UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

UNIVERSITY REGISTRATION

2013/2014
Registration GUIDEBOOK For
ALL POSTGRADUATE Students
TABLE OF CONTENTS
UWI Contact Information............................................................2
Welcome...................................................................................3
About this booklet.......................................................................3
How to register?.........................................................................3
Rules for Registration..................................................................3
When to Register........................................................................4
On-line dates registration...........................................................4
Financial Clearance ..................................................................4
What is registration?..................................................................5
How to select courses for your academic programme?..................5
Where to register?......................................................................5
Four-step registration process for UWI on-line registration
for 2013/2014.............................................................. 6 - 10
my St. Augustine vocabulary............................................. 10 - 11
UWI St. Augustine academic calendar 2013/2014....................12
UWI Student ID card issue schedule...........................................13
Reasons to complete the registration process..............................13
Library Information...................................................................13
Need help?..............................................................................14
Registration hold definition guide..............................................14
Online registration course restrictions guide...............................15
Pre-requisite error....................................................................16
Changing registration information [add/drop]...........................16
Change of programme/option and/or enrolment status
[full-time/part-time/evening].................................................16
Changing personal information.................................................16
Alma Jordan Library orientation tours.......................................16

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Registration Guidebook for POSTGRADUATE Students CONTACT INFORMATION

ST. AuGustine Campus, AdministRative Departments

Contact Information

THE UNIVERSITY OF THE WEST INDIES

ST. AUGUSTINE CAMPUS Student Accounts, Bursary
TRINIDAD & TOBAGO WEST INDIES Tel: 1 868 662 2002 Exts. 83380/83381/83382
1 868 662 2002 Fax: 1 868 662 3854
www.sta.uwi.edu
Student Advisory Services
Office of the Campus Registrar Tel: 1 868 662 2002 Ext. 82097
Tel: 1 868 662 2002 Ext. 82001 Fax: 1 868 662 663 0052
Fax: 1 868 645 3275 Email: student.advisoryservices@sta.uwi.edu
Email: Campus.Registrar@sta.uwi.edu
Student Health Service Unit
Examinations Tel: 1 868 662 2002 Ext. 82153
Tel: 1 868 662 2002 Ext. 82155 Fax: 1 868 662 2002 Ext. 82153
Fax: 1 868 645 8649
Email: Examinations@sta.uwi.edu Service Desk
Online Help
Graduate Admissions Tel: 1 868 662 2002
Tel: 1 868 662 2002 Exts. 82613/82616 Exts. 83969, 83970, 83971, 83972
Fax: 1 868 645 7327 Email: servicedesk@sta.uwi.edu
Email: Post.Graduate@sta.uwi.edu

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UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

WELCOME RULES FOR REGISTRATION

Welcome to all new students and welcome back to You are asked to note specifically that
continuing students. We trust that your academic year REGISTRATION IS BY SEMESTER ONLY. This means
2013/2014 will be both productive and rewarding. that:

All students are required to register by semester

About this booklet Students are required to register on-line at the
To give you all the vital information about the university beginning of Semester I for ONLY semester I
registration, we have produced this information and Year Long courses. Please ensure that you
booklet, which outlines the registration procedures. understand and are aware of what constitutes
Year Long and whether any of your courses falls
We advise you to take a moment to go through this within this category. When one registers for Year
booklet, and hold on to it as a reference. It will answer Long courses a semester 2 reading, however, will
some crucial questions you might have regarding the appear on the fee Assessment invoice. This is
UWI system of registration. normal.
If you have ONLY Year Long course/s to register for
If you have any doubts or queries about the registration you must register in Semester I and use REGS1000
process after reading this booklet, please feel free to for registering for the Year Long course/s.
contact the Office of Graduate Studies and Research at If you have other courses including year long
662-2002 Exts: 82616/82613/84190/84367/84191 courses to register for there would be no need to
between 9:00am 4:30pm. use REGS 1000 for the year long course. Register
as normal.
While every effort has been made to ensure the Students will be required to register on-line at
accuracy of the information contained in this the beginning of Semester II for ONLY semester II
publication, The University of the West Indies accepts courses and similarly for Semester III. The dates
no liability for errors or omissions. for Semester III will be announced at a later date
Continuing students who have no Semester I
courses will be required to formally apply for Leave
of Absence the third week of the first semester.
How to Register? Failure to do so will result in your being considered
For the academic year 2013/2014 ALL students are to have withdrawn from the University. New
required to register Online using the Banner Student Students who have no Semester I or Year Long
Administration System at http://sta.uwi.edu/ courses should seek deferral of their registration
registration. This means that students can register to the next semester.
online via the web from anywhere, either on-campus If you are a Continuing/Returning student and fail
or off-campus, using a computer with internet access to register by September 13, 2013 for Semester
between the hours of 6.00am to 12.00midnight Eastern I and February 8th, 2013 for Semester II, it will
Standard Time. also be assumed that you have withdrawn from
the University.
Leave of Absence forms must be completed
by September 13, 2013 for Semester I and
February 7th, 2014 for Semester II.
Late de-registration/ Withdrawal from a course.
If a student is granted permission to withdraw
from a course after the official registration period
has ended but before the end of the 6th week of
teaching, a final grade definition of LW shall be
assigned.
If a student stops attending class and does not
officially withdraw, a final grade definition of F
will be assigned.

