Forms of Business Organisation
Forms of Business Organisation
Meaning
Business organisation refers to all necessary arrangements required to
conduct a business. It refers to all those steps that need to be undertaken for
establishing relationship between men, material, and machinery to carry on
business efficiently for earning profits. This may be called the process of
organising. The arrangement which follows this process of organising is
called a business undertaking or organisation. A business undertaking can be
better understood by analysing its characteristics.
Characteristics
1. Distinct Ownership : The term ownership refers to the right of an
individual or a group of individuals to acquire legal title to assets or
properties for the purpose of running the business. A business firm may be
owned by one individual or a group of individuals jointly.
2. Lawful Business : Every business enterprise must undertake such business
which is lawful, that is, the business must not involve activities which are
illegal.
3. Separate Status and Management : Every business undertaking is an
independent entity. It has its own assets and liabilities. It has its own way
of functioning. The profits earned or losses incurred by one firm cannot be
accounted for by any other firm.
4. Dealing in goods and services : Every business undertaking is engaged
in the production and/or distribution of goods or services in exchange of
money.
5. Continuity of business operations : All business enterprise engage in
operation on a continuous basis. Any unit having just one single operation
or transaction is not a business unit.
6. Risk involvement : Business undertakings are always exposed to risk and
uncertainty. Business is influenced by future conditions which are
unpredictable and uncertain. This makes business decisions risky, thereby
increasing the chances of loss arising out of business.
Sole Proprietorship
Meaning
When the ownership and management of business are in control of one
individual, it is known as sole proprietorship or sole tradership. It is seen
everywhere, in every country, every state, every locality. The shops or stores
which you see in your locality — the grocery store, the vegetable store, the
sweets shop, the chemist shop, the paanwala, the stationery store, the
STD/ISD telephone booths etc. come under sole proprietorship. It is not that
a sole tradership business must be a small one. The volume of activities of
such a business unit may be quite large. However, since it is owned and
managed by one single individual, often the size of business remains small.
Characteristics:
1. Ownership : The business enterprise is owned by one single individual,
that is the individual has got legal title to the assets and properties of the
business. The entire profit arising out of business goes to the sole proprietor.
Similarly, he also bears the entire risk or loss of the firm.
2. Management : The owner of the enterprise is generally the manager of
the business. He has got absolute right to plan for the business and
execute them without any interference from anywhere. He is the sole
decision maker.
3. Source of Capital : The entire capital of the business is provided by the
owner. In addition to his own capital he may raise more funds from outside
through borrowings from close relatives or friends, and through loans from
banks or other financial institutions.
4. Legal Status : The proprietor and the business enterprise are one and the
same in the eyes of law. There is no difference between the business assets
and the private assets of the sole proprietor. The business ceases to exist
in the absence of the owner.
5. Liability : The liability of the sole proprietor is unlimited. This means
that, in case the sole proprietor fails to pay for the business obligations and
debts arising out of business activities, his personal property can be used
to meet those liabilities.
6. Stability : The stability and continuity of the firm depend upon the
capacity,
competence and the life span of the proprietor.
7. Legal Formalities : In the setting up, functioning and dissolution of a sole
proprietorship business no legal formalities are necessary. However, a few
legal restrictions may be there in setting up a particular type of business.
For example, to open a restaurant, the sole proprietor needs a license from
the local municipality ; to open a chemist shop, the individual must have a
license from the government.
Characteristics :
1. Legal Status : The Joint Hindu Family business is a jointly owned
business just like a jointly owned property. It is governed by Hindu Law. It
can enter into partnership agreement with others.
2. Membership : There is no membership other than the members of the
joint family. Inside the family also, it is restricted only to male members
who are co-parceners by birth.
3. Profit Sharing : All co-parceners have equal share in the profits of the
business. In the event of death of any of the co-parcener, his wife can
claim share of profit.
4. Management : The management of a joint Hindu family business is in the
hands of the senior-most family member who is known as the karta. He
has the authority to manage the business and his ways of managing can
not be questioned by the co-parceners.
5. Liability : The liability of each member of the Joint Hindu Family
business is limited to the extent of his share in the business. But the liability
of the karta is unlimited as, it extends to his personal property.
6. Fluctuating Share : The individual share of each co-parcener keeps on
fluctuating. This is because, every birth of a male child in the family adds
to the number of co-parceners and every death of a co-parcener reduces
the number.
7. Continuity : A Joint Hindu Family business continues to exist on the
death of any co-parcener. Even on the death of the karta, it continues to
exist as the next seniormost family member becomes karta. However, a
Joint Hindu Family business can be dissolved any time either through
mutual agreement between members or by partition.
Advantages of Joint Hindu Family Business :
1. Assured share in profits : Every co-parcener is assured a share in the
profits irrespective of his contribution to the successful running of the
business. This , in a way safeguards the interests of some members of the
family like minors, sick, disabled and widows.
