Request for Proposal for Selection of Master System Integrator for Implementation of Smart Solutions in Bhubaneswar City

REF:-RFP NO. BSCL/243/16/620 DATED 04/03/2017

Addendum 1
No. 1157 Date: 25/04/2017
In accordance with the queries raised by the bidders during the pre-bid meeting held on 21st March 2017, the following additions to the RFP NO.
BSCL/243/16/620 issued dated 4th March, 2017 is being made in the form of Addendum 1 as provided below:-

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1. 3.7.1.1. E- The following e-gov systems are added as part of MSI scope for all 4 organizations:
Governance System F Marriage registration(for BMC)
Clause 3.3
G Visitors management system
Page number 199
H Secretarial & Meeting schedule
I NOC

2. 3.7.1.1. E- The following systems are added as MSI scope of work specifically for BDA:
Governance System 3.51 Housing & Affordable Scheme Management
Clause 3.5
3.52 Enforcement
Page number 199
3.53 Land Acquisition, Land Bank of BDA and TDR
3.54 Park Management System
3.55 Town planning
3.56 Property allotment Information system

3. 5.5.1 E-GOV MODULE: Marriage registration

FR 5.276A FR 5.276A1 This module is currently in existence as a stand-alone module at BMC.
FR 5.276A2 Vendor is to integrate this or develop it with access from the portal (with mobile mirroring).
FR 5.276A3 Module will include:
Application for Marriage Registration
Application for Marriage Certificate

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Provision to capture picture of bride and groom
Capture biometric finger prints
One level approval for the registration
Document verification
Signing of the certificate
4. 5.5.1 E-GOV MODULE: Visitor Management:
FR 5.276B This module is to be developed and implemented in all 4 stakeholder organisations.
FR 5.276B1 Registration of the visitors (personal details, contact details, purpose of visit, whom to meet,
etc.)
FR 5.276B2 Capturing the in time and out time of the visitor.
FR 5.276B3 Integration with web cam and printer.
FR 5.276B4 Generate reports as required
5. 5.5.1 E-GOV MODULE: Secretarial & Meeting Schedule
FR 5.276C This module is to be developed and implemented in all 4 stakeholder organizations.
FR 5.276C1 Maintain records of committees and members
FR 5.276C2 Proposal by various members to include topics in Agenda
FR 5.276C3 Preparation of Agenda for the meeting
FR 5.276C4 Preparing and printing Notice for the meeting
FR 5.276C5 Emailing the Notice to members
FR 5.276C6 Record the resolutions passed
FR 5.276C7 Preparation of Minutes of the Meeting and circulating the same
FR 5.276C8 Mapping and naming of the meeting rooms.
FR 5.276C9 Provision for checking availability of meeting rooms.
FR 5.276C10 Book/Schedule a meeting at an office for a desired location.
FR 5.276C11 Tagging the officer / group with the respective meeting.
FR 5.276C12 Provision for preparation of agenda as per the organization standards.
FR 5.276C13 Tracking of agenda as per target date, assigned officer with status.

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FR 5.276C14 Provision to upload the signed agenda in the system.
FR 5.276C15 Facilitate SMS notifications to participants and observers.
FR 5.276C16 Provision for intimating about the meeting to a particular user / group.
FR 5.276C17 Integration with Microsoft exchange server to push meeting details directly to recipients
outlook calendar.
FR 5.276C18 Tracking of Minutes of Meeting.
FR 5.276C19 Provision for assignment of tasks by MOM Controller as per the meeting decisions.
FR 5.276C20 Maintaining attendance records and drafting agendas, reports &minutes of meetings.
FR 5.276C21 Regular notifications to defaulters.
FR 5.276C22 All meetings to be broadly categorized like Advisory Council Meeting, Authority Meeting,
DP&BP Committee meeting etc.
FR 5.276C23 If any meeting or any item of a meeting is related to any project of BDA / BMC /BPTSL /
BSCL, then the project name should be tagged to that meeting/specific item, so that all
decisions taken in different meetings relating to a specific projects can be fetched instantly.
FR 5.276C24 Provision for maintaining contact details with email ID, mobile No. etc. of both internal and
external participants / members along with meeting hall in charge.
FR 5.276C25 While sending SMS to participants regarding the meeting scheduled, SMS also to be sent to
meeting hall in charge to make necessary arrangements.
FR 5.276C26 Provision for distributing the agenda notes & MOM, etc. to all participants through email and
sending an SMS regarding the same.
FR 5.276C27 As per MOM, target date provision to be kept along with task assigned to the officers and
there should be provision for updating action taken report by them along with uploading of
supporting documents if required.
FR 5.276C28 Provision for uploading scan copy of agenda notes and proceedings with minimum metadata
like meeting date, subject, name of participants etc. for old authority meetings, advisory
council meetings, etc.
FR 5.276C29 Generation of officer-wise action taken/action pending report for particular or all meetings
conducted during a date range.
FR 5.276C30 SMS alerts to concerned officer on target date for non-compliance of tasks.

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6. 5.5.1 E-GOV MODULE: NOC
FR 5.276D This module is to be developed and implemented in all 4 stakeholder organizations.
FR 5.276D1 The application should support setting up various services for issues NOCs by the
organization.
FR 5.276D2 Creation and categorization of NOC as per the requirement.
FR 5.276D3 Defining fees for different kind of NOCs
FR 5.276D4 Defining pre-requisites, mandatory documents for each NOC
FR 5.276D5 Provision to apply online for NOC through the system.
FR 5.276D6 Facility to upload the scanned attachments
FR 5.276D7 Online payment of fees by the Citizen/ applicant
FR 5.276D8 Defining the approval hierarchy.
FR 5.276D9 Tagging of timeline for each level of approval.
FR 5.276D10 Directing it to the respective branch for approval.
FR 5.276D11 Issuance of NOC through system.
FR 5.276D12 SMS and email notification to the applicant once the NOC is approved
7. Page 522 Additional detailing for the document & file management system is given as under:
FR 5.1465A FR 5.1465A1 DAK and File Management system should comply with the Manual of Office Procedure
(MOP), published by the Department of Administrative Reforms and Public Grievances
(DARPG).
FR 5.1465A2 The system should have an Interface for uploading the scanned copies of documents / letters.
FR 5.1465A3 The system shall provide an integrated scanning engine with capability for centralized and
decentralized Scanning & Document Capturing. The scanning solution should directly upload
DAKs/Correspondences in Document management system/File Management System.
FR 5.1465A4 The system shall provide facility to view all letters/documents at the right hand side (RHS)
with note-sheet on left hand side (LHS). The system should have mobile app for Dak and file
capture.
FR 5.1465A5 Scanning - Both bulk and web scan capabilities, Automatic extraction of data using OCR,
Automatic file and document separation using blank separator, barcode separator and fix,
Automatic correction of parameters like improper resolution, format/ compression not proper,