PAGE 3
Registration Guidebook for POSTGRADUATE Students UNIVERSITY REGISTRATION 2013/2014

New students must submit their medical certificate to FINANCIAL CLEARANCE

the Medical Officer, UWI Health Service Unit. Failure to Semester I and Semester II
do so may affect your ability to access your academic NB:Tuition fees and Halls of Residence fees are
records in the future. payable by semester and therefore all students
are required to register in Semester II as well
CHECK YOUR RECORDS REGULARLY TO ENSURE Pay All Compulsory Fees in full at the beginning
THAT THEY ARE ACCURATE AND UP-TO-DATE. PLEASE of the academic year
VISIT http://sta.uwi.edu/resources/documents/ Pay fees at any branch of the Republic Bank Ltd.
deregistration_fees.pdf TO VIEW THE NEW POLICY using the Bank deposit slip
ON DE-REGISTRATION OF STUDENTS FOR NON- Deposit receipt of payment of compulsory
PAYMENT OF FEES. fees, the fee assessment invoice and proof of
payment/scholarship/funding in boxes provided
WHEN TO REGISTER at the bursary, (Ground floor of the Student
Administration building)
Citizens of Trinidad and Tobago ONLY should
ONLINE REGISTRATION DATES: deposit the GATE FORM, NEW T&T Birth
Semester I:
Certificate (with PIN) and receipt of payment of
August 19 to September 13, 2013 compulsory fees in these boxes
Late registration/late payment fee applies from: Check online for financial clearance within five
September 9, 2013 working days.

Change of Registration (ADD/DROP)

Courses can be added or dropped anytime within NOTE: Citizens of Trinidad and Tobago who
the specified Registration Period ie. until September are registering for the first time in Semester
13, 2013. II must deposit the GATE FORM together with
receipt of payment of compulsory fees and
Semester II: other documents identified above.
January 13 to February 7, 2014 NOTE: Postgraduate students who are registered in
Late registration/late payment fee of TT$200 programmes covering three semesters will be required
to pay their full fees within the first two semesters.
applies from: February 7, 2014
The step-by-step registration instructions are provided
Change of Registration (ADD/DROP) in detail in this booklet. Please pay particular attention
Courses can be added or dropped anytime within to these registration instructions.
the specified Registration Period ie. until February
7, 2014.
What is Registration?
In order to attend a class at UWI, a student must first
Semester III: May 12 to June 7, 2014 register for the course and be financially cleared. The
registration process involves a series of steps that a
NOTE: Registration will not be permitted student must follow to officially register for a course.
after September for Semester I and February
for Semester II without the approval of the
Campus Committee for Graduate Studies
and Research.

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UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

How to select courses for

your academic programme?
All programmes and courses offered have already
been defined and approved by your faculty under the
Curriculum Advising and Programme Planning (CAPP)
module in the Banner Student Administration System.
Please refer to your Faculty Postgraduate Information
Guide for assistance in determining the course
requirements for the programme to which you have
been accepted. You should also familiarize yourself
with the Regulations for Graduate Diplomas and
Degrees and the other booklets to guide you through
your postgraduate years. These are all available on
our website at www.sta.uwi.edu/postgrad.

For New students, Faculty Advisors will be available

for consultation at your faculty academic advising
session. New students must NOTE THE DATES AND
TIMES ASSIGNED FOR THEIR FACULTY ACADEMIC
ADVISING.. Refer to your Faculty Advising Schedule
on our website at www.sta.uwi.edu/postgrad.

Continuing students are expected to register every

SEMESTER until they are awarded their degree.

WHERE TO REGISTER?
You may register using any laptop or PC with Internet
access either at home, at an on-campus laboratory or
at any internet caf.

Computer kiosks located in the lobby area of the

Student Administration Building will also be available
during the hours of 8.30 a.m to 6.00 p.m Monday
to Thursday and 8.30 a.m to 4.30 p.m on Friday
excluding weekends and Public Holidays.

