Boy Scouts of America

BSA Flushing Troop 115

“We do stuff.”

Policies and Procedures

2018-2019 School year

Updated date 01/31/19
THE SCOUT OATH OR PROMISE:
ON MY HONOR, I WILL DO MY BEST,
TO DO MY DUTY TO GOD AND MY COUNTRY,
AND TO OBEY THE SCOUT LAW;
TO HELP OTHER PEOPLE AT ALL TIMES;
TO KEEP MYSELF PHYSICALLY STRONG,
MENTALLY AWAKE AND MORALLY STRAIGHT

THE SCOUT LAW:

A SCOUT IS: TRUSTWORTHY, LOYAL, HELPFUL ,FRIENDLY, COURTEOUS,
KIND, OBEDIENT, CHEERFUL, THRIFTY, BRAVE, CLEAN AND REVERENT

THE SCOUT MOTTO:

BE PREPARED

THE SCOUT SLOGAN:

DO A GOOD TURN DAILY

FOR YOUR YOUR CONSIDERATION:

FOR EVERY 100 BOYS WHO JOIN A BOY SCOUT TROOP:
Twelve will have their first contact with a church or synagogue.
Five will earn their religious emblem.
One will enter the clergy.
Eighteen will develop hobbies that will last through their adult life.
Eight will enter a career that was learned through the merit badge system.
One will use his Boy Scout skills to save a life.
One will use his Boy Scout Skills to save his own life.
Seventeen will become Scouting volunteers.
Two will become Eagle Scouts.

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1. INTRODUCTION
TO THE PARENTS:
TO THE NEW SCOUT:
HISTORY OF TROOP 115:

2. THE AIMS & METHODS OF SCOUTING

THE AIMS OF SCOUTING
THE METHODS
PATROLS
OUTDOORS
ADVANCEMENT
ADULT ASSOCIATION
PERSONAL GROWTH
LEADERSHIP DEVELOPMENT
THE UNIFORM

3. THE UNIFORM
WEARING THE UNIFORM
Class A uniform (for troop meetings, traveling to and from campouts and official BSA
activities):
Class B uniform (for work functions or game events):

4. TROOP ACTIVITY PROGRAM

WEEKLY TROOP MEETINGS
TRANSPORTATION
PLANNING
GENERAL
TROOP CAMP/OUTING RULES
DAY TRIPS OR OUTINGS
ORDER OF THE ARROW
COMMITTEE MEETING

5. DISCIPLINE
ADULT TOBACCO USE
USE OF ALCOHOL OR ILLEGAL DRUGS

6. REGISTRATION AND FEES

REGISTRATION
FEES
FINANCES - TROOP AND SCOUT ACCOUNTS

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 SCOUT ACCOUNTS
FUNDRAISING REQUIREMENTS

7. TROOP & PERSONAL EQUIPMENT

TROOP 115 EQUIPMENT
PERSONAL EQUIPMENT
CLOTHING AND BEDDING
TOILETRIES
OTHER
OPTIONAL
PROHIBITED ITEMS

8. HEALTH FORMS & ACCIDENT INSURANCE

HEALTH FORMS
ACCIDENT INSURANCE
MEDICATION PROCEDURES

9. TRANSPORTATION & INSURANCE

TRANSPORTATION
VEHICLE INSURANCE

10. YOUTH OFFICERS & ELECTIONS

GENERAL
YOUTH LEADERSHIP POSITIONS
YOUTH LEADER ELIGIBILITY
RANK REQUIREMENTS FOR HOLDING OFFICE
ELECTIONS
SCOUT PARTICIPATION
Eagle Scout Active Scout

11. RANK ADVANCEMENTS & BOARD OF REVIEW

RANK ADVANCEMENTS
SCOUT SPIRIT
SERVICE PROJECTS
BOARD OF REVIEW
COURT OF HONOR

12. TROOP RULES

CAMPING RULES
GENERAL
CAMP SET-UP
CUTTING YARD

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 FIRES
CAMPSITES
AQUATICS

13. INTERPRETATIONS
ITEMS NOT COVERED:
DOCUMENTS
PHOTO RELEASE

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The Troop has developed this manual to help answer questions that scouts or their parents may
have about the Troop, and how it functions. These policies are intended to promote the excellence
in the program that has allowed the Troop to attain its tenure. We require that parents and new
scouts read this manual so they understand what is expected from you and your scout, and what
should be expected from the Troop. This document may be revised by the committee at any time.
Check back frequently for updates.

1. ​ INTRODUCTION
________________________________________________

TO THE PARENTS:
We extend a warm welcome to you and your son. By joining B.S.A. Troop 115 you have given
permission for your son to participate in an organization whose purpose is to provide an effective
program designed to build the desirable qualities of moral strength and character, the
responsibilities of citizenship, and the development of strong physical, mental and emotional
fitness. How the boys accomplish this involves a diverse program of methods and activities. The
path to ​Eagle Scout​, even though a lot of fun, is a big challenge. Less than 5% of those who come
into the program achieve this goal. The Scouting program works best when generous amounts of
parental motivation and encouragement are there to help the scout along the way. From time to
time you will be called upon to provide assistance to the troop. For those who would like to become
more active in the organization, we often have openings in the leadership and committee positions.

TO THE NEW SCOUT:

We would like to welcome you to Troop 115 ! We are glad that you decided to join us for the fun,
excitement and learning experiences we will share. We hope that you find this a rewarding and
eventful program Good luck on your trail to Eagle!