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skew, wrong orientation, error in automatic cropping, punch hole marks etc. during scanning
FR 5.1465A6 The system shall provide an advanced search interface for tracing & searching a
correspondence (DAKs) based on dates, subject, pending with, completed by, pending since
etc.
FR 5.1465A7 The system shall provide facility to users to append their notes, which shall be automatically
stamped with user name, date and time
FR 5.1465A8 The system shall have an In-built Web based Text Editor with basic functionalities such as
bold, alignment, font, color etc. for writing the notes.
FR 5.1465A9 File/DAK Management System should be based on Manual of office Procedure (MOP from
DARPG- Department of Administrative Reforms And Public Grievances)
FR 5.1465A10 Module should include DAK/File Management with features like online DAK/File register etc.
FR 5.1465A11 Module should support Green Note sheet
FR 5.1465A12 The Document Management System would have a simplified and standardized way to
access the documents, using an Industry standard and best of the breed solution complying
to industry level open standards for Document Management System.
FR 5.1465A13 The Office Note module should have features such as an In-built Web based Text Editor with
basic functionalities such as bold, alignment, font, color etc. and a draft folder to save Office
Notes that are created through in-built text editor, The ability to route the Office Note for
approval, Search and check the status of a Note in workflow, Facility to add the approved
Office Note in a File.
FR 5.1465A14 Creation of new file and attaching any letters to it.
FR 5.1465A15 Generation of unique number for the respective file.
FR 5.1465A16 Defining user privilege for accessing any file.
FR 5.1465A17 Provisions to limit the access of the file / document which will help maintain its security.
FR 5.1465A18 Provision to send file to respective user / group.
FR 5.1465A19 Tracking and monitoring of files.
FR 5.1465A20 Meta-tagging of the files for easier search.
FR 5.1465A21 Mechanism for effective and efficient search for all the old records.
FR 5.1465A22 Appropriate storage structure for the files.

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FR 5.1465A23 Provision for marking files as; Urgent, Most Urgent etc.
FR 5.1465A24 Similarly files put up for RTI, Grievance, Court matters to be highlighted accordingly.
FR 5.1465A25 Provision for giving notes through the system.
FR 5.1465A26 Employee-wise MIS report on total number of files generated, number of files disposed or
pending during specific period, which may be helpful for proper distribution of work.
FR 5.1465A27 Reports on average days taken for disposal of files, un-disposed files pending since average
no. of days which may present performance of the employee.
FR 5.1465A28 Alerting the employee on marking of new files by blinking indicator on screen as well as
through SMS only for Urgent & Most Urgent marked files.
FR 5.1465A29 Alerting the employee time to time for non-disposal of files within permitted time limit.
FR 5.1465A30 Integration with existing Document Management System software.FineDOC under which
number of old files are scanned & stored.
8. Page 487 Additional details to be added to HR module:
FR 5.1053A FR 5.1053A1 Provision to capture the daily attendance of all employees. interface with time attendance
system manual (BMC) & biometric (BMC, BDA, BSCL, BPTSL)
FR 5.1053A2 Provision to manage the tour details of respective employee.
FR 5.1053A3 Management of the service book records for each employee of BDA. employee life cycle
management
FR 5.1053A4 Submission of CCR of subordinate BDA cadre staff to appropriate authority through the
system
FR 5.1053A5 Similarly submission of PAR by BDA cadre officer
FR 5.1053A6 Provision for property declaration by individual employees in prescribed format.
FR 5.1053A7 To keep information on suspension period/dismissal information along with charge frame,
punishment etc.
FR 5.1053A8 Keep information on assignment for enquiry, enquiry disposed/pending status
FR 5.1053A9 Submission of TA bills through the system.
FR 5.1053A10 Payroll:
Provision to employees where they can declare the savings and other expenses to
ensure automatic reduction of tax deductions value.

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MIS Reports on deductions like; LIC deposits, Bank Loans, CPF deposits etc.
Option to forward required salary data in specific format to OBC (Bank) through email
for posting of gross salary to individual employees accounts automatically.
Consolidated report on Annual salary particular including arrear drawn during the
year for distribution among employees for facilitating income tax assessments.
All existing payroll data which is in dbase format (4th Pay, 5th Pay, 6th pay etc.) to
be transferred to the new system so that, whenever required the arrear calculation
and other reports of respective period can be generated.
Option to be there for configuring the salary calculation as per 7th pay as well.
9. Page 420: Addition functionality on Legal (case) module:
FR: 5.269A FR: 5.269A1 Creation of master database of all cases (Both pending & closed cases) & empaneled
advocates.
FR: 5.269A2 Linking of project, branches & user with case master.
FR: 5.269A3 Provision for registering new cases.
FR: 5.269A4 Categorization of cases as per the nature.
FR: 5.269A5 Provision to forward the cases to empaneled advocate.
FR: 5.269A6 Provision for uploading case related document.
FR: 5.269A7 Creation of Para-wise-comment (PWC) by branches those are tagged to that particular case
and sending it to legal section of BDA.
FR: 5.269A8 Consolidation of all the PWC and sending it to the respective empaneled advocate.
FR: 5.269A9 Preparation of counter affidavit by empaneled advocate on basis of PWC collected.
FR: 5.269A10 Provision for updating case status through the module.
FR: 5.269A11 Monitoring of the case result.
FR: 5.269A12 Provision of advance search option to track the case details. Search option should have
provision to search any case by name / case number /mauza number / year etc.
FR: 5.269A13 Provision to check the status of particular case of BDA in ODA court or any higher court.
FR: 5.269A14 Integration with payment gateway to make case related payments.
FR: 5.269A15 Integration with File Tracking Application.
10. 5.5.1 E-GOV Housing Scheme Management

