BUREAU OF INDIAN STANDARDS

(Southern Regional Office)

TENDER NOTICE FOR PROVIDING
SECURITY SERVICE CONTRACT.
Bureau of Indian Standards, Southern Regional Office invites sealed tenders under
two bid system from eligible firms/companies for providing manpower services at the
above mentioned address on or before 05 June 2015, 1500 h. Tender received after
stipulated time and date shall be summarily rejected.
BUREAU OF INDIAN STANDARDS, C.I.T Campus, IV Cross road, Taramani,
Chennai 600 113. Phone No.2254 1442, 2254 2519, 2254 1584, 2254 1260.
Fax: 044 2254 1087, 2254 2158
website: www.bis.org.in E mail : sro@bis.org.in adminsro@bis.org.in
Tender Document:

Can be obtained from Bureau - Free of cost

Earnest Money Deposit:

Rs.50,000/- (Fifty thousand only)

DD in favour of Bureau of Indian Standards or
through
NEFT. No other mode of payment
shall be accepted.

Issuance of Tender Document:

From 13th May 2015 to 04th June 2015

(Between 1000h and 1600h, Except Holidays)
on 04th June 2015 up to 1600hrs)

Last Date for submission of Tender:

05th June 2015 up to 1500 h

Date and time of opening of Tender:

05th June 2015 at 1530 h (Technical Bid)

The tender document may also be downloaded from our web site www.bis.org.in. DD for
the EMD amount or details of NEFT payments should be enclosed along with the
Technical bid of tender document; else tender document for the bid will not be accepted.
EMD DD or details of NEFT payments should not be enclosed with financial bid.
The Bureau reserves the right to accept / reject any of the Tender(s) without assigning
any reason whatsoever and shall be final and binding:
DEPUTY DIRECTOR
(ADMINISTRATION & FINANCE)

Southern Regional Office:

BUREAU OF INDIAN STANDARDS

Post Box No. 8290

CIT Campus, IV Cross Road
Taramani, Chennai-600 113

Phone :
2254 1260, 2254 2519
2254 1584, 2254 1216
2254 2315, 2254 1984

FAX :
+91-044-2254 1087
+91-044-2254 2158

E-mail: sro@bis.org.in
Website: www.bis.org.in

Ref: SRO/Admn/8:2

DT.:13/04/2015

Bureau of Indian Standards, Southern Regional Office invites sealed tenders under two bid
system from eligible firms/companies for providing security services for its office located at the
above mentioned address
The Sealed bidding document (Technical Bid, Financial Bid & along with EMD duly filled
and signed) should be addressed to the Deputy Director (Administration & Finance) at the above
mentioned address on or before 05/06/2015 1500 h. Tender received after stipulated time and date
shall be rejected summarily.

1.

Validity of the contract: I n i t i a l l y , t h e c ontract will be awarded for a period of one

year. However, the contract will be renewed for further period of one year subject to the
satisfactory p e r f o r m a n c e of the firm and on the mutual consent of both the parties with
same terms and conditions and rate.

2.

Availability of Tender Documents:

Cost of Tender Document is NIL. Tender
document can be obtained from our office duri ng w orki ng hours( 1000hrs t o
1700hrs) exce pt Sat urda y and Sun da y and hol i da ys and al so be
dow nl oaded f rom BI S w ebsi t e w w w .bi s. org. i n .

3. Earnest Money Deposit

: Rs.50,000/-(Rupees Fifty Thousand only)

4. Validity of Bids

: 60 days from opening of Technical

Bid.

5. Issuing of Tender Document

: 13.05.2015

6. Last date for submission of Tender

: 05.06.2015 ( 1500 hrs )

7. O pening of T ender

: 05. 06. 2015 ( 1 530 hr s)

The Bureau reserves the right to accept / reject any of the Tender(s) without assigning any
reason whatsoever and shall be final and binding:
DEPUTY DIRECTOR
(ADMINISTRATION & FINANCE)

TENDER DOCUMENT
FOR
SECUIRTY SERVICE CONTRACT
BUREAU OF INDIAN STANDARDS
(Southern Regional Office)
CIT CAMPUS, IV CROSS ROAD,
CHENNAI
600113
Tel: 044-22541442, 22542519, 22541260
FAX: 044-22541087, 22542158
E-mail: sro@bis.org.in, adminsro@bis.org.in
Website : www.bis.org.in