Computer labs on campus will be available for

registration from August 19 to September 13, 2013.
Please check their availability on-line www.sta.uwi.
edu/postgrad. We encourage you to use off-campus
facilities to avoid long queues and unnecessary
delays at the on-campus computer lab(s).

PAGE 5
Registration Guidebook for POSTGRADUATE Students REGISTRATION PROCESS

FOUR STEP REGISTRATION PROCESS FOR UWI ON LINE REGISTRATION FOR 2013/2014.
Please read the following carefully and carry out the instructions detailed therein. This will assist you greatly in
registering for your courses and avoiding major difficulties. You should also read this in conjunction with your
Postgraduate Student Handbook and Faculty Postgraduate Booklet before beginning your on-line registration.
The following section details the UWIs 4-step process.

STEP 1 nEW cONTINUING

STUDENT
sTUDENT

aCADEMIC Refer to Faculty Academic

Advising Schedules for dates
Optional

ADVISING and locations of your facultys

academic advising (available on
ALL NEW STUDENTS MUST our website
ATTEND FOR ACADEMIC www.sta.uwi.edu/postgrad)
A D V ISIN G B E FO R E
BEGINNING the ON-LINE
REGISTRATION PROCESS YOU must:
1. Consult your faculty advisor
for information on courses
for which you must register

2. Ensure that you are clear on

which courses are designated
year long courses. You may
or may not be doing one or
more of these.

3. Ensure you are given a

faculty academic advising
form with the courses for
which you must register AT
THE END OF THE ADVISING
SESSION. Keep for your
information.

EMAIL ADDRESS - Activate your email account Every student is assigned an official UWI email address.
Your email address is the one to which all official email from the University will be sent. It is in the form
firstname.lastname@my.uwi.edu. Please activate your email promptly and check it regularly to ensure that
you receive any important information from the University.

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REGISTRATION PROCESS Registration Guidebook for POSTGRADUATE Students

nEW cONTINUING
STEP 2 sTUDENT STUDENT

Register Before you begin your online

registration, carefully study the
Before you begin your online
registration, carefully study the
for Courses Online Registration Instruction Guide. Online Registration Instruction Guide.
The link to the guide is located at The link to the guide is located at
http://sta.uwi.edu/registration/ http://sta.uwi.edu/registration/
ReminderS:
BannerRegistrationManual.pdf
All students are required to
register at the beginning of YOU must:
the academic year for both YOU must: 1. Do your own data entry.
Semester I and year long 1. Do your own data entry.
courses, where applicable. 2. Print your registration fee
2. Register for courses listed on assessment invoice which is
Year-Long Courses: When your faculty advising worksheet/ used in the financial clearance
registering for year-long form. process.
courses select registration
option for Year-Long courses. 3. Print your registration fee
(Registration Road Map assessment invoice which is
will say Enter Year-Long used to complete the financial
Courses). clearance process.

If you have no other course

registration in Semester I
but only Year-Long course(s)
you must register during
semester 1 registration for
course REGS 1000.

If you have other courses

including year long courses
to register for, there would be
No need to use REGS 1000
for the year long course.
Register as normal.

Continuing students who

are awaiting results on
their Research Projects/
Theses etc. must register
every semester until the
results of the examination
are finalized and the
student awarded

NB. Check your records

regularly to ensure
that they are accurate
and up-to-date.

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Registration Guidebook for POSTGRADUATE Students REGISTRATION PROCESS