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FR 5.276E FR 5.276E1 Definition of scheme master.
FR 5.276E2 Provision to upload the PPR (Pre Project Report) prepared for the respective scheme.
FR 5.276E3 Integration with meeting schedule for conducting a meeting regarding the scheme.
FR 5.276E4 Defining approval hierarchy for the same.
FR 5.276E5 Registration of beneficiaries identified for the scheme under this module.
FR 5.276E6 Database creation for the beneficiaries of this particular scheme.
FR 5.276E7 Authentication of beneficiaries through Aadhar card.
FR 5.276E8 House Allotment to the beneficiaries.
FR 5.276E9 Intimation to the beneficiaries through SMS/email.
11. 5.5.1 E-GOV Enforcement
FR 5.276F FR 5.276F1 Requisition from BDA / other Government body / public for notifying BDA for any
encroachment / unauthorized construction.
FR 5.276F2 Provision to receive the requisition by authority of enforcement department.
FR 5.276F3 Assigning central enforcement monitoring committee for verifying and authenticating the
complaint and updating the status.
FR 5.276F4 Forwarding the case to ODA section for filing case against the opposition party.
FR 5.276F5 Provision to print show cause notice received by the ODA court for sending it to the
opposition party.
FR 5.276F6 Updating the status of hearing for the same (Stay order / demolition)
FR 5.276F7 Defining the squad master and tagging the squad for demolition purpose.
12. 5.5.1 E-GOV Land Acquisition, Land Bank of BDA and TDR
FR 5.276G FR 5.276G1 Land Acquisition
Requisition to respective government body (BMC, tehsil, etc.) for acquiring the land
that comes under their jurisdiction.
Provision to generate and print notice that will be sent to the respective citizen for
acquisition of his / her land.
Provision for definition of land and GIS integration with land master data.
Submission of project proposal along with land detail. (Khata no., Plot no., Recorded

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tenant, location details, etc.)
Defining escalation mechanism for necessary approval.
Assigning sub-ordinate to carry out land acquisition activity.
Integration with Bhulekh for authenticating the details of the land.
Provision to upload field verification report.
Generation of public notice for grievance related queries.
Upload of grievance & resolution details.
Tracking of progress of the acquisition of land.
Provision of uploading physical possession details.
Generation of office order.
Intimation to the applicant through SMS / email.
FR 5.276G2 Land Bank of BDA
Integration with the land acquisition for getting the information of land acquired.
Database creation for all the land acquired or land already available with BDA.
Integration with GIS and Mapping of the land acquired.
Provision to add any further acquired land details.
Categorization and sub-categorization of the land by the help of which the BDA
officials can search for any specific land.
Integration with GIS as per the business requirement of BDA.
Defining the categories of land such as residential, commercial, etc.
Provision to allocate the land to the respective entity in the specific category defined.
FR 5.276G3 Transfer of Development Rights (TDR)
Requisition for land to be acquired.
Identification and Registration of Beneficiaries for TDR.
Defining approval hierarchy for approval.
Document Submission, verification and authentication.
Verification of land.
Identification and allocation of land to the concerned person.
Provision for generation of TDR certificate.
Provision for tracking the status of application for TDR.

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Provision to apply for renewal of TDR after five years for one time.
Provision to sale the TDR certificate to any other beneficiary.
FR 5.276G4 About Odisha Transferable Development Right (TDR) Rules
The Odisha TDR Rules, 2015 has been notified by the State Government. This will facilitate
the land owner to surrender the land affected by the amenities/infrastructure proposed in the
Development Plan in exchange of development rights which can be utilized in the non-
affected part of the plot or any other development rights may also be sold to anyone who
wishes to construct beyond the applicable base FAR.
The proposals of CDP 2010 for BDPA can be implemented through the provisions of Odisha
TDR Rules, 2015. For this purpose the authority in its 132nd meeting held on 20.02.2016
decided to notify TDR Schemes for Drains no.1-10 and four roads namely; Madanpur to
Ringroad, JaydevVihar Nandankanan Road, Palasuni-Dadha canal side road and Ring
Road.
BDA has organized a Workshop in this regard with the Stakeholders. Preparation and
validation on land schedule and maps for notification of the scheme is under process to
implement the decision of the Authority.
13. 5.5.1 E-GOV Park Management System
FR 5.276H FR 5.276H1 Defining the land for park.
FR 5.276H2 Geo-tagging of parks in the map
FR 5.276H3 Identifying different features of Park.
FR 5.276H4 Allocating budgets to the parks in accordance with respective feature.
FR 5.276H5 Monitoring of development and maintenance activity.
14. 5.5.1 E-GOV Town Planning Scheme
FR 5.276 I Preparation and implementation of T.P. Scheme in Bhubaneswar has been taken up under the provisions
contained in Chapter-VI of ODA Act, 1982 and Rules made there under in Chapter-VI of ODA Rules, 1983.

T.P. Scheme P.M.U has been constituted in BDA as separate branch under Planning Section. BDA has
executed an agreement with Stantec Consulting Pvt. Ltd., Ahmedabad on 02.03.2015 to provide technical
consultancy for preparation and implementation of T.P. Scheme.

S.M. Consultants has been engaged for taking up topographical survey in the T.P. Scheme area and collection
of land records basing on which T.P. Schemes are to be prepared.

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BDA has declared its intention u/s 23 (1) of the ODA Act, 1982 to take up 8 T.P. Schemes in Bhubaneswar on
the alignment of proposed Ring Road. BDA has proposed to take up 45 T.P. Schemes in parts of 58 villages
covering an area of Ac. 9623.28 in the alignment of Ring Road. BDA in Its 132nd meeting held on 20.02.2016
has taken in principle decision to take up the remaining 37 T.P. Schemes involving part of 46 villages with an
area of Ac 7063.75 in a phase manner.

