Chris Hooper - Who Broke My Cashflow
Chris Hooper - Who Broke My Cashflow
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Who Broke my Cashflow?
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Chris Hooper
Chris is one of the most driven people you'll ever meet - he's hungry for
success, knows what it takes, and has the determination to make it happen.
I count Chris among my most trusted sources of advice, particularly for his
long-term perspective and focus on succeeding not just in business, but life
itself. I look forward to watching as Chris makes each and every one of his
inevitable future successes look easy.
Matt Mitchell - Technical Consultant
Chris is one of the most inspirational and energetic people I've come across
whilst working at AIESEC. His vision and drive for Cirillo Hooper as
well as his zest for life is what makes him someone to look up to as a young,
successful professional, and anyone that has had the privilege of working with
him I'm sure will agree!
Jemma Schilling CoFounder of Rogue & Rascal Pty Ltd
Chris has helped us through some of the most rough times! Especially when
you are running a startup business, having someone like Chris and his team
is just invaluable. He has on countless occasions came out to our office and
mentored us through multiple obstacles. Chris is one of the most passionate
accountants that I have ever met! Trust me he is one of a kind!
Vinh Giang - CoFounder of Encyclopedia of Magic
From the moment I first met Chris Hooper, I knew that he loves what he
does and takes his business seriously. As a fellow young entrepreneur, I
understand how tough it can be to really establish yourself and your presence
in business - in fact, for all entrepreneurs - let alone manage the financial
success of that business. I have no doubt Chris is exceptional at this, and I
would recommend him to any business looking for high quality, hands-on
financial management.
Emily Gowor - Best Selling Author
Dedicated to Katie
CONTENTS
Authors Preface
Cashflow: It is a killer of small business and it is the number one
issue on every small business owners mind.
I get asked about cashflow by every single business owner that
comes through my door, and when I get clients to prioritise
issues in the business, it will consistently come in at number one.
Rather than answering that question a hundred times over a year,
I decided to write this book, so it may help my clients, future
clients and business owners around the world.
Before I tell you what this book is, Ill tell you what it is not.
Acknowledgments
My wife
To my wife who always believed in me, even when we were 21,
broke and just starting out. You have made your fair share of
sacrifices to help get me where I am today. Thank you for
everything you have done to make me the man I am today.
My family
As a child my mother taught me about money and my father
taught me about business. I am quite fortunate to have grown up
in a family where such topics were commonplace around the
dinner table.
My business partner
Not everyone gets to say that they are in business with their best
friend (and live to tell the story). I am amongst those fortunate
few who had a friend to support me in every single whacky idea
this entrepreneur ever had. Thank you for your investment of
time, capital and faith.
My team
To everyone at Cirillo Hooper & Company, thank you for your
support and your faith in me. Many people said I was crazy for
starting this business, while you were the ones that always
believed in the firms vision and kept fighting.
Report Card
Chris Hooper DipBus DipMan BComm GradDipCA AIMM
Education
Career
Getting in debt with the tax office is not ideal. Unlike your other
creditors they have the full force of the federal government and a
billion dollar budget behind them.
At worst you have no plan to manage these bills that can
sometimes equate to 40% of your takings. Some of the smarter
business owners I have met have a separate bank account for
paying their taxes, but this can often be raided in times of
cashflow crisis.
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My Dads story
At our firms first anniversary barbeque, I was talking to my
father who was a small business owner back in the eighties and
nineties. I asked him what he did to manage his cashflow at his
businesses, and he told me, I kept a lazy eighty in the bank just
in case we ran into trouble.
I thought to myself, $80,000 is an obscene amount of cash to
keep in a business doing over a million dollars turnover!
That said, in all his time in business my father never encountered
a cash flow issue after he had but that reserve. Yes business
ebbed and flowed, as it does, but he was always cashed up
enough to weather the storm. The same cannot be said about
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some of his competitors, who came and went during his time in
business.
In corporate finance there is no definitive guideline to how much
cash you should keep in the bank. Too little and youre
dependent on debt and at risk of insolvency, too much and
youre undercapitalized.