STEP 3 nEW
sTUDENT
cONTINUING
STUDENT

Financial Clearance YOU must: Same as

NOTE: A Student is deemed to have registered for a 1. Use the student deposit slip and pay New
course when his/her financial obligations to the University the appropriate fees at any branch of Student
have been fulfilled. Republic Bank Ltd.
REMINDERS: 2. Ensure that the bank teller returns 2
Tuition fees are payable at the beginning of each copies of the deposit slip to you.
semester. Please refer to the registration fee If accessing a bank loan:
assessment invoice. (Also see financial information You will need a loan approval letter
booklet for other fees payable). signed and stamped on the Banks
Only tuition fees are payable by semester. letterhead. The letter must state the
All compulsory fees are payable in full at the amount of the loan and date your fees
beginning of the academic year. will be remitted to the University.
NB: Postgraduate students who are citizens or 3. Staple the following documents
Trinidad and Tobago are required to submit GATE together:
forms with a copy of the new Trinidad and Tobago Official UWI Registration fee
Birth Certificate with PIN attached in Semester I only. assessment invoice.
This is also applicable to persons registering in Evidence of payment of fees. (If
Semester II for the first time. you have not been admitted as a
NB:Students in programmes that run over three national of Barbados, Jamaica or
semesters must pay their tuition fees within the first Trinidad & Tobago you must also
two semesters. in other words tuition fees are not provide evidence of how your
payable in the third semester economic cost will be met).
Qualifying Students: Copies of letters showing evidence
Students who are required to read for undergraduate of funding e.g. bank loans,
courses or are required to pass a special qualifying scholarships.
examination before registering for higher degrees, GATE form required for Citizens
will pay per credit fees for their Faculty. In addition of Trinidad & Tobago ONLY
all compulsory fees and a qualifying examination with copy of the New T&T Birth
fee of TT$50 are payable upon registration at the Certificate with PIN attached
beginning of the academic year. Receipt of payment of compulsory
Project Only Fee: fees
Full-time students who are Trinidad & Tobago Evidence of payment of any
nationals and who are completing a project over outstanding balance(s).
an entire academic year have the option to change 4. Deposit the stapled documents in your
their status to part-time and pay part-time fees in facultys box (located on the Ground
addition to all compulsory fees. Floor of the Administration Building).
Students not sponsored by the non-campus Your registration fee assessment printout
contributing governments must pay a Project Only will be processed within 5 working
fee equivalent to 20% of the higher tuition fee. days of drop-off by our Bursary staff to
Students from other countries must pay a Project Only ensure that you have paid the correct
fee equivalent to 20% of the US dollar fee. fees. If for any reason we are unable
If you have been awarded a government or private to process your registration form, we
scholarship, you must submit written proof of your will contact you provided that you have
award each year. This must be stapled to your given us a contact telephone number.
registration form. 5. Check online for financial clearance
NB: ALL FEES (INCLUDING ANY APPLICABLE LATE within 5 working days of submitting
CHARGES) MUST BE PAID BY THE LAST WORKING your registration fee assessment
DAY OF SEPTEMBER FOR SEMESTER I AND BY invoice by logging on to the secure
THE LAST WORKING DAY OF FEBRUARY FOR area of the UWI website at http://
SEMESTER 2. PLEASE VISIT http://sta.uwi.edu/ my.uwi.edu/ Select Registration
resources/documents/deregistration_fees.pdf Map and Guide and select Check
TO VIEW THE NEW POLICY ON DE-REGISTRATION Financial Clearance.
OF STUDENTS FOR NON-PAYMENT OF FEES.

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REGISTRATION PROCESS Registration Guidebook for POSTGRADUATE Students

STEP 4 nEW
sTUDENT
cONTINUING
STUDENT

UWI Student Financial Clearance Received:

If you received financial clearance
Financial Clearance Received:
If you received financial clearance
ID Card proceed directly to The Daaga your Student ID Card will be
lecture Room 1 (Ground automatically revalidated.
Note: Semester 1 2013/2014 Floor) to have your photo taken on
will see the launch of the new the date designated for your Faculty to No Financial Clearance Received:
UWI ID Card to all registered get your Student ID Card [Refer to UWI If you did not receive financial
and financially-cleared ID Issue schedule below] clearance please check with our
undergraduate and post- Bursary representatives, Ground
graduate students. The UWI ID No Financial Clearance Received: Floor, Student Administration Building
Card will provide easier access If you did not receive financial for clarification.
to a wide range of campus clearance please check with our
services including borrowing Bursary Representatives, Ground Floor, If you registered in semester 1
books at the Library, using Student Administration Building for 2013/2014 and received financial
the gym at SPEC and exam clarification. clearance your UWI STUDENT ID
validation prior to entry into card is automatically revalidated for
exams. NOTE: Semester 2.
You MUST produce picture identification
(i.e. passport or National ID card) to Information regarding the schedule
obtain your UWI ID. for the issuance of the new UWI ID
Card to continuing students will soon
be available at http://sta.uwi.edu/
registration

For additional queries, please contact

the ID Card Office at 662-2002 ext
83007

PAGE 9
Registration Guidebook for POSTGRADUATE Students UNIVERSITY REGISTRATION 2013/2014

my ST. AUGUSTINE VOCABULARY

These are some common terms you will hear as you start your UWI experience. It is a good idea to make sure
you know what they mean. Take some time to review and familiarize yourself with them.

