CITY OF PHILADELPHIA / DEPT.

OF RECORDS
Record Series Report - RECREATION DEPARTMENT
Department ID

Department Name

/REC/

Recreation Department
Series ID

Description

RD-

RECREATION

Confidential

Vital

Total
Retention
Requirement

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 1

Department ID

Department Name

/REC/MD/

Maintenance
Series ID

Description

RD-

RECREATION DEPARTMENT

RD-MD-

MAINTENANCE

RD-MD-0001-

MAINTENANCE RECORDS - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CLO+2

Records of routine maintenance, repair to vandalized equipment and modification of Recreation

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/REC/OAS/

Older Adult Services

Description

RD-

RECREATION DEPARTMENT

RD-OS-

OLDER ADULT SERVICES

RD-OS-0001-

ADULT RECREATION CENTER PROGRAM FILES - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+3

Records of programs and operation schedules for senior citizen recreation centers throughout the
City.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 3

Department ID

Department Name

/REC/PC/

Planning and Construction

Description

RD-

PLANNING AND CONSTRUCTION

Confidential

Vital

Total
Retention
Requirement

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/REC/PC/AK/

Atwater Kent Museum

Description

RD-

RECREATION DEPARMENT

RD-AK-

PLANNING & CONSTRUCTION - ATWATER KENT MUSEUM

RD-AK-0001-

COLLECTION DEVELOPMENT - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

PRM

All records pertaining to the acquisition, loan and display of artifacts in the custody of the Atwater
Kent Museum

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/REC/PC/CO/

Construction / Design
Series ID

Description

RD-

RECREATION DEPARTMENT

RD-CO-

PLANNING & CONSTRUCTION - CONSTRUCTION / DESIGN

RD-CO-0001-

PLANS AND BLUEPRINTS

Confidential

Vital

Total
Retention
Requirement

CLO+10

All blueprints used to construct new Recreation Department facilities

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 6

Department ID

Department Name

/REC/PC/FM/

Fort Mifflin
Series ID

Description

RD-

RECREATION DEPARTMENT

RD-FM-

PLANNING & CONSTRUCTION - FORT MIFFLIN

RD-FM-0001-

EVENT FILES - ARCHIVAL REVIEW REQUIRED BEFORE

Confidential

Vital

Total
Retention
Requirement

CLO+3

Records of re-enactments, encampments and holiday celebrations held at this historic site.

RD-FM-0002-

RESTORATION FILES - ARCHIVE

PRM

Records of all preservation efforts and maintenance projects.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 7

Department ID

Department Name

/REC/PD/

Planning and Development

Description

RD-

RECREATION DEPARTMENT

RD-PD-

PLANNING AND DEVELOPMENT

RD-PD-0001-

SPORTS AND ATHLETICS - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+4

All records documenting the planning and development of Sports and Athletic programs and
activities.

RD-PD-0002-

CULTURAL AND SPECIAL EVENTS - HOLD ON SITE

CR+4

All records documenting the planning and development of Cultural and Special Events programs
and activities.

RD-PD-0003-

AQUATICS - HOLD ON SITE

CR+4

All records documenting the planning and development of Aquatics programs and activities.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 8

Department ID

Department Name

/REC/PD/

Planning and Development

Description

RD-PD-0004-

PERFORMING ARTS - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+4

All records documenting the planning and development of Performing Arts programs and
activities.

RD-PD-0005-

VISUAL ARTS - HOLD ON SITE

CR+4

All records documenting the planning and development of Visual Arts programs and activities.

RD-PD-0006-

MURAL ARTS - HOLD ON SITE

CR+4

All records documenting the planning and development of Mural Arts programs and activities.

RD-PD-0007-

ENVIRONMENTAL PROGRAM - HOLD ON SITE

CR+4

All records documenting the planning and development of Environmental programs and activities.

RD-PD-0008-

ORGANIZATIONAL DEVELOPMENT - HOLD ON SITE

CR+4

All records documenting the planning and development of Organizational Development programs
and activities.

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 9

Department ID

Department Name

/REC/PR/

Programs
Series ID

Description

RD-

PROGRAMS

Confidential

Vital

Total
Retention
Requirement

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 10

Department ID

Department Name

/REC/PR/CR/

Community Recreation/Outreach
Series ID

Description

RD-

RECREATION DEPARTMENT

RD-CR-

PROGRAMS - COMMUNITY OUTREACH

RD-CR-0001-

RECREATION / OUTREACH PROGRAM FILES - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+3

Records documenting the organization and development of community services provided by the
Department of Recreation

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

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Department ID

Department Name

/REC/PR/SP/

Special Programs
Series ID

Description

RD-

RECREATION DEPARTMENT

RD-SP-

PROGRAMS - SPECIAL PROGRAMS

RD-SP-0001-

PROGRAM INITIATION FILES - HOLD ON SITE

Confidential

Vital

Total
Retention
Requirement

CR+3

Records comprising the inception and development of recreation programs, including reports
from program leaders and correspondence

RD-SP-0002-

PRESS CLIPPINGS - HOLD ON SITE - ARCHIVAL REVIEW REQUIRED

CR+3

Media reports of events and programs sponsored by the Department of

RETENTION CODES:
ACT=Action (Event)
SUP=Superseded

April 17, 2009

AUD=Audit
CLO=Closed
TERM=Termination

CR=Created (Opened)

CY=Calendar Year

FY=Fiscal Year

PRM=Permanent

REF=Reference

SEP=Separation (Employee)

Page 12