University Hall 2012 Handbook
University Hall 2012 Handbook
Your guide to
residential life at
University Hall
resident
handbook
II
welcome
contents
3
Management
and Support
Personal Issues
Pets
Plants
Residents Association
Roofs
Rubbish and Recycling
Study Rooms
Telephones
Television
Utilities
Vending
Withdrawal from University
University Hall Reception
Head of Hall
Residential Life Manager
Senior Residential Support
Officer
Residential Life Coordinator
Residential Assistants
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Living as a Village
Residential Rules
1. Disciplinary Authority, Fines
and Levies
Disciplinary Fines and Community Service
Levies
Right of Entry
2. Behavioural Rules
General Behavioural Rules
Harassment
Social Media Guidelines
Noise
Parties
Obstruction
3. Alcohol, Drugs and Smoking
Alcohol
Drugs
Smoking
4. Property and Building
5. Safety and Security
Safety and Fire Rules
Keys and Security Tags
Emergency Evacuation
Personal Safety
Insurance
6. Leaving the Residence
Overnight/ Weekend Absence
Vacating Your Room at the End of Your
Contract
7. Guests
Guests
Overnight Guests
III
welcome
tena koutou katoa
The University of Auckland is New Zealands leading university, and we are proud of our
reputation for excellence. Making the choice to study here gives you the opportunity to
attain a world-class, internationally recognised degree in an exciting, dynamic and truly
multi-cultural city.
The University is committed to helping you make your mark on the world. University Hall
plays an important part in that commitment. We look after the essentials like keeping you
safe, warm and fed. We create a community that supports your study, and allows you to have
fun. And we connect you to others.
Making the transition to University is an exhilarating and challenging time. The management
and staff, in cooperation with University Campus Life, promise to support you on that
journey. With us, you will find a place to live, learn and grow.
At University Hall you will make friends that will last a lifetime, create memories that
you will share for years to come and contribute to a legacy that will become part of the
University of Aucklands history.
Enjoy!
Tahlia Tini
Head of Hall
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Management
and Support
University Hall (or UH as you will come to know it)
will house 548 residents in two buildings, the Tower
and the Annexe, making it the largest university
aligned student accommodation in Auckland.
Much more than a place to eat and sleep UH will
become your home away from home in 2012. Our
residential management team and Residential
Assistant staff are here to help you make the most
of your Halls experience.
University Hall
Reception
Monday Friday,
8.30am-5.30pm
t. (09) 923 9191 (ext 89191)
f. (09) 923 9195 (ext 89195)
The Hall will be staffed for
longer periods but they may
not be sitting at reception. At
times, the reception hours may
be longer, depending on what
is happening at the Hall at the
time.
Head of Hall
Tahlia Tini
e. t.tini@auckland.ac.nz
Tahlia is the Head of Hall and
oversees the management
and operation of UH. Tahlia is
passionate about providing a
safe, supportive and engaging
living environment for all
residents. Tahlias team have
a wealth of knowledge and
experience and are committed
to helping you succeed. Tahlia
is based at UH and is always
happy to chat with you.
Residential Life
Manager
Recruitment taking place at the
time of writing.
Whether it is a simple study
group, or an event for all 548
residents, the Residential Life
Manager, is responsible for the
activities that you will have the
opportunity to participate in at
UH. This also includes meeting
with you if your behaviour
starts to impact the Hall and
community. The Residential
Life Manager is also available
to provide one-on-one support
Senior Residential
Support Officer
Recruitment taking place at the
time of writing.
The Senior Residential Support
Officer is our friendly face
at reception. Whether it is
a query about our mailing
address or the how-to of
replacing a swipe card, The
Senior Residential Support
Officer is here to help. This
will also involve coordinating
all of our maintenance work,
so if something has broken
let Reception know and well
arrange to have the repairs
done.
Residential Life
Coordinator
Recruitment taking place at the
time of writing.
If there is an event at University
Hall, then youre likely to find
our Residential Life Coordinator
both at the front of the
event, and behind the scenes
making sure everything runs
smoothly. The Residential Life
Coordinator is also often here
during the evenings to help to
ensure that the Hall is running
smoothly, and may want to
meet with you to discuss your
behaviour if needed.