ACADEMIC ADVISING Prior to a meeting with their academic advisor or any

The process where your facultys Dean or his nominee time throughout the year, students with access to degree
provides information on courses for which you must evaluation can easily review their progress within their
register and assists, where necessary, in the selection current programme. Or, if thinking about a change,
of courses. The purpose of academic advising is to they can try a what-if comparison of their record
help students, particularly new students, in planning, against the requirements of another programme.
monitoring and successfully managing their chosen
field of study, in relation to clear career objectives. DEPARTMENTS
Students are guided to accept responsibility for their Units that make up a faculty and have a specific
learning, to be informed of the services provided for specialization under the broader area represented
them, to access information, and to be managers of by the faculty. (For example, Food Production is a
their time. department within the Faculty of Science & Agriculture,
Management Studies is a department in the Faculty
ADD/DROP of Social Sciences; Liberal Arts is a department in the
The period during which students may add or drop a Faculty of Humanities & Education).
course without penalty.
ELECTIVES
CRN (COURSE REFERENCE NUMBER) Courses apart from the core but a selective number
The number assigned to designate a specific class/ of which are required to complete the requirements
section of a course. for the award of your degree. Course(s) which you
may choose from a list provided by your department/
CORE/REQUIRED COURSES faculty in your respective faculty Regulations and
Courses that you are required to complete to meet the syllabuses booklet.
requirements for the award of your degree.
EVENING STUDENT
COURSE LOAD A student who is registered to pursue a course of study
The number of credit hours carried each semester. for which classes are timetabled in the evenings from
Mondays to Fridays from 5:00 pm to 10:00 pm and
COURSE CODE on Saturdays from 8:00 am to 8:00 pm.
An alphanumeric code (combination of letters and
numbers) used to identify a course e.g. LING 6404 or FACULTY
SOWK 6007. The letter part of the code identifies the Lecturers are known as faculty members. Departments
subject (e.g. History or Economics), while the first digit are grouped into divisions called faculties. For
of the number part of the code identifies the level of the example the Faculty of Social Sciences consists of
course (e.g. 2004-Level 2 or 1001 Level 1). the departments of Management Studies, Economics
and Behavioural Sciences; the Faculty of Science &
CREDIT/CREDIT HOURS Agriculture consists of departments of Agricultural
A unit which represents the number of hours a student Economics and Extension, Food Production, Physics,
spends in a class each week over the course of the Chemistry and Life Sciences.
semester.
FEE ASSESSMENT INVOICE
DEGREE AUDIT or CURRICULUM ADVISING Printout of the courses for which you have registered
AND PROGRAMME PLANNING (CAPP) MODULE that lists each specific course. The amount of tuition
An online tool to help students and their advisors and fees due for all courses registered and the payment
compare the students academic record to the deadline date are also indicated on the printout.
requirements of a specific programme.

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UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

FINANCIAL CLEARANCE UWI STUDENT ID CARD

Approval given by Bursary officials when you have The Universitys Identification Card. The UWI Student
paid all the fees for which you are liable. ID Card has many functions aside from identification;
it serves as a library card and an access card to other
FULL-TIME STUDENT buildings on campus.
A student who is registered for not more than 15
/18 and no fewer than 12 credits per semester in UWI STUDENT REGISTRATION NUMBER
accordance with prescribed faculty regulations. A 9-digit or 8-digit identification number in the format
yymdd. This number, which can be found on your offer
HOLD letter, gives you access to the St. Augustine online
A hold is a block placed on a students record for failure to system, and identifies you as a UWI student while you
comply with obligations to the university. Examples of holds are here.
are: transcript holds, advising holds, immunization holds,
accounts receivable holds etc

LEVEL
Denotes a student status as either POSTGRADUATE
or Graduate.

My.uwi.edu
The UWI Student Web Portal serving students on all four
campuses. The portal provides access to online registration
as well as information on student accounts, final grades,
degree audits and personal information.

PART-TIME STUDENT
A student registering for 12 credits per semester.

PRE-REQUISITE
A course that needs to be taken before you can register
for another course or a more advanced course.

REQUIRED/CORE COURSE(S)
A course(s) that you have to take to fulfill your specific
degree programme.

QUALIFYING COURSE
A course that you are required to successfully complete
before firm acceptance to a particular Graduate
Programme.

SEMESTER
Half-year term in a school year; normally a 13-week
period of instruction.

TRANSCRIPT
Official record of coursework and grades housed in
the Office of the Campus Registrar.