Bidder is expected to automate the processes of the schemes and give visibility to the citizens.
PROGRESS OF TOWN PLANNING SCHEME 01 TO 08
Mouza Covered Area of Ring Road
Town planning
under the T.P Schemes in Length (Falling STATUS
Scheme Number
Scheme Acre in TPS) (In. Km)
TP- Scheme -1 Sahajpur, Naragoda, 746.70 2.955 To be submitted to the
Sijuput, Paikarapur Government by September,
2016
TP- Scheme -2 Tamando, Bijipur, 199.00 0.881 Draft Publication has been
TP- Scheme -3 Paikarapur, Nugaon 280.00 1.267 done on 18th June, 2016

TP- Scheme -4 Shyamsundarpur 371.00 1.762

TP- Scheme -5 Shampur, Malipada 168.00 1.442 Intension Declaration done
TP- Scheme -6 Shampur, Malipada 222.00 0.631 on 20th February, 2016

TP- Scheme -7 Shampur, Malipada 242.35 1.384

TP- Scheme -8 Daspur, Andharua 330.48 2.462

15. 5.5.1 E-GOV Property Allotment Information System

FR 5.276J FR 5.276J1 Functionality
Applicant Database
The citizens have to register themselves, Online through BDA website as per
designed format. On registration a Unique-Account-No (UAN) will be assigned for
future correspondence.
The online registration should have the provision of capturing / linking bio-metric data
from UIDAI/AADHAAR number of all family members (above age of 5) at the time of

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registration.
Allottee Database
The application so received will be first checked for any pre-existing property from
the existing allottees from the Allottee Database
Validation of the Allottee Database
Advertisement and publications about a specific scheme
Applicants eligible for a particular Scheme will apply online
The brochure cost, application fee and EMD amount will be received online through
e-Payment Gateway.
Processing of the Application as per Allotment Policy & Brochure Conditions.
Lottery (provision for IT Randomization Technique)/ Manual Mode / Auction of
properties and online intimation of drawls result through instant message (SMS) /
email to the Allottees
Online - instant refund of the EMD amount to the bank accounts of the unsuccessful
applicants through e-Payment gateway.
Instant Printing of Allotment Letters intimation through seed post as well as e-
Dispatch system
Generation of Dues statement and online intimation RULE Engine to be developed.
Auto generation of default notices and intimation
Auto generation of notice for determination of agreement.
Generation of Cancellation Notices as per brochure conditions.
Generation of Demand-Collection-Balance (DCB), Scheme wise category-wise
and allottee wise.
MIS Reports
Payment and Receipt Database
All most all payments / Receipts should be online and posted to concerned ledger /
account.
Provision may be kept for offline payments also as there are Allottees of EWS & LIG
categories.
Online dues statement should be generated from the BDA website in order to enable
Allottees to pay their dues timely and online.
FR 5.276J2 TRANSACTION MODULE
Online Application for issue of NOC / Tripartite-Agreement / Lease-Deed / Sale-Dead

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/ Transfer of Properties/ Conversion / Mutation
Issue of the above orders.
FR 5.276J3 ESTATE AND PROPERTY MODULE
Property Database
Location and Area
Nos. and Category of Property developed
House No/Flat No/ Plot No/ Shop No/ Office Space No assigned with area of that
particular property.
Other relevant data about the property.
FR 5.276J4 User and Characteristics
Following are the base layout of category of Users of PAIS Application and its
Admin user
This type of user is both Server and Application level user is responsible for
Creating necessary rules around the PAIS application
Creating various Master data Definition required for PAIS
Creating different users required to operate the system
Ensuring smooth day-to-day functioning of the server and manages the following
configuration
o PAIS Middleware Service Application
o PAIS Server Configuration Application
o Integration Module of PAIS
FR 5.276J5 Functional User (Allotment Section, Finance Section, Engineering Section,
Information Counter, MIS Section)
This type of user is Application user and will have the privilege to access various application
level functionality of PAIS
UAN Registration
Estate and Property Module
Allotment Process
Online and Offline Payment
MIS
FR 5.276J6 MIS User
This type of user is Application user and will have the privilege to access

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Dash board featuring Key Performance Indicators, Alerts etc.
Special dashboard featuring Strategic Performance Indicators.
FR 5.276J7 Customer of BDA & Citizen
This type of user will have the privilege to access various e-services provided by the BDA
To register for UAN
To apply online for Allotment of Asset, Transfer of Properties, NOC, Tripartite
Agreement and Mutation etc.
To make online payment, which are outstanding against the allotment
To check the status of payments made till date.
To deal with BDA for any other transaction related to properties which are allotted
16. Page 488: Additional functionality for asset management:
FR 5.982A (Movable and Non-movable Assets)
FR 5.982A1 Defining IT and not-IT asset master.
FR 5.982A2 Codification of assets as per the organization standards.
FR 5.982A3 Categorization of the assets as per there nature (IT / Non-IT Asset).
FR 5.982A4 Mapping and tracking of asset (Fixed Assets, Damaged Assets and Assets to be returned)
FR 5.982A5 Provision for asset depreciation processing from time to time.
FR 5.982A6 Provision for sending the details to Finance for depreciation processing.
FR 5.982A7 Allocation of asset to particular user/group.
FR 5.982A8 Provision to raise requisition for a particular asset by an individual user / group.
FR 5.982A9 Provision to monitor the maintenance of the particular asset.
FR 5.982A10 Provision for request of asset location transfer in & transfer out.
FR 5.982A11 Auction for assets and base price.
FR 5.982A12 Receive payment (Online, Offline).
FR 5.982A13 Integration with Finance, Procurement, Sales, etc.
17. Page 456: Additional Functionality for Accounts Management System
FR 5.610A FR 5.610A1 Provision for defining new cost heads (GL, CC, SL, etc.)
FR 5.610A2 Defining and configuring budget heads & sub-heads and tagging them with respective section
of BDA.
FR 5.610A3 Entering the forecast details as per the organization standards.

