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Registration 1.1 Members Present

The minutes summarize a meeting to plan Rimpscom Company's upcoming Open Care Day event, which will involve repairing computers for clients over two days. Key points discussed include assigning roles and tasks to team members, requirements and logistics for the event such as supplies, advertising, and food. Suggestions were made to make the day successful such as accepting only repairable computers, designing new job cards, and training interns beforehand. The meeting concluded with assigning specific teams and roles to participants.

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Ahimbisibwe Baker
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37 views3 pages

Registration 1.1 Members Present

The minutes summarize a meeting to plan Rimpscom Company's upcoming Open Care Day event, which will involve repairing computers for clients over two days. Key points discussed include assigning roles and tasks to team members, requirements and logistics for the event such as supplies, advertising, and food. Suggestions were made to make the day successful such as accepting only repairable computers, designing new job cards, and training interns beforehand. The meeting concluded with assigning specific teams and roles to participants.

Uploaded by

Ahimbisibwe Baker
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 3

RIMPSCOM COMPANY LIMITED

MINUTES FOR OPEN CARE DAY PREPARATION MEETING


HELD ON 29th of JUNE 2015 AT RIMPSCOM OFFICES

Min. 1/1/2015
REGISTRATION
1.1
1.
2.
3.
4.
5.
6.
7.

Members Present:
MEMBER NAME
Mugisha Samuel
LubegaPhaisal
Galiwango Martin
Mukama Martin
Byamugisha Davis
Nowamani Collins
Muteesa Agnes

POSITION
Managing director
Finance director
Technical manager
Software programmer
Software programmer
Webmaster
Adminstrative assistant

Members absent with Apology:


None
Members Absent without Apology:
none
Min. No.
Min. 1/1/15

Minute
ADOPTION OF THE AGENDA
The following agenda was adopted.

1.Opening prayer
2.Opening communication from Chairman
3.Requirements for the event
4.Suggestions on how to make the day colorful
5.Assign tasks
6.A.O.B
7.Closing prayer
Min. 2/1/15

OPENING PRAYER
The opening prayer was led by the Davis at 16:35

Min. 3/1/15

OPENING COMMUNICATION FROM CHAIRMAN


He welcomed everyone to the meeting
Thanked the team for the efforts in industrial training
Suggested that open care day would run for two days instead of
three so that we minimize the budget and also contain the work
load.
Also suggested that open care day is not only repairing computers
for free but also capture new market

Action By:
Members

Min. 4/1/15

Suggested
Min. 5/1/15

REQUIREMENTS FOR THE EVENT


DESCRIPTION
Form cleaner
Towels
Art brushes
Masks
Tags
Stickers
Water
Disposables
Food
Music system
Advertising
DJ mentions at Croozefm
DJ mentions at Vision radio
DJ mentions at Endigyito radio
TV West scrolls
Flyers
Car stickers
Empty CDs
Job cards
Masking tape
Banners
Contingency
T-shirts
Decorations
We should borrow two extra blowers from TV West and Meddy
We should make coupons for food
SUGGESTIONS ON HOW TO MAKE THE DAY
COLORFUL
The teams should be strict about what computer to retain and not
accept very old computers that are beyond repair.
We should design new job cards to be used on open care day.
Develop a policy that clients should pick their computers three
days after the event, there the disclaimer on the new job cards
should include the new development
Every student should get a T-shirt so that they get motivated and
develop a sense of belonging later on advertise the company more

The team at the reception should identify the clients problems and
send them to the appropriate team
Students should be trained by the different team leaders according
to their competences two days before the event so as to avoid
disorganization.
The students tags should be customized with their names and
passport photos
The interns will be divided into two teams and each team will
work on one of the days
Min. 6/1/15

ASSIGNING TASKS
Teams
Software- Baker, Davis, Collins
Installation
User programmes
Hardware-Mukama, Martin G
Repair
Cleaning and maintenance
Sales - Agnes
Receptionists- Agnes
Overall supervisor-Samuel
Other roles
AdvertisingAgnes ,Phaisal
Flyers and banners- Collins
Shopping reusables- Baker
Booking lunchAgnes
Overall- Samuel
Assignment of rooms for tasks
Main officeSales
Second office- Software
OutsideHardware
Extra roomLunch

Min. 7/1/15

A.O.B

We should not use personal computers for the event, especially


tasks that put the PCs at risk
Min. 8/1/15

CLOSING PRAYER:
The closing prayer was led by Agnes at 18:15

..
CHAIRPERSON

.
SECRETARY

Date:

..

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