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PeopleSoft Training Program HCM Time and Labor v1.0

The document provides an overview of the TCS PeopleSoft Training Program on Time & Labor in HCM V8.9. It describes the major business processes and prerequisites for setting up Time & Labor. These include reporting, approving, and managing employee time, schedules, groups and security. The Time Administration process is highlighted which applies rules to convert reported time to payable time. Navigation for key Time & Labor setup and maintenance functions is also outlined.

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359 views21 pages

PeopleSoft Training Program HCM Time and Labor v1.0

The document provides an overview of the TCS PeopleSoft Training Program on Time & Labor in HCM V8.9. It describes the major business processes and prerequisites for setting up Time & Labor. These include reporting, approving, and managing employee time, schedules, groups and security. The Time Administration process is highlighted which applies rules to convert reported time to payable time. Navigation for key Time & Labor setup and maintenance functions is also outlined.

Uploaded by

srasrk11
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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TCS PeopleSoft Training Program

HCM V 8.9 Time & Labor

12 March 2010

Time & Labor


Time and Labor facilitates the management, planning, reporting, approving of time,
calendar, schedule creation and usage from one global web-based application.
The Major Business Processes of Time and labor are:
Report time.
Create schedules.
Organize employee groups.
Approve time.
Track compensatory time off.
Manage security.
Manage reported time.
Track task data.
Forecast payable time.
Manage exceptions.
Track attendance.
Process payable time.
Create rules for processing time.
Distribute and dilute labor costs.

12 March 2010

Prerequisite to setup Time & Labor

12 March 2010

Time & Labor Integration

12 March 2010

TCD- Time Collection Devices.

Time and Labor Process Flow


Set Up Fundamental Tables HRMS, Installation, T&L Related Tables
(Shift, Schedules, TRC, Workgroup etc.)
Enroll Employees into T&L
Provide Security
Report Time
Process Time (Run TIMEADMIN)
Approve Time
Load Payable Time from T&L to Payroll.

12 March 2010

Report Time
Hourly employees (Positive Time Reporters) report PUNCH time everyday.
Salaried employees (Exception Time Reporters) report ELAPSED time like Leave,
Holiday etc.
Time reported by the employees get entered in the PUNCH and ELAPSED reported
time tables TL_RPTD_PCHTIME and TL_RPTD_ELPTIME respectively.
The TIMEADMIN process reads from the above reported time tables, applies RULES to
the entries and converts REPORTED TIME to PAYABLE TIME.

12 March 2010

Time Reporter
Employees and non-employees do not automatically participate in the Time and Labor
system when added to the Human Resources database. You must enroll, as a time
reporter, each person for whom time will be reported or created. When enrolling a time
reporter, specify how the person will report time and how the system will process that
time.

12 March 2010

Workgroups
A workgroup is a group of time reporters who share identical compensation
requirements. For example, a workgroup may include all time reporters:
In the same business enterprise.
In the same pay group.
In the same union or union local.
At the same work location.
Each time reporter who reports time through Time and Labor must belong to a
workgroup. In addition, the Time Administration process applies rules by workgroup. A
workgroup must be created before any process that uses it.
Page Name
Workgroup

Object Name
TL_WRKGRP_PNL

Navigation
Set Up HRMS, Product
Related, Time and
Labor, Rules and
Workgroups,
Workgroup, Workgroup

Usage
Define defaults, approval
options, rounding options, and
day breaker options for a
workgroup.

12 March 2010

Steps in Time Reporting


Select the Reporting Method from the drop down box.
Select the appropriate check box for reporting time for a particular employee or a group.
Click on Get Employees.
Click on the desired Employee name hyperlink to report time.

12 March 2010

Scheduling
There are three scheduling environments that an organization is likely to encounter,
1. Fixed
2. Rotating
3. Dynamic
In Time and Labor you can define three main types of schedules:
Punch
Elapsed
Flex

Punch schedules include punch detail such as In, Out, Meal, Break, and Transfer.

Elapsed schedules show the duration of time to be workedfor example, eight hours on Monday.

Flex schedules are practical when a time reporter has some flexibility to begin and end the workday.

12 March 2010

10

Creating Schedules

12 March 2010

11

Time Reporting Methods


There are a variety of ways in which time can be reported:
Timesheet entry.
Web clock.
Mass time.
Rapid time.
TCD interface.
Mobile Time Management.

12 March 2010

12

PeopleSoft Publish and Subscribe communications methodology

12

Time Administration
The heart of the Time & labor is the Time Administration processing feature. All aspects
of time reporting are processed through this part of the application.
The foundation of Time and Labor is the Time Administration rules processing feature,
which enables you to create rules for processing time. You can apply these rules online
and as part of the Time Administration batch process.
Time administration provides these tools for creating rules:
Templates for rule calculations.
Actions and conditions for rules that are too complex to be defined within a template
structure.
SQL objects for complex rules.

12 March 2010

13

Time Management Features


Time management features include:
Time management alerts.
Overtime limit reached, overtime approval required, payable time approval required,
exceptions to review, or absence approval required if any occurrences exist and provides
a link to a page for each type of occurrence.
Workforce availability.
Currently logged in, no shows for current shifts, scheduled for current shifts, reported
absent for today, reported in training for today, and links to the daily and weekly manager
calendar view pages.
Time calendar views.
Reported time, scheduled time, payable time, exceptions and other information about
his/her employees time.
Manage exceptions.
Approve reported and payable time, adjust paid time, view payable time and view
forecasted payable time

12 March 2010

14

Functions and Process Flow-Time &Labor

12 March 2010

15

Time Admin Process Flow

12 March 2010

16

Navigation: Time &Labor Setup

12 March 2010

17

Understanding the PAYABLE TIME table


(TL_PAYABLE_TIME)
Producing PAYABLE TIME is the end result of Time and Labor processing.
After processing time, TIMEADMIN inserts data into the Payable Time table
TL_PAYABLE_TIME, which is ready to be taken by payroll.
Data in TL_PAYABLE_TIME represents final processed time which has been generated
after applying all the defined rules to Reported Time.
PAYABLE_STATUS is an important field that decides whether the time is ready to be
taken by payroll and whether payroll has processed that time.

12 March 2010

18

Approving Time
Approving Time which was reported earlier.

12 March 2010

19

General Navigation

12 March 2010

20

Thank you

12 March 2010

21

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