Data Volume Management

on SAP Solution Manager 7.2 SP1

DVM Global Team
November 2015
Data Volume Management
What is it?
Data Volume Management
Mission: Bringing Data Volume Under Control!

Bring transparency, Control future data growth, Minimize existing data volume

SAP Data Volume Management -

q Helps define and deploy an effective DVM Strategy
q That enables an organization to stay in full control of data volumes in their SAP landscape
q By balancing out the requirements of the IT team (i.e. operating a slim solution) and the need of the business owners
(i.e. to access the wealth of data)
q Provides Best practices, Services and Tools along all phases of the life-cycle
q Solution Operations
q Solution Transition (e.g. HANA Migration, Upgrade / Conversion / System Split …)

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Data Volume Management
DVM Life Cycle – General Overview

Assessment & Scoping Implementation

Align with business

Define systems in scope requirements

Define roles and responsibilities Technical Blueprint

Detect and close gaps in DVM Hand-over to Operations

Concept
Monitoring & proactive
Improve effectiveness approach to data growths

Improvement Operations

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Data Volume Management
Why is it necessary?
Today's Information Management Challenges
Key Impacts of Unmanaged Content and Systems

Increased complexity, higher costs

Large and complex Inefficient paper-
system landscapes based processes

Data volume Content fragmented

growing across applications
exponentially and systems

Content not Increased

retained for regulation requiring
legally required auditable content
duration, or kept lifecycle records
too long

Increased legal and compliance risk

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Data Volume Management
What is the Benefit & Value?
Benefits of Holistic Information Management
supported by Data Volume Management

Meet audit requirements Cut energy use

Ensure legal Reduce risk

compliance

Cut data volume Reduce system

complexity and cost

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Data Volume Management
Benefits

Reduce Increase
Decrease Cost
Complexity Compliance

DVM Tools DVM Tools improve With ILM

Ø Help gain Transparency & Efficiency Ø System Availability Ø Retention Management
Ø Aid Data Discovery Ø System Performance Ø Legal Hold & e-Discovery
Ø Support Consistency & Optimization Ø Use of Resources Ø Data Privacy Support
(Data Destruction)
Ø Detect Data Quality issues

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Data Volume Management
What is behind it?
Data Volume Management
The Process

Monitor Notify Analyze Optimize

Proactive monitoring of data Reactive handling of Evaluate origin of data, Optimize storage costs
distribution, growth rates and deviations from DVM data quality, data reduction and data lifecycle
saving potential compliance possibilities

Report
Prove value to business

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DVM Work Center
How DVM is supported by Solution Manager 7.2?
Data Volume Management
Typical Questions

Which business Which country

object does not stick to
consumes most the global DVM
data? policy?
Where do I start
my How old is my
investigation? data in the entire
landscape?

Which application
area shows Which data is of
biggest growth critical importance for
rates? my daily business?

Is there any
data in the
system I have Which archiving
never used? Are there any object should I
Which reduction quick wins and tackle first?
options apply to my synergies?
system landscape?

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Data Volume Management Work Center
Applications (1)

Data Allocation Statistics Potential Savings

Ÿ Simulation of saving potential for data deletion or
Ÿ Understanding the data consumption of SAP
archiving using SAP best practice values
Landscapes rather than single systems
Ÿ Revealing potential data volume management
Ÿ Application related views on data distribution
strategy gaps
(application area, document types, archiving
objects…)
Ÿ Historical view on data size and growth rates

Table Utilization Statistics Archiving Information

Ÿ Identify unused data as potential for data Ÿ Monitoring of archiving and related deletion
reduction activities
Ÿ Tackle most heavily accessed objects with Ÿ Global landscape wide reporting about technical
DVM measures on an early stage achievements in terms of archiving statistics
Ÿ Identification of areas which are not following
global DVM standards and guidelines

Time Based Data Distribution Best Practice Document Generation

Ÿ Automated calculation of ‘Age Footprint’ of SAP Ÿ Guided creation of best practice documents for
Applications selected objects (Guided Self Service)
Ÿ Identification of application areas and document Ÿ Understanding the business background and
types ‘mature’ enough for reduction measures possible data reduction measures
Ÿ Detection of data quality issues Ÿ Provides standardized data content analysis for
technical blueprint
Ÿ Automated creation of Service Reports

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Data Volume Management Work Center
Applications (2)

Improvement Projects Decision Maker

Ÿ Visualization of Key Performance Indicators and Ÿ Which tables should I tackle first in my
Value Drivers, set targets and follow the landscape?
improvement history. The tracking tool will Ÿ Which objects fit best to my defined strategy?
always show a status of where the project is at Ÿ Which objects show high saving potential?
the moment and what the trend analysis returns Ÿ Which objects are not part of my archiving
strategy yet?

