User Manual

Equipment Phase-Out Process

(BSNL_PM_UM_11_Equipment_Phase_Out_V2.0.doc)

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Contents
Overview................................................................................................................. 4
Equipment Outlived Report..................................................................................... 6
Equipment Maintenance Expenses Report..............................................................8
Equipment Technology Details................................................................................ 9
Equipment Theft Case Report................................................................................10
Decision on Re-Parenting / Scrapping....................................................................12
Update Reason for Scrapping................................................................................13
Scrapping Process................................................................................................. 16
Approval for Equipment Statuses Change................................................................16
Create DIR (Document Info Record) for Equipment Statuses Change Approval. . . .16
Change DIR........................................................................................................... 27
For Request Review............................................................................................ 27
Change DIR........................................................................................................... 42
For Request Approval......................................................................................... 42
Scrapping Approved (Set Indicator in Equipment).................................................45
ACE-9 Approved (Set Indicator in Equipment).......................................................49
Equipment Dismantled (Set Indicator in Equipment)............................................53
Dismantle Equipment from Functional Location....................................................57
Before Dismantling............................................................................................. 57
Delete Maintenance Plan.................................................................................... 57

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Overview

Business Process Description Overview

Equipment Phase-Out process is applicable; when an equipment is being retired. This
is done in two phases, i.e., Scrapped and Sold.
Process of deciding that a piece of equipment has reached the end of its useful and
economic life and is subsequently phased out of use is Equipment Phase-Out process
Once, an equipment has been phased out of service it can be scrapped. This includes
removing it from the financial asset register, complying with regulations regarding the
environment, salvaging any re-usable parts, removing from site.

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Equipment Phase - Out

The Equipment Phase Out process is a cross module process in which the Plant
Maintenance module has a vital role to play. All maintenance relevant data pertaining to
equipment should be deleted / deactivated before Equipment is Phased-out.

Equipment Phase Out Process

Equipment Phase-Out and Scrapping
Equipment Phase-Out process involves, below steps:

Equipment idle report in lieu of useful life expiration, technology/product phase

out, un economical maintenance expenditure is provided by field unit/production
shop floor to the maintenance in-charge
Equipment scrapping request is provided by field unit/production shop floor to the
maintenance in-charge
Based on equipment scrapping request, scrapping/screening committee is
formed and on scrapping/screening committee approval, maintenance in-charge
shall delete / deactivate all maintenance objects for that equipment and change
equipment status to SCRP Scrapped
Maintenance in-charge shall update the equipment master data with the reason
for scrapping
Reasons can be maintained in equipment master data
Maintenance in-charge should de-activate any maintenance plans, close any
open notifications, maintenance order, service entry sheet etc.
Process of Material Scrapping through MM module should be followed as
applicable
Once the scrapped equipment is sold-out, maintenance in-charge shall change
equipment status to SOLD Sold out and dismantle the same from respective
functional location
When a technical asset is scrapped/sold out, status report will be available for
asset write-off by concerned authority

Information of about equipments with various statuses will be available in the system

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Equipment Outlived Report

SAP Menu
T Code
User Menu

Type ZPM06 in Command Field and press

Select corresponding Node for ZPM06

Type ZPM06 in command filed and Click on Continue

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Input the plant and click on

Execute
or press F8 key on
the keyboard

System will generate the report as below

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Equipment Maintenance Expenses Report

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Maintenance Processing--Order---Order List---Display

Type IW39 in Command Field and press
Select corresponding Node for IW39 / Display

Input the Equipment Number, Select the

Order status as Completed and Input the
Period (Start and End date)

Click on Execute

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Equipment Technology Details

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Maintenance Of Technical

Objects---Equipment---List Editing---Display
Type IH08 in Command Field and press
Select corresponding Node for IH08 / Display

Input the Equipment Number and click on Execute

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Equipment Theft Case Report

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Maintenance Of Technical

Objects---Equipment---List Editing---Display
Type IH08 in Command Field and press
Select corresponding Node for IH08 / Display

Input the Equipment Number and click on Execute

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Select the Line Item, Click on

Settings and then click on
Show/Hide Classification

System will prompt for pop-up window as below

Click on the check box and click on

Continue

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Decision on Re-Parenting / Scrapping

For Re-Parenting process refer the User Manual for Re-Parenting
For Scrapping process refer the User Manual for Scrapping

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Update Reason for Scrapping

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Maintenance Of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the Equipment Number and Click on Continue