HISTORY OF TROOP 115:

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2. THE AIMS & METHODS OF SCOUTING
________________________________________________

THE AIMS OF SCOUTING

Boy Scouting works towards three aims. One is growth in moral strength and character. We may
define this as what the scout is: personal qualities, values, and outlook. A second aim is citizenship.
Used broadly, citizenship means the boy's relationship to others. He comes to learn of his
obligations to other people, to the society he lives in, and to the government that presides over that
society. A third aim of Boy Scouting is development of physical, mental, and emotional fitness.
Fitness includes the body (well tuned and healthy), the mind (able to think and solve problems),
and the emotions (self control, courage, and self respect).

THE METHODS
The ideals of scouting are spelled out in the ​Scout Oath, Law, motto and slogan​. The Scout
measures himself against these ideals and continually tries to improve. The goals are high, and as
he reaches for them he has some control over what he becomes. Showing Scout Spirit, a
requirement for each rank advancement, means living up to these ideals.

PATROLS
The patrol gives scouts an experience in group living and participating citizenship. It places a
certain amount of responsibility on young shoulders and teaches boys how to accept it. The patrol
allows scouts to act in small groups where they can easily relate to each other. These small groups
determine troop activities through their elected representatives.

OUTDOORS
Boy Scouting is designed to take place outdoors. It is in the outdoors that Scouts share
responsibilities and learn to live with each other. It is here that the skills and activities practices at
troop meetings come alive with purpose. Being close to nature helps Scouts gain an appreciation
for God's Handiwork and mankind's place in it. The outdoors is the laboratory for Scouts to learn
ecology and practice conservation of nature’s resources. We practice and follow the ​BSA
Outdoor Code​.

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ADVANCEMENT
Scouting provides a series of surmountable obstacles and steps to overcome them through the
advancement. The Scout plans his advancement and, by participating in the troop program,
progresses as he overcomes each challenge. The Scout is rewarded for each achievement, which
helps him gain self confidence. The steps in the advancement system help a boy grow in self
reliance and the ability to help others.

ADULT ASSOCIATION
Boys learn from the example set by their adult leaders. Troop leadership may be male or female,
and association with adults of high character is encouraged at this stage of a young man's
development. Youth Protection Training must be done each year before and adult can work with
the scouts. To access Youth Protection Training, see the following link:
https://michiganscouting.org/general-resources/youth-protection/

PERSONAL GROWTH
As Scouts plan their activity and progress towards their goals, they experience personal growth.
Doing a Good Turn is a major part of the personal growth of Scouting. Boys grow as they
participate in community service projects and do “Good Turns” for others. Frequent conferences
with his Scoutmaster help each Scout to determine his growth towards Scouting’s aims.

LEADERSHIP DEVELOPMENT
Boy Scouting encourages boys to learn and practice leadership skills. Every Scout has the
opportunity to participate in both shared and total leadership situations. Understanding the
concept of leadership helps a scout accept the leadership roles of others and guides him towards
the citizenship aim of Scouting.

THE UNIFORM
The uniform makes the scout troop visible as a force for good and creates a positive youth image in
the community. Boy Scouting is an action program, and wearing the uniform gives the Scout
identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical
attire for Scout activities, and provides a way for Scouts to wear the badges that show what they
have accomplished.

3. THE UNIFORM

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WEARING THE UNIFORM
Troop 115 is committed to the concept of the uniform as established by the Boy Scouts of America.
Wearing the uniform helps the troop in a number of ways. When smartly worn, the uniform helps
build troop spirit, and a scout’s pride. Also, it can attract new members. Scouts in uniform create a
strong, positive youth image,thus helping to counteract the negative feelings some adults have
about youth.
By investing in a uniform , a Scout and his parents are really making a commitment to take
scouting seriously. By wearing the uniform scouts declare their faith, commitment and important
beliefs that bind them to ALL people.

The uniform is to be worn to ALL SCOUTING ACTIVITIES. The following are the different types
of uniforms:

Class A uniform​ (for troop meetings, traveling to and from campouts and
official BSA activities):
1 B.S.A. official khaki shirt complete with current patches and rank badges. The rank badges are
provided by the troop.
2. Red neckerchief and slide. The scout will be given a neckerchief by the troop when they join.
3. Merit Badge Sash. This can be worn for special events such as court of honors. Scouts will be
given the badges they earn. The badges need to be sown on the sash in a neat manner.
4. Official B.S.A. pants or non-official pants/shorts which are a solid color, conservative and
appropriate to the rest of the uniform. Baggy pants, sweatpants and gym shorts are not acceptable.
Shirts must be tucked in at the waistline.

Class B uniform​ (for work functions or game events):

1. Any shirt bearing the B.S.A. logo or representing the district, council or troop.

Boy Scout Insignia/Uniform Badge Placement:

https://drive.google.com/file/d/1F0xr4_qhVN8R5u_W39mlmj_moTTnheSe/view?usp=sharing

4. TROOP ACTIVITY PROGRAM

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WEEKLY TROOP MEETINGS
The troop holds weekly meetings on Monday nights from 7:00 p.m. to 8:30 p.m. We meet in the
basement of the Flushing United Methodist Church. When the schools in Flushing are closed,
there will be no scout meeting. Our meetings begin with opening ceremonies: the Pledge of
Allegiance, Scout Oath and Scout Law, and announcements. Depending on current activities and
planning, the scouts then break for individual patrol meetings, merit badge training, or other
events. Scouts should bring their B.S.A. Handbook, a small note pad, and pen to every meeting
and be dressed in the B.S.A. official Class A uniform (unless stated otherwise). Occasionally, the
troop will hold meetings away from the church. Be sure to have the scouts listen to
announcements or check the Google calendar or website for locations.
https://flushingtroop115.weebly.com/

Our troop is run by the scouts and for the scouts. Older scouts provide leadership with adults
participating as advisors and consultants. The senior patrol leader (SPL) is the youth in charge of
the troop. The troop is made up of units called patrols with each patrol headed by a Patrol Leader
(PL).