Residential Assistants
Our Residential Assistant (RA)
team is made up of senior
students who live on-site. They
are here to encourage, support
and guide you, but they will also
lay down the ground rules and
help you to understand your
responsibilities as a member of
the UH community.
Your RA will be your primary
contact within the UH staffing
team and will help if you have
any concerns about any aspect
of your life. They have been first
year students themselves and
understand what you are going
through. RAs also have a role to
make sure that ALL residents
feel safe and comfortable at all
times so if your behavior starts
impacting on others around you,
the RA may have a quiet word
to you, or may need to escalate
the matter. They are not the fun
police but they are there to
ensure that everyone feels at
home all the time.
Reasons you might talk to
your RA:
Study difficulty
Course problems
Inconsiderate neighbours
Family Emergency
Absence from Halls
Feeling Ill
Harassment
Feeling Depressed
Relationship problems
Financial worries
Homesickness
Suggest improvements
Complaints in general
Questions about Halls
procedures or Residential
Rules
General advice
RAs are not and will not take the
place of professional support
and counsellors, but they are
trained in what support is
available so if you talk to your
RA first, they will know what to
do to help you.
The RAs also provide leadership
of social, sporting and
volunteering activities and will
also organise floor meetings
and activities and keep you up
to-date with Hall wide events.
For help with a problem or in an
emergency after office hours
please see the On Duty RA.
Contact information will be
displayed in various areas of
the Hall.
There are 16 people in the UH
Residential Assistant team.
There is one RA per floor in the
Tower, and three in the Annexe.
They are all very excited about
meeting you, living and studying
with you and supporting you
through this year.
Life at
University Hall
University Hall Tower
Creating a Legacy
University Hall
Annexe
University Hall Annexe is
located adjacent to the Tower.
The Annexe is an existing
property, which consists of
23 four and five bedroom
apartments which also contain
a full kitchen and shared lounge
area. Laundries are located
on each level of the building.
This beautifully landscaped
apartment block also has its
own common room and mini
basketball court, however
Annexe residents will have
access to all the facilities
located in the Tower.
Moving In and
Freaking Out Its
Normal!
The move from school to
university (as well as another
country for some) is a big shift:
Lots of new exciting
experiences await
You have the freedom to
come and go and manage
your own time
There are new demands on
you
You are more responsible
for yourself
Life in the Halls may be
different from anything
you have known in the past,
particularly if you have always
lived at home or come from a
small town. If you have boarded
at school in the past, you may
feel well equipped for living in a
Hall of Residence. You may well
be but our experience is that
those who have boarded in the
past can find the adjustment of
the new found freedom quite
a challenge, particularly in the
areas of time management.
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What is an Independent
Learner?
An independent learner is
a student who has taken
responsibility for his or her
learning experience. This is
much more than just attending
lectures. It means committing
to doing all assigned readings,
seeking out additional support
and information and being an
active participant in the learning
experience. And you have to
do all of this without someone
else telling you that you have
to do it!
3. Overuse of quoting
Some first years think
that taking someone elses
explanation and putting
quote marks around it is the
equivalent of explaining in
your own words. Its not. Its
a missed opportunity for
you to demonstrate your
understanding, and it makes you
look lazy. So in general, avoid
quotes. The main exception to
this is if you are using the quote
as evidence as an example to
support your argument (most
common in English papers). If
youre not sure, ask yourself if
your argument still makes sense
if you use your own words.
So you might say:
Shakespeare uses many funny
words. For example, in the line
methinks she doth protest too
much (appropriate reference)
we see two funny words;
methinks and doth. This
suggests that English language
in that period was quite
different, and so seems funny
to us now.
4. Bad referencing
Poor or incorrectly formatted
referencing is an easy way to
make your writing look amateur
and yes, your markers will
notice. The most annoying thing
is that different departments
will use different styles.
Thats because referencing
styles were created by the
academic journals some with
a long tradition of using their
established style, and its kind of
a pride thing. So pay attention
to the style you need to use
and make sure youre copying
it accurately little things like
punctuation and italics are a
big deal.
(Tip: Many students arent
aware of this, but Endnote is
your best friend when it comes
to referencing and will save you
so much grief. The software
is a free download from the
University website and a free
library course will teach you
how to use it.)