1-

TABLE OF CONTENTS

Sl.
No.
1

Content

Section

Page

Notice Inviting Tender

Important dates and information

(FAQ)

II

Technical Bid Submission Form

III

Contact Details Form

IV

General Conditions

79

Minimum Eligibility Criteria

VI

10

Technical Bid Document

VII

11

General Conditions of Contract

VIII

12 -14

Assigned Work for Security services

IX

15-17

10

Financial Bid Document

18

2-

Section-I
BUREAU OF INDIAN STANDARDS
(Southern Regional Office)
TENDER NOTICE FOR PROVIDING
SECURITY SERVICES
Bureau of Indian Standards, Southern Regional Office, CIT Campus, IV Cross Road,
Taramani, Chennai-600113 invites sealed tenders under two bid system from eligible
firms/companies for providing security services for its office located at the above mentioned
address
The Sealed bidding document (Technical Bid, Financial Bid & along with EMD duly filled
and signed) should be addressed to the Deputy Director (Administration & Finance) at the above
mentioned address on or before 05.06.2015, 1500 h. Tender received after stipulated time and
date shall be rejected summarily.
Cost of Tender Document

: NIL

Earnest Money Deposit

: Rs.50,000/-(Rupees Fifty Thousand only)

Validity of Bids

: 60 days from opening of Technical Bid

Issuing of Tender Document

: 13.05.2015

Last date for submission of Tender

: 05.06.2015 ( 1500 hrs )

O pening of T ender

: 05. 06.2015 ( 1 530 hr s)

Tender document can be obtained from our office dur ing wor k ing hour s( 1000hr s t o
1600hr s) except Sa t ur day and Sunda y and holi da ys and a lso be do wn loaded
f r om BI S websit e www. bis. or g . in .

The Bureau reserves the right to accept / reject any of the Tender(s) without assigning any
reason whatsoever and shall be final and binding:

DEPUTY DIRECTOR
(ADMINISTRATION & FINANCE)

3-

Section-II
IMPORTANT DATES AND INFORMATION

Sl.
No.
1
2

FAQ

Answer

Cost of Tender Document

EMD

Performance
Deposit

Address and
place
Submission of Tender

Tender Document Delivery

Mode
Last date and time of
submission
Date of opening Technical 05.06.2015 at 1530h
Bid
Date of opening Financial To be notified later
Bids for technically qualified
bidder
Venue of opening tender
BIS SRO Committee room

10

Duration of contract

11

Validity of Tender

12

NEFT remittance details

6
7
8

Security

NIL
Rs.50,000/- (Rupees Fifty Thousand only) Demand Draft
should be submitted in favour of Bureau of Indian
Standards, Chennai payable at Chennai. Payment can also
be made through NEFT and details should be submitted
for the same. No other mode of payment will be accepted.
Rs.1,25,000/- (Rupees On Lakh Twenty Five Thousand
only) Demand Draft should be submitted in favour of
Bureau of Indian Standards, Chennai payable at Chennai.
(Applicable for successful bidder)
Deputy Director (Administration & Finance)
Bureau of Indian Standards,
Southern Regional Office,
CIT Campus, IV Cross Road, Taramani, Chennai-600113
Through Speed Post / Registered Post/ Courier or either
by person
05.06.2015 upto 1500 h

of

One year from the date of awarding of contract, which is

further extendable for a period of one year with same rates
and terms & condition, subject to satisfactory performance
60 days from the date of opening of Technical Bid
Name of the Bank : Central Bank of India
Branch
: Adyar
Account Name
: Bureau of Indian Standards
Account No.
: 3063667866
IFSC code
: CBIN0281293

