Widening of Lawton Avenue Project

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TERMS OF REFERENCE

CONSULTING SERVICES
FOR THE DETAILED ENGINEERING DESIGN OF THE
PROPOSED WIDENING OF LAWTON AVENUE PROJECT, PHASES 1 & 2
AT FORT BONIFACIO, TAGUIG CITY


1. DESCRIPTION OF SERVICES

The Consulting Services required shall be the detailed Engineering Design
for the Proposed Widening of Lawton Avenue with an approximate length
of 3.20 kms. from the Sales Interchange to 5
th
Avenue consistent with the
Master Planning of the BCDA Properties in Bonifacio South, hereinafter
referred to as the Project. The Project shall consist of two (2) phases.
The first Phase entails the widening of Lawton Avenue to a dual-3 lane
road from 5
th
Avenue until the junction at Bayani Road, while the second
phase shall entail the widening of the road to a dual-3 lane road starting
from the junction at Bayani Road until the Sales Interchange. Road-right-
of-way requirement for widening shall be taken on the northwestern side
of Lawton Avenue, along the same side of the road as JUSMAG, as BCDA
is constrained from taking any land from the side of the Philippine Army
retention area on the other side of Lawton Avenue. The said Services
shall consist of, but not limited to: design for the widening of the road
and pavements on grade, sidewalks, street lightings, drainage structures,
ancillary works and miscellaneous items.

2. SCOPE OF SERVICES

2.1. Provide and guarantee the highest quality of detailed engineering
consulting services required to do civil works design; topographic
survey; geo-technical investigation; detailed engineering design;
technical specifications, unit price analysis and cost estimates,
construction drawings and bidding documents; environmental and
social impact assessments.

2.2. Undertake the following activities, but not limited to:

2.2.1. Collection and Review of Existing Data and Documents
2.2.2. Relocation, Topographic and Parcellary Survey
2.2.3. Structural/Facilities/Utilities Survey
2.2.4. Route Survey
2.2.5. Geo-Technical Survey
2.2.6. Construction Materials Investigation/Survey
2.2.7. Detailed Engineering Design
2.2.7.1. Road Pavement Design
2.2.7.2. Drainage Design
2.2.7.3. Electrical Design
2.2.8. Environmental and Social Impact Assessment

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2.3. As a result of the survey works in Item 2.2, the Design Consultant
shall provide, but not limited to, the following information:

2.3.1. Contour plan in 1-meter intervals
2.3.2. Monumenting of boundary corners
2.3.3. Subdivision or Parcellary plans
2.3.4. Vertical Control/Profile Leveling
2.3.5. 20-meter interval cross sections
2.3.6. Road facilities/Utilities Plan
2.3.7. Construction phasing plan
2.3.8. Environmental and Social Impact Assessment

2.4. Provide the detailed plans and drawings which shall include, but not
limited to, the following:

2.4.1. Cover Sheet
2.4.2. Key Plan, Project and Vicinity Map
2.4.3. Location Map
2.4.4. Plan and Profile Sheets with all topographic information
within survey corridor
2.4.5. Soils and Materials Investigation Maps
2.4.6. Typical Cross Sections
2.4.7. Construction Details
2.4.8. Cross Sectional and Elevation Views
2.4.9. Drainage Plan and Profile and Cross-Section Details
2.4.10. Intersection Maps
2.4.11. Minor Drainage Structure Drawings
2.4.12. Pavement structure Drawings
2.4.13. Road Signs and Pavement Markings
2.4.14. Power Supply and Street Lighting Details
2.4.15. Utility Relocation Maps
2.4.16. Ancillary Works / Miscellaneous Details
2.4.17. Detailed Cross-Sections
2.4.18. Right-of-Way Plans
2.4.19. Traffic Management Plan
2.4.20. Parcellary and Lot Plans
2.4.21. Drawing Index
2.4.22. Summary of Quantities
2.4.23. Other necessary plans.

2.5. Provide quantity calculations, cost estimates and unit price analysis
(UPA) of the Project. The final draft of the cost estimates and the
unit price analysis shall not be linked to any other excel sheets
aside from the sheet wherein it is encoded.

2.6. Provide Technical Specifications that shall comply with the latest
DPWH Design Standards and shall include the descriptions of the
work items, material requirements, construction requirements and
methods, methods of measurements, and basis of payments. The
sampling, testing and inspection requirements, and production and
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delivery requirements, shall be included in the specifications of
applicable work items.

2.7. Provide Tender Documents based on the revised IRR of RA 9184.

2.8. Provide manpower and equipment utilization program, construction
schedule and S-Curve.

2.9. Provide all other reports that may be required by BCDA.

2.10. Facilitate the approval of the plans from concerned utility
providers, other private entities and/or government agencies.

2.11. Coordinate with the Army Support Command (ASCOM), Bonifacio
Naval Station (BNS) and Philippine Marine Corps (PMC) in the road
widening and the integration of service utilities inside their
respective areas.

2.12. Coordinate with the MEGAWORLD CORPORATION for the design
considerations on the underground utilities and power lines.