That being said, in my studies I have found that there certainly is
a guide in personal finance. It is three to six months of living
expenses. Translated into a business context, this would be three
to six months of critical operational expenses. A three month
operational runway gives you just enough time to identify and
resolve any cashflow issues before they destroy your business.
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Types of Capital
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Fixed Capital
This is cash used for purchasing assets. This typically includes
things valued over $300 that have physical characteristics that last
longer than a year (ie not consumables). Examples include things
like computers, furniture, machinery, vehicles and even buildings.
Think property, plant & equipment. It can also include
intangible assets like trademarks and patents, but I dont want
to confuse you more than necessary today. This cash often
comes from startup funds, equity or loans but then can also be
funded in the future from cash reserves (if such a thing even
exists). All you need to know, is think fixed assets, think long
term.
Growth Capital
This is used to finance things such as new markets, new ventures,
new products or simply growing the business. You can fund it
out of debt or equity investing or you can use the cash left at the
end after everyone (including yourself as owner) has been paid.
Working Capital
This is the important one! This is the funds used to run the
business day to day. Working capital covers operational costs
such as rent, electricity, stock, wages and everything else; its
funded from sales! More specifically the collection of cash from
said sales, because a sale is pretty much useless until youve got
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Sources of Capital
Equity
Equity exchanges cash for ownership rights and a share of the
profit. A classic example of this is shares which grant the
shareholder the capital value of the share, some voting rights and
a share of profit proportionate to the shareholding.
There are many sources of equity funds available to an
organisation, including:
Personal savings
This is often the first place that start-up entrepreneurs obtain
their funds from. It ensures that they retain full control over their
venture.
Reinvestment of profits
This means that third parties do not need to become involved in
the business and the entrepreneur retains full control.
Debt
Debt exchanges the cash for the right to receive that cash back at
a later time, with additional interest paid either periodically or at
the end of the debts term.
Commercial banks
These funds can be short-, medium- or long-term. They can be
funded on a secured or unsecured basis and the level of security
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held will often determine the interest rate that is charged. Most
banks calculate the interest rate charged based on the declared
rate adjusted by a margin to take into account the degree of
perceived risk associated with providing the loan. The greater the
perceived risk, the higher the additional margin will be.
Non-bank lenders
These are often brokers, smaller lenders or other commercial
institutions or cooperatives that will provide funds, usually with
higher interest rates than commercial banks.
Again, friends, family and other fools may lend you money, but
rather than equity they simply expect their investment back with
some interest perhaps
Owners and shareholders, can potentially structure their capital
as debt rather than equity depending on the structure and
purpose of the cash.
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Plan ahead
Spend a little more time considering your inventory needs for the
month, this can go along way for getting your inventory levels
right.
Accounts Receivable
Accounts Receivable or Debtors are what is created when
someone agrees to buy your stuff, you have invoiced them but
you havent been paid yet.
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Accounts Payable
Accounts Payable or Creditors are the people whom youve
received goods or services from, youve been invoiced and you
havent paid them yet.
Get organised
Keep all the bills in one place. Get them onto your accounting
software as soon as they come in.
Creditor scheduling
It pays to know who you have to pay and when you have to pay
them by. It will help you plan and manage your cashflow better.
Debtor Days
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Creditor Days
Creditor days are the opposite to debtor days. Put simply it is the
average number of days it takes you to pay your suppliers. Ideally
you want to maximise your creditor days, but at the same time
you dont want to be a jerk to your suppliers. Ideally you just
want to pay on the day the invoice is due.
Creditor Days = ((Opening Creditors + Closing Creditors) 2)
Purchases x 365
WIP/Inventory Days
This metric measures the number of days work in progress or
stock is held by the business before it is sold. Ideally you want
this number to be smaller rather than bigger. Once again this is a
fine line between having too much stock instead of cash versus
having not having enough stock and missing sales.
Inventory Days = ((Opening Stock + Closing Closing) 2)
Cost of Sales x 365
WIP Days = ((Opening WIP + Closing WIP) 2) Direct
Costs x 365
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