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Constitution

This constitution outlines the purpose and structure of the University of Louisiana at Lafayette Students Association (ULSA). The organization aims to foster collaboration, leadership development, and connection among students. Membership is open to full-time UL students meeting GPA requirements. The executive council comprises the President, Vice President, Secretary, and Treasurer who each have specific duties. Election procedures and reasons for removal from office are provided. The constitution also establishes advisor roles, dues, meeting guidelines, and amendment/dissolution processes.

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58 views4 pages

Constitution

This constitution outlines the purpose and structure of the University of Louisiana at Lafayette Students Association (ULSA). The organization aims to foster collaboration, leadership development, and connection among students. Membership is open to full-time UL students meeting GPA requirements. The executive council comprises the President, Vice President, Secretary, and Treasurer who each have specific duties. Election procedures and reasons for removal from office are provided. The constitution also establishes advisor roles, dues, meeting guidelines, and amendment/dissolution processes.

Uploaded by

Passmore Dube
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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Constitution Overview (Sample)

Article I.
Section 1.1

Name
The name of this organization shall be University of Louisiana at Lafayette
Students Association (ULSA).

Article II.
Section 1.1

Purpose
The purpose of this organization is to create a space for students on campus
to collaborate with one another, to develop leadership skills, and foster
connection and relationships.
This organization will adhere to all policies and regulations of the University of
Louisiana at Lafayette and the University of Louisiana System.

Section 2.1

Article III.
Section 3.1

Section 3.2

Article VI.
Section 6.1

Section 6.2
Section 6.3

Section 6.4

Section 6.5

Section 6.6

Membership
Membership shall be open to all full-time students at the University of
Louisiana at Lafayette, as defined by the Office of the Registrar or the Office
of the Dean of Students, who have completed at least 12 hours of college
coursework, and have maintained at least a 2.5 overall GPA.
Membership shall not be denied on the basis of race, color, religion, national
origin, age, gender, sexual identity or disability.
Officers
The officers of this organization shall comprise the Executive Council. The
Executive Council shall consist of the President, Vice President, Secretary,
Treasurer, and any adhoc positions.
All officers must maintain active status and good standing within the
organization for the duration of their office.
The President shall:
A. Faithfully execute all duties listed herein.
B. Preside over all general meetings.
C. Manage the Presidential file, with all documents and procedures
required for completion of duties.
D. Preside over Executive Council meetings.
E. Call special meetings, as needed.
The Vice President shall:
A. Assist the President with all duties, as requested.
B. Perform the duties of the President in the absence of the President.
C. Monitor the functions of the organization, including confirming that
committees of the organization are completing their duties.
D. Manage the Vice Presidential file, with all documents and
procedures required for completion of duties.
The Secretary shall:
A. Take attendance and minutes at all meetings.
B. Archive all meeting records.
C. Manage the Secretarial file, with all documents and procedures
required for completion of duties.
D. Collect all Executive Files to pass to the next Executive Council.
The Treasurer shall:
A.
Manage the finances of the organization.

B.

Develop an annual budget, to be presented no later than the third general meeting
of the academic year.

E.

C.
Facilitate the collection of dues.
D.
Facilitate necessary fundraisers for the organization.
Manage the Treasurer file, with all documents and procedures required for
completion of duties.

