Division

Quality Control -II

Organization

Directorate of Marketing & Inspection

Citizen Service

Grant of Certification of Authorisation (C.A.)

for the grading and marking of De- centralized
commodities under Agmark for internal trade.

Sl.
Name of required item
No.
1.
Copy of the application
format prescribed for the
service.
2.
Details of rules and
regulation for processing
of the application.

3.

4.

Status
Yes

(Annexure-I)

The Agricultural Produce (Grading &

Marking) Act, 1937.
General Grading & Marking Rules,
1988.
Commodity Grading & Marking Rules.
Guidelines for grant of Certificate of
Authorisation for the grading and
marking of decentralized commodities
notified under section 3 of the Act..
List of documents and Application for grant of C.A. in the prescribed
other requirements to proforma and documents prescribed in
accompany application in
(Annexure-II.)
format prescribed.
Name of assigned place Through Authorised State/Union Territory
for receipt of application Authority to the various Sub Offices/Regional
with documents.
Offices of DMI.

5.

Designation
of
the Incharge of Sub Offices/Regional Offices
authorized persons to headed by Dy. AMA/Asstt AMA/SMO/MO.
issue acknowledgement
for
the
Application
received.

6.

Time limit fixed for grant of

Application.
Designation
of
the
Decision making authority
to order the service as per
the Application.

7.

Within four weeks of the receipt of application

complete in all respects.
Incharge of Sub Offices/Regional Offices
which may be Dy. AMA/Asstt AMA/SMO/MO.

8.

9.

Copy of Order format for Approval of application is granted through

grant of application and for grant of C.A. by issuing a C.A. book having
rejection of Application.
all the relevant details.
Order format for rejection is not prescribed.
Name of the place from Regional offices/Sub Offices of DMI.
where order is delivered, if
different from the place
where the application is
received.

10.

Details of the Monitoring

system to ensure timely
disposal, first come first
served
principle,
consistency
in
grant/rejection
of
application; by way of
reporting structure and
reviews. A copy of the
register format in which
the
applications
are
handled, periodic report
structure to higher offices
and the periodicity of such
reports.

A priority register is maintained in the SOs

/ROs of the DMI.
Consistency in grant of
C.A. is maintained by following prescribed
guidelines.
The C.A. is granted by the
Incharge of the SOs/ROs on the basis of the
assessment report of the Inspecting Officer.

11.

Systems
of
Review,
Revisions and Appeal
against the Orders. If not
so structure, the grievance
redressal
mechanism,
defining the escalation
levels in case of citizen
dissatisfaction.

The person aggrieved by the order of the

Incharge of the SOs /ROs can appeal to the
Agricultural Marketing Adviser as per
provisions prescribed in GGM, Rules,1988.

12.

Website
status
of
organization.
Any
problems in uploading the
downloadable format of
the application form and
posting the process details
of the service with time
limits fixed for the service.

The website is in operation. The AP(G&M)

Act, 1937, GGM Rules, 1988, Commodity
Grading & Marking Rules, Guidelines,
prescribed proforma, etc. can be downloaded
from the website.

Website : agmarknet.nic.in

Annexure-I.
Application for Certificate of Authorization for grading of decentralized
commodities
To,
The Deputy Agricultural Marketing Adviser/S.M.O.

I/ We ----------------------------------(Name of the Prop./Partner etc.) of M/s.

(Name of firm)------------------------------------------- Full address--------------------------being desirous of Marking (Name of the commodity) -------------------------------------with a grade designation mark in accordance with the rules made under the
Agricultural Produce (Grading & Marking ) Act, 1937 (Commodity -------------------)
grading and marking rules ---------------------------- hereby apply for a Certificate of
Authorization and furnish the following particulars.:
I.

Full address of the grading premises

(where grading and marking will be done )
along with ownership status .

2.

Abbreviated telegraphic address, if any .

3.

Blue print or hand drawn sketch of the

premises showing dimensions
of all the rooms etc. duly signed by authorized
persons of the firm.

4.

Name of the Proprietor(s) or Partner(s) along with

their status and address.

5.

Details of machineries available

in the processing unit etc.

6.

Name of the two responsible

persons for attending to
sampling, packing & marking etc.
&correspondence regarding grading
along with their attested signatures.

7.

Specimen copy of Trade Brand lable.

8.

Other information, if any.