2.13. Coordinate with the concerned government agencies or local
government units and utilities companies relative to the road
widening.

2.14. Provide on-call services during the pre-construction and
construction stages of the Project at no cost to BCDA. Provide
technical assistance in the modification of the plans that may arise
during the implementation of the Project.

3. DELIVERABLES

3.1. Detailed engineering plans and drawings on one original A-1 size
Mylar Sheet and ten (10) other copies in white print for each phase.
The drawings shall be prepared using AutoCAD format, not lower
than its 2010 version.

3.2. One (1) original and ten (10) other copies of the detailed cost
estimates, unit price analysis, technical specifications and tender
documents in A-4 size quality paper and prepared using MS Office,
not lower than its 2007 version.

3.3. Draft drawings for submission to BCDA for review or in support of
progress payments shall be submitted in three (3) sets of A-3 size
quality paper. All other documents for submission to BCDA for review
or in support of progress payments shall be submitted in three (3)
sets of A-4 size quality paper.

3.4. Monthly Progress Reports indicating, but not limited to, the updates
and accomplishments of the activities the Design Consultant
undertook for a particular month. The monthly reports will also
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include the problems encountered by the Design Consultant in
conducting its activities, its recommendations and solutions
provided, coordination meetings attended and their outcomes; and a
log of correspondences.

3.5. Cost and manning requirements for the construction management
and supervision of the project which shall include details of the
remuneration cost and reimbursable expenses.

3.6. Project implementation schedule for the construction management
and supervision of the project.

3.7. All plans and documents enumerated in Item 2.3 and all other
reports that may be required for this consulting service and as may
be required by BCDA.

3.8. All plans and documents related to this detailed engineering design
services shall become the property of BCDA.

4. MANNING REQUIREMENT

The Design Consultant shall employ and provide the following qualified
and experienced personnel:

4.1 Key Staff

4.1.1 Project Manager
4.1.2 Sr. Highway Engineer
4.1.3 Sr. Civil Works/Drainage Engineer
4.1.4 Sr. Materials Engineer
4.1.5 Sr. Quantity/Cost/Specifications Engineer
4.1.6 Sr. Environmentalist
4.1.7 Sr. Geodetic Engineer
4.1.8 Sr. Traffic Engineer
4.1.9 Sr. Electrical Engineer
4.1.10 Sr. Geotechnical/Foundation Engineer

4.2 Support Staff

4.2.1 Jr. Civil Works/Drainage Engineer
4.2.2 Jr. Civil Engineer
4.2.3 CAD Operator 1
4.2.4 CAD Operator 2
4.2.5 Administrative Officer
4.2.6 Secretary/Encoder
4.2.7 Messenger/Utility Personnel
4.2.8 Driver

5. DURATION OF SERVICES

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Except for the on-call services stipulated under Item 2.14 that has to be
rendered on a later date, the consulting services required for the
detailed engineering design must be completed within one hundred
twenty (120) calendar days from issuance of Notice to Proceed.

6. APPROVED BUDGET FOR THE CONTRACT

The detailed engineering design for the widening of Lawton Avenue
Phases 1 & 2 has an Approved Budget for the Contract (ABC) of Six
Million Seven Hundred Thirty Six Thousand Pesos and 0/00
(Php6,736,000.00), inclusive of VAT and all other applicable
government taxes.

7. MODE OF PAYMENT

In consideration of the services required under this TOR, payment to the
Design Consultant shall be made in the following manner:

7.1 Fifteen percent (15%) of the Contract Price for mobilization expense
upon written request of the Consultant and the submission to and
acceptance by BCDA of an irrevocable standby letter of credit of
equivalent value from a commercial bank and confirmed by BCDA.

7.2 Forty percent (40%) of the Contract Price upon submission of the
draft drawings, technical specifications, cost estimates, unit price
analysis, tender documents, technical reports indicated in Item 2.3,
manpower and equipment utilization program, construction schedule
and S-Curve, and all other reports that may be required by BCDA.

7.3 Thirty five percent (35%) of the Contract Price upon submission of the
complete set of approved plans technical specifications, cost
estimates, unit price analysis, tender documents and all other
reports that may be required by BCDA.

7.4 The remaining ten percent (10%) of the Contract Price shall be
released under the following conditions:

7.4.1 Issuance of Certificate of Completion by BCDA.
7.4.2 Submission of the Final Report by the Design Consultant.
7.4.3 Submission of the Design Consultant of a Sworn Statement that
it shall provide on-call services during the bidding and
construction of the Project subject to the conditions under this
TOR and at no cost to BCDA.

8. EVALUATION CRITERIA

The mode of evaluation of bids shall be Quality-Cost Based Evaluation
Procedure.

8.1. Criteria and rating system for short listing:

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8.1.1. Experience of the consulting firm in detailed engineering
design of horizontal projects: (40%).
8.1.2. Educational attainment and work experience of key personnel
on the detailed engineering design of horizontal projects:
(60%)

8.2. Criteria and rating system for the evaluation of bidding documents:

8.2.1. Technical Proposal: (70%)
8.2.2. Financial Proposal: (30%)



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