Setting Up Sending to a Shared Folder in the Canon iR1023/iR1025 Series

Updated November 7, 2012

Where you see a folder or computer name in brackets, <Host Name>, you will need to put your own names and folder names there. TIPS & HELPS: Check your network settings & obtain your Host Name: Win XP: START, RUN, enter CMD at the prompt type ipconfig/all and hit the enter key. Win Vista, 7: Type CMD in the search window and it will come up click on it. Type ipconfig/all and hit the enter key. Write down the IP Address Numbering Scheme (last 3 numbers are always different for each device), Subnet Mask, Default Gateway, DNS Server, Host Name, and WINS Server (if applicable). You may need some or all of these to set up your scanning locations. To obtain the network settings for your copier, print out a User Data List: ADDITIONAL FUNCTIONS>REPORT SETTINGS>LIST PRINT>USER DATA LIST Windows XP: Set up a new folder in your Shared Documents Folder. Right-click on the folder and select Sharing and Security. Under NETWORK SHARING AND SECURITY, check the box that says Share this folder on the network. Check the box that says Allow network users to change my files. APPLY OK Go to the Remote User Interface of your copier by typing the IP Address of your device in to a web browser (I.E. Internet Explorer or Mozilla Firefox) Sign in as an Administrator (default is no password) Go to the address book and proceed to set up a new address: If you use one of the four FAVORITES buttons, you can also specify a file format & scan resolution. If you use one of the one-touch or coded speed dial buttons, you wont be able to enter a file format to be saved, but you can select it as you are sending/scanning. Name: Enter Name of Button as you would like it to appear on your copier Protocol: Set to SMB Host Name: \\<HostName>\Shared Documents File Path: \<Shared Folder> User Name: Enter the User Name of the Computer where the shared folder resides Password: Enter the password that is associated with the above user name. OK and exit. NOTE: Shared files can be set up anywhere on your computer; I selected the Shared Documents folder because it is already shared and the rest of your computer files can then remain secure. Windows Vista: In the Network and Sharing Center, make sure that Public Folder Sharing is enabled. Under Sharing and Discovery, make sure that everything is turned on except Password-Protected Sharing. Under Public Folder Sharing, make sure that the option is checked that allows anyone with network access to open, change, and create files. Set up a new folder in your Public Folder. Go to the Remote User Interface of your copier by typing the IP Address of your device in to a web browser. Sign in as an Administrator (default is no password) Go to the address book and proceed to set up a new address: If you use one of the four FAVORITES buttons, you can also specify a file format & scan resolution. If you use one of the one-touch or coded speed dial buttons, you wont be able to enter a file format to be saved, but it will still work. Name: Enter Name of Button as you would like it to appear on your copier Protocol: Set to SMB Host Name: \\<HostName>\Public\ File Path: <Shared Folder> User Name: Enter the User Name of the Computer where the shared folder resides Password: Enter the password that is associated with the above user name. OK and exit. We have found that the shared folder needs to be set up in the Public Folder on Windows Vista because of the additional security in the operating system. Windows 7: In the Network and Sharing Center, make sure that Public Folder Sharing is enabled. Under Sharing and Discovery, make sure that everything is turned on except Password-Protected Sharing. Under Public Folder Sharing, make sure that the option is checked that allows anyone with network access to open, change, and create files. Set up a new folder in your Public Folder. Right-click on it and make sure its shared. Go to the Remote User Interface of your copier by typing the IP Address of your device in to a web browser. Sign in as an Administrator (default is no password) Go to the address book and proceed to set up a new address: If you use one of the four FAVORITES buttons, you can also specify a file format & scan resolution. If you use one of the one-touch or coded speed dial buttons, you wont be able to enter a file format to be saved, but it will still work. Name: Enter Name of Button as you would like it to appear on your copier Protocol: Set to SMB Host Name: \\<HostName>\Users File Path: \Public\<Shared Folder> User Name: Enter the User Name of the Computer where the shared folder resides Password: Enter the password that is associated with the above user name. OK and exit. We have found that the shared folder needs to be set up in the Public Folder on Windows 7 because of the additional security in the operating system. Create a Desktop Shortcut for your Scan Folder: Right-click on your Scan Folder and select CREATE SHORTCUT. Your computer will either place the shortcut right on your Desktop, or it will place it right in front of you in the folder. If this occurs, you can just drag and drop it onto the Desktop. DISCLAIMER: THESE INSTRUCTIONS ARE INFORMATIONAL ONLY. RESULTS CAN VARY DEPENDING UPON YOUR COMPUTER AND COMPUTER NETWORK. ALPHACOPY SYSTEMS, INC. IS NOT RESPONSIBLE FOR ANY PROBLEMS THAT MAY OCCUR WHILE SETTING FOLDERS AND PATHS UP ON YOUR COMPUTER NETWORK. To Send/Scan a Document: Place your originals in the document feeder. Select SEND. Select the Favorite, One-Touch, or Coded-Dial Number where your address/file path is located, then press the START button. As long as the processing light is flashing, its on its way to the folder. Color processes slower than Black & White because the files are larger.

