PRACTICAL FILE ON

“FINANCIAL MODELLING WITH SPREADSHEETS”

Submitted in the partial fulfillment for the award of Degree
of Bachelor in Commerce 2017-2018
UNDER THE GUIDANCE: SUBMITTED BY:
Mr. Saurabh Singh MEGHA ARORA
Assistant Professor,CPJCHS ENR. No. 35421588815
BATCH NO. : 2015-2018

CHANDERPRABHU JAIN COLLEGE OF HIGHER

STUDIES & SCHOOL OF LAW
An ISO 9001:2008 Certified Institute
(Approved by the Govt. of NCT of Delhi
Affiliated to Guru Gobind Singh Indraprastha University,
Delhi)
Plot No. OCF, Sector A-8, Narela, New Delhi -40

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 INDEX
SNO PARTICULARS PAGE NO.
1. Draw the pie chart and bar chart in excel . 3

2. Calculate total sales year wise, maximum 5

sales, draw bar chart, average sales .

3. Perform mathematical functions. 8

4. Perform logical functions. 10

5. Perform VLookUP 12

6. Perform date and time functions . 13

7. Perform text functions . 14

8. Draw a pivot table . 15

9. Draw a pivot chart . 17

10. Apply conditional formatting . 19

11. Record macro . 20

12. CALCULATE NPV and IRR 23

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Q-1 On the basis of following information of five companies given below:-

Sales of the product 2012(%) 2013(%) 2014(%)

A 40 42 18

B 45 45 10

C 46 42 12

D 25 35 40

a). Draw the pie chart and bar chart in Excel sheets.

SOLUTION:-

STEP-1 first open the excel

STEP-2 Draw the data in tabular form in excel sheet

STEP-3 Select the data of each product one by one for all the three years

STEP-4 Go to insert menu

STEP-5 Click on pie chart & bar chart

STEP-6 Press (window + print screen) button for taking the screenshot of excel sheet

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Q-2 The following table given as year wise sale figure of five salesman in Rs.

Salesman In year 2001 2002 2003 2004

John 10000 12000 20000 4500

Mathew 15000 22000 5000 4000

Sara 20000 25000 7000 5000

Peter 25000 29000 10000 7000

Robin 40000 30000 12500 3000

A). Calculate total sale of year wise

SOLUTION: Select a cell next to the numbers you want to sum, click AutoSum on
the Home tab, press Enter, and you’re done.

B). Calculate the maximum sale by the salesman

SOLUTION: Step 1: Open the spreadsheet containing the data for which you want to find the
highest value.

Step 2: Highlight the range of cells for which you wish to find the highest value.

Step 3: Click the Home tab at the top of the window.

Step 4: Click the AutoSum drop-down menu in the Editing section at the right side of the
ribbon, then click the Max option.

This will display the highest value in your selected cells in the first open cell under your selected
data.

C). Draw the chart representing the sales made by each salesman.

1. Select the data you wish to display. If Excel recognizes your data as being a list, you can
select any cell within the list.

2. On the Insert tab, in the Charts group, select the type of chart you wish to insert by
clicking on it.

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 3. Select a specific chart. The following image shows the charts available if you click
the Insert Column or Bar Chart command.
D). Calculate the average sales made by the salesman.

1. Click a cell below or to the right of the numbers for which you want to find the average.
2. On the Home tab, in the Editing group, click the arrow next to AutoSum , click Average,
and then press ENTER.

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QS 3. Perform the mathematical functions:-

 SUM: STEPS

Select a cell next to the numbers you want to sum, click AutoSum on the Home tab,
press Enter, and you’re done.

 COUNT: STEPS:

Use AutoSum by selecting a range of cells that contains at least one numeric value. Then on
the Formulastab, click AutoSum > Count Numbers.

 AVERAGE: STEPS:
1. Click a cell below or to the right of the numbers for which you want to find the
average.
2. On the Home tab, in the Editing group, click the arrow next to AutoSum ,
click Average, and then press ENTER.