PAGE 11
Registration Guidebook for POSTGRADUATE Students academic calendar 2013/2014

An Academic Calendar announces University registration, academic deadlines and dates of campus events.
UWIs Academic Calendar is updated regularly. Here are the important dates you should be aware:

SEMESTER1 SEMESTER2 SUMMER

ACTIVITY AUGUST DECEMBER JANUARY MAY MAY JULY
2013 2014 2014

SemesterBEGINS August25,2013 January 19,2014 May 19, 2014

Registration BEGINS August19, 2013 January 13, 2014 May12, 2014
Registration ENDS September 13,2013 February 07, 2014 June 07, 2014
TeachingBEGINS September02,2013 January20,2014 May19,2014
TeachingENDS November 29,2013 April18,2014 July12,2014
Late registration/late payment fee of TT$200.00 applies September 09, 2013 February 03, 2014 June02,2014
ExaminationsBEGIN December 04, 2013 April 28, 2014 July 14, 2014
ExaminationsEND December 20, 2013 May 16,2014 July25,2014
SemesterENDS December 20, 2013 May 16,2014 July25,2014
ApplicationtoCarryforwardCoursework ENDS
ChangeinRegistration(ADD/DROP)ENDS
September13,2013 February 07, 2014 June 07, 2014
ApplicationforLeaveofAbsenceENDS
ApplicationforCreditandExemptionsENDS

Orientation and Ice Breaker(UWILIFE) August 30, 2013

Semester II - Break April 2027, 2014
August 15, 2013 and
ELPTTEST:Scheduledforthefollowing dates February 13, 2014
October 17, 2013
ENTIRE
SPECIALLY-ADMITTED 2013/2014 SEMESTER I SEMESTER 2 ACADEMIC
YEAR
ApplicationforSpeciallyAdmittedOPENS November 12,2012 November 12,2012 November 12,2012
ApplicationforSpeciallyAdmitted ENDS June 28,2013 January 03,2014 June 28,2013
CEREMONIES
Matriculation Ceremony September 19, 2013
October 12, 2013 (Open Campus)
October 19, 2013 (Cave Hill)
Graduation Dates
October 24 26, 2013 (St. Augustine)
October 31 November 02, 2013 (Mona)
APPLICATION PERIOD 2014/2015
OPENS ENDS
FULL-TIME Applications (UG) Degree Programmes November 11, 2013 February 28, 2014
PART-TIME Degree Programmes,
Evening University Programmes, November 11, 2013 March 28, 2014
All (UG) Certificate and Diploma Programmes
Scholarships and Bursaries [tenable in 2014/2015] March 03, 2014 30 June, 2014
ENTIRE
SPECIALLY-ADMITTED 2014/2015 SEMESTER I SEMESTER 2 ACADEMIC
YEAR
ApplicationforSpeciallyAdmittedOPENS November 11, 2013 November 11, 2013 November 11, 2013
ApplicationforSpeciallyAdmitted ENDS June 30,2014 January 02,2015 June 30,2014
TRANSFERS - 2014/2015
Inter-Faculty and Inter-Campus Transfers
Faculties of Medical Sciences & Law November 11, 2013 January 31, 2014
All other Faculties November 11, 2013 March 28, 2014

THIS CALENDAR IS SUBJECT TO CHANGE BY THE APPROPRIATE AUTHORITIES

PAGE 12
UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

Reasons to Complete
UWI STUDENT ID CARD
the REGISTRATION Process
ISSUE SCHEDULE You only become a registered student of The University
DATES: August 26 to September 7, 2013 of the West Indies (UWI) after you have completed the
VENUE: DAAGA LECTURE ROOM 1 (Ground Floor) 4 steps outlined above. With effect from semester
TIME: 9:00 am to 6:00 pm 1-2013/2014 academic year, any student
who writes an examination(s) for a course (s)
Food and Agriculture & for which he/she is not registered will not be
Science and Technology credited for such course/s.
August 28 and 30, 2013
If youve completed the academic process but have failed
Social Sciences to obtain financial clearance the following sanctions will be
August 29 and 30, 2013 imposed:
You will be unable to:
Humanities and Education attend classes
August 27, 2013 obtain or renew your Student ID Card
borrow books from the Campus Library and make use
Law and Specially Admitted/Exchange of the Alma Jordan Librarys Computer Lab
August 29, 2013 access your student records
access your examination schedule
Medical Sciences access the student medical/health records
August 29, 2013 use the Health Service Unit
access myelearning account
Engineering (more about elearning can be found at
August 26, 2013 http://myelearning.sta.uwi.edu/)
represent clubs/societies/UWI in co-curricular
activities
Seek candidacy or run for office in any Hall election or
campus-wide election to the Guild of Students

LIBRARY INFORMATION
All registered undergraduate and graduate students are entitled to membership in the Alma Jordan Library. You must show
your university identification card to enter the library and to borrow material.

Within 24 hours of completing registration i.e. obtaining online financial clearance and receiving a UWI ID card your name
will be transferred to the librarys database of registered users.