The SPL conducts meetings once every 6 weeks called the Patrol Leader Council (PLC) where
patrol leaders will gather to plan activities for the troop and to prepare the troop calendar. The
scoutmaster attends the meeting and acts as a monitor and consultant when needed by the PLC.

TRANSPORTATION
The adult leadership will provide transportation for all troop equipment and as much personal
gear as possible. However, sometimes we do not have enough room to transport all of the scouts.
In this case, we will need help from the parents to drive the scouts. Sometimes parents will be
responsible for driving their scout themselves. The committee members with active participation
will be reimbursed for their gas to and from outings. There will be an additional fee added onto
the scouts’ payment for each outing to pay for the gas.

PLANNING
Prior To The Event​ - The patrols will determine the number of members going, and their menu
if needed. This will need to be approved by the adult leadership.

It is very important that a scout find out whether he can go as early as possible. If we do not
know how many scouts are participating, it is almost impossible to plan a menu and buy food for
the camp out.

Any member who pays for the camp out and then at the last minute is not able to attend will
forfeit their payment. Once the food has been purchased we WILL NOT give refunds.

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The cost of food at our campouts is the responsibility of the scout or adult attending, and at the
current time normally averages about $15 per camp out. The troop provides the major pieces of
equipment that the scouts will require for camping. (See the Equipment section)

Active committee members and scoutmasters are exempt from paying for outings except those in
which it is too costly for the scouts to cover, i.e. summer camp, high adventure events.

GENERAL
Typically Scoutmasters and Assistant Scoutmasters go on campouts with the scouts. If parents
want to go to the campouts, whether for a short visit or camping with the troop, they must get
permission from the troop committee and also have completed Youth Protection Training. There
might also be a fee for camping. For youth protection training, see the following link:
https://michiganscouting.org/general-resources/youth-protection/

TROOP CAMP/OUTING RULES

1. Conduct -​ All Members will conduct themselves as "SCOUTS" at all times, and the "Buddy
System" will be used in all non organized activities.
2​. Discipline -​ Severe discipline problems will result in the parents being called to come pick up
their scout.

HIGH ADVENTURES
The troop often participates in a High Adventure program. This is typically a backpacking trip. To
be eligible, the scout must have successfully completed a long term summer camp with the troop
and attained the rank of ​First Class​. This opportunity is intended to challenge the scout to use all
of their abilities and to provide a life long memorable experience. A high adventure chair and
committee will be appointed by the Troop Committee each year and this committee will set the
specific rules and plan the outing with the direct participation of the scouts. A trip deposit will be
required in order to guarantee a spot in the outing. Parents might be asked to help and while all
boys will have the opportunity to sign up, there may be occasions where transportation or adult
participation are lacking. The group will be sized according to the available leadership and
preference will be given to boys or patrols that are able to recruit the adult leaders to participate.
The High Adventure Committee is charged with working out the details and along with the Troop
Committee, will make the final determination of the arrangements.

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DAY TRIPS OR OUTINGS
The Troop tries periodically to schedule a day trip that we think will be fun or educational for the
scouts.

EVERY SCOUT MUST BRING A PERMISSION SLIP TO EVERY OUTING. IF A SCOUT DOES
NOT BRING A PERMISSION SLIP, THEY WILL NOT BE ABLE TO ATTEND THE OUTING AND
MONEY WILl NOT BE REFUNDED. SEE A COPY OF THE PERMISSION SLIP AT THE END OF
THIS DOCUMENT. MAKE COPIES AND HAVE THEM READY FOR YOUR SCOUT TO BRING
WITH THEM.

ORDER OF THE ARROW

The Order of the Arrow is a brotherhood within the scouting organization to recognize those scouts
who best exemplify the Scout Oath and Law in their daily lives. The members of the troop elect
scouts to this honor each year. To be eligible, a scout must have earned the 1st Class Rank and
attended at least 15 days and nights of camping in the previous two years. OA members are
considered the best campers of the troop and attend special OA campouts to help with camp
repairs and promote camping.

COMMITTEE MEETING
The committee meets every 6 weeks, or as needed. It consists of scoutmasters, committee
members and parents. All interested parents are invited to contact a committee member and
discuss any concerns they may have and the committee member will see that it is brought up to
the committee for review.
The troop committee supports the troop and the scoutmaster Although the troop is actually run by
its boy leaders, its effectiveness is directly proportional to the guidance provided by the committee.
The troop committee is responsible for the following:
● Providing adequate meeting facilities (generally through the chartered sponsor).
● Advising the scoutmaster on policies relating to Boy Scouting and the chartered
organization.
● Carrying out the policies and regulations of the Boy Scouts of America.
● Encouraging the troop leaders in carrying out the scouting program.
● Finances, ensuring adequate funds, and providing disbursements, in line with the approved
budget plan.
● Obtaining, maintaining, and properly caring for troop property.
● Providing adequate camping and outdoor programs.
● Assuring that quality leadership is recruited and trained, and that a qualified substitute is
assigned in the event of the scoutmaster’s absence.

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5. DISCIPLINE

The Scouting program is not designed to solve youth discipline problems — on the contrary it's
designed to build into youth the necessary characteristics and responsibilities that prevent
discipline problems. The program needs all of the time available to it to accomplish these aims —
thus administering the program to Troop 115's membership does not provide troop leadership any
extra time to waste dealing with discipline problems. We believe it is the PARENTS who should
have the direct responsibility to instill and reinforce good manners, socially acceptable behavior,
and respect for authority in their boys.