I/We have carefully gone through the AP (G&M - Act,1937, the appropriate rules made
under the act and the special instructions issued by the Agricultural Marketing Adviser to
the Govt. of India in connection with the grading of
(----------------------)
Name of Commodity) and agree to abide by them as well as those which he might issue in
future.
I/we hereby declare that the information given above is correct & true.

Yours faithfully,
Place
Dated
Signature of the applicant (s)
(status
)
(To be filled in by the forwarding officer )
In view of the particulars given above, I have ascertained the bonafides of the
applicant(s) in regard to his/their capacity for starting & maintaining satisfactorily an
establishment for grading of (commodity name) ____________________ and consider/ do
not consider the applicant(s) to be fit enough to deal with the scheme &, therefore,
recommend/ do not recommend his/ them to the Agricultural Marketing Adviser to the
Government of India for grant of C.A.
Other remarks, if any.
Place
Dated the..

Signature :.
Designation:

ACKNOWLEDGEMENT SLIP

Received the application dated . Of M/s. ..

..
..
along with . Enclosures for grant of Certificate of
Authorisation for grading and marking of . For internal grading.
Dated .
(Official Seal ) Signature
(Name & Designation of the officer
receiving application)

Annexure - II
A.

List of the documents to be furnished along with the Application for

grant of Certification of Authorisation.

1.

Application for grant of C.A. in the prescribe Pro forma-I and particulars in
Pro forma II.

2.

Self attested copies of the proprietorship declaration/partnership

deed/Memorandum and Articles of Association/Bye-laws of society etc.

3.

Blue Print or neatly drawn sketch of the premises showing all dimensions duly
signed by the authorized person of the firm.

4.

Following declarations on non-Judicial stamp paper of minimum Rs. 5/- in the

prescribed pro forma -III.
(i)
Ownership of premises,
(ii)
Ownership of proposed Trade Brand Label (TBL).
(iii)
Use of proposed TBL only on the packages graded under Agmark.
(iv)
Use of food grade packing material for the graded products.

5.

Copy of the consent letter from the legal owner of the premises, in case, the
premises is not owned by the applicant and taken on rent/lease.

6.

Specimen copy of the proposed Trade Brand Label of each commodity.

7.

Medical fitness certificates issued by the Registered Medical Practioner

certifying that the workers engaged in the handling of the product in the
various operation, are free from communicable and contagious diseases.

8.

List of Chemicals and Apparatus in the laboratory, in case, packer establishes

his own laboratory for grading.

9.

Consent letter of the approved laboratory in case, packer desires to grade the
product
through
State
Grading
Laboratory/
Commercial
Laboratory/Association or Cooperative Laboratory in the prescribed Pro forma
IV.

10.

Copy of the food grain storage license for Wheat-atta, Suji, Maida, Besan,
other Cereals and Pulses, etc.

11.

Copy of the Authorisation letter issued by the Ministry of Civil Supplies for the
manufacture and sale of Blended edible veg. oils for blended edible vegetable
oils.

12.

Copy of license from controller of Drugs, incase CA for grading of medicinal

grade castor oil.

13.

Demand draft for the prescribed processing fee + statutory Service Tax due
thereon as given in Annexure III.

B.

Documents required for approval of chemist in case of Packers

laboratory.

(1)

For new chemist

a) Copy of appointment letter of chemist duly accepted by him.
b) Copy of degree certificate/mark sheet of the chemist indicating chemistry as a
subject at graduation level along with his photograph in triplicate. Out of three
photos one will be affixed on approval letter and second will be sent to
Regional Agmark Laboratory and third one for office record.
c) Demand draft for the training charges as given in Annexure II.
d) Training certificate from Regional Agmark Laboratory on completion of
training.

(2)

For trained chemist

a) Copy of appointment letter duly accepted by him.
b) Copy of resignation letter duly accepted by the previous employer.

Note All the documents at A and B above shall be submitted in triplicate.

Proforma -I
APPLICATION FOR PERMISSION TO PRINTING PRESS TO PRINT AGMARK
REPLICA
To,
The Deputy/Asstt. Agril. Marketing Adviser
Senior Marketing Officer
--------------------------------------------------------------------------------------------Sub:- Permission of the Printing Press .
Sir,
I/We _______________(Name of applicant) of M/S. ________________
(Name of Printing Press ) is /are desirous of printing of Agmark replica on ____
(type of packaging material) for Agmark authorised packers . Our printing press is
situated at _______________ (Address of Printing press) .
I/We have carefully gone through the instructions for permission to the
printing press issued by the Agricultural Marketing Adviser to the Govt. of India.
I/We hereby agree to abide by the instructions issued or that may be issued
in this regard from time to time .