Members of the UWI community who have been granted access to the Alma Jordan Library should be aware that acceptance
of library membership constitutes in itself an undertaking to accept the regulations, rules and ordinances of the library and
university.

Library Fine (LI) holds will be placed on students accounts in Banner. These holds will only be removed when overdue items
are returned and the fine is paid at the Alma Jordan Library Accounts Unit.

The Campus Libraries are authorized to levy a fine upon all users who fail to return library material within the prescribed
period. The fine for late return of books in the General Collection is one dollar ($1.00) for each day the loan is overdue. The
fine for late return of books in the Reserve Collection is one dollar ($1.00) per hour or part thereof. The maximum for each
overdue item in all categories is five hundred dollars ($500.00), after which further disciplinary action may be taken. Users
are blocked from borrowing once items on loan become overdue and/or they have fines outstanding.

Notices will be dispatched to users via email notifying them of their outstanding items and/or fines. Items which are not returned
after due notice will be presumed lost and treated accordingly.

When, after due notice, a fine or replacement cost has not been paid, the Librarian is authorized to arrange for the amount
of the fine/replacement cost to be recovered by The University.

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Registration Guidebook for POSTGRADUATE Students UNIVERSITY REGISTRATION 2013/2014

NEED HELP?
Students who have difficulty registering should contact registration HOLD/
our Help Desk at 1 868 662 2002 exts. 83969, Definition guide
83970, 83971, 83972 or email servicedesk@sta. There are administrative restrictions called
uwi.edu. If you require assistance registering online holds, which, when put on your Banner student
during the registration period, you may also consult records, will prevent you from registering for
any of the Student Assistants stationed at your faculty courses. Detailed below are the various types
computer lab between the hours of 9.00a.m to of administrative holds and the department that
6.00p.m Monday to Friday. you must contact if you encounter such a hold(s)
while attempting to register:
These assistants can be identified by their blue
coats. AR Accounts Receivable Hold
Fee obligation outstanding
If you forget your password (PIN), Contact the Student Accounts Section, Bursary,
email: servicedesk@sta.uwi.edu Administration Building, Exts. 82143/83382

If you are locked out from mysta, it means that you AV Advising Hold
have entered your password more than 3 times. Contact your faculty advisor
Contact our Service Desk at: 1 (868) 662-2002
Exts. 83969, 83970, 83971, 83972 or EI Examination Irregularities
email: servicedesk@sta.uwi.edu Contact the Examinations Section,
Administration Building, Ext. 82155

FH Financial Hold
Contact the Student Accounts Section, Bursary,
Administration Building, Exts. 82143/83382

LI Library Fine
Fee or fine obligation outstanding
Contact the Library, Accounts Section

MD Medical Hold
Medical Certificate not submitted
Contact the Student Medical Officer,
UWI Health Service Unit

RH Registrars Hold
Contact the Campus Registrar or
Deputy Campus Registrar,
Administration Building

Note: A student may have more than one hold

placed on his/her Banner student record thus
requiring them to contact all relevant departments
associated with holds.

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UNIVERSITY REGISTRATION 2013/2014 Registration Guidebook for POSTGRADUATE Students

Online Registration Course Restrictions Guide

Banner will apply faculty approved course restriction filters during the registration and add/drop processes. Each
restriction may apply singly or in combination with other restrictions. Faculty approval is required to override
all course restrictions except duplicate courses or repeated courses. DETAILED INFORMATION ABOUT FACULTY
OVERRIDES IS AVAILABLE AT http://www.sta.uwi.edu/registration/overrides.asp

Type of Restriction Banner action

Enrolment limit Students will be permitted to register up to the specified enrolment limit. Once
the enrolment limit is reached, students will receive a message that the course
is closed.

Campus restriction Courses may be limited to one or more campuses - St. Augustine (mainstream),
Evening and Distance. For example, a St. Augustine (mainstream) student
attempting to register for a course offered only at Evening University will receive
a message that they do not meet the campus requirement.

College restriction Courses may be limited to one or more faculties. For example a FFA student
attempting to register for a course restricted to FSS students will receive a
message that they do not meet the college requirement.

Level restriction Courses may be limited to POSTGRADUATE or graduate students.

Major restriction Courses may be limited to students in one or more specified majors. Students
who have not declared a major or are not in the specified major will receive a
message that they do not meet the major requirement.

Programme restriction Courses may be limited to students in one or more specified programmes.
Students who are not in the specified programme(s) will receive a message that
they do not meet the programme requirement.

Pre-requisites Banner has the capacity to check specified course pre-requisites or required test
scores. Students who do not have the specified course requisite will receive a
message that they do not meet the pre-requisite requirement.