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Click on Class Overview

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Update the Reason for Scrapping

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Click on Back

or Press F3 Key on the keyboard and Click on Save

Scrapping Process
Refer the User Manual for Scrapping Process

Approval for Equipment Statuses Change

Create DIR (Document Info Record) for Equipment
Statuses Change Approval
SAP Menu
T Code
User Menu

SAP Menu---Logistics---Central Functions---Document Management

System---Document---Create
Type CV01N in Command Field and press
Select corresponding Node for CV01N / Create

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Place the Cursor in Document

Type Field and Click on
or
Press F4 Key on the Keyboard

System will prompt pop-up window for List of Document Types available as below

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Double click on the Suitable

Document Type

Click on Continue

or Press Enter key on the keyboard

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Enter the Description and Click

on

System prompts for a pop-up window as below, Input the Log Field

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Click on Continue
System Directs you to your Desktop

Double click on the Suitable file

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Right Click on the

Check In As.

and Click on

System prompts for another pop-up window as below

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Select the DMS_C1_ST and Click on

Continue

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After the Document attached,

Change the Document Status to
DU: Document Upload

Click on Addnl Data tab

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To select the Current Equipment Status place the cursor in the field and press F4 Key
on the Keyboard or Click on
System will prompt for pop-up window showing list of Equipment statuses available as
below

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Select the suitable status (Activate the Check Box) and click on continue
Same as above update the Recommended Equipment status field also

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Click on Object Links Tab

Update the Equipment Number and press Enter key on the keyboard to get the
description of the Equipment

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Click on Save

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System prompts for a message as Document ZEQ

XXXXXXXXXXXXXXXXX XXX XX created

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Change DIR
For Request Review

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Central Functions---Document Management

System---Document---Change
Type CV02N in Command Field and press
Select corresponding Node for CV02N / Change

Input the Document Number,

Document Type, Document Part
and Document Version

Click on Continue

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Click on
keyboard

or Press F4 Key on the

System prompts for pop-up window as below

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Double click on the RR Request Review

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Press Enter key on the keyboard

System will prompt for pop-up window as below

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Input the log field Click on Continue

The Status will be updated as above screen

Click on Reviewers/Approvers Tab

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Input the Reviewer

ID

Click on Save

The Reviewer will receive the mail in SAP mail box

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SAP Menu
T Code
User Menu

SAP Menu----Office----Workplace

Type SBWP in Command Field and press

Select corresponding Node for SBWP / Workplace

Click
on

Double click on

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Click

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Double click on the

document

Attached document will opened as below

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Review the document and Click on back (F3)

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Click on Back (F3)

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System will prompt for pop-up window as below

Input the Title of Note and add

the comments

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Click on Continue

The Express info received by the person who has sent for Review.

Click on Continue

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Double click on the Content

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Click on Back

till you reach to the SAP Easy Access Menu

Note: Based the decision of the Reviewer the Document Status will be updated as
RO: Review & Ok
RC: Review & Cancel

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Now View the DIR using t code CV02N

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Change DIR
For Request Approval

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Central Functions---Document Management

System---Document---Change
Type CV02N in Command Field and press
Select corresponding Node for CV02N / Change

Input the Document Number,

Document Type, Document
Part and Document Version

Click on Continue

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Click on Reviewers/Approvers Tab

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Click on Approvers Tab

Input the Approvers

ID

Change the Document status to RA: Request Approval

Click on Save

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The Approver will receive the mail in his SAP mail box will take the decision

Note: Based on the Decision of Approver the Document status will be either updated to
AD: Approved
RJ: Rejected

Scrapping Approved (Set Indicator in Equipment)

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the Equipment number and click on Continue

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Click on Status

System will prompt for Change Status Screen as below

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Activate the SCAP: Scrapping Approved Check Box and Click on Back

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System status will be updated as SCAP as shown above

Click on Save

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ACE-9 Approved (Set Indicator in Equipment)

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the Equipment number and click on Continue

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Click on Status

System prompts for Change Status screen as below

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Activate the ACAP: ACE-9 Approved Check Box and Click on Back

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The system will update the user status to ACAP

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Equipment Dismantled (Set Indicator in Equipment)

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the Equipment number and click on Continue

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Click on Status

System prompts for Change Status Screen as below

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Activate radio button of DISM: Dismantled

Click on Go Back

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The User Status will be updated to DISM: Dismantled