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FR 5.610A4 Provision to define timeline for budget forecast submission date.
FR 5.610A5 Provision of Voucher configuration screen for regular voucher entries and defining respective
voucher types.
FR 5.610A6 Manage Accounts Receivable and Payables.
FR 5.610A7 Provision to open accounts and enter transactions as per the standard accounting practice.
FR 5.610A8 Preparation of the financial statement from transaction like Trail Balance/ Profit & Loss
Account/ Balance Sheet as per the standard of the client.
FR 5.610A9 Provision for uploading Bank Challan Receivable.
FR 5.610A10 Generation of Costing & Analysis reports is facilitated through the proposed system.
FR 5.610A11 Provision to enter the different type of taxes and report the tax payment details.
FR 5.610A12 Provision to generate various accounting reports as per the Organization standard.
18. Appendix B INFORMATION ON BDA:
Exhibit 26

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19. Appendix B
Exhibit 27

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20. Appendix B BPTSL:
Exhibit 28 The Bhubaneswar-Puri Transport Services Limited (BPTSL) is the sole public bus transport provider for
Bhubaneswar city. Its a very new system that started its operation from 10th Oct, 2010. Within its short period of
services it achieved rapid success by covering 73% area of Bhubaneswar city and connecting Bhubaneswar
with its surrounding cities like; Cuttack, Puri and Khurda. The operation of buses is being done as Public Private
Partnership (PPP) basis the partner being Dream Team Shahara (DTS). In an effort to modernize its services
for increasing commuter comfort, BPTSL is looking forward to introduce modern technologies and improve its
operation through intelligent transport solution, make capacity enhancement by developing Infrastructure, fleet
up-gradation and augmentation, apart from its core activities, which includes route network optimization,
planning and monitoring.
Current staff strength: 7
Expected to increase to: 50
21. Appendix B BMC: Please refer to BMC website for population & other figures
Exhibit 29
22. Appendix B Staff Position of Bhubaneswar Municipal Corporation
Exhibit 30 L.F.S ( Group-C) 122
Non-LFS ( Group - C) 85
Non-LFS ( Group - D) 930
Totals 1137
NMR 72 ( Conservancy - 67 + General - 5)
DLR 552 ( Conservancy - 260 + General - 292)
CLR 790 ( Conservancy - 700 + General - 90)
Total 1414 ( Conservancy - 1027 + General - 387)
Grand Total 2551 ( Regular - 1137 + Other- 1414 )

23. Appendix B BSCL:

Exhibit 31 Bhubaneswar Smart City Company Ltd., a Special Purpose Vehicle (SPV) and a company registered under
the Companies Act, 2013. The Company, an independent legal identity, has designated and dedicated officials
from diverse backgrounds for managing the initiative in a time-bound manner with target oriented
implementation schedules. The Company is formed by the State Government and has Bhubaneswar Municipal
Corporation (BMC) as the leading partner. The other stake holders are Bhubaneswar Development Authority

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and Bhubaneswar Puri Transport Services Limited.
Current staff strength: 10
Expected staff strength: 50
24. Appendix B Bidders to use population figures and user base together with information given in Appendix B of the RFP and
Expected user the addendum to estimate application load and work out the concurrency based on bidders experience.
concurrency & Peak
load
25. Appendix B BDA
Data Migration Existing Data
(Legacy Data for transfer)
1. Property Allotment Information System (PAIS) data in My-SQL Community edition format:
Sl. No Entity No of Records
1 Scheme data 66
2 Unique Account Number (UAN) data 10880
3 Asset data 17618
4 Allotees data 17602
5 Payment data 267498
6 Submitted application form data for Allotment of assets 1007
Current DB Size 2228.33 MB

2. Monthly receivable (Bank deposits/challan data) in dbase format :

Details of Challan Records
Sl. No Year Volume in BYTES Total No. of Records
1 1994 1628474 16284
2 1995 3588660 29898
3 1996 4082612 32921
4 1997 3428572 27413
5 1998 3367961 28231

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6 1999 2830081 23711
7 2000 5139029 30985
8 2001 4207260 22692
9 2002 5694535 25949
10 2003 4473509 20699
11 2004 4890749 19939
12 2005 4278684 19230
13 2006 5875131 20607
14 2007 10302372 21905
15 2008 25990549 34009
16 2009 17370212 36925
17 2010 12794760 27190
18 2011 10375546 21866
19 2012 9917317 20846
20 2013 11732289 24667
21 2014 10437913 21942
22 2015 6097064 12895
23 2016 6482147 13877
24 2017 975942 2086
175961368
Total 556767
(168 MB)

3. PAY-ROLL related monthly data in dbase format:

Relating to Sl. Total no. of Exist in no. of Volume of data
dbase files
period No. records (approx.) files (approx.) (approx.)
April 1994 to 1 Monthly Pay-bill data - - 50176 KB
December

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1999
January 1 Monthly Pay-bill data 81973 102 75814 KB
2000 to
June 2008
1 Bank Master 36 1 7 KB
2 Branch code master 33 1 1 KB
For the 3 Monthly loan data 103738 104 7249 KB
period from
4 Monthly employee 107743 104 37354 KB
July 2008 to
data
February
2017 5 Monthly pay-bill data 84927 106 67468 KB
6 Monthly recovery data 84191 104 24102 KB
7 Monthly savings data 86621 104 21454 KB
Total: 277 MB

26. Data Migration BMC

BMC Digitization Need Analysis
Sl. Component Total Digitized Pending Remarks
# Records Records Records
1 Property 96000 96000 Complete information not available.
Information Information like exact address etc.
missing
2 Street Light Poles 18000 18000 Record available in excel format
3 Hoarding 2744 2744 Record available in excel format; Out of
Information 2744, 898 is Government Hoardings
and rest 1846 is privately held. This
figure will go up as BMC has started a
self-declaration drive for such hoardings
in private plots.
4 Employee Records 1381 1381 1074- Regular employees, 126-general
staff, 181-conservancy

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5 Infra Assets
a Roads 1624.3 km
b Drains 461.73 km
c Vehicles 165 165
d Dust Bins 1808 1808 PMR-416, JAGRUTI-616, BMC-451,
RAMKY-325
e Engineering 31 Engineering projects like Water ATMs,
Projects Abattoir, Kine Houses etc.
6 IT Assets
a Desktop 155 155
b Laptop 6 6
c UPS 150 150
d Mobile Phone Sets 70 70
e Biometric Devices - 3
Wall Mounted
f Biometric Devices - 70 70
Hand held
g CCTV Cameras 30
h Network switches 41 41
i Wi-Fi Dongle 30 30
j Wi-Fi Access 16 16
Points Devices