Yours faithfully,
Place:
Date :

(Name of the Applicant)

Status:

(To be filled by sponsor)

I/we ___________ (Name of applicant) of M/S.______________ (Name of
the firm) _____________ am/are authorised to grade & mark ________ (Name of
commodity) under Agmark . Our C.A No. is __________ dated __________.
I/We sponsor M/S ______________ (Name of Printing Press) who have
been in the printing business since _____________ to undertake the printing of
Agmark replica on __________ (type of packing metrial) for our firm .

Your faithfully,
Place :
Date :
(Signature of the packer with stamp)

PROFORMA II
PARTICULARS TO BE FURNISHED WITH THE APPLICATION FOR
CERTIFICATE OF AUTHORISATION
1.

Name and full Postal

Address of the party.

2.

Name(s) of the commodity

proposed to be graded.

3.

Status of the Firm i.e.

Proprietory/ Partnership/
Pvt. Ltd/ Public Ltd./
Regd. Society/Public undertaking etc.
(copy of the relevent document be enclosed)
Period for which the applicant
has been in the business.

4.

5.

Name(s) and Address of two

representatives of the firm
who will attend the grading
work and correspond in the
matter.(specimen signatures
to be furnished separately.)

6* (a) RBI Code No. if any

(b) Exporters Registration No.if any.
(c) Membership of the commodity
Board,APEDA,Export Promotion Council etc
if any .
(d) Milk and Milk Products Order No.
(for milk based commodities only)
(e) Import Export Code No. issued by DGFT .
7.

ST/CST No. if alloted.

8.

Food grain storage licence No.

for Wheat atta, Suji,Maida,Besan,
other Cereals and Pulses.
(copy may be enclosed

9.

Full Address of the premises

where grading & marking will
be carried out.
* to be filled in case of EXPORT only.

10. Whether the said premises

belongs to the applicant.

Yes/No

(a). If yes, furnish the ownership

declaration on Non- Judicial Stamp
paper of minimum Rs.5/=.
(b). If not, give name and address of
the owner of the premises and
furnish the consent letter of
the owner.
11.

Details of the machinery/packing

machines/storage tanks/Cold Storage etc.
available in the plant /premises with their capacity.
(Separate sheet duly attested by Inspecting Officer
may be used if space is not sufficient here )

Name of the machinery

12.

Nos.

Capacity.

Is the grinding unit owned

by the applicant .
(In case of Ground Spices)

(a). If not, give name and address

of the approved grinding unit.
(copy of the consent letter be enclosed)
13.

What precautions are proposed to

be taken to avoid admixture of
different oilseeds and oils in
the premises in case of Veg.oils/
Blended Edible Veg.Oils.

14.

Are separate tanks used for

storage of different oils.

15.

Name and address of oil mills

from where the constituent
oils are proposed to be procured.
(in case of Blended edible veg. oils)

Yes/No

16.

In case of Honey, specify area

of collection of Raw Honey .

17.

Type of packing materials proposed

to be used for packing graded products.
(Enclose an undertaking that packing
material will be of food grade.)

18. Whether it is proposed to repack

the graded product from large
containers to smaller packages.
If so, furnish the name of the
place and address of the repacking
premises.
19.

II.

Any other information relevent

to grading of the commodity.
Laboratory Arrangements

1.

Specify type of the Laboratory

through which grading and marking
is proposed to be undertaken i.e.
Own laboratory/State Grading
Laboratory/ Commercial Laboratory/
Association/co-op. Laboratory.
(Consent letter of the lab. may
be enclosed, not incase of own lab.)

2.

Name and address of the laboratory

III.

Trade brand labels.

1.

Name(s) of the TBL(s) proposed to be

applied on the graded packages.

2.

Whether the said TBL(s) have been

registered with the concerned
authority.If yes, give the
registration No.

Yes/No

3.

Whether the proposed TBL(s) belong to

the applicant.

(i) If yes, give the declaration.

(ii) If Not, give the name of the firm to
which the proposed TBL belongs.
Furnish consent letter of the TBL
owner.