The Troop Committee has established the following procedures concerning discipline:

1. Youth members are expected to live and act according to the ​Scout Oath, Law, Slogan,and
Motto​.

2. Infractions warrant verbal warnings or corrective actions and are administered by the
Scoutmaster or Adult Leader supervising the activity. Examples of infractions include:
● vulgar or profane language
● disruptive behavior
● Cheating
● Lying and disrespect for adult and/or youth leadership.
Corrective actions the Scoutmaster may take (but is not limited to) are outlined in the official
Scoutmaster Manual of the Boy Scouts of America. They include: "Time Out": A scout who is
rowdy during a troop meeting is asked to sit away from the group for 10 to 15 minutes. "Loss of
Privilege": Free time or participation in a monthly scout outing is denied to those scouts who
breach the limits of acceptable behavior. “Meeting Expulsion”: A scout who misbehaves during a
troop meeting might be asked to call his parents to take him home and not finish the meeting.

3. Severe or continued rule infractions including:

● Theft
● Vandalism
● the use of alcohol or drugs
● fighting or any other physical abuse, will not be tolerated.
● Possession of pornographic materials
● Leaving a campsite/outing location without permission
● Use and/or possession of fireworks, explosives, or a firearm, except when part of an official
Boy Scout activity
● Intentional misuse of flammable items

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 ● Any threats of bodily harm to anybody
The parents will be called to pick up their scout immediately, whether at a troop meeting or a
distant camping trip. The parents are required to counsel the scout about his problematic
behavior. Follow-up by the parents to the Scoutmaster, to discuss the situation, is required before
the Scout may participate in any further troop meetings and/or activities.

4. The next stage of discipline is a 60 day suspension . At this time the troop Committee and/or
their representative will meet with the parents to try to resolve the problem.

5. Further severe infractions may lead to expulsion from the troop. In these cases the Troop
Committee will meet with the Scoutmaster and Assistant Scoutmasters, and make a decision on
the expulsion.

ADULT TOBACCO USE

It is recognized that some parents use tobacco products. Parents should not use tobacco in view of
any scout during troop sponsored events or in automobiles transporting scouts to an event. If you
must smoke, please go to an area away from the scout group.

USE OF ALCOHOL OR ILLEGAL DRUGS

Troop 115 has a zero-tolerance policy on alcohol and drugs. No adult or scout shall consume
alcohol or take illegal drugs during, while traveling or prior to any troop sponsored event/outing..
Violation of this policy will result in the adult/scout being required to leave the outing and will not
be allowed to attend future troop events/outings.

6. REGISTRATION AND FEES

As in most other active organizations it takes money to be able to run and maintain the program.
Scouting isn't free and each scout is expected to pay his fair share when it comes to registration,
paying dues, and sharing camping expenses.

REGISTRATION
Registration fees collected each year are a major income source for the Boy Scouts of America
National Organization. Troop 115 recharters and pays registration fees to the National
Organization each year. The Troops recharter Early Bird fee is generally $36.00. After the early
bird date the price goes to $41. This price can change from year to year.

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FEES
Activity fees ​It takes a lot of planning to have a successful outing. We need to make
reservations, pay advance fees for campsites, buy food, and other supplies - all before we leave for
the trip. Activity fees are charged to cover these expenses and they will vary from trip to trip;
depending on location and the number of boys/adults attending. Activity expenses not paid on
time as designated in the troop calendar or mentioned at the troop meeting will result in the
scout’s ability to attend and participate in the activity. If a scout commits to a pre-paid event and
does not pay the fee as promised and later does not attend the camp, the funds spent on his behalf
will be withdrawn from his account. In the event no funds are available, he will be billed the
amount. If the trip is canceled or postponed, funds paid will be credited to the scout’s account.

Activity fee refunds​: - Please consider your schedule carefully when signing up for an event as
the Troop’s planning and budget depend on accuracy. When a refund is requested, only that part
of the scout’s payment as determined by the Scoutmaster or trip coordinator, will be eligible for
refund. Generally, after the outing date, little or no refunds will be possible.

FINANCES - TROOP AND SCOUT ACCOUNTS

The Troop Committee oversees the finances of the Troop. The treasurer maintains all financial
records and makes records of such available to the committee at committee meetings when
needed. The financial reports are reviewed and approved by the committee. The finances of the
Troop are divided into several accounts. The general fund is used for purchasing awards and
supplies. There is also a trailer/equipment fund and a scout account for each scout registered.

SCOUT ACCOUNTS
A separate account is established for each boy when he joins the troop and any money earned by
him under troop sponsored fundraising events is credited to this account. The money allocated to
the separate account maintained by the troop for each boy is the property of the troop. A boy may
use his Scout Account for any troop or Boy Scout related activity, equipment need, or to pay for
annual dues. A receipt is required when the boy or his parents spend money from this account. A
boy is not permitted to withdraw cash from his account and when he leaves or is dismissed from
the troop, the balance in his scout account will be transferred to the troop’s general fund, except in
the following cases.
● If the Scout leaving the troop has a sibling, who continues as a member of the troop, the
amount in his Scout Account will be transferred to the remaining sibling’s account.
● If a scout leaves the troop, but continues to participate in scouts, any money remaining in
his scout account can be used to pay his scout related expenses. The scout must establish
his continued participation in scouting and provide evidence of the scout related expense.
● If a scout leaves the troop because he has reached age 18, but continues to participate in
troop scouting activities as an adult volunteer, any money remaining in his account can be

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 used to pay scout related expenses. The scout must establish his continued participation in
scouting as an adult volunteer and provide evidence of the scout related expense.