 MAXIMUM: STEPS:

Step 1: Open the spreadsheet containing the data for which you want to find the highest
value.

Step 2: Highlight the range of cells for which you wish to find the highest value.

Step 3: Click the Home tab at the top of the window.

Step 4: Click the AutoSum drop-down menu in the Editing section at the right side of the
ribbon, then click the Max option.

This will display the highest value in your selected cells in the first open cell under your
selected data.

 MINIMUM: STEPS:

In a worksheet, select a blank cell to apply the min function, then

Click Formula > Autosum > Min, and Select the range that you want to get the minimum
data.

Then press the Enter key to get the minimum data. The minimum value will be displayed in
the cell.

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 ABS
 INT
 ROUND: STEPS:

 tep 1: type “=ROUNDDOWN(“

 Step 2: link to the cell you want to round down and add a comma
 Step 3: type the number of units, or link to a cell that contains the number of units you
want to display
 Step 4: close bracket and press enter.

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QS. 4. Perform conditional & logical functions:-

 AND
 IF
 OR
 NOT

 AND – =IF(AND(Something is True, Something else is True), Value if True, Value if

False)
 OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False)
 NOT – =IF(NOT(Something is True), Value if True, Value if False)

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Q-5. Perform the Vlook up table with the following content .

NAME ENGLISH SCIENCE MATHS HINDI SOCIAL

SCIENCE
ARUN 78 78 78 78 75
ANU 58 89 55 72 45
CHITRA 74 75 87 52 55
KAMLESH 55 52 78 85 66
SUMIT 56 86 85 96 65
RAM 48 56 45 93 69
CHANDRA 77 71 88 45 78

1. Click the cell where you want the VLOOKUP formula to be calculated.
2. Click "Formula" at the top of the screen.
3. Click "Lookup & Reference" on the Ribbon.
4. Click "VLOOKUP" at the bottom of the drop-down menu.
5. Specify the cell in which you will enter the value whose data you're looking for.
6. Specify the data which you want VLOOKUP to use for its search in the table_array box.
In this case, we've selected the entire table (excluding the headers).
7. Specify the column number which VLOOKUP will use to find the relevant data in the
col_index_num box. Somewhat confusingly, VLOOKUP requires you to use the
numerical value of the of the column rather than its letter value.
8. Specify whether you need an exact match by entering either FALSE (exact match) or
TRUE (approximate match) in the range_lookup box.
9. Click "OK" at the bottom of the popup window.
10. Enter the value whose data you're searching for.

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Q-6 Perform Date and Time Function

Now ()

=NOW()

Today()

=TODAY()

Date value()

=datevalue()

Day()

=day()

Month()

=month()

Year()

=year()

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Q-7 Perform text functions

Lower

=LOWER()

Upper

=UPPER()

Proper

=PROPER()

Left

=LEFT()

Right

=RIGHT()

Concatenate

=CONCATENATE(text1, [text2], …)

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QS. 8. Draw a Pivot Table with relevant data.

1. Open the Excel file.

2. Click on INSERT tab on the ribbon

3. You will get another window
4. Click on the select table/range button.

5. Click in cell address A1

6. Press Ctrl + A on the keyboard to select all the data cells
7. Click on Close button to get back to the options window
8. Click on OK button
9. Select the following fields

 CompanyName
 Product Name
 UnitPrice
 Quantity
 SubTotal

10. Your worksheet should now look as follows:

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11. Note the above data has been grouped by customer company name, product name,
unit price, sum of quantities and the sum of the subtotals.
12. Notice the drop down button next to Rows Labels. This button allows us to sort/filter
our data. Let's assume we are only interested in Alfreds Futterkiste
13. Click on the Row Labels drop down list
14. Remove the tick from (Select All)
15. Select Alfreds Futterkiste
16. Click on OK button
17. You will get the following data

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 Qs. 9.Draw a Pivot Chart with relevant data.