4-

Section-III

TECHNICAL BID SUBMISSION FORM

Dated

Letter of Bid
(To be printed on Bidders letterhead)
To
Deputy Director (Administration & Finance),
Bureau of Indian Standards,
Southern Regional Office,
CIT Campus, IV Cross Road,
Taramani,
Chennai-600113
Ref: Invitation for Bid in respect of Newspaper Advertisement dated 13 May 2015
We, the undersigned, declare that:
1. We have examined and have no reservations to the Bidding Documents.
2. We offer to execute in conformity with the Bidding Documents for Security Service Contract
for the Bureau of Indian Standards, Southern Regional Office, CIT Campus, IV Cross Road,
Taramani, Chennai-600113.
3. Our bid shall be valid for a period of 60 days from the date fixed for the bid submission
deadline in accordance with the Bidding Documents and it shall remain binding upon us and
shall accepted at any time before the expiration of that period.
4. If our bid is accepted, we commit to submit a performance security in accordance with the
Bidding Documents.
5. We also declare that Government of India or any other Government body has not declared us
ineligible or black listed us on charges of engaging in corrupt, fraudulent, collusive or coercive
practices or any failure/lapses of serious nature.
6. We also accept all the terms and conditions of this bidding document and undertake to abide by
them, including the condition that the Bureau is not bound to accept highest ranked bid / lowest
bid or any other bid that the Bureau may receive.
Yours sincerely,

Authorised Signatory
(Authorised person shall attach a copy of Authorisation for signing on behalf of Bidding
company)
Full Name and Designation
Note: Document without Seal and Signature will be rejected.

Section-IV

CONTACT DETAILS FORM

General Details of Bidder

1.

Name of the Company

2.

Name and Designation of

Authorised Signatory

Communication Address

3.

4.

Phone No. / Mobile No.

5.

Fax

6.

E-Mail ID.

Particular Details of the Bidders Representative

1.

Name of the Contact Person

2.

Designation

3.

Phone No.

4.

Mobile No.

5.

E-Mail ID.

.....

1.

I, the undersigned certify that I have gone through the terms and conditions mentioned in the bidding
document and undertake to comply with them.
The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that
the rates quoted are the lowest rates as quoted in any other institution of India.
I/We give the rights to the Bureau to forfeit the Earnest Money/Performance Security Deposit by me/us in
case of breach of conditions of Contract.
I hereby undertake to provide the security services as per the provisions in the tender document/contract
agreement.

UNDERTAKING
2.
3.
4.

Signature of the Authorised Signatory

Date:
Place:
Designation:
(Office seal of the Bidder)
Note: Document without Seal and Signature will be rejected
-

6-

Section-V

GENERAL CONDITIONS
1. For the Bidding / Tender Document Purposes, Bureau of Indian Standards, Southern Regional
Office, CIT Campus, IV Cross Road, Taramani, Chennai-600113 shall be referred to as Bureau
and the Bidder / Successful Bidder shall be referred to as Contractor and / or Bidder or
interchangeably.
2. The sealed bidding documents should be delivered in the Administration Section of this office
on or before the stipulated date and time. The technical bid and the financial bid must be sealed in
separate envelopes super-scribing Technical Bid and Financial Bid and both these two
envelopes must be placed in a third envelope super-scribing Tender for Security Contract
Service. This third envelope should be sealed and delivered to the Deputy Director
(Administration & Finance), Bureau of Indian Standards, Southern Regional Office, Chennai600113.
3. Tender document can be obtained from Administration department of Bureau of Indian
Standards , Southern Regional Office either. The tender document can also be downloaded
from our web site www.bis.org.in.
4. While all efforts have been taken to avoid errors in the drafting of the tender document, the
Bidder is advised to check the same carefully. No claim on account of any errors detected in the
tender documents shall be entertained.
5. Each page of the Tender documents must be stamped and signed by the person or persons
submitting the Tender in token of his/their having acquainted himself/themselves and accepted the
entire tender documents including various conditions of contract. Any Bid with any of the
Documents not so signed is liable to be rejected at the discretion of the Bureau. NO PAGE
SHOULD BE REMOVED/DETACHED FROM THIS BIDDING DOCUMENT.
6. The bidder shall attach the copy of the authorization letter / power of Attorney as the proof of
authorization for signing on behalf of the Bidder.
7. All Bidders are hereby explicitly informed that conditional offers or offers with deviations from
the conditions of Contract, the bids not meeting the minimum eligibility criteria, Technical Bids
not accompanied with EMD of requisite amount/format, or any other requirements, stipulated in
the tender documents are liable to be rejected.
8. For all purposes of the contract including arbitration thereunder, the address of the bidder
mentioned in the bid shall be final unless the bidder notifies a change of address by a separate
letter sent by registered post to the Bureau of Indian Standards, Southern Regional Office,
Chennai. The bidder shall be solely responsible for the consequences of any omission or error to
notify change of address in the aforesaid manner.