FUNDRAISING REQUIREMENTS
In order for the troop to be successful, it needs money. Currently, we do not charge dues.
Therefore, the scouts are required to help in several fundraising events. Some fundraising events
we have are organizing and helping at the pancake dinner, selling geraniums, and selling pastys.
Some of these fundraisers earn money for the troop and some put money into scout accounts.
During the summer, we do our biggest fundraiser. This is a requirement for all boys. We are paid
by the fire department for painting the fire hydrants in Flushing Township. In order for this to be
successful, every scout will be assigned hydrants to paint. If the scout fails to paint the hydrants
they will be charged a $50 fee. The $50 fee will be given to the scout that paints the hydrants that
the other scout failed to paint.

7. TROOP & PERSONAL EQUIPMENT

Equipment is a big part of the Scouting program and is often the subject of many questions by the
parents and Scouts. "What do we need?", "What type do we need?", How good does it need to be?
This section deals with these questions as well as those pertaining to Troop 115 owned equipment.

TROOP 115 EQUIPMENT

Troop 115 owns a large amount of camping and associated types of equipment of substantial
monetary value. The troop is well equipped with stoves, 20lb. propane fuel equipment, cooking
gear, dining flies, food and drink coolers, etc. and a trailer for hauling this equipment to our
activity and camping locations. Troop ownership of this equipment saves the individual scouts
from having to buy this equipment, but it carries with it the responsibility of each scout taking care
and maintaining this equipment for use by future members of the troop
A series of rules pertaining to troop owned equipment have been established:
1. It is the responsibility of each scout to use and maintain any troop owned equipment in the
manner for which it is intended in order to keep it in working order. Any malfunctioning or
damaged equipment should be reported to the adult leadership immediately. This is primarily the
responsibility of the Patrol Leaders and the Troop Quartermaster.

2. Any scout who damages any troop owned equipment is responsible for fixing or replacing that
piece of equipment. If a specific person can't be isolated, or the damage was due to horse-play by
several members, then those members will be responsible for the cost or repair.

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3. Damage through ignorance of how to use a piece of equipment is NO EXCUSE for a scout not
replacing the damaged item. There are plenty of other scouts and adult leaders who can help. If
you don't know the equipment - - - ASK BEFORE YOU USE IT!

4. During camp outs, all cooking equipment is to be thoroughly cleaned by the scouts.

5. DO NOT spray insect repellent in or near the tents. It ruins their waterproofing.

6. Troop owned equipment MAY NOT be borrowed by Scouts for non Scouting events.

PERSONAL EQUIPMENT
A certain amount of personal equipment is needed by each scout for participation in the camping
and outdoor activities conducted by the troop. There is also a list of PROHIBITED items that have
no place during a scouting activity or camp out.

CLOTHING AND BEDDING

1. Sleeping bag or bed roll -​ Troop 115 camps many nights per year, in all types of
weather. A middle-weight bag is recommended for most of the troop camping. During winter
camping, if you do not believe your son's sleeping bag is warm enough, extra blankets are needed
to increase the sleeping bags ability to retain heat. We camp in sub-zero temperature several
nights per year and appropriate equipment and clothing are a must. A sleeping bag rate for –10 or
–20 degrees is needed for the coldest of outings. A sleeping bag may be supplemented with
blankets or a lighter sleeping bag inside the winter bag.
2. Poncho or raincoat
3. Change of clothing -​ On a summer overnight camp out usually one change of clothes is all
that is needed. During cold weather or snow camp outs 2 or more changes of clothes and boot
liners are required.

4. Outer clothing -​ In the summer we only carry light jackets, winter ware is warm coat and hat;
(preferably a stocking cap) and gloves. Remember you will stay warmer dressing in layers.
Members should wear hats at all times outdoors.. This is for warmth in the winter, sun protection
in the summer.
5. Swimming suit and beach towel - ​(summer only).

TOILETRIES
Soap, Washcloth, towel, deodorant, tooth brush, tooth paste, comb or brush, and whatever you do,
don't forget the "TP". (Toilet Paper)

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OTHER
1. Flashlight and Spare Batteries -​ A must have item, and it must be battery powered. Each
scout needs a light source for camp outs.
2. Insect Repellent –​ We would prefer the non-aerosol type because insect repellent, if sprayed
on a tent removes the waterproofing.
3. Trash Bags –​ this item has a multitude of uses at camp besides taking care of trash. Scouts
should keep a couple extra on hand.
4. Personal First Aid Kit –​ The troop carries a well stocked first aid kit, but scouts are not
always in the immediate vicinity. A personal first aid kit should be small enough to carry in the
pocket, and is designed for minor scratches and cuts.
5. Boy Scout Handbook, Pencil and Paper.
6.​ ​Totin’ Chip​, ​Firem’n Chit​, and ​Outdoor Code​ Cards- ​The scouts are required to carry
these cards whenever they are at a scout function.
7. BackPack or Duffel bag –​ A good backpack will cost over $100.00. Make certain that the
pack is properly sized. Often, scouts will sell or trade up with other members of the Troop as they
get older and their needs in the size department change. The Scout’s name should be placed on the
outside of the pack and other belongings.

OPTIONAL
Closed Cell Foam Sleeping Mat - ​If possible a closed cell foam sleeping mat used by hikers is a
good item to have. it rolls up in a small space, and provides some ground cushion, and in the
winter it provides ground insulation for warmth. Many types are available and range in cost. The
“Camp Rest” or “Thermo Rest” types are very popular.
Pajamas, Sweat Suit or Polypropylene long johns​ - for sleeping
Compass,​ - A good item to have. Many times scout functions include "Compass Courses" where 8
scouts are trying to share 1 compass.
Canteen - ​They should be plastic or metal, and have some way to attach to the clothing, or hang
from the shoulder. Carrying a water bottle in your hands for 10 miles is no treat.
ALL PERSONAL EQUIPMENT ITEMS EXCEPT FOR THE SLEEPING BAG SHOULD
FIT IN THE PACK and MUST BE LIGHT ENOUGH FOR THE SCOUT TO CARRY FOR
SOME DISTANCE WHERE A LONG HIKE OR “PACK IN” IS REQUIRED.