Place:
Date:

(Signature of the applicant/

Authorised person)
Status: for M/S

Yes/No

P R O F O R M A - III
AFFIDAVIT
(On non-judicial stamp paper of minimum Rs.5/=)
I ______________________________ S/O ________________________aged
_________ years and resident of ________________________________ do hereby
solemnly affirm and state :

1.
that I am the sole Proprietor/ Partner/Director of the firm namely
___________________________________________
situated at_______________________________________.
2.

that the grade designation mark in accordance with the provision of the
A.P(G&M) Act, 1937 and the rules made thereunder, will be applied
at_________________ ________________ (address of the premises).

3.

that the proposed premises which is situated at

__________________________________is owned by me/our firm/not
owned by me/our firm.

4.*
that the proposed premises which is situated at________________has been
taken on rent/ lease from _________________(name of
owner) who is the legal owner of the said premises.

5.

that the trade brand label(s) _______________ belong to me/our firm which
is/are registered/not registered with the Registrar of trade marks.

6.

that the trade brand label(s) ________________ shall be used only on Agmark
graded products.

7.

that the packing material used for packing graded products under Agmark is of
"Food Grade" .

(Signature of the deponent)

Place:
Date:

VERIFICATION
I _____________________________ solemnly state and verify that the
contents of the above affidavit are true and correct.

(Signature of deponent)
Attested by NOTARY

Delete, if not applicable.

P R O F O R M A - IV
CONSENT LETTER OF THE APPROVED GRADING LABORATORY
To,
The DY.Agril. Marketing Adviser/
Asstt. Agril. Marketing Adviser/
Senior Marketing Officer
Dte. of Marketing & Inspection
_________________________

Sub:- Consent for taking up grading work of__________________________.

(Name of Packer)
Sir,
I am to state that our laboratory, namely, ____________________has been
approved for grading of ______________________(name of commodity) under
Agmark vide Dte's letter No. _________________________ dated_______.

2.
We have received request from M/S ____________________________ to
take up their grading work through our laboratory.
3.
At
present,
our laboratory is attending the grading
work
of____________(Nos) authorised packers and we have __________(Nos) approved
chemists in the laboratory.
4.
We can take up the additional work and accordingly hereby give our consent
for taking up the grading work of M/S.__________________ through our laboratory.
5. We do hereby undertake full responsibility to ensure correctness of the
grading, maintenance of proper records and submission of the periodical returns
in respect of the grading work of M/S. ___________________________
carried through our laboratory.
Place :
Date :
Yours faithfully,

In- charge/Proprietor/Authorised person

of the Approved Grading Laboratory.

Annexure-III
PROCESSING FEE FOR GRANT/RENEWAL OF C.A AND OTHER PERMISSIONS
RELATED TO GRADING
Grant of C.A for Centralised commodities (Internal & Export) and Decentralised
commodities for Export only .

1.

(a) Packer having own Laboratory

Rs. 2000/=

(b) Packer desires to grade through SGL/Commercial/

Co-operative/Association Laboratory .

Rs. 1000/=

(c) Renewal of C.A under category (a) above .

Rs. 1000/=

(d) Renewal of C.A under category (b) above .

Rs.

500/=

2. Grant of C.A to grade & mark decentralised commodities

for Internal grading

Rs.

200/=

Rs.

500/=

4.

Issue of duplicate C.A.

Approval of Commercial/Association/Co-operative Labs.

Rs. 2000/=

(a) Renewal of Com./Asso./Co-op. laboratory .

Rs. 1000/=

5.

Permission to Printing Press to print Agmark Replica .

Rs. 2000/=

6.

Renewal of permission of printing press .

Rs.

500/=

7. Change of Grading laboratoryfrom SGL/Commercial/

Association/Co-operative to own laboratory.

Rs. 1000/=

8. Inclusion of another commodity in the same C.A

(If inspection of premises or lab. is to be carried out) .

Rs. 1000/=

9.

Change of premises of packer having own laboratory.

Rs. 1000/=

(a) Change of premises of packers attached to SGL/

(b)
Commercial/Association/ Co-op. laboratory.

Rs.

10

Change of premises of Commercial/Association/

Co-operative Laboratory .

500/=

Rs. 1000/=

Annexure-IV

TRAINING CHARGES OF CHEMISTS

Commodity

Charges

1.

Vegetable Oils including

blended edible veg. oils .

Rs. 800/=

2.

Ghee/Butter

Rs. 750/=

3.

Ground Spices & Curry powder

Rs. 1000/=

4.

Honey

Rs. 800/=

5.

Other commodities

Rs. 800/=