7-

Section-V
9. No request for transfer of any previous deposit of earnest money or Performance Security
Deposit or adjustment against any pending bill held by the Bureau in respect of any previous work
will be entertained.
10. Tenderer shall not be permitted to withdraw his offer or modify the terms and conditions
thereof. In case the tenderer fails to observe and comply with the stipulations made herein or backs
out after quoting the rates, the EMD will be forfeited.
11. Validity of the Bids: The quoted bids shall have the validity for a period of 60 days from the
date of opening of the tenders.
12. Opening of Tender: The tenderer either himself or may authorize any person to be present at
the time of opening of the tender. The person attending the opening of the tender on behalf of the
tenderer should bring with him a letter of authorization as proof.
13. Right of Acceptance: The Bureau of Indian Standards reserves all rights to reject any or all
tenders without assigning any reason.
14. Communication of Acceptance Successful bidder shall give acceptance within 10 days from
the date of receipt of the work order. Failing which, the work order issued stands cancelled and the
EMD will be forfeited. Further, the successful bidder shall pay an amount of Rs.1,25,000.00
(Rupees One Lakh Twenty Five Thousand only) towards Performance Security.
15. Disclaimer: The near relatives of employees of the BIS are prohibited from participation in this
tender. The near relatives for this purpose are defined as:
(a) Members of a Hindu Undivided Family.
(b) Their Spouse.
(c) The one is related to the other in the manner as father, mother, son(s), sons wife (daughter-inlaw), daughter(s) & daughters husband (son-in-law), brother(s) & brothers wife, sister(s) and
sisters husband (brother-in-law).
16. Corrigendum/Amendment to the tender will be effected if required.
17. The tenderer shall bear all cost associated with preparation and submission of tender form.
18. The bidder shall submit the tender form legibly in English and attach copies wherever required.
19. Bidders sending their bids through courier/ by Speed post should also ensure that their bids are
received on the said address by the stipulated date and time. No time extension for courier/ sent by
Speed Post shall be granted.
20. The Technical Bid will be opened on, in the said date and said time at our office.
21. The agencies who qualifies the Technical bid shall be called for next meeting for opening of
Financial Bid for which the date, time and venue will be intimated to the qualified agencies
separately.
-

8-

Section-V

22. The bidder or the authorized person of the bidder are allowed to take part in the financial and
technical bid opening meeting and they are required to sign the attendance.
23. Absence of bidder or representative shall not impair legality of the opening procedure
24. After opening of Technical bid and verifying the EMD amount, the technical bids shall be
evaluated later on to ensure that, the bidders meets the eligibility criteria as specified in the tender
document.
25. The technical bids shall be evaluated based on the available documents submitted by the
bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of
the bidders, the Bureau may, at its discretion, ask any bidder for a clarification of its bid. Any
clarification submitted by a bidder that is not in response to a request by the Bureau shall not be
considered. The Bureaus request for clarification and the response shall be in writing.
26. If a bidder does not provide clarifications of its bid by the date and time set in the Bureau
request for clarification, its bid may be rejected.
27. The successful bidder shall enter in to contract and the authorized signatory shall execute and
sign the contract agreement in accordance with the article agreement before commencement of
service.

Date:
Place:

(Name and Signature of Tenderer

with stamp of the firm)

