Project Report

On

Library Management System

Submitted to:
Mam Naila Sheikh
Submitted By:
Group Members are:
Sumbul Waseem

(BSCS-013R11-139)

Sumbul Waseem

(BSCS-013R11-139)

Sumbul Waseem

(BSCS-013R11-139)

Class:
BSCS 7th (B)
Dated:
13 march, 2015

INTRODUCTION

The project titled Library Management System is Library management software

for monitoring and controlling the transactions in a library .The project Library
Management System is developed in C#, which mainly focuses on basic
operations in a library like adding new member, new books, and updating new
information, searching books and members and facility to borrow and return books.
Library Management System is a windows application written for 32/64-bits
Windows operating systems, designed to help users maintain and organize library. Our
software is easy to use for both beginners and advanced users. It features a familiar
and well thought-out, an attractive user interface, combined with strong searching
Insertion and reporting capabilities. The report generation facility of library system
helps to get a good idea of which are the books borrowed by the members, makes
users possible to generate reports hard copy.
The software Library Management System has four main modules.
Insertion to Database Module User friendly input screen
Extracting from Database module Attractive Output Screen
Report Generation module borrowed book list & Available book list
Search Facility system search for books and members
SYSTEM ANALYSIS
EXISTING SYSTEM:
System Analysis is a detailed study of the various operations
performed by a system and their relationships within and outside of the
system. Here the key question is- what all problems exist in the present
system? What must be done to solve the problem? Analysis begins when a
user or manager begins a study of the program using existing system.
During analysis, data collected on the various files, decision points
and transactions handled by the present system. The commonly used tools in
the system are Data Flow Diagram, interviews, etc. Training, experience and
common sense are required for collection of relevant information needed to
develop the system. The success of the system depends largely on how clearly
the problem is defined, thoroughly investigated and properly carried out
through the choice of solution. A good analysis model should provide not only
the mechanisms of problem understanding but also the frame work of the
solution. Thus it should be studied thoroughly by collecting data about the
system. Then the proposed system should be analyzed thoroughly in
accordance with the needs.
System analysis can be categorized into four parts.
System planning and initial investigation
Information Gathering

 Applying analysis tools for structured analysis

Feasibility study
Cost/ Benefit analysis.
In our existing system all the transaction of books are done manually, So taking
more time for a transaction like borrowing a book or returning a book and also for
searching of members and books. Another major disadvantage is that to preparing the
list of books borrowed and the available books in the library will take more time,
currently it is doing as a one day process for verifying all records. So after conducting
the feasibility study we decided to make the manual Library management system to
be computerized.
PROPOSED SYSTEM
Proposed system is an automated Library Management System. Through our
software user can add members, add books, search members, search books, update
information, edit information, borrow and return books in quick time. Our proposed
system has the following advantages.
User friendly interface
Fast access to database
Less error
More Storage Capacity
Search facility
Look and Feel Environment
Quick transaction
All the manual difficulties in managing the Library have been rectified by
implementing computerization.
FEASIBILITY ANALYSIS
Whatever we think need not be feasible .It is wise to think about the feasibility
of any problem we undertake. Feasibility is the study of impact, which happens in the
organization by the development of a system. The impact can be either positive or
negative. When the positives nominate the negatives, then the system is considered
feasible. Here the feasibility study can be performed in two ways such as technical
feasibility and Economical Feasibility.
Technical Feasibility:
We can strongly say that it is technically feasible, since there will not be much
difficulty in getting required resources for the development and maintaining the
system as well. All the resources needed for the development of the software as well

as the maintenance of the same is available in the organization here we are utilizing
the resources which are available already.
Economic Feasibility
Development of this application is highly economically feasible .The organization
needed not spend much m one for the development of the system already available.
The only thing is to be done is making an environment for the development with an
effective supervision. I f we are doing so , we can attain the maximum usability of the
corresponding resources .Even after the development , the organization will not be in
a condition to invest more in the organization .Therefore , the system is economically
feasible.
HARDWARE CONFIGURATION

Processor

Core 2 duo or
above

RAM

1 GB

Hard Disk

80GB

Monitor

15 Color monitor

Key Board

122 Keys

Listing All Books

Available Books

Borrowed Books

Remove Book

Add a Member

Listing all Members

Edit a member

Search for Members and Books

Borrow Books

List of Issued Books

SYSTEM DESIGN
INPUT DESIGN
Input design is the process of converting user-oriented input to a computer
based format. Input design is a part of overall system design, which requires very
careful attention .Often the collection of input data is the most expensive part of the
system. The main objectives of the input design are
1. Produce cost effective method of input
2. Achieve highest possible level of accuracy
3. Ensure that the input is acceptable to and understood by the
staff. Input Data
The goal of designing input data is to make enter easy, logical and free from
errors as possible. The entering data entry operators need to know the allocated
space for each field; field sequence and which must match with that in the source
document. The format in which the data fields are entered should be given in the
input form .Here data entry is online; it makes use of processor that accepts
commands and data from the operator through a key board. The input required is
analyzed by the processor. It is then accepted or rejected. Input stages include the
following processes
v Data Recording
v Data Transcription
v Data Conversion
v Data Verification
v Data Control
v Data Transmission
v Data Correction
One of the aims of the system analyst must be to select data capture method
and devices, which reduce the number of stages so as to reduce both the changes of
errors and the cost .Input types, can be characterized as.
External
Internal
Operational
Computerized
Interactive

