General

Description New file Open file Save file Move between open workbooks Close file Save as Display the print menu Select whole spreadsheet Select column Select row Undo last action Redo last action Start a formula Exit Excel 97 Shortcut Key Ctrl + N Ctrl + O Ctrl + S Ctrl + F6 Ctrl + F4 F12 Ctrl + P Ctrl + A Ctrl + Space Shift + Space Ctrl + Z Ctrl + Y Equals Sign (eg. SUM(A1+A2) Alt + F4

Navigating
Description Move to next cell in row Move to previous cell in row Up one screen Down one screen Move to next worksheet Move to previous worksheet Go to first cell in data region Go to last cell in data region Shortcut Key Tab Shift + Tab Page Up Page Down Ctrl + Page Down Ctrl + Page Up Ctrl + Home Ctrl + End

Formatting Text In Worksheet

Underline toggle for selection Ctrl + U Strikethrough for selection Change the font Change the font size Apply outline borders Ctrl Ctrl Ctrl Ctrl + + + + 5 Shift + F Shift + P Shift + 7

Remove all borders Wrap text in same cell

Ctrl + Shift + Underline Alt + Enter

Formatting Cells
Description Shortcut Key Format cells Ctrl + 1 Select font Ctrl + Shift + F Select point size Ctrl + Shift + P Format as currency Ctrl + Shift + 4 Format as general (to remove Ctrl + Shift + # (hash sign) any formatting) Format as percentage Ctrl + Shift + 5 Format as number Ctrl + Shift + 1

Description

Editing/Deleting Text

Shortcut Key Delete Backspace F2 Escape Key

Delete one character to right Delete one character to left Edit active cell Cancel cell entry

Highlighting Cells
Description Select entire worksheet Select entire row Select entire column Manual select Shortcut Key Ctrl + A Shift + Spacebar Ctrl + Spacebar Hold Shift + with Left, Right, Up, Down Arrow Key

Description Cut Copy Paste

Copying and Moving Text

Shortcut Key Ctrl + X Ctrl + C Ctrl + V

Description Say Version of Excel Move to Next Sheet Move to Prior Sheet

Main Jaws Keystrokes In Excel

Shortcut Key Ctrl + Shift + V Ctrl + Page Down Ctrl + Page Up Ctrl + G Shift + Backspace Insert + C Alt + Equals Equals Sign Ctrl + ; (semicolon) Ctrl + Shift + ; (semicolon) Alt + 1 Alt + 2 Alt + 3 Alt + 4 Ctrl + Left Arrow Ctrl + Right Arrow Ctrl + Down Arrow Ctrl + Up Arrow Ctrl + Shift + 8 Ctrl + F2 F7 Alt + Shift + g Insert + Delete Insert + Enter Alt + Shift + C Alt + Shift + R Alt + Shift + V Tab Shift + Tab Ctrl + Shift + ' (apostrophe) Alt + Ctrl + 2 Alt Alt Alt Alt + + + + Ctrl + 1 Ctrl + 3 Ctrl + 4 Shift + B

Go to a cell command Collapse Selection To Active Cell Say Active Cell Coordinates AutoSum Formula Mode Insert Date In Current Cell Insert Time In Current Cell Current Column First Cell From Top Current Column Second Cell From Top Current Column Third Cell From Top Current Column Fourth Cell From Top Data Region Left Data Region Right Data Region Down Data Region Up Select Whole Data Region Say Formula Spell Check Report Gridline Status Read Row Total Read Column Total Say Column Title Say Row Title Say Visible Range Coordinates Cycle Through Controls in Dialog Box Tab Backwards List Cells With Comments Row Second Cell From Left Row First Cell From Left Row Third Cell From Left Row Fourth Cell From Left Describe Cell Border

Read Cell Comment Auto Filter Read Cell Hyperlink Close Office Assistant Set Monitor Cell One Set Monitor Cell Two Set Monitor Cell Three Set Monitor Cell Four Set Monitor Cell Five Set Monitor Cell Six Set Monitor Cell Seven Set Monitor Cell Eight Set Monitor Cell Nine Set Monitor Cell 10 Read Monitor Cell One Read Monitor Cell Two Read Monitor Cell Three Read Monitor Cell Four Read Monitor Cell Five Read Monitor Cell Six Read Monitor Cell Seven Read Monitor Cell Eight Read Monitor Cell Nine Read Monitor Cell Ten List Visible Cells With Data Lists Data In Current Column List Data In Current Row Select Hyperlink Move To Worksheet Listbox Move To Monitor Cell Select Worksheet Objects List Cells At Page Breaks Options Listbox

Alt + Shift + ' (apostrophe) Ctrl + Shift + A Alt + Shift + H Ctrl + Insert + F4 Alt + Ctrl + Shift + Alt + Ctrl + Shift + Alt + Ctrl + Shift + Alt + Ctrl + Shift + Alt + Ctrl + Shift +

1 2 3 4 5

Alt + Ctrl + Shift + 6 Alt + Ctrl + Shift + 7 Alt + Ctrl + Shift + 8 Alt + Ctrl + Shift + 9 Alt + Ctrl + Shift + 0 Alt + Shift + 1 Alt + Shift + 2 Alt + Shift + 3 Alt + Shift + 4 Alt + Shift + 5 Alt + Shift + 6 Alt + Shift + 7 Alt + Shift + 8 Alt + Shift + 9 Alt + Shift + 0 Ctrl + Shift + D Ctrl + Shift + C Ctrl + Shift + R Ctrl + Shift + H Ctrl + Ctrl + Ctrl + Ctrl + Insert Shift Shift Shift Shift +V + + + + S M O B

Description Autosum a range of cells Insert the date Insert the time Insert columns/rows Insert a new worksheet

Inserting Text Automatically

Shortcut Key Alt + Equals Sign Ctrl + ; (semi-colon) Ctrl + Shift + ; (semi-colon) Ctrl + Shift + + (plus sign) Shift + F11

Misc
Description Find text Replace text dialog Create a chart automatically on new sheet Edit a cell comment Shortcut Key Ctrl + F Ctrl + H F11 Shift + F2