9-

Section-VI
MINIMUM ELIGIBILITY CRITERIA

1. The following shall be the minimum eligibility criteria for fulfilling the Technical evaluation.
The Financial evaluation shall be carried out only in respect of those bidders whose bid meets the
Technical criterion. (A Proof in support of the following criterion by the Bidder shall be
submitted).
2. Bid Security (EMD): EMD for amount of Rs. 50,000/- is to be submitted along with the tender
document only in the form of Demand Draft drawn in favour of Bureau of Indian Standards
Payable at Chennai or through NEFT.
3. The agency shall be a Limited Company or a Private Limited Company registered under the
companies Act 1956, partnership firm or a proprietorship. For proof, self attested/attested copy
of Certificates of Incorporation / partnership deeds issued by the respective registrar of
firms/companies may be submitted. In case of Proprietorship firm, Self-declaration or selfcertificate supported by PAN in the proprietor name would suffice. The Bidder should have
valid PAN issued by the Income Tax department.
4. The agency shall be registered with Employees Provident Fund Organization and Employees
State Insurance Corporation. Attested copy of relevant document in this regard should be attached
in the tender document.
5. The agency should have minimum five years experience in providing security services
consecutively in the Government departments / Public sectors (Central or State) / Private limited
company at the time of submitting the tender. Attested copy of relevant document in this regard
should be attached in the tender document
6. Income Tax Return of the company/firm for the past three years should be enclosed.
7. Service Tax Return of the Company/firm for the past three years should be enclosed.
8. EPF (monthly return) for the month of March 2015 & April 2015 should be attached.
9. ESI(Monthly return) for the month of March 2015 & April 2015 should be attached.
10. Valid licence certificate from competent authority to provide security service should be
enclosed.

Date:
Place:

(Name and Signature of Tenderer

with stamp of the firm)

10 -

Section-VII
TECHNICAL BID DOCUMENT
Mandatory details to be provided with seal & signature else tender will be rejected
summarily.
Sl.
No.
1

4
5

Particulars
Name of the Tenderer/Firm, Office
Address, Telephone No., Fax No.,
Mobile No., E-mail
(Please attach registration certificate
of Firm)
EPF Registration No.
Document
of Monthly Return
submitted for the last two months
March 2015 and April 2015
ESI Registration No.
Document
of Monthly Return
submitted for the last two months
March 2015 and April 2015
Present Employers certificate

***

Page No.

Copies should be enclosed

Copies should be enclosed

Copies should be enclosed

Copies should be enclosed

Experience certificate from existing

employer/past employer
Copies should be enclosed
Experience certificate should be
enclosed for Five years.
Income Tax Return for the Past Copies should be enclosed
three years
(2011-12, 2012-13 & 2013-14)
Service Tax Return for the past three Copies should be enclosed
years
(2011-12, 2012-13 & 2013-14)
DD for an amount of Rs. 50,000.00
(Rupees Fifty Thousand only) in
favour of Bureau of Indian
Standards payable at Chennai or
NEFT details.
Valid licence certificate from Copies should be enclosed
competent authority to provide
security service.

Date:
Place:

(Name and Signature of Tenderer

with stamp of the firm)
-11 -

Section-VIII
GENERAL CONDITIONS OF CONTRACT

1. All the employees to be provided for undertaking the security services in SRO shall be provided
with required uniform and they should maintain decent behavior.
2. All the employees provided for the security services shall be governed under Govt. of India
Ordinance Minimum Wages Act. EPF and ESI recovery & remittance shall be taken care by the
Contactor and shall provide proof of remittance of ESI & EPF every month.
3. The contractor shall liable to pay, the monthly wages on or before 07th of succeeding month to
his deployed security personnel in accordance to wages Act.
4. The contractor shall strictly observe and adhere the following from their deployed security
personnel:
Are always smartly turned out and vigilant
Are punctual and arrive at least 15 minutes before start of their duty time.
Take charges of their duties properly and thoroughly.
Perform their duties with honesty and sincerity.
Read and understand their post and site instructions and follow the same.
Extend respect to all Officers and personnel of the office of the Bureau
Shall not drink on duty, or come drunk and report for duty.
Will not gossip or chit chat while on duty.
Will never sleep while on duty post.
Will not read newspaper or magazine while on duty.
Will immediately report to the Administration any untoward incident/ misconduct or
misbehavior.
Shall not smoke in the office premises.
5. It is the sole responsibility of the deployed security personnel to execute the assigned work
perfectly. If any damages are caused to Bureaus assets due to the negligence of the security
personnel, the amount as decided by the Bureau will be deducted from the contractors monthly
payment.
6. The contractor shall follow the instruction of Bureau from time to time in discharging the duty
everyday.
7. The Bureau shall have the rights to remove any deployed security personnel from the duty who
is considered to be undesirable.
8. The contractor shall exercise adequate supervision to reasonably ensure proper performance of
security work in accordance to the schedule of work.

