ERP (Enterprise Resource Planning)

Enterprise Resource Planning Software is an integrated business suite that helps manage
multiple business applications and operations from a single platform. This type of software
shares similar data models and covers the end-to-end processes.

Ecommerce platforms can consolidate visibility for HR, Finance, Distribution,

Manufacturing Orders, Customer Service and Supply Chain Processes into one robust business
suite with ERP.

ERP

Mobile POS
Ecommerce
Applications

ERP was a revolutionary trend that companies have lapped over time. However providing
services anywhere anytime, be it a social application like Whatsapp or a business driving
application like ERP, has become a requirement in the Modern World. Mobile ERP is all about
accessing various services offered by any ERP Software through a Mobile Device such as Smart
Phones or Tablets.

There are certain factors which have made mobility in ERP a necessity. One of them is
service improvements as in better interaction with customers & existing business applications.
Another is better ROI on mobile applications implementation.
 Today every retail or hospitality company has a POS System which helps the Hotels,
Restaurants and retail to calculate their daily to monthly revenue and income. Though a POS
System can help the company know what it is earning, it still fails to give the company a larger
picture in terms of forecasting, inventory, supply and channel management. Many old POS
Applications still do not have a detailed accounting & inventory feature, making it difficult to
identify the stock inventory & balances of the accounts. The results are that, there are still large
number of companies, which are running a number of manual processes to maintain their
inventories & ledgers.

To overcome this, we need to integrate with ERP. Two types of integrations which are
preferred by all.

Real Time Integration: In this type of ERP and POS Integration we can have the
database access to POS system so that, we can directly read the data from the POS
system database & create the appropriate entries. Many times, these types of
integrations are denied by the retailers because they dont have rights to access the main
database directly. But if you have the rights, you can go ahead with this kind of
integration.

Scheduler Base Integration: In this type ERP and POS integration, we need the data
sorted in file formats like excel or text. Almost all the POS systems are allow to export
their data into a particular file format. With the help of that data we can integrate the
data from one system to another. We can set the schedulers for this kind of integration.
E.g schedules the system to read the exported entries every day at night system and
generate the entries.
There are many vendors in market which are providing traditional ERP solutions or Cloud
based ERP solutions. Though implementation platforms or technologies are different, there are
common & basic modules of ERP which can be found in any ERP System. Depending on
organizations need required components are integrated & customized ERP system is formed.
All the below mentioned modules can be found in any ERP systems
Inventory
Sales & Marketing
Purchase
Finance & Accounting
Customer Relationship Management(CRM)
 Engineering/ Production
Supply Chain Management (SCM)
Product Data Management
Inventory:

Efficient inventory management should be able to rapidly respond to customer requirements; at

the same time should be flexible enough to undertake any corrections when required. The ERP
Inventory management module offers a host of advanced warehousing features such as
modification, balancing, transfer, and reverses operations.
Inventory management is about knowing what you have in your warehouse and where
your stock is located. However, unless it's integrated with your back-office systems, an inventory
management system alone can't effectively optimize your inventory, nor ensure the inventory
asset value on your financial reports matches what is physically in stockat least not without
manual intervention and reconciliation.
To optimize inventory management, leading companies integrate their inventory
software directly with back-office and accounting systems. This integration provides a
competitive edge with abilities to plan effectively, execute predictably with customers and
minimize labor costs and errors associated with manual reconciliation.
Determining the right inventory management system for your business and a strategy
for back-office integration requires assessing your needs today and your plans for future
growth. To achieve maximum benefits, your integrated solution must be real-time, flexible,
transparent to users, reconcilable and scalable.

Integrating Inventory Management Solution and ERP Software:

1. Elimination of redundant data: There is always a possibility of needing to reconcile data

whenever multiple databases are storing information. With a fully integrated system, you no
longer have to worry about this happening. Instead, your inventory information is updated
directly into the ERP system. When transactions are processed in the warehouse, they are
validated by the inventory management system and updated automatically on the ERP system
in real-time. Without multiple sets of data to reconcile, you wont have to face inventory
discrepancies in the future. Not only that, but everyone has access to the most accurate
information whether they are in the warehouse or in the office.