2. Freedom in managing : The karta enjoys full freedom in conducting the
family business. It enables him to take quick decisions without much
interference.
3. Sharing of knowledge and experience : A Joint Hindu Family business
provides opportunity for the young members of the family to get the benefit
of knowledge and experience of the elder members and also helps in
inculcating virtues like discipline, self-sacrifice, tolerance etc.
4. Unlimited liability of the karta : The liability of the co-parceners is
limited, except for that of the karta. This makes the karta to manage the
business in the most efficient manner.
5. Continued existence : A Joint Hindu Family business is not affected by
the insolvency or death of any member including that of karta. Thus it can
continue for a long period of time.
Disadvantages of Joint Hindu Family Business :
1. Limited resources : Joint Hindu Family business has generally limited
financial and managerial resource. Therefore, it can not undertake big and
risky business.
2. Lack of motivation : There is always a lack of motivation among the
members to work hard. It is because the benefit of hard work does not
go entirely to any individual member but shared by all the co-parceners.
3. Scope for misuse of power by the karta : Since the karta has absolute
freedom to manage the business, there is scope for him to misuse it for his
personal gains. An inefficient karta can also do harm to the business.
4. Scope for conflict : In a Joint Hindu Family business the male members
of three successive generations are involved. It always leads to conflict
between generations.
5. Instability : The continuity of business is always under threat. It may be
due to a small rift within the family and if a co-parcener ask for a partition
the business is closed.
Suitability of Joint Hindu Family Business:
The success of Joint Hindu Family business is mostly dependent upon the
efficiency of the karta and the mutual understanding between the co-
parceners. Nevertheless, this type of business is losing its ground with the
gradual decline in the joint Hindu family system.
Partnership
Meaning
A partnership form of organisation is one where two or more persons are
associated to run a business with a view to earn profit. Persons from similar
background or persons of different ability and skills, may join together to
carryon a business. Each member of such a group is individually known as
‘partner’and collectively the members are known as a ‘partnership firm’.
These firms are governed by the Indian Partnership Act, 1932.
Characteristics:
1. Number of Partners : A minimum of two persons are required to start a
partnership business. The maximum membership limit is 10 in case of
banking business and 20 in case of all other types of business.
2. Contractual Relationship : The relation between the partners of a
partnership firm is created by contract. The partners enter into partnership
through an agreement which may be verbal, written or implied. If the
agreement is in writing it is known as a ‘Partnership Deed’.
3. Competence of Partners : Since individuals have to enter into a contract
to become partners, they must be competent enough to do so. Thus, minors,
lunatics and insolvent persons are not eligible to become partners. However,
a minor can be admitted to the benefits of partnership i.e. he can have a
share in the profits.
4. Sharing of Profit and Loss : The partners can share profit in any ratio
as agreed. In the absence of an agreement, they share it equally.
5. Unlimited Liability : The partners have unlimited liability. They are liable
jointly and severally for the debts and obligations of the firm. Creditors can
lay claim on the personal properties of any individual partner or all the
partners jointly. Even a single partner may be called upon to pay the debts
of the firm. Of course, he can get back the money due from other partners.
The liability of a minor is, however, limited to the extent of his share in the
profits, in case of dissolution of a firm.
6. Principal-Agent Relationship : The business in a partnership firm may be
carried on by all the partners or any one of them acting for all. This means
that every partner is an agent when he is acting on behalf of others and he
is a principal when others act on his behalf. It is, therefore, essential that
there should be mutual trust and faith among the partners in the interest of
the firm.
7. Transfer of Interest : No partner can sell or transfer his interest in the
firm to anyone without the consent of other partners.
8. Legal Status : A partnership firm is just a name for the business as a
whole. The firm means partners and the partners mean the firm. Law
does not recognise the firm as a separate entity distinct from the partners.
9. Voluntary Registration : Registration of partnership is not compulsory.
But since registration entitles the firm to several benefits, it is considered
desirable. For example, if it is registered, any partner can file a case against
other partners, or a firm can file a suit against outsiders in case of
disputes, claims, disagreements, etc.
10. Dissolution of Partnership : Dissolution of partnership implies not only
a complete closure or termination of partnership business, but it also
includesany change in the existing agreement among the partners due to a
change in the number of partners.
Co-operative Society
Meaning
Any ten persons can form a co-operative society. It functions under the
Cooperative Societies Act, 1912 and other State Co-operative Societies
Acts.