5. Inappropriate use of
capital letters
For some weird reason, when
first years start university they
forget everything they learned
in year one of primary school!
Any word that seems Important
suddenly starts getting a
Capital Letter. Regardless of
Whether its a Proper Noun
or Not. Words like human,
economy and art are not names,
and do not have capital letters.
If it is the name of a person
(Marx), a place (Antarctica), a
movement (Expressionism) or
a theory (Attachment Theory)
then capitalise.
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7. Thinking reading
equates to studying
Unless you are blessed with a
photographic memory, if you
just read your notes, you will
not remember them. There are
many great methods for study
like flash cards or mind maps
(the Student Learning Centre
can help you here). So find a
method that works for you early
on in your degree it will serve
you well.
8. Not note-taking
properly
If youre going to survive uni,
you need to take notes in your
classes good notes. Notetaking is a real skill and many
students never learn this in high
school. The Student Learning
Centre, has great note-taking
courses definitely worth
checking out.
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Academic Assistance
If you require tutorial
assistance please contact
the Residential Life Manager
through Reception who will
discuss the options available
to you. Also keep an eye on the
UH Facebook page for news
about upcoming tutorials. We
offer exam focused tutorials,
organise study groups and
connect you to learning support
at the University.
Alcohol
UH encourages safe
drinking practices and host
responsibility, whether you
choose to drink alcohol or
not. Each week there will be
designated days and spaces
where you are able to drink. The
alcohol policy will be outlined
to you early in your stay. There
will be sanctions if you breach
these rules.
Bikes
Limited bike parking space
is available at the rear of the
main building adjacent to the
loading bay. Hall management
assumes no responsibility for
your bike while it is parked
at our property. It is our
recommendation that you
insure your bike and keep it
securely locked at all times.
You will need to register and
get a swipe card to be able to
access the bike parking. See the
friendly staff at Reception to
do this.
Sick meals:
Breakfast
11.30am 1.30pm
Takeaway meals:
Dinner
7.15am 9.00am
Lunch
5.30pm 7.30pm
Special dietary needs can
be catered for as necessary.
Please see the Residential
Life Manager on arrival at UH,
who will arrange a time for
you to meet with the Catering
Manager.
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Visitor/Guest Meals:
From time to time you may have
a guest join you for a meal. You
will need to purchase a meal
ticket from reception or the
Duty RA for this.
Changing your
meal plan:
Residents in the Annexe have
the option of either a dinner
only or fully-catered option.
Residents in the Annexe who
wish to change their meal plan
are able to do so at the end
of Semester 1 by applying in
writing at Reception.
Details are still to be confirmed
at the time of writing, but
we are hoping that there will
be a coffee cart available
for discounted purchases of
morning teas during week
days on site and the ability to
Cleaning
UH has cleaners on site for a
limited time over the week.
They have responsibility for
cleaning bathrooms, corridors
and common areas. They are
not employed to pick up rubbish
or wash dishes which are the
residents responsibility. You are
required to keep your own room
in a clean and tidy condition. The
roster will be explained to you
on arrival so you know what you
can expect, and when.
Communication
Any questions or suggestions?
Pop down to the office, grab
an RA or other staff member,
or leave us a comment on our
Facebook page.
Complaints
If you have any concerns or
complaints about any aspect
of Hall life, we undertake to
respond to them promptly and
we will explain the reasons for
any decisions to you.
If you have a concern or
complaint please raise this
with the Residential Life
Manager. This would include
concerns about:
catering, meals, catering
staff
the conduct or decisions
of the RAs, cleaning staff
or management and
administrative staff
other residents or visitors to
the Halls
Cooking
Cooking is only permitted in
designated kitchen areas in the
Tower and Annexe. You must
not cook anything in your room.
Cooking equipment such as hot
plates, rice cookers, electric
woks and fry pans are not
permitted in rooms. This also
extends to electric jugs.