DVM goes EWA Reorg and Compression

Ÿ A new DVM specific section can be included in Ÿ What space did I release with my recent archiving
the Early Watch Alert (EWA) report. This means activities?
a basic DVM session will be run only for EWA Ÿ Is data compression a good option in my
that requires no user interaction. environment?
Ÿ Is the planned table / index reorganization really
worthwhile or needed?

Impact and References Forecast and Simulation

Ÿ Which business processes are impacted by Ÿ Allows forecasting of future landscape size
planned archiving measures? Ÿ Simulation of cost savings after implementing
Ÿ Which processes and steps require testing? proposed DVM measures
Ÿ Which tables and indexes are linked with which Ÿ Projection on impact of planned business
business scenarios? changes
Ÿ Which transactions and reports are affected? Ÿ Simulation of HANA migration (size required on
HANA)

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DVM Work Center – A Tool

status overview

Data Allocation Statistics

(who consumes what?)

Table Statistics
(which data is used?)
Archiving Information
(what archiving
Time Based Data
activities are ongoing?) Distribution
Potential Savings (How mature is my data?)
(what would I save if?)
Reorg & Compression Business Object
(what can be saved by
Footprint (which
reorg / compression / business objects
Hana migration?)
consumes which data?)

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DVM Workcenter Architecture

Solution Manager Business

Managed Systems
(ABAP) Intelligence *

Extractor

Extractor / Agent Cube

Web Templates
DVM WoC

Bex Queries
(solman_workcenter)

Jobs / Taana Cube

Guided Self
Service
Cube
User
Solman_setup

Jobs

* Could be on the same system like Solution Manager

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Data Allocation Statistics
Who consumes what?
Data Allocation Statistics – Overview

Focus: Transparency on size distribution

Ÿ Supports process of setting priorities for upcoming DVM projects
correctly
Ÿ Visualization of biggest consumer’s of data across landscapes and
products
Ÿ Helps in identification of reduction measures beneficial for multiple
systems
Ÿ Enables multi-level analysis based on best-practice data model and
respective hierarchy
Ÿ Easy analysis and identification of trends and exceptional growth
rates
Ÿ Enables historical views on highly aggregated and very detailed
technical views

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Data Allocation Statistics – Hierarchical Views

• Showing space consumption

with different views, such as
• Product
• System
• Application Area
• Document Type
• Archiving Object
• Table

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Data Allocation Statistics – Summary Dashboards

Time range Selection

Dashboard Area &

View Selection, e.g. per Chart / Graphic Area
Products

Technical Details

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Data Allocation Statistics – History View

Customizable selection
Granularity of Data (e.g.
of time frame
month / week)

System size across

defined time-line

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Data Allocation Statistics – Top Consumer Analyses

Distribution of data per Focus on different key

application figures (absolute, relative
growth rates)

Available in all views

across the hierarchy
(products, systems,…)

Size of different
applications

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Data Allocation Statistics – Archiving Object Views

• Analyze complex archiving

objects across a landscape (*)
• Space consumption
calculation based on archiving
object (distribution of table to
relevant archiving objects as a
snapshot)
• Easily identify synergies
• Detect missmatch between
systems (or gaps in global
concept)

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Table Utilization Statistics
Which data is heavily used?
Which data is not touched at all?
Table Utilization Statistics – Overview

Focus: Business Relevance

Ÿ Extract all DB related activities for tables (read, insert, update,
delete)
Ÿ Visualize objects with highest execution frequency
Ÿ Easily identify objects with most important business contribution to
be covered in a global DVM Strategy
Focus: ‘Waste Detection’
Ÿ Long term evaluation of objects which show no indication of being
used
Ÿ Detect old data which is not required anymore (migrated data,
obsolete business functions)

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Table Utilization Statistics – Summary
Direct access to different
preconfigured Granularity of Data (e.g.
dashboards, e.g. month / week / day)
application area

Details about all DB

operations (read,
change, delete
operations etc.)

Table calls per

application area

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Table Utilization Statistics – Top Accessed Document Types

Details about all DB

operations (read,
change, delete
operations etc.)

Table calls per top

accessed document
types

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Table Utilization Statistics – Non-Accessed Data

Selected data object

level (e.g. document
type)

System specific
contribution

Related size of unused

data objects (potentially
to be deleted)

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Time Based Data Distribution

How mature is my data?

Time Based Data Distribution – Overview

Focus: Backlog and Quality Check

Ÿ Understand the ‘Age Footprint’ of your system landscape
Ÿ Identify areas of ‘mature’ data as a prerequisite for archiving or
deletion discussions
Ÿ Reveal gaps in data quality (e.g. data old enough for archiving, but
still in the system)

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Time Based Data Distribution – Dashboards

Level of Details
(Year à Month)

Details about all DB

operations (read,
change, delete
Application Area data operations etc.)
over all years (age of
records)

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Time Based Data Distribution –
Ideas on how to interpret the results

Which system contains

the oldest data in my Do I have a backlog of
landscape? data in any system?