2. Individual selection of modules so you only get what you need

WMS systems that employ a separate database often demand that you process all inventory
transactions through their own system. In order to be able to do what is necessary, in this case,
you will have to purchase a package that offers all possible functionalities even if all of them are
not necessary for your business. Through direct integration with ERP data, inventory
management systems can implement a mix-and-match of only the necessary modules. This
includes the ability to ship inventory and use ERP systems to receive inventory. It offers the
flexibility to sometimes ship orders with scanners but also allows for this to happen using an
ERP system. The method by which the data was updated does not matter when the same data is
integrated across the board. As needed, modules can also be added.

ERP

Inventory

In-House Out-House
goods goods

Finished
goods
3. Easy-to-use, simple and comfortable interface
Instead of needing to learn entirely new systems to maintain inventory when using separate
databases, you and your staff can instead continue to leverage your investment in your ERP
expertise while also benefitting from the improved efficiency of inventory management. This
eliminates a need to learn new interfaces, data structures, or reporting.
There is no need to waste time learning a completely new system or reconciling disparate
systems when all you need is a fully-integrated warehouse and inventory management system
that incorporates seamlessly with existing ERP software. Instead, contact us here at Mind over
Software to find a warehouse and inventory management solution that will work for your
companys needs and will truly integrate with your ERP software.

Inventory In-House Goods

Inventory Management providing a unified solution for material storage management with
production process execution. It gives you real-time, end-to-end visibility of inventory tracking,
material flows. You can align inventory control with production requirements to meet customer
demands to achieve material synchronization across operations while eliminating paperwork,
improving productivity, increasing accuracy, reducing inventory and cutting labor costs.
Process:

Supplier: The Supplier supply goods to the warehouse.

Manufacturer: The Manufacturer supply goods to Warehouse.

Warehouse: The received goods from Supplier and Manufacturer are stored in the Warehouse.

Quality Check: It is a process of received goods is meets the product quality criteria or
requirements of the customer. This is done by Quality Control team.
Finished Goods: After Quality check if goods are good those come under Finished goods

Pending Goods: After Quality check if there is any damaged or failed products those are come
under Pending Goods.

In-House Goods:

Supplier Manufacturer

Warehouse

Quality Check

Finished Goods Pending

Products

Generate TDID Supplier/

Manufacturer
Claim
Supplier/Manufacturer Claim: Pending or damaged products will return back to Supplier or
Manufacturer for claiming the new products or financial returns.

TDID: This is the unique id that will be generated when all the product info and extra info has
been entered and saved.

Product Order Management

Once the product leave the warehouse when they are shipped to customers system will keep
full traceability. Shipment information and packing slips are tracked by the system as well. By
using Tdid we can the track product life cycle. In this tracking we will get product complete
information. On special Part History reports any exception, e.g. Hold, Rework or Scrap is clearly
marked. Once the product purchased from manufacturer Tracking authorities of product
defining as supplier to warehouse, warehouse to shopkeeper, shopkeeper to customer and is
there any issue then they can track the product vice versa.
Manufacturer/Supplier: He is the person/store who has supplying the products to warehouse
and have authority to track goods from Manufacturer to Warehouse and vice verse.
Warehouse: The received goods from Supplier and Manufacturer are stored in the Warehouse
and have authority to track goods in stages.
Shopkeeper: He is the person who orders the products or tools for his shop and supply goods
to customer. Shop has authority to track goods with warehouse and customer and vice versa.
Customer: He is the person who orders the products from shops and warehouse for him. User
has authority to track goods with warehouse and shops and vice versa.
 TDID(Product)

Product have unique TDID that will be generate automatically when the production
information has been entered and saved. By using TDID we can make doing business much
more efficient for companies. It provides a method to track and store information about goods,
from individual items to large stocks of thousands or even millions of items. They serve an
important role and provide advantages compared with manually entering information.

