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FORMAT FOR SCHOOL DISASTER MANAGEMENT PLAN

SCHOOL DISASTER PREPAREDNESS PLAN
Area Name of the School/ (Govt./ Private/
others)

Geographical
Location
(Coordinates)

Name of the Principal / Head
Master / Head Mistress
Ph:
Mobile:

Ph:
Address of the School



Fax:

Name of School Disaster Management Committee Members
Sl. No Name of the Member Contact Nos Sl. No Name of the Member Contact Nos
1
(Convener)
6
2 7
3 8
4 9
5 10
Yes No
School Used for Relief Shelters /

No. Of Class
Rooms

Sensitization meeting held on
Formation of Task
Force
** Add Separate Sheet (if
required)
M F Male Female Total Number of Staffs in the
School /
Total No. of Students in
the School/ .

Number of Staffs sensitized in the
meeting
Number of Students sensitized in the
meeting


ACTION CALENDAR FOR VARIOUS PREPAREDNESS ACTIVITIES (every year)
*** 1 Mock Drill (Compulsory in every month), 2. Awareness & Sensitization, 3 Painting & Eassy, 4.
Slogan Writing, 5. Drama, 6. Others (Pls. Specify others Activity)
(Eg: *** In May month 1 / 3 / 5 / June 1/ 2 / 4 )
Jan March

April -June July- September October-December

Remarks

Details of School Disaster Management cell ( brief note about the DM Cell and contact details )
(Use separate sheet)
Sl.No Type of open space Approx Size (Length x Breath) Accessibility from the road
1 Play ground
2 Assembly Ground
3 Other nearest open space
4 Auditorium
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SCHOOL RESPONSE TEAMS
Sl.No
Particulars
Name of Team
Leader
Members (5 atleast)/
Designation
Contact
Details
1.
Evacuation Team

1.
2.
3.
4.
5.

2.
Search & Rescue Team

1.
2.
3.
4.
5.

3.
First Aid & Medical
Team

1.
2.
3.
4.
5.

4.
Bus Safety Team

1.
2.
3.
4.
5.

5.
Team for students
with special needs
(Handicap etc )

1.
2.
3.
4.
5.


Sl.No Name of Drill Date of the
Drill
conducted
Under supervision of
Mr. / Ms.
No.of Participants
(Students & Teachers)
1 Drop cover Hold Drill
2 Evacuation Drill
3 Teachers Training
4 Students Training

The Institution will prepare floor wise building plans and display in corridors and other
important areas. Mark evacuation routes on this map. Mock drills will be conducted under
able supervision of teachers at least once in a month.
Attach a copy of the following maps along with documents: - 1. Resource Map (showing all
resources/ equipment that may be useful in emergencies with custodians)
2. Vulnerability Map (Showing vulnerability of the school to various hazards like Science
Laboratory etc.
3. Safe places and Evacuation Route Map

Date:
Signature of Principal/ Headmaster
Place:. (Stamp of the Office)
Copy to:
Submit to: Office of the Deputy Commissioner & Chairman ,District Disaster Management
Authority.. District
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SCHOOL PREPAREDNESS SELF-EVALUATION CHECKLIST
A. ASSESSMENT & PLANNING ACTIVITIES
1. We have a School Disaster Management Committee that includes some of the
following groups of people:
Principal / Head Master/ Head Mistress
students
teachers
parents
other staff
community members
others:__________________________________

2. School staff have reviewed the past plan and revised our plan in this year.
ALL MOST SOME FEW NONE
NOT SURE
3. School staff have had the following training:
Insert number of staff (min 0 max 99)
Basic First Aid
Safety Training
Use of Fire Extinguisher
How to turn off electricity, water, gas
Shelter, Sanitation
Psychological First Aid
Other: _______________________________

4. Parents have received information about our plan and our mock drill
(Check all that apply) We did not notify parents by letter home with students by letter
mailed to home via teacher contact via meeting

5. We have site and neighbourhood maps and have identified evacuation routes and
Locations. Yes No
6. Our Evacuation Route Map is posted in each room, with the room marked on the map.
ALL MOST SOME FEW NONE NOT SURE

7. School Bus drivers know their responsibilities and where to take the students in case of
emergency enroute
ALL MOST SOME FEW NONE NOT SURE

8. We encourage staff and students to prepare for disasters at home and provide
support for doing so. Yes No

9 Teachers have reviewed their normal emergency evacuation routes.
ALL MOST SOME FEW NONE NOT SURE

10. Teachers are prepared to check in on neighbouring classrooms.
ALL MOST SOME FEW NONE NOT SURE

11. We have plans to assist any individuals with disabilities, or any other special needs
who will need assistance in understanding and/or evacuating.
ALL MOST SOME FEW NONE NOT SURE

12. Student emergency contact information is up-dated at the
beginning of the school year.
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ALL MOST SOME FEW NONE NOT SURE


13. School staff are aware that they are expected to stay on the job as disaster service
workers.
ALL MOST SOME FEW NONE NOT SURE
B. PHYSICAL & ENVIRONMENTAL RISK REDUCTION
1. Our school buildings are strong enough for earthquake safety.
ALL MOST SOME FEW NONE NOT SURE
2. We have fastened tall and heavy furnishings that could fall during earthquake
shaking and could kill or injure people.
ALL MOST SOME FEW NONE N/A NOT SURE

