level. While making prepayment to a
supplier the pay site has to be selected to where the
prepayment has to be made. Hence when the same supplier
want to apply an invoice in another OU to the prepayment in
this OU it will not permit.

Yes it is true payables in apps is at operating unit

level. So applying prepayments between OU's is not
considered.