TDID Format: It has defines 18 digits. In that First 2 digits represents the Warehouse , next 4
digits represents the generation of TDID year and month for product, next 2 digits represents
supplier, and next 2 digits represent Product category, next 2 digits represent Product Sub
category, next 6 digits represent Product Serial no.
Error Prevention:
Tracking errors make your inventory less accurate, which ultimately costs more
money. Prior to barcodes, employees manually tracked individual items. Manual tracking leads
to many human errors. Barcodes can track items with an error rate of about one error for every
three million entries. At this rate, barcodes are nearly 10,000 times more accurate than manual
entry.
Large Inventory Tracking:
Without barcodes, companies that maintain inventories in the hundreds of thousands, or even
millions, would have to scale back. They allow you to accurately track large stocks and also look
up any single piece of merchandise in a matter of seconds.
Cost Savings:
Barcodes save lots of money. Prior to their advent, employees tracked merchandise. It costs more
money to employ added workers, and more money and time are spent tracking large quantities
of goods. Eliminating excess employees makes companies more efficient and increases the
bottom line.
 TDID(Product) Flowchart:

Supplier/Manufacturer claim

No Pending
Products
Quality
Supplier/ Warehous check
Manufactu e
chec

Finished
Yes Goods

Generate 18 digits TDID

Warehou TDID Supplier Product Sub Product

generating Categor Categor Serial no
se year and

Speed:
The speed of a barcode tracking system is beneficial. For inventory purposes, the system's speed
allows tracking to be done quickly. At checkout lines, barcodes can be scanned to immediately
identify the cost of goods, so clerks don't have to type in prices. Customers don't have to wait
longer when someone is purchasing several items. Every time a barcode is scanned, the item is
immediately logged within the appropriate inventory.
TDID(Product):

TDID

Properties Actions Inner Parameters

Inner Price
Mandatory Fields Product Quality Quality Check
Optional Fields Life check Very Fast Move
Cycle Fast Moving
Normal Move
Slow Moving

Supplier/ Warehous Shop Customer

Manufact e

Properties

Mandatory Fields(*)

Item Name/Code: The name or item code for this product. No two products or services can have
the same Item Name/Code. (Mandatory Field)

Type: The type of product; Stackable Product, Non-Stackable Product or Service. This is set
when the product is created but it can be changed later. The default value is Stackable
Cost & Price: It should represent cost, price, markup. Where Markup shows the % change
between cost(buying cost) and price(selling price
Volume: Flow rate: The power gained by fluid from an operating pump or fan
Brand name: Name of brand
Power consumption: Refers the electrical energy over time supplied to operate an Product
Tdid: This is the unique id that will be generated when all the product info and extra info has
been entered and saved.

Optional Fields (#):

Category The product category in which you put this product. Add New brings up new
Category tab which can be named and saved.

Sub Category The product sub category in which you put this product. Add New brings up
new sub Category tab which can be named and saved.

Error Message: An error message with pop up will be displayed when we do not enter Item
mandatory fields and try to save it.

Description: A text description of this product. This shows in other places where the
description is used, e.g. reports and printed sales orders. This can be hidden or shown as per the
company setting for Show Descriptions.

Picture: You can add a picture of your product right into the product information. To do this,
click the Browse button and then select a picture of the product. The common picture formats
supported are JPG, GIF, PNG and BMP. Extremely large images are resized down to be smaller.
To clear an existing picture from your product information, click the Clear button.
This section is not available for service items.

Location: This column contains the locations for this product. This includes the default location
and many other locations can be added.

Sub location: This column may be hidden depending on the Company Settings. This is the sub
location (e.g. Aisle Number) within the Location where the product is located.

Quantity: This is the quantity of the product at that location.

Quantity on Hand: This is the total quantity of a product that you have in your inventory
storage.
Lead Time: Lead time is the time that elapses between the placing of an order (either a purchase
order or a production order issued to the shop or the factory floor) and actually receiving the
goods ordered.
Reorder Point (Stackable Products only): The number of units that will trigger the need for a
reorder.
Reorder Quantity (Stackable Products only): The default number of units that will be
reordered when the quantity falls below the reorder point.