PROHIBITED ITEMS
1. Sheath or large "Bowie Type" knives ​- These knives are only useful for skinning a large
animal or cutting someone else. Neither of which you are allowed to do at a scout function. B.S.A.
has banned all use of these type of knives. Accepted knives include any Official Scout Knife, or any
folding blade knife with blades no longer than 3+ inches. Banned knives will be confiscated and
held for the parents if they are brought to a scout activity.

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2. Any weapons ​- including sling-shots, pellet or BB guns, pea-shooters, blackjacks, brass
knuckles, etc.
3. Radios, T.V.'s, tape players, or electronic games ​– These are not appropriate for scout
functions, especially an outdoor experience. The boys have plenty of time for this at home. Anyone
found with these items will turn them over to an adult leader, and may not have them back until
the outing or meeting is over.
4. Any obscene, vulgar, or questionable material including adult magazines -​ These
items will be confiscated by the adult leadership and be held for the parents.

8. HEALTH FORMS & ACCIDENT INSURANCE

The Boy Scouts of America and the Troop 115 Committee have established policies and procedures
in dealing with the necessary question of Health Forms and Accident Insurance. A good part of the
Scouting program consists of an active and sometimes rigorous outdoor program and it is
necessary to take basic steps to protect the health and welfare of the scouts and the troop.

HEALTH FORMS
Each youth member and adult troop leader is to have the appropriate medical examination form
on file with the scoutmaster. The Boy Scouts of America requires that a scout and adult leader have
an annual health history attested by a parent or guardian and supported by a medical evaluation
by a physician licensed to practice medicine. The physical must have been within 36 months unless
specific conditions dictate more frequent examination.

Health forms A and B are required for any outing less than 72 hours. More than 72 hours and the
scouts/adults need to include form C. Form C requires a doctor’s signature.
https://www.scouting.org/health-and-safety/ahmr/

ACCIDENT INSURANCE
An additional $1 is charged for recharter to pay for Unit Accident Insurance Policy as required by
the Boy Scouts of America. Parents should be aware of the fact that this is a SUPPLEMENTAL
accident insurance policy, and as such has limited coverage. It only pays costs that are not covered
by your existing medical insurance, and the injury must occur at a scout function.
The troop activity plan usually involves travel to other locations in a parent or adult leader owned
vehicle. The Boy Scouts Of America has established policy regarding drivers, vehicles, and
insurance.

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MEDICATION PROCEDURES
For the safety of all the scouts, no scout shall have in his possession any medication, prescription
or otherwise. If medication is necessary during a troop sponsored event, the scout’s parent or
guardian shall deliver the medication and written instructions for the storage and administering of
the medication to the registered adult event leader.

9. TRANSPORTATION & INSURANCE

TRANSPORTATION
1. The troop will enforce reasonable travel speed in accordance with state and local laws in all
motor vehicles. Proof of Insurance is required for all vehicles used in scout functions or
transportation.

2. If Scouts are transported by a motor vehicle:

A. DRIVER QUALIFICATIONS: All drivers must have a valid driver’s license and be at least 18
years of age.
B. Driving time is limited to a maximum of 12 hours per day and must be interrupted by
frequent rest, food, and recreation stops.
C. Seat belts are provided , and MUST BE USED, by all passengers and driver.
Exception: A school or commercial bus.
D. Passengers will ride only in the cab if trucks are used.
3. Parents providing vehicles for transportation of their son and/or other scouts ​MUST​ adhere to
the above stated rules.

VEHICLE INSURANCE
ALL VEHICLES MUST BE COVERED BY A PUBLIC LIABILITY AND PROPERTY DAMAGE
LIABILITY INSURANCE POLICY. THIS IS THE LAW FOR VEHICLES OWNED BY RESIDENTS
OF THE STATE OF MICHIGAN.
The amount of this coverage must meet or exceed the insurance requirement of the state in which
the vehicle is licensed and the state where travel will occur. (It is recommended, however that
coverage limits are at least $50,000 / $100,000 / $50,000. Buses and vans must carry $100,000 /
$300,000 / $100,000 automobile liability. Vehicles not meeting at least the minimum insurance
requirement ​CANNOT​ be used to transport scouts to Scouting Activities.

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10. YOUTH OFFICERS & ELECTIONS

GENERAL
The scouting program is designed to teach, and promote leadership skills. The program structure
contains a number of levels of youth leadership. The youth leaders (with guidance from the adult
leaders) execute the troop program. These leadership programs are not taken lightly, they are
considered very important. A Scout is REQUIRED to be involved in leadership if he is to advance
in the higher ranks of Star, Life and Eagle. Eligibility standards for leadership positions have been
established and are a combination of a scout’s participation records and current rank. The top
leadership positions are elected while some are appointed by the Scoutmaster. Elections are held
up to two times a year.

YOUTH LEADERSHIP POSITIONS

1. Senior Patrol Leader​ - The SPL is the top youth leader in the troop. He conducts the troop
meetings and Patrol Leaders Council meetings, passes on information from the Scoutmaster and
generally watches over and leads the troop during scheduled activities.
2. Assistant Senior Patrol Leader​ - The ASPL is the SPL's assistant and stand-in for the SPL
when he is unavailable. The Scribe, Quartermaster, Librarian, Historian, Den Chief and Chaplain's
Aide report to the ASPL.
3. Patrol Leader​ - The PL is the leader of the patrol. He has the energy and training to make the
patrol work as well as possible.
4. Assistant Patrol Leader​ - The APL is the Patrol Leader's assistant and replacement for the
PL whenever he is unavailable.
5. Other Positions​ - These positions include; Scribe, Quartermaster, Historian, Librarian, Den
Chief, and Chaplain's Aide. They are explained in your Boy Scout Handbook, and they are
considered leadership positions for the purpose of advancement.

