SAP FI-AA Configuration

Table of Contents
Main Prerequisites:................................................................................................ 2
Basic Asset Accounting Configuration....................................................................3
Copy Reference Chart of Depreciation/ Depreciation Area.................................3
Assign Chart of Depreciation to Company Code.................................................3
Specify Account Determination..........................................................................3
Create screen Layout Rule.................................................................................. 5
Define Number range Interval............................................................................5
Define Asset Classes.......................................................................................... 5
Determine Depreciation area in the Asset Class.................................................5
Assignment of General Ledger Accounts............................................................6
Specify Intervals and Posting Rules....................................................................8
Define Screen Layout for Asset Master Data......................................................8
Define Screen Layout for Asset Depreciation Areas............................................8
Define Depreciation Methods............................................................................. 9
Maintain Depreciation keys................................................................................9
Configuration for Intercompany Asset Transfer:-..............................................11

Main Prerequisites:
Below given are the prerequisites in order to configure the SAP EHP7-IDES
system for Asset Accounting.
1) Access to SPRO, FI & MM transactions
2) Company must be defined
3) Chart of Accounts Copied from standard
4) Two company codes Assigned to the same company
5) Business Areas As per requirements
6) Functional Areas As per requirements
7) Credit Control Areas If applicable
8) Assign company code to credit control areas If applicable
9) Define Fiscal Year
10)
Assign company code to fiscal year variant
11)
Define Variant for opening posting period
12)
Define Variant for open and close posting period
13)
Assign variant to company code
14)
Define Field Status Variant
15)
Assign company code to field status variants
16)
Define Posting Keys
17)
Define Document Types (OBA7)
In document type AA, ensure that Inter-company postings and Enter
trading partner are selected.
18)
Define Document Number Ranges
19)
Define Tolerance Group for Users
20)
Assign Company Codes to Chart of Accounts
21)
Define Account Groups
22)
Define Retained Earning Account
23)
Creation of GL Master Records
24)
Define Tolerance Group for GL Accounts
25)
Creation of Vendor Account Groups
26)
Create Number Ranges for Vendor Accounts
27)
Assign Number Ranges to Vendor Account Groups
28)
Define Tolerance Group for Vendor
29)
Creation of Vendor Master Records
30)
Creation of GL as Reconciliation Accounts
31)
Document Types & No. Ranges for Vendors
32)
Define Vendor Payment Terms
33)
Automatic Payment Programme (if required)
34)
Creation of Customer Account Group
35)
Create Number Ranges for Customer Accounts
36)
Assign Number Ranges to Customer Account Groups
37)
Define Tolerance Group for Customer
38)
Creation of GL Reconciliation Account (Sundry Debtors)
39)
Creation of Customer Master Records
40)
Document Types & No. Ranges for Customers
41)
Dunning
Only after the above prerequisites are in place, the configuration of FI-AA should
be started.

Basic Asset Accounting Configuration

Copy Reference Chart of Depreciation/ Depreciation Area
SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure > Copy Reference Chart of Depreciation/ Depreciation
Area
T code:- EC08

Assign Chart of Depreciation to Company Code

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure >Assign Chart of Depreciation to Company Code
T Code:- OAOB

Specify Account Determination

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure > Asset Classes > Specify Account Determination

Create screen Layout Rule

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure > Asset Classes > Create screen Layout Rule
(KEPT STANDARD IN RDP2)

Define Number range Interval

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure > Asset Classes > Define Number range Interval
T Code:- AS08

Define Asset Classes

SAP Menu Path:- SPRO > Financial Accounting > Asset Accounting >
Organisational Structure > Asset Classes > Define Asset Classes
T Code:- OAOA
(KEPT STANDARD IN RDP2)

Determine Depreciation area in the Asset Class

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Valuation > Determine Depreciation area in the Asset Class
T Code:- OAYZ

Assignment of General Ledger Accounts

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Integration with General Ledger > Assign General Ledger Accounts
T Code:- AO90
(KEPT STANDARD IN RDP2)

Specify Intervals and Posting Rules

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Integration with General Ledger > Post Depreciation to General Ledger > Specify
Intervals and Posting Rules
T Code:- OAYR
(KEPT STANDARD IN RDP2)

Define Screen Layout for Asset Master Data

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Master Data > Screen Layout > Define Screen Layout for Asset Master data
(KEPT STANDARD IN RDP2)

Define Screen Layout for Asset Depreciation Areas

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Master Data > Screen Layout > Define Screen Layout for Depreciation Areas

T Code:- AO21
(KEPT STANDARD IN RDP2)

Define Depreciation Methods

Define Base methods
SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Depreciation > Valuation methods >Depreciation Key > Calculation methods >
Define Base methods
(KEPT STANDARD IN RDP2)
Define Decline Balance Methods
SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Depreciation > Valuation methods >Depreciation Key > Calculation methods >
Define Decline Balance Methods
(KEPT STANDARD IN RDP2)
Define Multi Level methods
SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting >
Depreciation > Valuation methods >Depreciation Key > Calculation methods >
Define Multi Level methods
(KEPT STANDARD IN RDP2)

Maintain Depreciation keys

SAP Menu Path:- SPRO >IMG > Financial Accounting > Asset Accounting
>Depreciation > Valuation methods >Depreciation Key > Maintain Depreciation
Key
T Code:- AFAMA
Assignment of Calculation Methods for Depreciation Key 0000

Assignment of Calculation Methods for Depreciation Key DG30

Configuration for Intercompany Asset Transfer:In order to perform intercompany asset transfer, we need to create a new
transfer variant. However, to do so, we need to have the transaction types
defined properly. The transaction types related to FI-AA should have same
document type.
Enter the transaction AO76.
Select and open the transaction types 300, 306, 310, 320 & 330 and
check if all of them have the same document type. AA: Asset Posting.
Open transaction type 300 & select Transfer adopting dep. start
date.
To perform an actual transfer transaction instead of a retirement/acquisition
transaction when transferring assets between Company Codes, do the following:
1) From the IMG (T code SPRO):
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Financial Accounting -> Asset Accounting -> Transactions -> Intercompany Asset
Transfers -> Automatic Intercompany Asset Transfers -> Define Transfer Variants

Double click on Define Transfer Variant.

Select variant 1, click on Copy As.

Specify a name and appropriate description for the variant. Press the Enter key.
Select the newly create variant and click on Maintain allowed entries.
Create new Transfer Variant by copying variant "1" and changing the TTys for
Relationship Type 1 from "230 and 153" to "350 and 360". (Hint: When defining
new Transfer Variant use X, Y or Z)

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2) Within T code AO90 choose:Chart of dep. -> Chart of Accounts -> Account Determination -> Balance Sheet
Accounts
For each Account Determination define both the "Contra account: Acquisition
value posting" and the "Clearing acct: Acquisition from affiliated company". This
defines the intercompany account that should be used to transfer the net book
value between company codes.

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