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Document #9B.1 - FY2016 Operating Budget Update - May 25, 2016

The District of Columbia Public Library's FY 2016 operating budget report as of March 31, 2016 shows that personal services expenditures are at 50% of the budget, in line with the percentage of the fiscal year elapsed. Non-personal services obligations are at 72.1% of the local budget, ahead of the prior year's level at the same time. The report includes tables showing budget, obligations, and variances for personal and non-personal services categories. It also provides an executive dashboard with charts comparing expenditure levels to prior years and an overview of FY 2017 budget recommendations.

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52 views6 pages

Document #9B.1 - FY2016 Operating Budget Update - May 25, 2016

The District of Columbia Public Library's FY 2016 operating budget report as of March 31, 2016 shows that personal services expenditures are at 50% of the budget, in line with the percentage of the fiscal year elapsed. Non-personal services obligations are at 72.1% of the local budget, ahead of the prior year's level at the same time. The report includes tables showing budget, obligations, and variances for personal and non-personal services categories. It also provides an executive dashboard with charts comparing expenditure levels to prior years and an overview of FY 2017 budget recommendations.

Uploaded by

Racheal Coard
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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The District of Columbia Public Library

FY 2016 Operating Budget:


Year-to-Date Report
as of March 31, 2016

Wednesday, May 25, 2016

Document #9B.1
Board of Library Trustees Meeting

FY 2016 Budget

March 31, 2016 concludes the first half of Fiscal Year 2016.

Personal Services (PS) expenditures-to-date are at 50% of both the Local and
Gross budgets ($21.0M and $21.2M, respectively) in line with the
percentage of fiscal year elapsed.

Non-Personal Services (NPS) obligations are at 72.1% ($10.2M) of the Local


budget and 71.1% ($10.9M) of the Gross budget and, as a percentage of the
budget, remain ahead of Local obligation levels of 66.3% ($10.8M) and Gross
obligations 64.3% ($11.3M), as of the same time last fiscal year.

Since our last report, the first reprogramming for the fiscal year has been
approved to support general repairs and branch maintenance, IT services,
security camera installations, Young Adult program funding and consolidation
of the Adult Services budget. A second reprogramming has also been
approved to realign the Books from Birth budget to the correct object and fund.

Queries for a third reprogramming are underway, to ensure that the budget is
realigned for other emerging priorities prior to the DC Councils July recess.
2

FY 2016 Budget Status


(Local Budget as of March 31, 2016)
Cost Categories
Personnel (Personal Services)
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel (Non-Personal Services)
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

26,880,518
5,879,316
912,730
7,862,360
437,250
41,972,173

15,265,952
1,008,103
729,641
3,895,253
106,809
21,005,758

11,614,565
4,871,213
183,089
3,967,107
330,441
20,966,416

56.8%
17.1%
79.9%
49.5%
24.4%
50.0%

870,336
0
50,000
356,425
0
0
0
6,584,471
671,446
0
5,582,021
14,114,699

308,832
0
50,000
36,000
0
0
0
5,755,891
671,443
3,354,767
10,176,934

561,504
0
0
320,425
0
0
0
828,580
2
0
2,227,254
3,937,765

35.5%
0.0%
100.0%
10.1%
0.0%
0.0%
0.0%
87.4%
100.0%
0.0%
60.1%
72.1%

56,086,872

31,182,692

24,904,180

55.6%
3

FY 2016 Budget Status


(Gross Budget as of March 31, 2016)
Cost Categories
Personnel (Personal Services)
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel (Non-Personal Services)
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

26,880,518
6,128,528
914,730
7,913,771
437,250
42,274,796

15,265,952
1,130,436
730,269
3,920,795
107,246
21,154,698

11,614,565
4,998,091
184,461
3,992,976
330,004
21,120,098

56.8%
18.4%
79.8%
49.5%
24.5%
50.0%

884,161
0
50,000
356,425
0
0
0
7,102,855
1,051,446
0
5,843,021
15,287,907

317,657
0
50,000
36,000
0
0
0
6,061,894
1,050,488
0
3,357,767
10,873,807

566,504
0
0
320,425
0
0
0
1,040,960
957
0
2,485,254
4,414,101

35.9%
0.0%
100.0%
10.1%
0.0%
0.0%
0.0%
85.3%
99.9%
0.0%
57.5%
71.1%

57,562,703

32,028,505

25,534,198

55.6%
4

DCPL Executive Dashboard - Finance

FY 2016
as of 3/31/16 (Month Closed)
% of Year Elapsed:

PS
Total Local Budget:
Total Local Expenditures:
% Expended:

41,972,173
21,005,758
50.0%

Table 1

NPS
14,114,699
4,371,100
31.0%

Total 3/31/2015
(FY15)

56,086,872
25,376,858
45.2%

57,036,188
24,732,415
43.4%

Total 3/31/2014
(FY14)

53,238,811
22,452,726
42.2%

Table 2

Total Available Local NPS Balances


3/31/2014 (FY14) 3/31/2015 (FY15) 3/31/2016 (FY 16)
Amount
3,903,118
5,504,760
3,937,765
%
30.7%
33.7%
27.9%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

Total 3/31/2016
(FY 16)

50.0%

Expenditures
Oblig but not Exp
Available

3/31/2014 3/31/2015 3/31/2016


(FY14)
(FY15)
(FY 16)

Total Available Local PS Balances


3/31/2014 (FY14) 3/31/2015 (FY15)
3/31/2016 (FY 16)
Amount
21,677,867
20,150,533
20,966,416
%
53.5%
49.5%
50.0%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

Expenditures
Available

3/31/2014
(FY14)

3/31/2015
(FY15)

3/31/2016
(FY 16)

FY 2017 Budget Recommendations

$2M for General Improvements


$50,000 for opening day collections at Palisades
$50,000 for opening day collections at Capitol View
$200,000 for opening day collections at West End
$400,000 for General Collections
$106,317 for ongoing maintenance for Palisades
$1.55M for Cleveland Park Library project (Restore $450K per errata +
$1.1M additional funding)*
$600,000 for Books from Birth program
$200,000 for the establishment of a D.C. Oral History Project*
$345,000 for IT Modernization
$44,935 for 5 teen aide positions at .3 FTE

* Not part of DCPLs original enhancement request.


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