YOUTH LEADER ELIGIBILITY

The following eligibility requirements need to be met by any scout running for elected leadership
positions, or holding any leadership position:
1. In the previous six months a scout must have attended at least 50% of the troop meetings.
2. In the previous six months a scout must have attended at least 50% of the troop monthly

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activities.

RANK REQUIREMENTS FOR HOLDING OFFICE

1. The Scout must fill the following Rank and requirements for both elected and appointed
positions:
A. SPL​ ​- Be at least ​Star rank​; must have attended Youth Leadership Training and be appointed
by scouts with approval from the committee.
B. ASPL​ - Be at least ​Star rank​; have served as a PL; have approval of the Scoutmaster.
C. Patrol Leader​ - Be at least ​First Class​ rank and be elected by the patrol.
D. Assistant Patrol Leader​ - Be at least ​First Class​ rank and be appointed by the PL.
E. OTHER POSITIONS​ - Appointed by the SPL with the Scoutmaster's approval.
2. Scouts nominated for elective positions must have the approval of the Scoutmaster and Adult
Leadership.
3. A youth member may be removed from a leadership position if in the judgment of the
Scoutmaster and troop leadership that he is not fulfilling the duties of the position or performing
his duties in a way that has a negative effect upon the operation and welfare of the Troop.

ELECTIONS
Elections will be conducted at a regular troop meeting by secret ballot, or on-line.

SCOUT PARTICIPATION
Troop 115 welcomes and encourages all boys who desire to become scouts, to join our troop.
Recognizing some boys may have special needs, the parent or guardian of a boy applying for
membership in troop 115 shall inform the Scoutmaster of any medical, psychological, emotional or
other condition that may affect the scout’s participation or interaction in scouting. This
information will not be used to exclude any boy from membership in troop 115, but will enable the
adult leadership to address the scout’s special needs.

The benefits of the scouting experience are many, but are realized only with active participation.
Surely if the boys expect to receive the best scouting has to offer, they must put their best efforts
into scouting. Advancement and achieving scouting’s highest honor required active participation
at each step (See requirements in the Official Boy Scout Handbook). If the rank calls for 6 months
active service, the scout’s record will be reviewed for the immediate 6 months. Active participation
in the troop activities including camping trips, hikes, patrol activities, and fundraising events are
required for scout advancement.

Eagle Scout Active Scout

In order to be considered active in the troop, a scout must have attended 50% of all meetings and
50% of all troop outings. ​.​https://blog.scoutingmagazine.org/2012/04/30/active/

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If the scout has a conflict with attaining this 50% mark, they can speak with the Scoutmaster
regarding their eligibility for Eagle Scout rank. The Scoutmaster will discuss this rank
advancement with the committee. The committee can deny advancement or may require
additional verification from the scout.

11. RANK ADVANCEMENTS & BOARD OF REVIEW

RANK ADVANCEMENTS
Rank advancement is one of the methods used in scouting to help advance the aims of the program
and provide recognition to the scouts who have worked hard. ​Merit badges​, ​badges of rank​,
and ​Eagle Palms​ are for youth who are registered Boy Scouts and have passed the requirements
listed in the BOY SCOUT HANDBOOK. Refer to your handbook, or the BOY SCOUT
REQUIREMENTS pamphlet for specific requirements. All badges of rank require the scout to
SHOW & DEMONSTRATE SCOUT SPIRIT. In addition some ranks require that SERVICE
PROJECTS be performed. The troop committee follows the official Boy Scout Requirements as
stated and has established policy to help further define the requirements for Scout Spirit and
Service Projects.

SCOUT SPIRIT
It is easy to become a Scout. It is not easy to BE ONE. To be a good scout you need guts and
determination. It means knowing and living the ​Scout Oath, Law, Motto, and Slogan​.​ It
means PARTICIPATING and playing by the rules of the game to be a good member of the team.
The Troop 115 Committee has established that a minimum of 50% attendance is required at all
meetings and events for those youth working towards rank advancement.

SERVICE PROJECTS
Service projects shall be meaningful service not normally expected of a scout as part of his school,
religious, or community activities. Service projects MUST BE approved by the Scoutmaster, and
are only valid for a period of 6 months, and if a scout does not use the service project for rank
advancement within that time it is no longer valid.

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BOARD OF REVIEW
The purpose of the Board of Review is to make sure that all requirements for badges of rank have
been met. This means a check of both the technical skills and the scout's attitude and practice of
the ideals of scouting. Care is taken to see that the review does not become a reexamination. Spot
checking is all that needs to be done in a board of review.
The Board of Review for ​Tenderfoot​, ​Second Class​, ​First Class​, ​Star Scout​ ​and ​Life Scout
are conducted by three or more adults of the Troop. This can include any combination of Officers
or regular members of the, the advancement chair, and other adults. Parents may not be present
at the board of review.
Eagle​ ​rank board of reviews are conducted by the District Advancement Chairman, along with at
least 3 adults. The Scoutmaster and parents are not present for this board of review.