 Select the cells that contain your raw data, as created in QS.8.
 Click on the Insert tab, and click on the “PivotTable” drop-down menu. Select
“PivotChart”.
 Create the pivot Chart just as you created the Pivot Table in QS.8, going with
the default settings and clicking on Ok.

 The pivot chart gets created as displayed below.

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 Qs.10. The following table given apply conditional formatting in it:-

S.NO. NAME SEMESTER TOTAL AMOUNT BALANCE ADVANCE

FEES PAID
ST
1 ABHISHEK 1 20000 20000 0 0
2 AKSHAY 1ST 20000 18000 2000 0
ST
3 AMAN 1 20000 17000 3000 0
ST
4 HEMANT 1 20000 25000 0 5000
5 ROHIT 1ST 20000 22000 0 2000
ST
6 SHUBHAM 1 20000 30000 0 10000

To create the first rule:

1. Select cells A2 through A7. Do this by dragging from A2 to A7.

2. Then, click Home > Conditional Formatting > New Rule.
3. In the New Formatting Rule dialog box, click Use a formula to determine which cells to
format.
4. Click Format.
5. Click OK until the dialog boxes are closed.

The formatting is applied.

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QS.11. How to record macro & use it?

Year 1
January 30000
February 30000
March 30000
April 30000
May 30000
June 30000
July 30000
August 30000
September 30000
Octuber 30000
November 30000
December 30000

Year 2
January 40000
February 40000
March 40000
April 40000
May 40000
June 40000
July 40000
August 40000
September 40000
Octuber 40000
November 40000
December 40000

Year 3
January 40000
February 45000
March 40000
April 50000
May 50000
June 52500
July 55000
August 57500
September 60000
Octuber 62000

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November 65000
December 67000
SOLUTION:

Macros and VBA tools can be found on the Developer tab, which is hidden by default, so the
first step is to enable it.

1. Follow these steps to record a macro.

On the Developer tab, in the Code group, click Record Macro.-OR-Press Alt+T+M+R .
2. In the Macro name box, enter a name for the macro. Make the name as descriptive as
possible so you can quickly find it if you create more than one macro. Note: The first
character of the macro name must be a letter. Subsequent characters can be letters,
numbers, or underscore characters. Spaces cannot be used in a macro name; an
underscore character works well as a word separator. If you use a macro name that is also
a cell reference, you may get an error message that the macro name is not valid.
3. To assign a keyboard shortcut to run the macro, in the Shortcut key box, type any letter
(both uppercase or lowercase will work) that you want to use. It is best to
use Ctrl + Shift (uppercase) key combinations, because the macro shortcut key will
override any equivalent default Excel shortcut key while the workbook that contains the
macro is open. For instance, if you use Ctrl+Z (Undo), you will lose the ability to Undo
in that Excel instance.
4. In the Store macro in list, select where you want to store the macro. In general, you’ll
save your macro in the This Workbook location, but if you want a macro to be available
whenever you use Excel, select Personal Macro Workbook . When you select Personal
Macro Workbook, Excel creates a hidden personal macro workbook (Personal.xlsb) if it
does not already exist, and saves the macro in this workbook.
5. In the Description box, optionally type a brief description of what the macro does.
Although the description field is optional, it is recommended you enter one. Also, try to
enter a meaningful description with any information that may be useful to you or other
users who will be running the macro. If you create a lot of macros, the description can
help you quickly identify which macro does what, otherwise you might have to guess.
6. Click OK to start recording.
7. Perform the actions that you want to record.
8. On the Developer tab, in the Code group, click Stop Recording .
-OR-
Press Alt+T+M+R .

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Question 12: Calculate NET PRESENT VALUE and INTERNAL RATE OF
RETURN from the following data.

Step 1: Open MS Excel and record the data.

Step 2: In order to calculate NPV, formula of NPV is applied which already exists
in excel and by putting the value in formula the amount is calculated.

Step 3: In order to calculate IRR, the formula of IRR is applied by putting the
values in the formula of IRR.

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