Setting Up Sending to Email in the Canon iR1023/iR1025 Series Where you see a folder or computer name in brackets, <Host Name>, you will need to put your own names and folder names there. What you will need to send email from the Canon imageRUNNER 1023/1035 Series: Settings for an email account that will be programmed into the copier for sending of email: Email address SMTP Server (if you are using a Microsoft Exchange Server, the IP address of the Exchange Server) POP Server User Name Password If your email account requires SMTP authentication, the settings for this. Note: if your email account requires SSL authentication, you will not be able to use the send-to-email feature on this machine, the reason being that the iR1023/iR1025 does not support SSL authentication. Gmail and Yahoo! Mail are two email providers who require SSL. There are two workarounds: (1) Send to a shared folder, then attach it to an email message and send it.

(2) An alternative is to set up a free SMTP relay account at www.jangosmtp.com. Once your free account is set up, you can simply request a larger amount of free email relays. They just want to make sure youre not spamming. Once set up, you enter the settings that they give you into the copier and you can send email. Please note: this is a third-party solution that we have tried and found that it works for some of our customers. We do not support Jango, as it is a third party software solution. We can help you set it up in your copier. Any other support would come from them. Set up the email account in the copier. This can be done through the panel of the copier; however, its easier to do it through the Remote User Interface on your computer. To bring up the Remote User Interface, enter the IP address of the copier into a web browser like Internet Explorer or Mozilla Firefox. Sign in as Administrator (default password is blank). Under DEVICE, click NETWORK Under TCP/IP, Click CHANGE on the right side of the screen Scroll down to Email/IFax Settings The following settings assume that you will be sending email from the machine but not receiving it. SMTP Receive OFF POP OFF Authentication/Encryption Settings: POP Authentication before Send OFF SMTP Authentication if you dont use it, - OFF If you DO use it, enter the user name and password where indicated Enter the SMTP Server, Email Address, POP Server, POP Address, POP Password. Leave POP Interval at 0. (Note: if using Jango SMTP, enter the settings that they have given you when you set up your account). Enter your destination addresses in the address book, also accessible from the Remote User Interface at your computer. Addresses can also be entered from the copier panel, but theres no keyboard just the number panel, kind of like texting. Your copier is ready to send email. You may have to re-boot the copier before sending email. TIPS AND HELPS: FIND YOUR EMAIL SETTINGS You will most likely create a new email address for your copier. Other than the email address and password, you can obtain your other settings by looking at your own email account in Microsoft Outlook (if youre using MS Outlook). If youre not, check the web site of your Internet Service Provider, who will publish the settings somewhere on their site. To find the settings in Outlook: Open Microsoft Outlook TOOLS ACCOUNT SETTINGS Highlight your email account in the list, then select CHANGE. You will see your basic settings for the SMTP and POP Servers. MORE SETTINGS OUTGOING SERVER Tab this will tell you if your email account requires SMTP Authentication, and what those settings are. ADVANCED Tab this will tell you your incoming and outgoing port numbers, and if your email account requires SSL encryption. Standard port numbers are 25 for SMTP (Sending), and 110 for POP (Receiving). If your port numbers are different, you will need to change them in your copier. You can see where they are located by looking at the User Data List from your device. See the beginning of this document for instructions as to how to print out a User Data List.