Default Location (Stackable Products only): The default storage location where the product is
most often stored. List of choices and total inventory is shown in the dropdowns.

Last Vendor: The vendor for the last Purchase Order for this product. This is automatically set
when completing a PO for this product but can also be set by importing data. The last price paid
to this vendor will also be saved to the record.

Measurements:
The measurements in this section use the metric/imperial Unit Types set up in the Company
Settings.
Length: The length of one unit of this product.
Width: The width of one unit of this product.
Height: The height of one unit of this product.
Weight: The weight of one unit of this product. Weight is used for calculations in Sales Order
for Freight weight calculations.
Remarks: Any remarks you have about the product

Unit of Measure:
This is an optional suffix to your quantity which indicates your unit. Here you can set up the
names of your standard, sales and purchasing units, and set up the conversion rates between the
units. For example, if you buy by the dozen, you might call your standard unit ea. (short for
each), your purchasing unit cases, and set up the conversion factor: e.g. 1 cases = 12 ea.*
Standard UoM: You can enter the name of the Standard UoM here. For example ea, set, case,
box etc.
Sales UoM: You can enter the name of Sales UoM here. As soon as you enter a value the option
of setting up a conversion appears where you can enter a conversion rate for this UoM.
Purchasing UoM: You can enter the name of Purchasing UoM here. As soon as you enter a
value the option of setting up a conversion appears where you can enter a conversion rate for
this UoM.
Component Item This is a component you bring in to create one unit of this product.
Total Cost should display total cost of all the products.
Work Order: A work order is a document that helps you in the process of putting together raw
materials to create a finished product.
Product Suppliers/Manufacturers: Product Suppliers/Manufacturers should contains
Suppliers/Manufacturers Name, Price and Product code.
Shopkeeper: Should contain Shopkeeper name, TIN, Address, Phone number, Product limit
Customer: Should contain Name, Address, Phone number
Color:
Contents in the Box:
Cord Length:
Dust Bag included(Y/N):
Deals:
Combo Offers:
Frequency
Material Type:
Model:
No Load Speed
Product Dimensions(LxBxH)
Voltage
Warranty
Warranty Terms & Conditions
With Vacuum or Not(Y/N)
Variable Speed(Y/N)

Actions

It Describes about Product Life cycle. The concept of product life cycle (PLC) concerns the life of
a product in the market with respect to business costs and sales measures. In this Product life
cycle various stages are there.

Product Life Cycle:

Product Life cycle describe complete Inventory flow from Supplier to End user.
Inventory tracking can help you avoid selling products that have run out of stock, or let you
know when you need to order or make more of your product.
 By using tracking after selling the product we can find easily when the product sold and
where the product surveying in the market. For individual products serial numbers can be
defined. The Quality Team will check the quality of product; if product is good generate the
Tdid. As consumers are buy millions of products every year. These products have a life cycle, in
a marketing context, all the stages of a product's life span that are related to its promotion and
sales.

Inner Parameters

This Inner Parameters describes our internal infrastructure of products. Inner parameters
should contain data of incoming goods cost (in price), out price, markup(%),tax, quality check
data of returned goods from customer and shopkeeper and product movement in market.
Where Markup shows the % change between cost (buying cost) and price(selling price).

Very fast
movemen

Inner
Price, Out
price, Fast
Movemen

Inner Product
Parameters Movement
Normal
Movemen
 Quality
check
Slow
Movemen
TDID life cycle:

Customer Return to customer

Complaints on
product

Buyer checks
product
Failed Damaged

Tell to the
customer for No Can it work after
rework
reproduce or

Yes

Product goes to Tdid In status Repair, check

Supplier claim and repack

Supplier sends Quality check

new product
 Old Tdid Old Tdid status
replace with as Finished
Inventory Flow Use case Diagram:

Supplying Goods

Supply Goods to shop

Supply Goods to Customer

Sales Goods
Order Goods

Searching Products

Purchase Goods