Decorating Rooms
and Apartments
Its important that you feel
like your room and apartment
is your space and decorating
it will be part of that. While
we encourage residents to
exercise their creative flair
please note that only Blu-Tack
or similar may be used to put
up posters in your room. Do
not use other products as they
can damage your walls. Make
sure you remove all marks
when you leave. Any remedial
work required to repair damage
caused by nails, tacks, cellotape,
hooks etc. will be charged to
you. Hooks are not permitted
to be placed on walls. You are
not permitted to repaint your
room yourself. This is the job of
a qualified tradesperson.
E-Library
The E-Library is open 24 hours
a day, seven days a week and
is accessible by swipe card to
all UH residents. The facilities
include broadband internet
access, which may be accessed
using your University of
Auckland ID and password, PC
computers, and a printer.
Fees
Payments
Your fees must be kept at least
two weeks in advance at all
times. A fees payment schedule,
including payment options, can
be requested on your arrival
if you have not already made
arrangements.
Unpaid fees
1. If your account with UH is
in arrears, your university
access may be affected
including your examination
results being withheld
and limited access to any
changes to your enrolment.
2. If you default on payment
of your accommodation
fees, the University will be
entitled immediately to seek
to recover the debt in full
plus any collection and legal
costs incurred as a result,
which may include but not
necessarily be limited to:
a $10.00 per week late
payment charge being added
to your account
the debt being referred to a
debt collection agency for
collection
the debt being loaded with a
credit reference agency
legal action being taken
against you for recovery of
the debt and all associated
collection costs and charges.
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Illness / Accidents
If you are ill, you should report
this promptly to your floor RA
in the first instance. You should
also let the Residential Life
Manager know, especially if you
might need medical attention. It
is important to seek assistance
for medical conditions before
they become too serious, as
illness can spread very quickly
in a group living situation. If
you are involved in any form of
accident or injury, you must let
a member of the residential
management team know
promptly.
Each residential staff member
has undergone first aid training
and can help with injuries onsite.
After the event you will be
required to fill out an incident
report which is forwarded
to the University Health and
Safety Manager. This is an
Occupational Health and Safety
requirement.
If you call an ambulance for any
reason, inform management
and/or the Duty RA immediately
so that we can help and support
you and/or your friends and we
can ensure that the paramedics
are be directed to the right area.
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Internet Access
Every room within UH is cabled
for access to the UoA network
system and internet is free for
all residents via the ResNet
system.
Laundry
The Tower
There is a centralised laundry
with washing machines and
driers on the basement
level that are operated
by EFTPOS cards. Ironing
facilities are also available.
The main Laundry is swipe
card accessible 24 hours a
day to all Hall residents.
Residents need to buy
their own laundry powder;
however there are sachets
of powder available at
Reception for purchase.
The Annexe
Washing machine, dryer,
iron and ironing board are
available 24 hours a day on
each level. The machines are
coin operated.
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Mail
Your postal address is:
Your name
C/- University Hall
30 Whitaker Place
Auckland Central 1010
AUCKLAND
All mail received via ordinary
NZ Post will be placed in
the mail boxes in the main
reception area.
Parcels can be collected
during office hours. You will
be required to show ID when
collecting them.
Please check and pick up your
mail regularly.
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Maintenance
1. How to lodge a maintenance
request
Routine maintenance
requests should be lodged
with Reception during
normal business hours,
Monday- Friday. Outside of
these hours all maintenance
request are to be lodged
with the Duty RA.
2. Urgent maintenance
Urgent maintenance, such as
broken doors, gas leaks and
electricity shortages should
be reported immediately
to Reception. Maintenance
staff will see that the matter
is attended to within the day.
If these urgent problems
occur after hours, they
need to be reported to the
Duty RA. They will assess
the situation and provide
assistance.
3. Service standards
examples and time
UH management is
committed to providing
a responsive and timely
service to residents. Simple
matters, should take no
longer than 48 hours.
Repairs to more complex
appliances, such as ovens
and microwaves that require
parts, will take longer to
complete as parts must be
ordered. Urgent repairs will
be given priority.
Reception
The Reception desk is located
on the ground floor of the
Tower.
Open: Mon Fri
8.30am 5.30pm
From time to time the reception
office may be opened for longer
hours. There are staff on site
beyond the office hours shown
above but they probably will not
be sitting in the office!!