3. We have secured furnishings and equipment that could slide during earthquake
shaking and could kill or injure people.
ALL MOST SOME FEW NONE N/A NOT SURE

4. We have limited, isolated and secured hazardous materials.
ALL MOST SOME FEW NONE N/A NOT SURE

5. Our exit routes are marked and are kept clear.
ALL MOST SOME FEW NONE N/A NOT SURE

6. We have fire extinguishers in place and maintained regularly.
ALL MOST SOME FEW NONE N/A NOT SURE

7. We have emergency lighting for areas where needed during school hours.
ALL MOST SOME FEW NONE N/A NOT SURE
C. RESPONSE CAPACITY DEVELOPMENT ACTIVITIES
1. Teachers and staff know how to use a fire extinguisher.
ALL MOST SOME FEW NONE NOT SURE

2. Students have practiced Drop, Cover, and Hold On in their classrooms, and
building evacuation.
ALL MOST SOME FEW NONE NOT SURE
3. Students know the 4 rules for building evacuation: Dont Talk! Dont Push! Dont
run! Dont turn back!
ALL MOST SOME FEW NONE NOT SURE
4. Students know that if they are outside a classroom they should exit to the
assembly area and NOT go back inside.
ALL MOST SOME FEW NONE NOT SURE
5. Students in science labs know how to extinguish flames and isolate hazardous
materials that may be in use during an earthquake.
ALL MOST SOME FEW NONE N/A NOT SURE
6. We have the following emergency supplies for students and staff to last for at least
24 hours:
Sufficient drinking water
Dry food (Biscuits etc)
emergency lighting
first aid supplies
alternate transportation
shelter
sanitation supplies

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EARTHQUAKE DRILL SCENARIO
(Drill below is based upon GREAT ASSAM Shake Out 1950 )

The drill will be based on a hypothetical scenario for a likely high magnitude earthquake occurring
throughout the State of Assam and affect all areas of our State. Intense shaking will begin at [TIME]
and will last for 40 seconds. There will be at least one strong aftershock within 15 minutes.

The scenario for the drill tells us that electrical power, water, gas and sewer systems have failed in
many areas. The schools telephone system is inoperable. Traffic comes to a halt as the roads and
bridges collapses. Numerous fires have started due to fallen electrical lines and explosions caused
by gas cylinders. The Principal of the School declares a state of emergency and orders staff to remain
at their sites and shelter all students at schools until they can be reunited with a parent or guardian.

Police and Fire Departments are too busy with emergency calls and dispatchers will not say if or
when units will respond. School staff must assume that they will be on their own to shelter and care
for students and staff for the next 24 hours.

EMERGENCY DRILL PREPARATION FOR FACULTY AND STAFF
Prepare yourself before the drill
Check that the School Emergency Evacuation Route map is placed with clear visibility in your
room.
On it mark your room clearly in a contrasting colour. If you do not have a copy, please obtain one
from the school office.
Classroom teachers may consider keeping a blanket, supply of bottled water,
non-perishable food or snacks and other supplies in your room in the event an
emergency requires a sustained lock-down.
Confirm whether you will have any special duties. Get to know your friends in
neighboring classes.
Check that you know the location of your fire extinguisher and recall the acronym
to remind you how to use it: P.A.S.S. Pull the pin, aim at the base of the fire,
squeeze the nozzle and sweep at the base of the fire.
Plan a quiet activity that students can do in the assembly area in the event of a
real emergency or a drill.

DO NOT LEAVE THE CAMPUS UNTIL THE SCHOOL PRINCIPAL / TEACHER ASK YOU TO DO SO !
Prepare your students
Encourage your students to take this drill very seriously.
Practice a Drop, Cover, and Hold On drill, having students hold their position for
45 seconds. You may count together: one-one hundred,
Drop down to knees and make yourselves small.
Cover your face, head and neck, closing your eyes. Keep your body under or
below level of desk/table/chairs, with your back to windows.
If outside, get clear of buildings, power lines, trees, light poles and other dangers,
drop down to your knees and cover your head and neck.
Make sure that your students know the 4 rules for building evacuation: Dont
Talk! Dont Push! Dont run! Dont turn back! Students should know that if there is
an earthquake when they are outside of a classroom (during break or lunch or if
they are somewhere), they should exit with the nearest class and should NOT go
back inside. If they are between classes, they should assemble in the outdoor
emergency assembly area with their next period class.
Teacher in science labs should demonstrate to students how to extinguish any
Flames and isolate any hazardous materials in use.
Review the Emergency Evacuation Routes. Prepare 4 monitors who will work as
friends and lead the way, carefully checking to make sure that the route is clear.
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(This is of most importance for classes on second floor or without easy access to
Open space outdoors).
1. Type of Building
2. Type of Walls: Brick wall or bamboo wall, wooden frame wall etc.
3. Is the building sketch/ structural drawing available?
4. Age of the building.
5. Is there any soft storied building.
6. Availability of free area.
7. Location of Water tank.
8. Dimension of evacuation rout (Staircase, doors etc)
9. Any natural/ Man made structure nearby the building as a threat from earthquake, cyclone ect
(Trees, erected structures, transformer, high-tension wire, landslide prone area ect)
10. Type of foundation.
11. Maximum room size in case of RCC building.
12. Type of trust in case of CGI ( Corrugated Galvanized Iron ) roofing Assam type.
13. Type of ceiling.
14. emergency exit ( Slider, emergency window)