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Letter of Transmittal

The document provides guidelines for writing two important parts of a business report: the letter of transmittal and the executive summary. The letter of transmittal should be one page or less and announce the arrival of the report. It addresses the intended reader, briefly outlines the project scope and conclusions. The executive summary is an abbreviated version of the full report and should synopsize all major sections in the same structure as the report, supporting the main idea and conclusions in 2-3 sentences. It allows readers to understand the full report at a high level.

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33 views1 page

Letter of Transmittal

The document provides guidelines for writing two important parts of a business report: the letter of transmittal and the executive summary. The letter of transmittal should be one page or less and announce the arrival of the report. It addresses the intended reader, briefly outlines the project scope and conclusions. The executive summary is an abbreviated version of the full report and should synopsize all major sections in the same structure as the report, supporting the main idea and conclusions in 2-3 sentences. It allows readers to understand the full report at a high level.

Uploaded by

Mr Dampha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Some Additional Information on

Letters of Transmittal and


Executive Summaries
The following are guidelines on writing these two very important parts of a business
report.

Letter of Transmittal

The letter of transmittal “announces” the arrival of the report. It can be in letter or
memo format (usually the norms of the organization will dictate which one), and
should be addressed either to the person who has been your primary contact or to
someone in senior management.
In a sense, it is “ritual communication.” It may briefly remind the reader of the
assignment that was made and then lay out the scope of the report. It may give
the conclusion of the report (in no more than one or two sentences). It may also
suggest next steps. It should thank the reader for the opportunity to work on the
project.

The letter of transmittal should be no more than a page, and often it is shorter.

Executive Summary

The executive summary is an abbreviated form of the report. For some readers, it
will be the only document they read. It should be organized in the same way the
report is (i.e., use direct structure if the report uses direct structure), and should
contain synopses of all the major sections. Like an elevator speech, it may be your
only opportunity to get your message across to the reader. Include evidence to
support your main idea or recommendation. Make sure all vital points are covered.
There should be an easily identifiable introduction and conclusion. Use formatting
that is complementary, if not identical, to the formatting used in the report. The
title of the report and the words “Executive Summary” should be at the top of the
page.

Additional tips for the report:

• Single space the final report.


• Include a table of contents.
• Format references and bibliography consistently according to the rules of
the style guide you are using.
• Have logical reasons why some tables or charts are in the text and some
in appendices, but
• Refer readers to appendices within the text itself.

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