12 -

Section-VIII
9. The contractor shall issue identity card/identity documents of the employees who are instructed
to execute the work.
10. All necessary reports and other information shall be supplied immediately by the contractor as
required by the Bureau and regular meeting will be held with Bureau.
11. The contractor shall not employ any person of below 18 years and above the age of 60 years
and they should be sound in health in carrying out the duty and should have infected diseases.
12. The contractor shall not subcontract or sublet the assigned work to any other agencies.
13. Except as expressly otherwise provide, the Bureau shall, as its own expense, provide timely all
the required equipment, material, and facilities at the locations where the security services are to be
provided/required to enable contractor employees to carry out the services.
14. The Bureau shall comply with and fulfill the recommendations (if any), if deemed necessary by
the Bureau, made in writing by the Contractor in connection with the performance of the services.
The Bureau shall notify the contractor of any dishonest, wrongful or negligent acts or omissions of
the contractors employees or agents in connection with the assigned services as soon as possible
after the Bureau becomes aware of them.
15. If required amendment to the contract shall be effected from time to time in accordance to
Government notifications and other developments.
16. The contractor shall raise the invoice/Bill before 07th of the succeeding month for the payment.
17. All the payments to the contractor by the Bureau shall be made through NEFT/RTGS only with
applicable TDS in accordance with the Govt. of India guidelines from time to time. Payment for
bills will be made every month only on receipt of the EPF, ESI remittance and salary disbursement
details of the deployed personnel.
18. Administrative Service charge (Bid Value) claimed for providing housekeeping contract shall
not be raised at any cost during the contract period for any reason, force majeure etc.
19. On expiry of the contract, such portion of the said Performance Security Deposit may be
considered by the BIS sufficient to recover any incorrect or excess payments made on the bills to
the firm, shall be retained until the final bill is settled.
20. In case of any accident caused to the security personnel during the work period, it is the sole
responsibility of the agency to meet any expenditure in this regard.
21. The contract shall be for a period of one year from the date of awarding of contract service and
the same shall be extended for further period of one year with same rates and Terms & Conditions
subject to mutual consent between the Bureau and Contractor and satisfactory performance by the
contractor in the preceding year.

13 -

Section-VIII

22. The contractor shall execute the assigned work as per the schedule and if the same have not
been executed up to standards, warning notice shall be issued in this regard. If the situation
continues till penalty will be imposed at the rate of 1% of the contract value per month.
23. The contract may be terminated by either parties by giving three month notice in writing.
24. The contract may be terminated by the Bureau by giving notice in writing to the Contractor, if
in case of serious negligence or serious breach of any of the terms and conditions of the contract
by the contractor, and the Bureau is of the opinion that any further continuance of the contract is
not in the interest of the Bureau, then the Bureau shall have the right to terminate the contract
without assigning any reason thereof, or without giving any notice, and any amount payable by the
Bureau as well as the performance security liable to be forfeited.
25. Any claims, disputes and or differences (including a dispute regarding the existence, validity or
termination of this contract) arising out of, or relating to this contract including interpretation of its
terms shall be resolved through joint discussion of the Authorized Representatives of the
concerned parties. However, if the disputes are not resolved by the discussions as aforesaid within
a period of 30 days, then the matter will be referred for adjudication to the arbitration of a sole
arbitrator to be appointed by the Bureau in accordance with the provisions of the Arbitration and
Conciliation Act 1996 and rules made thereunder including any modifications, amendments and
future enactments thereto. The venue for the Arbitration will be Chennai and the decision of the
arbitrator shall be final and binding on the parties.
26. Jurisdiction of Court: This contract is governed by the laws of Republic of India and shall be
subject to the exclusive jurisdiction of the courts in Chennai.

Date:
Place:

(Name and Signature of Tenderer

with stamp of the firm)

-14-

Section-IX
ASSIGNED WORK FOR SECURITY SERVICES
1

Services to be hired under this Contract:

Security Services to be provided at Bureau of Indian Standards, Southern Regional
Office, IV Cross Road, Tharamani Post, Chenai 600 113. All the deployed security
personnel shall have minimum qualification of 10th Standard.