Input files can exist in document form before being input to the computer. Input
design is rather complex since it involves procedures for capturing data as well as
inputting it to the computer.
OUTPUT DESIGN
Outputs from computer systems are required primarily to communicate the
results of processing to users. They are also used to provide a permanent copy of
these result for latter consultation .Computer output is the most important and direct
source of information to the users. Designing computer output should proceed in an
organized well throughout the manner. The right output must be available for the
people who find the system easy o use. The outputs have been defined during the
logical design stage. If not, they should defined at the beginning of the output
designing terms of types of output connect, format, response etc.
Various types of outputs are
External outputs
Internal outputs
Operational outputs
Interactive outputs
Turn around outputs
All screens are informative and interactive in such a way that the user can full
fill his requirements through asking queries.
DATABASE DESIGN

The general theme behind a database is to handle information as an integrated

whole. A database is a collection of interrelated data stored with minimum
redundancy to serve many users quickly and effectively. After designing input and
output, the analyst must concentrate on database design or how data should be
organized around user requirements. The general objective is to make information
access, easy quick, inexpensive and flexible for other users. During database
design the following objectives are concerned:-

 Controlled Redundancy
Data independence
Accurate and integrating
More information at low cost
Recovery from failure
Privacy and security
Performance
Ease of learning and use
TABLES USED
Table Name: Books
Field Name

Data Type

Description

Book Id

AutoNumber

Primary Key

Subject

Text (30)

Title

Text (30)

Author

Text (25)

Publisher

Text (25)

Copyright

Number

Edition

Number

Pages

Number

ISBN

Text

Numbers of Books

Number

Number Of Available
Books

Number

Number Of Borrowed
Books

Number

Library

Text(25)

Available

Yes/No

Shelf No

Number

Table Name: Borrow

Field Name

Data Type

Description

Book Id

Number

Primary Key

Member ID

Number

Day Of Borrowed

Date/Time

Day Of return

Date/Time

Table Name: Members

Field Name

Data Type

Description

Member Id

AutoNumber

Primary Key

ID

Number

Password

Text(10)

NAME

Text(25)

EMAIL

Text(25)

Major

Text(10)

Number Of Books

Number

Money

Number

Expired

Date/Time

SYSTEM IMPLEMENTATION
Implementation is the stage in the project where the theoretical design is turned
into a working system. The implementation phase constructs, installs and operates
the new system. The most crucial stage in achieving a new successful system is that it
will work efficiently and effectively.
There are several activities involved while implementing a new project they are
End user training
End user Education
Training on the application software
System Design
Parallel Run And To New System
Post implementation Review

End user Training:

The successful implementation of the new system will purely upon the involvement of
the officers working in that department. The officers will be imparted the necessary
training on the new technology.
End User Education:
The education of the end user start after the implementation and testing is over.
When the system is found to be more difficult to understand and complex, more effort
is put to educate the end used to make them aware of the system, giving them
lectures about the new system and providing them necessary documents and
materials about how the system can do this.
Training of application software:
After providing the necessary basic training on the computer awareness, the
users will have to be trained upon the new system such as the screen flows and
screen design type of help on the screen, type of errors while entering the data, the
corresponding validation check at each entry and the way to correct the data entered.
It should then cover information needed by the specific user or group to use the
system.
Post Implementation View:
The department is planning a method to know the states of the past
implementation process. For that regular meeting will be arranged by the concerned
officers about the implementation problem and success
SOFTWARE TESTING
Is the menu bar displayed in the appropriate contested some system related features
included either in menus or tools? Do pull Down menu operation and Tool-bars work
properly? Are all menu function and pull down sub function properly listed? Is it
possible to invoke each menu function using a logical assumptions that if all parts of
the system are?

Correct, the goal will be successfully achieved. In adequate testing or non-testing will
leads to errors that may appear few months later.
This create two problem
1. Time delay between the cause and appearance of the problem.
2. The effect of the system errors on files and records within the system
The purpose of the system testing is to consider all the likely variations to which it
will be suggested and push the systems to limits.
The testing process focuses on the logical intervals of the software ensuring
that all statements have been tested and on functional interval is conducting tests to
uncover errors and ensure that defined input will produce actual results that agree
with the required results. Program level testing, modules level testing integrated and
carried out.
There are two major type of testing they are
1) White Box Testing.
2) Black Box Testing.
White Box Testing
White box sometimes called Glass box testing is a test case design uses the
control structure of the procedural design to drive test case.

Using white box testing methods, the following tests were made on the system
A) All independent paths within a module have been exercised once. In our system,
ensuring that case was selected and executed checked all case structures. The bugs
that were prevailing in some part of the code where fixed
b) All logical decisions were checked for the truth and falsity of the values.
Black box Testing
Black box testing focuses on the functional requirements of the software. This is black
box testing enables the software engineering to derive a set of input conditions that
will fully exercise all functional requirements for a program. Black box testing is not an
alternative to white box testing rather it is complementary approach that is likely to
uncover a different class of errors that white box methods like..
1) Interface errors
2) Performance in data structure
3) Performance errors
4) Initializing and termination errors
CONCLUSION
Our project is only a humble venture to satisfy the needs in a library. Several
user friendly coding have also adopted. This package shall prove to be a powerful
package in satisfying all the requirements of the organization.
The objective of software planning is to provide a frame work that enables the
manger to make reasonable estimates made within a limited time frame at the
beginning of the software project and should be updated regularly as the project
progresses. Last but not least it is no the work that played the ways to success.