27. Appendix B 1. BDA - The employee payroll processing is a basic module in dbase.
Existing HR systems Relating to Sl. Total no. of Exist in no. of Volume of data
dbase files
period No. records (approx.) files (approx.) (approx.)
April 1994 to 1 Monthly Pay-bill data - - 50176 KB
December 1999

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January 2000 to 1 Monthly Pay-bill data 81973 102 75814 KB
June 2008
1 Bank Master 36 1 7 KB
2 Branch code master 33 1 1 KB
For the period 3 Monthly loan data 103738 104 7249 KB
from July 2008
4 Monthly employee data 107743 104 37354 KB
to February
2017 5 Monthly pay-bill data 84927 106 67468 KB
6 Monthly recovery data 84191 104 24102 KB
7 Monthly savings data 86621 104 21454 KB
Total: 277 MB

2. BMC They dont have any HR Module available. They are using Betan software of Govt. of Odisha for
their payroll processing.
3. BSCL No such provision.
4. BPTSL No such modules.
28. Page 237, Develop Training
Type of Training Training Content Number of Days /group
Training Material #
Awareness and
This module shall cover need for inclusive societies,
sensitization to
challenges faced by disabled persons, sensitization
Accessibility
6 of their needs and plight, accessibility standards 0.5
Requirements and
awareness and SOPs for the group to deal with
Standards for Persons
accessibility needs.
with Disability
City of Bhubaneswar intends to redefine itself as friendly city to children, elderly and disabled. To this end, the
MSI shall be responsible for about half-day trainings that focus on sensitizing various groups (stakeholders and
residents) on accessibility needs and approach for addressing the challenges that the disabled face. Training
examples include: Capacity building of all drivers/conductors to understand challenges of travelers with
disabilities, and treat passengers with dignity; sensitization of the decision makers to challenges faced by
visually impaired in our current city designs, etc.
29. Section 3.2, General All citizen facing portals, apps and documents shall be made disabled friendly and accessible as per the
norms adhering to national standards as notified by Government from time to time.

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30. Section 5.7.4.7, Data End point Advanced Persistent Threat Solution
Security FR The solution shall support endpoint based solution to protect systems across all locations from
7.318A1 targeted attacks and advanced persistent threats (APTs)
FR The proposed solution shall work independently without depending on any other endpoint or
7.318A2 network systems for its functionality
FR The proposed solution shall support detection of all malware types. Necessary subsequent actions
7.318A3 to fix malwares shall be supported.
FR The proposed solution shall support root cause analysis for security incidents.
7.318A4
FR Root cause analysis shall have capabilities of sequential and chronological trace of events with
7.318A5 details and details on affected files/services.
FR Proposed solution shall have capability to quarantine the malicious Application/program/ file
7.318A6 automatically without quarantining the entire user machine.
Anti-Advanced Persistent Threat (APT)
FR Anti-APT shall be appliance based and support minimum throughput of 2 Gbps with required ports
7.318B1 as per Bidder solution.
FR Solution shall be capable of working in inline blocking mode without dependency on other network
7.318B2 components .
FR Proposed solution's detection rules shall be based on extensible, open language that enables
7.318B3 users to create their own rules per requirements.
FR Proposed solution shall be capable of gathering active directory user identity information, mapping
7.318B4 IP addressed to username and making this information available for event management purposes
and access control policy decisions
FR The proposed solution shall be able to whitelist trusted applications from being inspected.
7.318B5
Firewall and IPS
FR The hardware based platform shall be capable of providing firewall, application visibility and IPS
7.318C1 functionality in a single appliance
FR The solution shall support multiple ports as per bidder's detailed design.
7.318C2

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FR Proposed firewall shall not be proprietary with open architecture based on multi-core cpus to
7.318C3 protect and scale dynamic latest security threat.
FR It shall support over 5 million concurrent sessions with at least 500 VLANs.
7.318C4
FR It shall support application detection for DNS, FTP, HTTP, SMTP, ESMTP, LDAP, MGCP, RTSP,
7.318C5 SIP, SCCP, SQLNET, TFTP, H.323, SNMP.
FR It shall support static RIP, OSPF and BGP.
7.318C6
FR It shall support manual NAT, auto NAT, static and dynamic NAT, and dynamic PAT.
7.318C7
FR It shall support multicast protocols like IGMP, etc
7.318C8
FR It shall support multiple security policies.
7.318C9
FR It shall support active/standby failover.
7.318C1
0
FR IPS shall have capability of passively gathering information about virtual machine traffic, network
7.318C1 hosts and their activities such as operating system, services, open ports, client applications and
1 vulnerabilities and assist in activites like intrusion data correlation.
FR IPS shall have capability of dynamically tuning IDS/IPS sensors with minimal human intervention.
7.318C1
2
FR Detection engine shall support capability of detecting and preventing wide variety of threats along
7.318C1 with geo-identification of attack locations
3
31. 4.12.5. City-Wide Wi- For powering of Wi-Fi Access points mounted on streetlight pole, Bidder shall tap electrical connections from
Fi the nearest feeder panel of the streetlight pole. All one time installation costs including cost of connection,
metering, cabling, and coordination shall be under Bidder scope.
32. 4.12.3. Multi-Services Integrated Multi-Services Digital Kiosk shall be connected with the nearest electricity panel for raw power
Digital Kiosks and shall also be connected to fibre optic network for connectivity needs. For budgeting purposes, Bidder