Requirement of Manpower 9 Nos

Sl .No
1
2
3

Shift Timing
08.00 h - 16.00 h
16.00 h - 24.00 h
24.00 h - 08.00 h

( First Shift )
( Second Shift)
( Third Shift )
Total

Location
SRO
2
1
1
4

Location
SROL
1
2
2
5

3 Security Services

1. The above mentioned requirement of manpower may increase or decrease during

the period of contract
2. The Security services are required for maintaining Day and Night security in BIS
Office Complex. The security services shall be for all the days of the year round
the clock in three shifts as mentioned above
3. Any one of the Security Guard shall be the in-charge of the security system and
shall be responsible for the efficient rendering of the services under the contract.
This will however, not diminish in any way, the contractors responsibility under the
contract to the Bureau.
4. The Un-Skilled personnel of the Contractor are required to be deployed as Security
Guard in three shifts of eight hours for each of the security men. The guards
deployed shall attend the work as assigned in the Contract.
5. While providing services to the Bureau the security personnel shall be responsible
and answerable to the Bureau.
6. Materials and equipments for providing security services to the Bureau by the
Contractor shall be determined by the Bureau in consultation with the contractor
from time to time.
7. If anything unusual/untoward is found, the Bureau shall be informed in writing.

15 Section-IX

8. The contractors personnel providing various services to the Bureau may be frisked
at the time of their leaving the office premises after their duty as and when
considered necessary.
9. The Security Guards shall lock all the room, hall, laboratory after closing of working
hours and shall open the same well in advance before the next working hours.
10. Security guards to be deployed by the contractor should have adequate knowledge
of handling and operation of fire extinguishers and suitable fire incident response
arrangement.
11. The security guard should open and close the main gate of the campus whenever
access is required by the vehicles/staff/visitors and should enter the details in the
relevant register.
12. The security guard should take full details of the visitor after proper enquiry and he
should send the visitor to the concerned officer after getting the permission from
the concerned officer.
13. The security guard should enter the details in the visitors register and should
provide visitors pass to the visitor and he should collect the same visitor pass from
the visitor at the time of leaving the campus.
14. The security guard should switch-off all electrical usages like lights, fans, AC
machines everyday after closing hours of the office.
15. The security guard should close all the doors of each departments/section and
should lock the doors after closing hours of the office everyday.
16. The security guard should keep vigil and not allow any domestic animals such as
dogs/cats/sheeps/cows entering inside the campus.
17. The security guard should not allow any machineries/equipments out of the
campus without proper approval from CA or Gate pass and they shall maintain the
register in respect of movement of the same.
18. The security guard should receive all the letters/couriers/packages etc., that are
addressed to Bureau on all the days and handover the same to the reception and
they should be kept in safe custody till the same is properly handed over.
19. The security guard should not indulge in any other activity apart from the assigned
duty to any of the Bureau staff, visitors and public.
20. During night hours the security guard should move around the campus by giving
whistle sound and should ensure all the lights are on.

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Section-IX

21. The security guard should maintain the punctuality and should not leave his
location until the duty is handed over to the successor.
22. The security guard should take vigil of all BIS employees and visitors whoever
enters in our campus on all days and report to the authority from time to time.

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Section-X

FINANCIAL BID DOCUMENT

The agency willing to provide security services shall undertake the works quantified in
Section-IX.
Sl.
No.
1

Particulars

To be filled and not to be left blank

Bid value should be quoted only for one month

for one manpower only to be deployed.

Rs. In Figures:

Rupees in Words:

Note:
Only one bid value should be quoted and it
should not be bifurcated in any manner.

Note:
The basic pay and DA for the deployed manpower alongwith the statutory benefit like EPF,
ESI shall be at par with the GOI minimum wages ordinance from time to time. Hence, the
bidder should quote only the bid value for their administrative expenses that are to be
incurred for one manpower. However, the administrative expenses will be paid along with
wages and other benefits proportionately to the number of manpower that are engaged.
Bid value should not include Service Tax which shall be raised in invoice every month in
accordance to Government notification from time to time.

Date:
Place:

(Name and Signature of Tenderer

with stamp of the firm)

Note: Document without seal and signature will be rejected

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