Click on save

system prompts for a information pop-up window as below

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Click on Continue

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System will not allow you to save, until the equipment is

dismantled from current location (Current FL)
Dismantle Equipment from Functional Location
Before Dismantling
The below Data should be deleted pertaining to the equipment
Deactivate & Delete Maintenance Plan
Delete Task List
Close all open Maintenance Orders for the Equipment
Close all open Notifications for the Equipment
Delete Measuring Point
Dismantle the Equipment

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Deactivate & Delete Maintenance Plan

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Preventive Maintenance--Maintenance Planning---Maintenance Plans---Change

Type IP02 in Command Field and press
Select corresponding Node for IP02 / Change

Input the Maintenance Plan number and Click on Continue

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In the Maintenance Item for the

Equipment which is to be scrapped,
Click this icon to cancel the Task List
associated with Maintenance Plan

Task List is Deactivated as below

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Now deactivate the Maintenance Plan

Click on Maintenance Plan

Follow the Path and finally click on Deactivate

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System prompts for a message as Status

inactive set for Maintenance plan
XXXXXXXXXXXXXX

Set the Deletion Flag for Maintenance Plan

Click on Maintenance Plan

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Follow the path and Click on Set

Click on Save

System will prompt a message as Maintenance Plan

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Delete Task List

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Preventive Maintenance--Work Scheduling---Task Lists---For Equipment---Change

Type IA02 in Command Field and press
Select corresponding Node for IA02 / Change

Input the Equipment number and Click on

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Set Deletion
Flag

Click on Save
System will prompt for a pop-up window as below

Click on Continue

Close all open Maintenance Orders for the Equipment

SAP Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change

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T Code
User Menu

Type IE02 in Command Field and press

Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

Click on Environment

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Click on Orders to get

the list of orders for
this equipment

System will prompt for display orders screen as below

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Input the period i.e. from to dates and click on Execute

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From the above list select the order individually or collectively and set Technical
Completion (TECO)

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Click on Complete (technically)

System will prompt for a pop-up screen as below

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Input the dates and click on continue

Order Status will be set to

Close all open Notifications for the Equipment

SAP Menu
T Code

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press

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User Menu

Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

Click on Environment and click on Notifications

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Click on Execute

to get the Notifications list

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From the above list select the notifications individually or collectively to complete the
notifications (Status NOCO)

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Click on Complete

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System will update the status as NOCO: Notification Completed

Deletion of Measuring Point

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

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Input the equipment Number and Click on Continue

Click on
to get the list

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Click on
to go to the
Measuring point change mode

Click on Measuring Points and follow the path click on Deactivate

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Click on Go Back
or press F3 key on the keyboard till you reached to the
Equipment change screen
Click on save
The above assigned Measuring point for equipment is now Inactive

SAP Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Environment---Measuring Points---Change

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T Code
User Menu

Type IK02 in Command Field and press

Select corresponding Node for IK02 / Change

Input the Measuring Point Number and Click on Continue

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Dismantle the Equipment

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

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Click on Structure Tab

Click on Change Inst Loc

System will prompt for pop-up window as below

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Click on Dismantle

After Dismantle the pop-up window appears as below

Click on Continue

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The FL will
disappear

Click on Save

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System prompts for a message as Equipment

XXXXXXXXXXXXX changed

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Set Equipment Status to SCRP Scrapped

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

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Lick on

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Click on Go Back

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System will prompt a Warning

Message

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To acknowledge the warning message press Enter key on the keyboard

Status will be updated to SCRP

Click on Save

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Deletion Flag for Equipment (DLFL Deletion Flag)

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

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Click on Equipment and follow the path as shown

Click on Set

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Click on save

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System prompts a message as Equipment

XXXXXXXXXXX changed

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Decommissioning of Asset
Refer the FI process

Asset Decommissioned Report

Refer the FI process

Disposed off to Store or to Vendor - Set indicator in Equipment

SAP Menu
T Code
User Menu

SAP Menu---Logistics---Plant Maintenance---Management of Technical

Objects---Equipment---Change
Type IE02 in Command Field and press
Select corresponding Node for IE02 / Change

Input the equipment Number and Click on Continue

System prompts a warning message pop-up window as below

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To acknowledge the message press Enter key on the keyboard

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Click
on

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Activate the suitable check box and Go back

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Click on Save

Transfer of scrapped goods to Store, if required (Transfer

posting)
Refer the MM Manual for Transfer posting

Sale of Scrapped asset, Profit & Loss on the sale of the

Scrapped asset etc
Refer the Relevant MM and FI manuals to carry out the above step

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