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shall assume that Integrated Multi-Services Digital Kiosk shall be 200m (average distance) away from the
fibre optic backbone.
In case Multi-Services Digital Kiosk is installed at a private property, Client shall pay for RoW costs and
monthly rentals. However, all necessary coordination in getting RoW permit to be under Bidder scope.
33. 5.5.4. Multi-Services Connectivity requirements of Stand-alone Multi-Services Digital Kiosks shall be met by Ethernet as well as
Digital Kiosk 3G/LTE.
Standalone Multi-
Services Digital
Kiosks Technical
Requirements TR
5.134
34. 4.11.Comprehensive All one-time and recurring costs associated with SMS and e-Mail gateway to be borne by the MSI. For
Maintenance for budgeting purpose MSI shall assume 2 Crore SMS will be made yearly as part of Bhubaneswar Smart City
System and Services Solution. Maintenance cost of toll-free numbers and contact centre solution shall also be borne by the MSI. For
budgeting purpose, Bidder shall assume 1200 Crore seconds worth of call traffic will be done yearly through
smart city solutions. In addition, all payment transactions to be done through CPC or cash during maintenance
period for Smart City Solutions.
35. MSI Scope of MSI shall only provide energy efficient equipment as per the best practices. All air conditioning shall be 5 star
Services rated as per BEE ratings.
4.4. Hardware
Supply and
Installation Stage
36. MSI Scope of During installation of any smart city solutions component, MSI to ensure all safety precautions to safeguard
Services Bhubaneswar citizens are provided. For instance, during fibre installation, proper taping around the trench
4.4. Hardware shall be done to avoid any accidents. All safety precautions shall have a high visibility.
Supply and
Installation Stage
37. Bid Data Sheet ITB Technical Presentation in front of Evaluation Committee shall also cover the proposed solution and
Clause 31 (c) (iii) (1) architecture for the Project along with the overall approach, methodology, implementation, deployment plan,
USP, Innovation of Proposal and the proposed OEMs.
38. Section 1: Bid Data Storage Devices
Sheet, 5.1(c)(n)
39. Section 1: Bid Data As a proof of documentary evidence, in lieu of the completion certificate by the Authority, the Bidder can also

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Sheet, 5.1 (a), 42 submit the following documents: -
Self-Certification from the Bidder signed by Authorized Signatory, Certified by Chartered Accountant
and Supported with the work order or contract agreement.
40. Section 5: The maintenance of DC and DRC at STPI shall be in the scope of MSI.
6. Roles and
responsibilities- 6.1-
Master System
Integrator (MSI)
41. Section 5: RoW expense for laying of Optic Fibre Cable network and other hardware shall be borne by the Client.
6. Roles and However the MSI shall coordinate with respective agencies for all necessary RoWs , approvals, permits, civil
responsibilities- 6.2- works.
Client
42. Section 5: The MSI shall be required to adhere to all the Govt. of India rules and regulations, including of TRAI and DOT;
6. Roles and if there is any statutory requirement to sign an additional contract, BSCL shall enter into a tri-partite agreement
responsibilities- 6.2- subject to no additional financial implication on the contract.
Client
43. Section 5: Cost like laying of cabling, installation, ducting and associated civil and other costs shall be MSI scope.
6. Roles and
responsibilities- 6.1-
Master System
Integrator (MSI)
44. Section 5: MSI shall be responsible for implementation and maintenance (including diesel cost) of DG set at ICOMC and
6. Roles and temporary command and control centre.
responsibilities- 6.1-
Master System
Integrator (MSI)
45. Section 5: The cost of electrical meters and recurrent electricity cost associated with installed system components shall
6. Roles and be borne by the Client. However, all one time electricity cost till the commissioning of the system components
responsibilities- 6.2- and sub-components forming the part of the Smart Solution Project including electrical connections,
Client installation, cabling, trenching etc. shall be under MSI scope.
46. Section 5: Powering of field device: BSCL shall ensure that the average distance of field device shall be within 50m range
6. Roles and from the nearest electrical tapping point.

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responsibilities- 6.2-
Client
47. Section 5.6, Layer 3 TR 6.214A Each of the Layer 3 switch (Distribution Switch) at the field cabinets shall support at least 1 Gbps
Industrial grade Tx/Fx port for distribution with backhaul uplinks of 10 Gbps copper/SFP/SFP+
Distribution Switch Note that all fibre optic SFPs shall be ordered to support minimum 25 km distance for distribution
and combination of 25km and minimum 50 km for backbone depending on the distance
requirements. This shall be validated by the MSI during the design stage.
TR 6.214B The distribution switches i.e. switches installed inside field cabinets shall be industrial grade
Layer 3 Ethernet switches and shall have at least 16 10/100/1000 Base TX/FX ports with at least
two (2) 10 Gigabit Ethernet Fibre SFP/SFP+ ports for backhaul connectivity.
TR 6.214C The industrial grade switches shall at a minimum carry IP30 rating.
TR 6.214D The industrial grade switches shall support
IEEE 802.3, 802.3u, 802.3ab, 802.3z, 802.3x protocols.
IEEE 802.1D for STP, 802.1s for Multiple Spanning Tree Protocols.
IEEE 802.1q for VLAN tagging, 802.1p for CoS, and 802.3ad for port trunk LACP.
Broadcast storm protection, port lock/port security, RADIUS, TACAS+, SSL/SSH security.
TR 6.214E The industrial grade switches shall support
IPv4/v6, SNMP v1/v2/v3, LLDP, Server/Client, DHCP, TFTP, Telnet, Flow control, IGMP v1/v2.
TR 6.214F All distribution switches shall be capable of working in the harsh environmental conditions with
immunity to EMI and heavy electrical surges. They shall support:
EN-60950-1 or equivalent
EN 55022/24 or CISPR 22
FCC Part 15B Class A
IEC 60068-2-27 and 2-32 or equivalent
IEC 60068-2-6 or equivalent
TR 6.214G The distribution switches shall be powered by 12/24/48VDC or 24VAC input as per the design
requirements with dual redundant inputs and integrated power supply. The terminal blocks for
the power supply options shall support reliable, maintenance-free connections.
TR 6.214H The industrial grade distribution switches shall support operating temperature range of 0C to
+65C (without any fans) with ambient relative humidity of 5-95%, non-condensing.
TR 6.214I The distribution switches shall be managed switches and shall comply with the following as a

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minimum:
IEEE:
802.3u (fast Ethernet, 100Mbps)
802.3z (Gigabit Ethernet)
802.3ae (10 Gigabit Ethernet)
802.3x (Full Duplex with flow control)
802.1q (VLAN)
802.3p (CoS)
802.1d (spanning tree protocol), and 802.1s (multiple spanning tree protocol)
802.3ad (link aggregation control protocol)
802.3 (Management)
IPv4/v6IGMP v1/v2/v3
Multicast
Safety:
EN/IEC/UL CSA 60950-1 or equivalent
Electromagnetic emissions:
FCC Part 15 Class A
TR 6.214J The distribution switches at a minimum shall support the following:
IPv4/IPv6
CoS
IP Multicast
Security
Storm Control
Spanning Tree
Secure Sockets Layer (SSL)/SSH
Network Management
Non-Blocking Type
Support Auto-Sensing
Support Auto-Negotiation
TR 6.214K The fibre optic ports shall support the required distance i.e. between switches at different
locations.

