Scribd
Upload
59 views12 pages

Module - IV Business Meetings: Presented By: Abha Moradia Faculty, KGIBM

This document provides information on business meetings, including their purposes and how to plan, conduct, document, and make them effective. It defines a meeting as a gathering where purposive discourse occurs. There are three main types of meetings: informational, suggested solution, and problem-solving. Key steps for planning a meeting are reviewing the problem, deciding participants, and creating an agenda. Conducting an effective meeting involves beginning positively, stimulating discussion, concluding with action plans, and following up. Minutes should document meeting details like attendees, discussions, and conclusions.

Uploaded by

funny079
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
59 views12 pages

Module - IV Business Meetings: Presented By: Abha Moradia Faculty, KGIBM

This document provides information on business meetings, including their purposes and how to plan, conduct, document, and make them effective. It defines a meeting as a gathering where purposive discourse occurs. There are three main types of meetings: informational, suggested solution, and problem-solving. Key steps for planning a meeting are reviewing the problem, deciding participants, and creating an agenda. Conducting an effective meeting involves beginning positively, stimulating discussion, concluding with action plans, and following up. Minutes should document meeting details like attendees, discussions, and conclusions.

Uploaded by

funny079
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 12

Module - IV

Business Meetings
Presented by:
Abha Moradia
Faculty, KGIBM
“Meeting is a group of people wasting
time on topics of unimportance.”

Do you think it is right????


Definition
• A meeting is a gathering of two or more
people where purposive discourse occurs.
Purposes and Kinds of Meetings
• Informational meetings
– Seeks to clarify, to make something clear, to give
information.

Examples:
• Changes in reporting procedures in the purchasing
department
• Report on company’s strategic plans for the year
• Retirement planning for those over age 50
• Suggested solution meetings
– Seeks recommendations for the problem or issue
– A meeting to discuss all possible options

Example:
• Capital budgeting/investment projects
• Problem-solving meetings
– Problem, solution, benefit, action – these four
steps are common in these meetings

Example:
• Sourcing the raw materials from a new supplier
Planning a Meeting
1. Review the problem and determine a
purpose
2. Decide who should participate?
3. Arrange for meeting date, time, place
4. Create an agenda
5. Distribute the notice of meeting
6. Check the physical arrangements
Conducting a Meeting
• Begin with a positive opening statement
• Stimulate discussion
• Involve all the participants
• Interpret data for solution evaluation
• State the major conclusions and plan of action
• Follow-up after the meeting – distribute
minutes
How to write Minutes?
• Minutes include:
– Name of the organization, department, or group
– Date, time, place of meeting
– Names of the members present, including the
chairperson
– Signature of the secretary who recorded the
minutes
How to Make Meetings Effective?
• Convene a meeting only if you have a specific
purpose
• Prepare a focused agenda and distribute it in
advance
• Invite only those who are necessary
• Encourage full participation
• Good preparation by all the attendees
• Maintaining minutes and keep a follow-up
What to Do in a Meeting?
• Be in time
• Give others also a chance to speak
• Stop chatting with your neighbor
• Focus on the discussion in the meeting
• Switch off/silent the mobile
• Control your emotions
• Obey chairperson’s instructions
• THANK YOU!

You might also like

pFad - Phonifier reborn

Pfad - The Proxy pFad of © 2024 Garber Painting. All rights reserved.

Note: This service is not intended for secure transactions such as banking, social media, email, or purchasing. Use at your own risk. We assume no liability whatsoever for broken pages.


Alternative Proxies:

Alternative Proxy

pFad Proxy

pFad v3 Proxy

pFad v4 Proxy