Which system should I

include in the first step
of a DVM related
project?

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Time Based Data Distribution –
Ideas on how to interpret the results

Even if it’s not the

biggest application area
in the system, maybe
there are small areas
with a long history of
data -> could be easy to
handle!

Which business teams /

stakeholders should I
include in my follow up
discussion on reduction
potential

Which system / country /

application area is not following
the general DVM policy, such as
having a general two years
residence time

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Potential Savings
What would I save if…?
Potential Savings – Overview

Focus: Input for Discussion with Business Owners

Ÿ Provides an environment to visualize the effect of archiving (what-if
prediction)
Ÿ Simulate different residence times possibilities (aggressive –
moderate - customer specific)
Ÿ Calculates a saving potential for selected objects (if applicable)
based on given SAP Best Practice residence times

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Potential Savings – Dashboards per application area

Easy Identification of
areas for improvement

Can be used for quality

checking of archiving

Saving Potential per

Saving Potential per Application Area
Table

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Potential Savings – Dashboards per table

Saving Potential per

Table

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Archiving Information
What archiving activities are ongoing?
Archiving Information (Statistics) – Overview

Focus: Monitor Archiving Progress

Ÿ Monitor archiving and related deletion activities
Ÿ Global landscape wide reporting about technical achievements in
terms of archiving statistics
Ÿ Identify areas which are not following global DVM standards and
guidelines
Ÿ Input for cross checking if archiving activities match with forecasted
values
Ÿ Easily predict ‘where would we end up if no archiving would have
taken place’

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Archiving Information (Statistics) – Dashboards

• Flow charts show the progress

of activities and achievements
(e.g. archived and deleted data)
• Trends and missmatches can
be easily identified to intensify
DVM measures

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Archiving Information (Statistics) – Dashboards

Technical details about

landscape archiving job
statistics Overview of Category of
jobs as well as run date
and time information

Archiving Job
Information per system
and archiving object

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Archiving Information (Statistics) – Dashboards

Cross system reporting

on archiving statistics

SARA / SARI
Archiving Statistic information stored
Information per system centrally for technical
and archiving object reporting

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Guided Self Service
Provides background information & detailed analysis
Best Practice Document – Overview

Focus: To generate a best practice document which:

Ÿ Collects all necessary background information for the selected objects
Ÿ Identify links between selected object and related and dependent tables
Ÿ Reveal all data reduction possibilities (deletion / summarization / avoidance /
archiving)
Ÿ Automatically analyze and detect most relevant archiving / deletion object
Ÿ Calculates a saving potential for selected objects (if applicable) based on
given SAP Best Practice residence times

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Best Practice Document – Manual Creation

Overview of existing
Create self- service documents
service

Detailed information
about chosen service

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Guided Procedure

A step-by-step process
guides you through the
analysis process

Various input options

allow you to set the
focus on the objects
which require a deeper
analysis, e.g. own tables

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Generated Best Practice Document

Depending on the objects chosen in the

session, the resulting report reflects the
checks performed.

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Best Practice Document Content Examples

Overview of Reduction Potential Detailed Chapter

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Best Practice Document – Automatic Creation

Possibility to create Best Practice

Document automatically and at
regular intervals in Solution Manager
Configuration > Work Center > Data
Volume Management

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Impact and References

Who is impacted by DVM measures?

Which tables are linked with which business scenarios?
Impact and References – Overview

Focus: Transparency of business relationships

Ÿ Identify connections between business objects and technical objects
Ÿ Determine the impact of technical changes on business processes
Ÿ Create a working basis for testing
Ÿ Integrate results with test management

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Impact and References – Result

Automatically identifies links between

technical objects in the context of
Data Volume Management and
business process information Affected Projects
with relevant

(processes, steps, transactions, business steps /

programs /
transactions
reports...)

Affected objects

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Decision Maker

Which objects should I tackle first?

Decision Maker – Overview

Focus: Decision Making

Ÿ Analyze systems to determine which objects consume the most data
in your system
Ÿ Generate a list of database tables to consider for data volume
reduction
Ÿ Rank the list of tables according to your specific requirements to
help you prioritize objects for Data Volume Management

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Decision Maker – Input Values / Key Figures

Ÿ Which tables should I tackle first in my

landscape?
Ÿ Which objects fit best to my defined
strategy?
Ÿ Which objects show high saving
potential?
Ÿ Which objects are not part of my
archiving strategy yet?

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Decision Maker – Create New Run

SAP presets (e.g. to

quickly reduce data) or Key Figures with
customer presets defined weighting
factors

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Decision Maker – Results & Fact Sheets

Results Overview screen area displays the results of Fact sheets provide technical information about each
the selected run. The list is ranked according to the table and statistical data about the data volume over a
score of each database table. The score is based on defined period.
the overall size of the table and the weighting factors of
the key figures used.