The office should be your
first point of contact for any
residential enquiries including
paying your fees, adding money
to your account, lost keys,
collecting parcels and all check
ins and check outs.
The office staff can also help
you with any general questions
you may have about the Hall,
UoA or the local area.
Reception After
Hours
For all enquiries after hours
please contact the Duty RA.
Contact details will be on
each floor in the Tower and in
common areas in the Annexe.
Part-time work
You may be considering working
part-time while you stay at UH.
If you are going to work parttime we strongly recommend
that you work no more than
12-15 hours per week. Research
indicates that students who
work over 15 hours per week
are likely to suffer a negative
impact on their studies.
Conducting business activities,
including buying and selling of
items is not permitted within
the Halls environment.
Parking
If you are going to bring a car
you should realise that you
will face the parking problems
common to all inner city
residents. Parking in the CBD is
on a user pays basis and can be
very expensive. UH has limited
unsecured parking available
for cars and motorbikes.
Apply at Reception for parking
this will be assessed by the
Residential Life Manager and
will be assigned on a needs
basis. A parking sticker must be
displayed at all times.
Cars parked in UH parks
without a permit may be
towed. Towing will be at the
owners expense. UH and UoA
assume no responsibility for
your vehicle while parked in
a university Hall carpark. We
strongly recommend that you
insure your car and that you
remove all valuables.
Personal Details
Pets
Personal Issues
Personal issues, such as
academic stress, alcohol abuse,
depression and eating disorders
may strain relationships in
a living situation. It is both a
students right and a students
responsibility to seek help when
such issues become disruptive.
If a resident is worried about
a friend or if the behaviour of
another resident affects the
living habits of others, he or she
has the right and responsibility
to seek help both personally and
for that other person. It may be
that the residents action spares
the individual concerned painful
consequences then or later.
You may seek assistance from
the Residential Life Manager.
Plants
Indoor plants are permitted
in rooms and apartments, but
residents are reminded to be
mindful of the needs of coresidents.
Residents must not water
plants in the showers or sinks
as this can create plumbing
problems. All indoor plants
must be placed on trays or other
receptacles to avoid staining
carpets. Any plants that are not
properly maintained may be
removed by UH staff.
Recreational Facilities
and Common Rooms
SKY movies and sports
channels, pool, air hockey and
foose ball tables are available
in the Common Room, and
Games Room. These facilities
are available to you 24/7.
Residents are expected to keep
the common rooms and lounges
clean and tidy. Lounges which
dont meet hall standards can
be locked, for residents to clean
later. Furniture should not be
removed from the lounges.
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Residents Association
In 2012 we invite you to be part
of your Residents Association
to ensure we have excellent
academic, sporting and social
programs and to provide
feedback on UH operations
through regularly scheduled
meetings. Further information
on how the Residents
Association will operate will be
provided to you when you arrive.
Roofs
All roof areas are strictly out of
bounds.
Rooms
When you move in you are
required to complete a room
inventory form. This will be
completed on your arrival with
your RA. Any damages found
after you depart that you have
not listed on your form will be
deducted from your deposit
before it is refunded. You are
responsible for the furniture
in your room and the common
areas if you live in an apartment.
You may not move any furniture
from any other rooms including
common rooms into your room.
The Tower provides all rooms
with: bed with mattress
and mattress protector,
pillow, socket for internet
connection, rubbish bin, desk,
chair, wardrobe and separate
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Study Rooms
Study rooms are located on
each the 13 floors in the Tower.
Study rooms are furnished
with a high table and stools
that can seat four people. Floor
residents can book the study
room for up to three hours at a
time for group work. We would
ask that bookings are made at
least 24 hours in advance to
avoid disappointment. Booking
sheets will be attached to the
study rooms and monitored
by the floor RA. If the group
work will involve non-residents,
than the rules pertaining to
guests shall apply. If there are
no bookings, then residents
are welcome to use them, but
must vacate if a resident with a
booking arrives.
Telephones
There are public telephones
available for use at UH.
Television
Sky TV is available in the
common room in the Tower and
the Annexe.
There are also televisions in
all the lounge areas of the
apartments of the Annexe, and
in the common area on every
second floor of the Tower.