COURT OF HONOR
A Court of Honor is a ceremony where parents and families are invited to attend to witness
awarding of a scout’s rank advancements and merit badge achievements. Troop 115 holds two
Courts of Honor each year in the FAll and in the Spring. Additional Eagle Courts of Honor are
held for each Eagle Scout upon completion of his Eagle requirements. These events usually
include a social time afterward where food and drinks are offered.
https://docs.google.com/document/d/1tcN5pmb3289q8asOs3NA4vqCu_FPBq8gv2KmkPQqz8s/
edit?usp=sharing

12. TROOP RULES

CAMPING RULES

GENERAL
1.The Troop Leadership will establish boundaries on all camp outs. These boundaries are
established for the health and welfare of the scouts and must be obeyed at all times.
2. The Buddy System will be used any time you are not in the campsite.
3. Running or horseplay is not permitted in the campsite.
4. Do not spray Insect Repellent in or near the tents.
5. Killing any type of animal, including snakes is prohibited. If a snake is thought to be poisonous

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call an adult leader.
6. Cutting or damaging trees or limbs from trees is prohibited without permission from the adult
leadership.
7. Dumping foreign materials into lakes or streams is prohibited.

CAMP SET-UP
1. Upon arriving at a campsite, all troop and personal equipment is removed from the vehicles.
2. The leadership looks over the site and determines the location where the dining fly and tents will
be set up.
3. The first item to be set up is the dining fly. In bad weather all troop and personal equipment can
be stored under the fly until the tents are set up.
4. Set up tents and store personal gear.
5. Establish a fire pit and safety zone if one is not provided.
6. Set up kitchen and dining area. Setup propane tank, stove, and lantern.
7. Establish an ax yard with barrier walls and an entryway.
8. Check with the SPL or Patrol leader for other assignments.

CUTTING YARD
1. The use of an ax, saw or hatchet is restricted to an established cutting yard, unless approved by
the adult leadership. Scouts using these tools must attend a "WOODS TOOL SAFETY" training
course, and have a ​"​TOTIN' CHIP​"​ card in their possession.
2. Only one person at a time is allowed in the ax yard.
3. Check for proper tool clearance.
4. Store tools properly after use.
5. Cutting or damaging a live tree or bush is prohibited, except by prior approval of the adult
leadership.
6. Anyone using a knife will maintain a "Safety Zone" around them, and if someone enters that
zone they must stop using the knife immediately.

FIRES
1. Fires will only be allowed in established fire pits. Anyone who wants to light a fire must attend a
“Fire Safety" training class, and have a ​"​FIREM'N CHIT​"​ card in their possession.
2. Establish a 5 foot clear zone around the fire pit before lighting a fire.
3. Playing in the fire or removing a burning item from the fire and playing with it will not be
tolerated, and appropriate disciplinary action will be taken.

CAMPSITES
1. Anyone wishing to enter a campsite in which they are not camping must stop at the entrance and

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ask permission to enter. If it is denied that person may not enter.
2. Leader's Chairs are for LEADERS ONLY.

AQUATICS
1. Swimming is only allowed at established swimming areas, whether provided or troop
established.
2. A ​BSA lifeguard​ must be present.
3. The buddy system will be used at all times in any type of aquatic activity.
4. Buddy checks and tag systems will be established and used.
5. Anyone using any type of boat will wear a personal flotation device at all times.
6. Boats will be properly stored after use.

13. INTERPRETATIONS

ITEMS NOT COVERED:

Items not covered in this policy manual will be interpreted by the Scoutmaster when on an outing
and taken up by the Troop Committee at the next meeting. Pertinent decisions will be
incorporated into this document.

DOCUMENTS

Health Forms A, B, C: ​https://www.scouting.org/health-and-safety/ahmr/

Medication form:
https://drive.google.com/file/d/1yvBJm0910Iwrkfwx7vnJ4InZMaFdPVss/view?usp=sharing

Permission slip:
https://drive.google.com/file/d/0B-vgJLtIKqtiZ1JVYXpHbnZfTWhucDVsSmNEYU5lSUtSUlpr/vi
ew?usp=sharing

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PHOTO RELEASE
I hereby assign and grant Troop 115 of Water and Wood Council – Boy Scouts of America the right
and permission to use and publish any photographs/film/video tapes/electronic representations
and/or sound recordings taken or made of my son and family members at any Scouting activity or
events and I hereby release, Troop 115 from any and all liability from such use and publication.

I hereby authorize the reproduction, copyright, exhibit, broadcast, electronic storage and/or
distribution of any such photographs/film/videotapes/electronic representations and/or sound
recordings without limitation at the discretion of Troop 115 and I specifically waive any right to any
compensation I may have for any of the foregoing.

I hereby authorize the use of my or my son’s name (first name and last initial only) and said
photographs/film/video tapes/electronic representations and/or sound recordings on media used
at the discretion of Troop 115. I hereby release, Troop 115 from any and all liability from such use
and publication.

The above applies only to non-commercial use.

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 Policy and Procedure Manual
Flushing BSA Troop 115
By signing this form, you are stating that you have read and understood everything in the Policies
and Procedures Manual of Flushing BSA Troop 115. Scouts that have not returned this form by
Monday, October 21, 2019​ will not be able to participate in scout functions, meeting and
outings until the form is signed and returned. If you have any questions/concerns regarding the
Policies and Procedure Manual of Flushing Boy Scout Troop 115 you may submit your
question/concern to the committee via a letter. Your question/concern will be reviewed by the
committee before your question/concerned is answered. This form is valid for 1 year of the date of
signing. This form will be kept on file by Troop 115 and is considered personal and confidential.

Please return this form along with your recharter fee of $36 (early bird special, or $41 if paid after
Monday, October 21, 2019)

Print Scout’s Name: __________________________________

BSA Scout Signature: _________________________________ Date: _____________

Print Parent’s Name:__________________________________

Parent’s Signature: __________________________________ Date: _____________

Recharter money: $_____________

(Please circle one) CHECK # ________ CASH SCOUT ACCOUNT

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