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TR 6.214L All switches shall support standard 19 rack mount or DIN rail mounting options.
TR 6.214M All switches shall have the function to enable/disable ports for limiting unauthorized access to the
network.
TR 6.214N All switches shall support SNMP (v1/v2/v3) to allow for management using common network
management tools.
TR 6.214O All switches shall support Network Time Protocol (NTP) for time synchronization.
TR 6.214P All switches shall support multilevel user passwords for prevention against unauthorized
configuration.
TR 6.214Q All switches shall support SSH or SSL based security and MAC based port security.
TR 6.214R All switches shall support RADIUS authentication service.
TR 6.214S The device shall have LED indicators for Power, LAN, Signal, RS-232, and Ethernet Link &
Activity.
TR 6.214T All switches shall have a Mean Time Between Failure (MTBF) of at least 250,000 hours.
TR 6.214U The distribution switches shall be configurable up to a minimum of 16K MAC addresses and
4000 multicast routes.
48. Section 2.6.1 GIS In line with overall approach for smart city initiative, BSCL has implemented City level GIS that will be a base
platform platform for smart City with respect to city physical, social, economic & valuable infrastructure along with city
planning & operations. Objective is to:
Use GIS system as a backbone for the Bhubaneswar smart City tracks and modules
Use City level GIS platform, infrastructure & application as a foundation for Smart City solution, city
operation centers & Command & control centers
Build, implement & deploy City level GIS in short duration as an initial phase with immediate use for
citizens
Collaboration of various city stakeholders & departments together and to have a connect and
engagement via a common GIS window for all operations
Use GIS as spatial planning and analysis for various operation within city
Use GIS as a Decision support system to prioritize actions
To have a location based services to citizens of Bhubaneswar for better transparency & quick actions
GIS based spatial and non-spatial queries for citizens and administrators and departmental
stakeholders

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Provide administrators, citizens, tourists, businesses real time, and actionable information to aid their
day-to-day decision-making.
In line with BSCLs approach of engaging citizen, an easy to use GIS based city level portal as
BhubaneswarOne is implemented. It enables citizens to know their city better and understand geographically
the nature and type features existing in the city; such as natural features, heritage areas, public amenities,
transportation networks, location based grievances and other services.
BhubaneswarOne is an enterprise wide web-based GIS solution created using ArcGIS platform and
seamlessly functions across various web & mobile devices. The application includes unprecedented array of
geo-info analytics (Know Your Ward, know your Plot, Around Me, and Themes) to enable citizens of
Bhubaneswar to be aware of the public amenities and infrastructure related components available for them in
the city. GIS System will provide the complete visualization of Bhubaneswar City area with various point of
interest (POI) layers that will help city administrators & citizens to locate POIs and get information associated
with it. This solution made government data more accessible for the citizens; it not only comprises of different
map data representations for citizens to view and scrutinize but also provides citizens with avenues to truly
participate by providing feedbacks & report their grievances. To illustrate Heritage sites in the city, the power of
maps and location combined with images and narratives to create a Story Map were harnessed.
49. Section 5.7.2. GIS FR City Level GIS (BhubaneswarOne) shall be a foundational app for Smart city tracks & modules for
Platform, Page 680 7.245A city operation center and command & control room operations. It shall cater various functionality
that:
Provides an interface to the public to access details regarding the wards, services/facilities
available, and heritage sites in the city.
Make intelligent map data representations (such as, Revenue, Utilities, Amenities, and
Streets) available to the citizens of Bhubaneswar.
Provides seamless functionality across various devices. The website shall be accessed
from mobile devices like smartphones and tablets as well as from the computers.
Provides citizens a system to give feedback and report grievance any time with workflows.
Make Bhubaneswars development data transparent, giving citizens access to current and
authentic information.
Public crowd sourcing & Citizen engagements
Up-to-date information about the city & associated point of interest feature information to citizens.
FR MSI shall provide various engagement categories for implementation as (not limited to):
7.245B Application Enablement that cover public engagement and information sharing as well as
tools and capabilities for internal /departmental stakeholders Platform Enablement that
enable city to host update and manage both GIS data and application. All GIS layers and

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geo spatial function shall be utilized by all other systems for better decision support system
and data will be in centralized data repository.
Capacity Building of organizational staff on GIS tools and capabilities to ensure long term
sustainability and continuity in GIS assimilation and mainstreaming of GIS for efficient use
of GIS technology.
Data update mechanism to maintain its GIS data updated. Tools and apps on both desktop
and Mobile devices shall be enabled for authorized users to update data pertaining to their
role and department.
FR Improving City Level GIS through Functionalities:
7.245C Management Dashboards to monitor and track the smart city ongoing project status on
web and mobile devices.
Centralized GIS infrastructure, platform & database for on boarding various departmental
application such as water, solid waste management, property tax, transport & traffic
management, Emergency response system, city surveillance, etc.
GIS system for integration with other Smart City solution for real time integrated analysis
and information
To have a GIS Dashboards that shall highlight status from real time information from all
devices like sensors setup across the city for analysis and prompt response at the time of
emergencies
Use GIS system to develop a mechanism for monitoring & tracking status
To make Bhubaneswar a better place by increasing safety, livability of the people in the
city; and to effectively provide the delivery of urban services via means of collaborated
mapping application
Improve the situational awareness of the city administrators and residents.
Utility management system with asset mapping and consumer indexing with control room
operations and field crew management.

Sd/-
Chief Executive Officer,
BSCL

31