Utilities
Power and water are included
as part of your accommodation
fee. UH is committed to
sustainable practice and we
will work with you to encourage
environmentally friendly power
and water usage.
Vending
Vending for snack and drink
items is located on Level 1 of the
Tower.
Withdrawal from
University
We understand that the
decision to withdraw from
university is not taken lightly
and we encourage anyone
considering this option to first
discuss the matter with the
Residential Life Manager or
Head of Hall. There are many
ways that they can assist you,
so please see whether they
can offer advice or assistance
before you make your final
decision.
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Living as a Village
Our rules balance individual rights and
responsibilities with the needs of our community
to create the community you need to succeed.
Understanding your responsibility as a member
of our community is paramount. Our principle is to
treat others as we wish to be treated.
In this section: Residential Rules; Disciplinary
authority, fines and levies; behavioural rules; alcohol,
drugs and smoking; property and building; safety
and security; leaving the residence; visitors.
Residential Rules
The Residential Rules form
a part of your Residential
Contract. By signing the
contract you agree to abide by
these Rules.
1. Disciplinary
Authority, Fines and
Levies
The rules that apply to the
Halls are based on many years
of experience in managing
students in residence. They
Levies
You are expected to be
responsible for your own
actions, and you also have a
collective responsibility to
the residential community.
Levies can be imposed on
each resident for costs
incurred to repair damages/
losses that cannot be
attributed to a resident
or group of residents,
with the cost of repair or
replacements attributed
equally to those residents
on a floor or the residence
as a whole. Such levies cover
Right of Entry
The Head of Hall, delegated
staff or other duly authorised
persons (including contractors)
may enter your room at any
time for any of the following
reasons:
if there is an emergency or
there is reason to believe
somebody is in clear or
imminent danger
if there has been a breach of
the Rules by you or a guest
if there is a requirement for
maintenance on the facilities
You will be given 24 hours
notice of any routine
inspection at all reasonable
hours of the day.
2. Behavioural Rules
General Behavioural
Rules
You are expected to respect
the rights of others in the
Hall community and to act
in a supportive, responsible
manner
In line with this expectation,
you must not act in an
insulting or threatening
manner towards any staff
member or resident.
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Harassment
Harassment has no place within
a residential community. The
residential management team
has a proper concern where
the behaviour of residents
towards other residents may
constitute harassment. Any
serious incidents of harassment
may lead to the immediate
termination of your residency.
Such behaviour may take the
following forms (but is not
limited to):
offensive jokes
expressing stereotypes
(assumptions about an
individuals behaviour/
values or culture based on
a group they belong to) in
an offensive or insensitive
manner
derogatory or offensive
material sent through the
mail, email, by mobile phone,
text or published on a social
media website
unwanted physical contact
intimidation
abuse
assault.
If you believe that you are
being harassed, seek advice
immediately from one of the
residential management team.
It is much better that you do
something about this and your
concerns will be taken seriously
by the management team. The
management team is available
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Noise
You may not make excessive
or disruptive noise at any
time out of consideration to
your fellow residents.
You must exercise extra
restraint between 10.00pm
and 7.00am when most
other residents are likely to
be sleeping. This includes
weekends and public
holidays.
You are also expected to
take some responsibility
for the noise around you,
by asking others to be
quiet when they are being
unreasonably noisy or
unintentionally disruptive.
You must lower your noise
level when asked to by other
residents.
If you experience problems
with the volume of noise that
you cannot solve, contact a
member of the residential
management team.
If there are ongoing or
repeated noise problems
from an individual or group,
a UH staff member will
intervene.
You are also expected
to be considerate of
residents in the immediate
neighbourhood of the
residence. This means not
causing any unnecessary
disturbance or annoyance.
Upon completing end of
semester exams, you must
show consideration to
other residents who are still
studying for exams.
Parties
Out of consideration to other
residents, you may not hold
a party in any bedroom or
common room (except with the
express, written permission of
the Residential Life Manager
who will negotiate conditions
with those wishing to hold the
party). If you wish to hold such a
function you are advised to hold
it off-site and to make sure that
you return to the Hall quietly.
Obstruction
You and/or your guests are
not permitted to obstruct any
residential management staff,
or authorised trades people in
the performance of their duties.