A co-operative society is entirely different from all other forms of
organization discussed obove in terms of its objective. The co-operatives are
formed primarily to render services to its members. Generally it also
provides some service to the society. The main objectives of co-operative
society are: (a) rendering service rather than earning profit, (b) mutual help
instead of competition, and (c) self help in place of dependence. On the basis
of objectives, various types of co-operatives are formed :
a. Consumer co-operatives : These are formed to protect the interests of
ordinary consumers of society by making consumer goods available at
reasonable prices. Kendriya Bhandar in Delhi, Alaka in Bhubaneswar and
similar others are all examples of consumer co-operatives
b. Producers co-operatives : These societies are set up to benefit small
producers who face problems in collecting inputs and marketing their
products. The Weavers co-operative society, the Handloom owners
cooperative society are examples of such co-operatives.
c. Marketing co-operatives : These are formed by producers and
manufactures to eliminate exploitation by the middlemen while marketing
their product. Kashmir Arts Emporium, J&K Handicrafts, Utkalika etc.
are examples of marketing co-operatives.
d. Housing Co-operatives : These are formed to provide housing facilities
to its members. They are called co-operative group housing societies.
e. Credit Co-operatives : These societies are formed to provide financial
help to its members. The rural credit societies, the credit and thrift societies,
the urban co-operative banks etc. come under this category.
f. Forming Co-operatives : These are formed by small farmers to carry on
work jointly and thereby share the benefits of large scale farming.
Besides these types, other co-operatives can be formed with the objective of
providing different benefits to its members, like the construction co-
operatives, transport co-operatives, co-operatives to provide education etc.
Characteristics:
1. Voluntary association : Individuals having common interest can come
together to form a co-operative society. Any person can become a member
of such an organisation and leave the same.
2. Membership : The minimum membership required to form a co-operative
society is ten and the maximum number is unlimited. At times the
cooperatives after their formation fix a maximum membership limit.
3. Body corporate : Registration of a society under the Co-operative
SocietiesAct is a must. Once it is registered, it becomes a body corporate
and
enjoys certain privileges just like a joint stock company. Some of the
privileges are:
(a) The society enjoys perpetual succession.
(b) It has its own common seal.
(c) It can own property in its name.
(d) It can enter into contract with others.
(e) It can sue others in court of law.
4. Service Motive : The primary objective of any co-operative organisation
is to render services to its members in particular and to the society in
general.
5. Democratic Set up : Every member has a right to take part in the
management of the society. Each member has one vote. Generally the
members elect a committee known as the Executive Committee to look
after the day to day administration and the said committee is responsible
to the general body of members.
6. Sources of Finances : A co-operative organisation starts with a fund
contribute by its members in the form of units called shares. It can also
raise loans and secure grants from the government easily. One fourth of the
profits of the co-operative are transferred to its fund every year.
7. Return on capital : The return on capital subscribed by the members is
in the form of a fixed rate of dividend after deduction from the profit.
Advantages of Co-operative Society:
1. Easy Formation : Formation of a co-operative society is easy as compared
to a company. Any 10 persons can voluntarily form an association and get
themselves registered with the Registrar of Co-operative societies.
2. Limited Liability : The liability of the members is limited to the extent of
capital contributed by them.
3. Open Membership : There is no restriction on any individual to be a
member of any co-operative.
4. State Assistance : Co-operatives get a lot of patronage in the form of
exemptions and concessions in taxes and financial assistance from the
state governments which no other organisation gets.
5. Middleman’s Profit Eliminated : Through the co-operative the consumers
control their own supplies and by this means the middleman’s profit is
eliminated.
6. Management : A co-operative functions in a democratic manner. Each
member has only one vote.
7. Winding up : The dissolution of a co-operative firm is quite difficult. It
does not cease to exist in case of death, or insolvency or resignation of
a member. It has thus a fairly stable life.
Disadvantages of Co-operatives :
1. Limited Capital : The amount of capital that a co-operative can generate
is limited because of the membership remaining confined to a locality or
region or a particular section of people.
2. Problems in Management : Generally it is seen that co-operative do not
function efficiently due to lack of managerial talent.
3. Lack of Motivation : Co-operatives are formed to render service to its
members than to earn profit. This does not provide enough motivation to
manage the co-operatives effectively.
4. Lack of Co-operation : Co-operatives are formed with the very idea of
co-operation. But, it is often seen that there is lot of friction and bickering
among the members due to personality differences, ego clash etc.
5. Lack of Secrecy : Maintenance of business secrecy is one of the important
factors for the success of enterprise which the co-operatives always lack.
6. Dependence on Government : The inadequacy of capital and various
other limitations make co-operatives dependant on the government for
support and patronage in terms of grants, loans and subject themselves to
interference.
Suitability of Co-operatives :
When the purpose of business is to provide service than to earn profit and
to promote common economic interest, the co-operative society is the only
alternative. Co-operatives are also preferred as it is easier to raise capital
through assistance from financial institutions and government. Generally it
seems that a co-operative society is suitable for small and medium size
operations. However, the large sized ‘IFFCO’ [Indian Farmers and
Fertilisers Cooperative and the Kaira Co-operative Processing Milk under
the brand name ‘AMUL’ are the illustrious exceptions.