Section 6.7

Section 6.8
Article IV.
Section 6.1
Section 6.2

Section 6.3
Section 6.4

Section 6.5
Section 6.6
Section 6.7
Section 6.8
Section 6.8
Section 6.9

Section 6.10

Section 6.11

Section 6.12
Section 6.13
Section 6.14

Ad-hoc positions shall be presented, as needed by the President, pending a


simple majority vote by the active membership at a general meeting in which
quorum is present.
Ad-hoc positions shall be filled by the process described in Article IV.
Elections and Removal
To run for an officer position, the student must have been an active member in
good standing with the organization during the previous semester.
Active members of the organization may nominate a student for each position
from the open floor during the general meeting no less than one week before
elections. Each nomination must be seconded. Students may self-nominate.
During the period between nominations and elections, students may campaign
for their position.
Elections shall be held no less than 2 weeks before the last meeting of the
academic year. Officers shall be elected by a sixty percent vote in a general
meeting where quorum is present.
The incoming officer board shall be inducted at the last general meeting of the
semester.
Ad-hoc positions shall be filled by nomination. Students may self-nominate.
Voting for ad-hoc positions shall be at the general meeting in which
nominations are taken.
Ad-hoc positions shall be elected by a sixty percent vote in a meeting in which
quorum is present.
An officer or member can be removed from office for a dereliction of duties or
failure to maintain requirements of membership.
An active member or officer of the organization must make the motion to
remove an officer or member from office at a general meeting. The motion
must include reasons for removal from office or organization.
The removal hearing must be held at least 3 business days, and not more than
10 business days after the meeting at which the motion was made. The
meeting may be at a general meeting or a special meeting. The active
members must be informed of the meeting no less than 48 hours in advance.
The removal hearing shall be presided over by the highest ranking officer not
involved in the proceedings. The officer or member in question and the
member motioning for removal may make their arguments. Anyone present
may speak in support of either party.
Removal of office shall be voted on by active members via secret ballot, and
shall be passed by a two-thirds majority where quorum is present.
Upon removal, officer shall become an active member and may not run for
office for one academic year.
Upon removal, an active member shall be removed from the organization, and
forfeits any rights and responsibilities of the organization. The student may
not re-join the organization for one academic year.

Article VII.
Section 7.1

Advisor
The advisor of this organization shall be a full-time faculty or staff member of
the University of Louisiana at Lafayette.
Section 7.2
The advisor shall support and advise this organization by regularly attending
organization meetings and meeting with officers and members as needed.
Article XIII. Dues and Finances
Section 8.1
The dues of this organization shall be decided at the first meeting of each
academic year by a simple majority vote where quorum is present.
Section 8.2
All monies collected by the organization shall be deposited within two
business days into the official organization account.
Section 8.3
A general budget shall be presented by the treasurer no later than the third
general meeting of the academic year.
Section 8.4
All expenditures not provided for in the budget, but less than ten percent of
the annual budget, shall be approved by the executive council with a simple
majority vote.
Section 8.5
All expenditures not provided for in the budget, more than ten percent of the
annual budget, shall be approved by a simple majority of the active
membership at a general meeting where quorum is present.
Section 8.6
All fund raising activities shall be carried out in accordance with the rules and
policies of the Office of Student Engagement and Leadership.
Article IX.
Section 9.1
Section 9.2
Section 9.3
Section 9.4
Section 9.5

Section 9.4

Meetings and Quorum


The first meeting of the academic year shall be called by the executive board
and advertised no less than 1 week in advance.
Meeting times and locations shall be decided by a simple majority vote of the
active membership at the first general meeting.
No official organization business can be conducted without quorum present,
which shall be considered sixty percent of active members.
Special meetings may be called by the President, with a forty-eight hour
notice to the active membership.
Special meetings may be called by petition of ten percent of the active
membership submitted to the President. The President must act on calling a
meeting within one business day of receiving the petition. The meeting must
be held within five business days, but no sooner than two business days after
the notice of the meeting is sent out.
Activities that result in undue physical stress or any subtle or covert
technique that will impair, make captive, or destroy an individuals freedom
or thought will not be tolerated.

Article X.
Amendments
Section 10.1 Amendments to this constitution must be presented by an active member at
a general meeting. The amendment may be voted on at the next general
meeting.
Section 10.2 Amendments must be passed by a two-thirds majority of active members at
a general meeting where quorum is present.
Section 10.3 Any major amendments shall be submitted to the UL Office of Student
Engagement and Leadership for final approval.
Article XI.

Dissolution

Section 11.1 The dissolution of this organization shall be ratified by the same procedures
listed in Article X.
Section 11.2 At the time of dissolution, any funds remaining in the organization account
shall be
donated to the University of Louisiana at Lafayette Foundation.

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