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Reorganization and Compression

What can I save by using data reorganization or

compression or migrating to SAP HANA?
Reorganization and Compression – Overview

Focus: Decision Making

Ÿ Simulate technical data volume reduction processes (reorganization
and / or compression) to identify the most suitable reduction method
Ÿ Simulate potential reduction by migrating current database to SAP
HANA
Ÿ Generate statistical information to see how much data you could
save
Ÿ Generate a graphical overview of the potential data volume
reductions
Ÿ Filter objects to prioritize which objects most need data volume
management

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Reorganization and Compression – Results

Ÿ What space did I release with my recent

archiving activities?
Ÿ Is data compression a good option in my
environment?
Ÿ Is the planned table / index reorganization
really worthwhile or needed?

Reorg &
Reorg & compression compression
results for selected
results for selected
system (tabular ) system (graphical)

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Reorg and Compression – Results for HANA Size

Ÿ What is my potential space consumption

reduction when migrating to SAP HANA?

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Forecast and Simulation

What will be my future system size?

What about my cost savings?
Forecast and Simulation – Overview

Focus: Decision Making, Visualization

Ÿ Simulate expected size of a system by using different parameters
(e.g. moderate archiving approach)
Ÿ Simulates cost savings after implementing proposed DVM measures
Ÿ Simulate potential reduction by migrating current database to SAP
HANA
Ÿ Visualize impact of combined measures (e.g. data reduction and
technical savings)
Ÿ Visualize results by a line graph, bar chart or table

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Forecast and Simulation – Input Parameters

Ÿ What happens when using e.g.

reorganization at a selected date?
Ÿ What will be the impact of data archiving?
(moderate or aggressive approach)
Ÿ What is my potential space consumption
reduction when migrating to SAP HANA?

Different input
parameters for data
reduction measures
and / or technical
savings

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Forecast and Simulation – Results

Ÿ How does my system size

change?
Ÿ What about my cost
savings?
Ÿ When will my critical value
be reached?

System 1 System 2

System 1 System 2

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Improvement Projects

How is my DVM project progressing?

Improvement Projects – Overview

Focus: Improvement Measurement, Visualization

Ÿ Define groups and relevant KPI’s for your DVM projects
Ÿ Visualize the current status of a DVM project
Ÿ Tracking the progress of DVM projects on a technical level
Ÿ Visualize progress with KPI’s in your own iCI dashboard

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Improvement Projects – Input Parameters

Ÿ Choose selected KPI types (e.g. system,

archiving object, tables) for your DVM project
scope
Ÿ Define your own target values

Guided procedure to create

improvement projects
Given preset of KPI’s

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Improvement Projects – Results

Ÿ What is the current status of my DVM

project?
Ÿ In which direction will it move?
Ÿ How do my Key Performance Indicators
look like?
Ÿ What about my defined targets and
improvement history?

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EWA contains DVM

EWA’s DVM chapter helps to reveal Reduction Potential

EWA contains DVM Overview

Focus: Decision Making

Ÿ Include a DVM specific chapter in the automatically created Early
Watch Alert (EWA) report
Ÿ Run a basic DVM session only for EWA that requires no user
interaction
Ÿ Guides user in discovering DVM related objects with data reduction
potential

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EWA contains DVM – Input Parameters
Activate DVM in solman_setup, scenario: ‘Early Watch Alert Management ‘ for selected system

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EWA contains DVM – Results

Ÿ Where are my starting points for a well-

defined Data Volume Management
Process?
Ÿ Which database objects show potential
for data reduction?
Ÿ How is the size distributed by application
areas?
Ÿ What archiving activities have already
been done?

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Implementation
How do I set up the DVM WoC?
Configuration Roadmap

Transaction: SOLMAN_SETUP

Scenarios:
• ‘System Preparation‘
• ‘Basis Configuration‘
• ‘Managed Systems Configuration‘
• ‘Data Volume Management‘

SAP Incident: Component: SV-SMG-DVM

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Infosources
Data Volume Management
SDN Wiki

http://wiki.scn.sap.com/wiki/display/TechOps/Data+Volume+Management

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SAP Remote Training Opportunities
SAP Enterprise Support Academy

https://support.sap.com/support-programs-services/offerings/enterprise-support/academy.html

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SAP Enterprise Support Value Maps
Social collaboration platform

https://support.sap.com/valuemaps

Ÿ Offered by SAP Enterprise Support

Ÿ Provides information on each step
involved in SAP Data Volume
Management
Ÿ Assists you with SAP Focus Advisors
who have experience with DVM
Ÿ Participation of other customers

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Thank You!

Email: data_volume_management@sap.com

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