Duplicate Course Students may not register for more than one section of the same course number.
(In Banner, topics courses are independent courses. Therefore, the restriction
does not apply.)

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Registration Guidebook for POSTGRADUATE Students UNIVERSITY REGISTRATION 2013/2014

pre-requisite error Main Library Orientation Tours

If you attempt to register for a course(s) and do not have the TThe Alma Jordan Library (http://www.libraries.sta.
necessary pre-requisite(s) or if a class is full, you will receive uwi.edu/almajordan) conducts orientation tours for
an error message after trying to register for it. new students which allow them to better utilize the
services and resources of the Alma Jordan Library. These
Only the Dean of the Faculty or his/her designated 30-minute tours are conducted in groups of no more than
representative(s) will be authorized to do overrides or give 25 students. Students should assemble at the entrance of
approvals. Students must check the status of their override the Alma Jordan Library approximately 5 minutes before
application online by logging in to My Secure Area at the tours starting time.
http://my.uwi.edu/. Select Student Services & Financial
Aid>>Select Registration>>Select Check Your Registration ALMA JORDAN LIBRARY
Status
ORIENTATION
Agriculture & Life Sciences Division,
CHANGING REGISTRATION located on 2nd floor Divisional Librarian - Mrs. Shamin Renwick
Email: Shamin.Renwick@sta.uwi.edu
INFORMATION [ADD/drop] Tel: 662-2002 Exts. 83596/83359.
Students will be able to make changes to their registration Divisional email for enquiries - asmail@sta.uwi.edu
(add or drop courses) online during the registration period.
After the end of the registration period no changes will be Engineering & Physical Sciences Division,
permitted. located on Ground floor Divisional Librarian - Ms. Allison Dolland
Email: Allison.Dolland@sta.uwi.edu
Notes:
Tel: 662-2002 Ext. 83594
1. A late registration fee of TT$200 will be applied from Divisional email for enquiries - engmail@sta.uwi.edu
September 9, 2013 for Semester I and February 7,
2014 for Semester II. General Reference and Loans Division,
2. Adding or dropping courses may affect the fees for located on the Ground floor
which you are liable. Depending on the number of Reference Librarian - Mrs. Arlene Dolabaille
courses you may have added you may be financially Email: Arlene.Dolabaille@sta.uwi.edu Tel: 662-2002 Ext. 82336
responsible for payment of additional fees. Alternatively Ms. Floris Fraser Email: Floris.Fraser@sta.uwi.edu
Tel: 662-2002 Ext. 84026
depending on the number of courses you may have
Help Desk email for enquiries: Email: refgmail@sta.uwi.edu
dropped you may be entitled to a refund of fees. Tel: 662-2002 Ext. 82132
3. Adding or dropping courses may also affect your student
loan status. Humanities & Education Division
located on 3rd floor Divisional Librarian - Mrs. Rabia Ramlogan
Email: Rabia.Ramlogan@sta.uwi.edu Tel: 662-2002 Ext. 82262
CHANGE OF PROGRAMME/OPTION Divisional email for enquiries - hummail@sta.uwi.edu
and/or enrolment status Social Sciences Division, located on 4th floor
[full-time/part-time/evening] Divisional Librarian - Dr. Hannah Francis
Students will be required to submit written requests for a Email: Hannah.Francis@sta.uwi.edu Tel: 662-2002 Ext. 82478
Divisional email for enquiries: soscimail@sta.uwi.edu
change of programme/option and/or enrolment status i.e.
full-time or part-time or evening. This letter must be submitted The West Indiana & Special Collections Division,
to the Chairman, Campus Committee for Graduate Studies located on 2nd floor,
and Research at the Office of Graduate Studies and Divisional Librarian - Ms. Kathleen Helenese-Paul
Research. Email: Kathleen.Helenese-Paul@sta.uwi.edu
Tel: 662-2002 Exts. 83506, 83361

CHANGING PERSONAL Special Collections Librarian

Ms. Lorraine Nero
INFORMATION Email: Lorraine.Nero@sta.uwi.edu Tel: 662-2002 Ext. 83599
Students are advised to view their personal information
online and make changes where necessary. You will be Indexing Librarian
able to change the following fields: address, telephone and Dr. Glenroy Taitt
emergency contact. Other changes such as change of name Email: Glenroy.Taitt@sta.uwi.edu Tel: 662-2002 Ext. 83365
and marital status will require the submission of an official Divisional email for enquiries: wimail@sta.uwi.edu
letter with supporting original documents or certified copies
to the Senior Assistant Registrar, Office of Graduate Studies
and Research.

PAGE 16