You must comply with any
reasonable direction given by a
person holding such authority.
Drugs
Non-prescribed or illegal
drugs are strictly forbidden
in the Hall. This includes
marijuana which is an illegal
substance in New Zealand.
You may not possess,
cultivate, use and/
or distribute any nonprescribed or illegal drugs.
If you are discovered
possessing, using or selling
such substances you may be
evicted within 24 hours and
may face police prosecution.
In such cases you will still
remain liable for all fees for
the term of the residential
contract.
Smoking
You may not smoke
anywhere within the
residence or grounds of
the residence. Smoking
is not permitted in any
building controlled by The
University of Auckland and
the residences are required
to comply with the smoking
policy of the University.
This rule applies to visitors
as well as all residents.
If you do not comply with
the policy, you will be in
breach of the Disciplinary
Statute (Clause 4(b)) of
the University. You may
face further disciplinary
consequences imposed by
the University Discipline
Committee.
If your bedroom has been
contaminated or soiled by
smoking, you will be charged,
in addition to other possible
penalties, for the commercial
cleaning of all furnishings
such as the bed, bedding,
linen, curtains, carpet, and
any furniture fabric.
4. Property and
Building
You are responsible for your
room and its contents.
You cannot take any
furniture or plants from
any common area into your
bedroom.
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Emergency Evacuation
The evacuation alarm is
the continuous sounding of
sirens. Emergency evacuation
procedures are detailed as
follows:
Do not attempt to gather
your personal belongings.
Turn off power for electrical
equipment if you can do so
without delay.
Close windows.
Knock on bedroom doors
either side of you to ensure
that occupants are aware of
the fire alarm.
Vacate the building by the
nearest available exit route
at either end of the floor in
an orderly fashion via the
stairwell. Do not use the lifts.
Assemble in the evacuation
assembly area outside the
residence, well clear of
evacuation exits, leaving
space for fire appliances.
Advise a member of the
residential management
team if the fire is on your
floor.
Throughout the year, a
number of alarm tests and
trial evacuations will take
place.
You must always treat the
sounding of an emergency
alarm as a real emergency
and follow prescribed
evacuation procedures. If
you are found to be ignoring
emergency alarms, or using
routes not designated
as emergency exits, you
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Personal Safety
We have made every effort
to make your environment
safe and secure. However
your cooperation is required
in order to keep the building
as safe as possible.
Please lock your door at
night and whenever you are
out of your room, even if you
are only leaving your room
for a few minutes.
Do not let strangers or
anyone you do not know into
the building. If they wish to
see a fellow student, that
resident is to let the visitor
into the building.
Report any suspicious
behaviour to a member of
the residential management
team.
External entry doors are on
automatic closers and are
electronically monitored.
This is to help prevent
unauthorised entries to the
residence.
Insurance
It is imperative that you take
6. Leaving the
Residence
Overnight/ Weekend
Absence
In order to establish your
whereabouts in the event of
an emergency, we ask you to
notify your RA whenever you
are going to be away from
the Hall overnight, or longer.
You are not entitled to
a refund or reduction of
accommodation fees if you
are absent.
However, if you are
excluded from the Hall by
the management because
of illness, you will be given
the option of terminating
residence (in which case your
liability accrues only up to
the day of departure).
7. Guests
Guests
A guest is any person who
is not a current resident or
staff member. This includes all
former residents. The following
rules are necessary so that the
staff know how many people
are in the building for fire and
earthquake safety purposes.
They are designed to preserve
safety and an environment
where residents can live, study
and sleep in peace:
Your visitors will not
be provided access by
Reception or RAs, and any
guests must be escorted
through the property and
remain in your company at
all times.
Your visitors are not
permitted to enter the Hall
if you are absent, unless
another resident undertakes
full responsibility for the
visit and the guest remains
in their company until
departure.
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Overnight Guests
If a family member or a friend
wants to stay for a night or two,
he/she is generally welcome to
stay provided you have made
arrangements in advance.
You should discuss this with the
Head of Hall who will advise of
the terms/ conditions for guest
accommodation and will usually
approve the arrangement.
The residential management
team may not give permission
for visits of more than two
nights.
You may not have any overnight
visitor during study weeks and
exam periods.