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Sample Job Description Administrative Assistant

This document provides a position description for an Administrative Assistant. The Administrative Assistant ensures the effective day-to-day operation of the office by providing professional administrative support to the title and other staff. Key responsibilities include managing the title's calendar, screening calls, preparing correspondence and reports, scheduling meetings, taking and distributing minutes, greeting visitors, handling mail/couriers, maintaining filing systems and supplies, administering petty cash, coordinating travel, and special projects as assigned. The position requires post-secondary education in business, 2-3 years relevant experience, computer proficiency, communication skills, organization, accuracy, and a client service focus.

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341 views2 pages

Sample Job Description Administrative Assistant

This document provides a position description for an Administrative Assistant. The Administrative Assistant ensures the effective day-to-day operation of the office by providing professional administrative support to the title and other staff. Key responsibilities include managing the title's calendar, screening calls, preparing correspondence and reports, scheduling meetings, taking and distributing minutes, greeting visitors, handling mail/couriers, maintaining filing systems and supplies, administering petty cash, coordinating travel, and special projects as assigned. The position requires post-secondary education in business, 2-3 years relevant experience, computer proficiency, communication skills, organization, accuracy, and a client service focus.

Uploaded by

다네
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Sample Position Description Administrative Assistant

Position Title Administrative Assistant Reports to Department

Direct Reports

General Accountability Ensures the effective day-to-day operation of the office by providing professional and courteous administrative support to the TITLE and other staff members as required Key Job Responsibilities Including Performance Expectations Manage the TITLES daily calendar; schedule and coordinate meetings Screen TITLES calls and assure discreet handling of all company business Prepare correspondence/spreadsheets/presentations/reports for the TITLE S review and/or signature Prepare meeting agendas and ensure the coordination and timely distribution of supporting materials; prepare and distribute minutes reet all clients and visitors to the office in a professional and courteous manner Send and receive fa!es" mail and courier parcels for the office; prioriti#e and distribute as appropriate Establish and maintain an efficient filing system for the office $rder" receive and store all office supplies; ensure adequate supplies are maintained Administer petty cash according to established procedures; reconcile monthly %rac& all time off 'e(g(" vacation" sic& days) according to established policy; reconcile monthly Ma&e travel and other meeting arrangements for all staff

*oordinate the maintenance of all office equipment with appropriate vendors Special pro+ects as assigned

Internal Contacts All staff External Contacts ,oard of -irectors *lients .endors Educational Tec!nical Competencies Post-secondary education in business or office administration an asset /-0 years e!perience in a similar position E!perience ta&ing and preparing minutes Strong wor&ing &nowledge of computers and proficiency with the Microsoft $ffice suite of products Proficiency with the 1nternet and e-mail Proficiency with office equipment

General Personal Competencies Professional; diplomatic with high degree of discretion 2le!ible and able to manage multiple requirements in a fast-paced" changing environment E!cellent communication s&ills 'both written and verbal) Superior organi#ational s&ills -etail oriented with a high degree of accuracy Strong client service orientation ood sense of humor and strong team player "or#ing Conditions eneral office environment 3ill require some overtime" including monthly ,oard meetings

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