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Spa Checklist May 05

The document outlines the key duties of a spa manager which include: 1. Securing the spa location and obtaining the necessary licenses, permits, and certificates to operate legally. 2. Setting up the spa which involves recruiting and training massage therapists, obtaining equipment and supplies, overseeing construction, and setting up payroll and insurance. 3. Managing reception, scheduling, payments including booking appointments, greeting clients, collecting fees, and having clients sign forms. 4. Overseeing inventory control and restocking of products, supplies and linen. 5. Ensuring cleanliness of the facility by overseeing cleaning services.

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152 views2 pages

Spa Checklist May 05

The document outlines the key duties of a spa manager which include: 1. Securing the spa location and obtaining the necessary licenses, permits, and certificates to operate legally. 2. Setting up the spa which involves recruiting and training massage therapists, obtaining equipment and supplies, overseeing construction, and setting up payroll and insurance. 3. Managing reception, scheduling, payments including booking appointments, greeting clients, collecting fees, and having clients sign forms. 4. Overseeing inventory control and restocking of products, supplies and linen. 5. Ensuring cleanliness of the facility by overseeing cleaning services.

Uploaded by

prabha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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IN SUMMARY

SPA MANAGER DUTIES

I. Secure Spa Location/Address

II. Set-Up Activities


A. Obtain Licenses
i. State Licensure, if required (Massage Establishment License)
ii. Local Occupational/Business License (County or City)
iii. Sales Tax Certificate (State Department of Revenue)
B. Recruit and Train L.M.T’s,
i. Local Massage Schools, Career Placement Office (post notices, get
resumes, etc).
ii. Local Branch of State Massage Therapists Association (send out
mailing, email, etc.)
iii. Ads in local papers that advertise spas
iv. Interview applicants
1. Favor simple, sattvic, energetic, happy people
2. Explain our “gender-specific” policy, dress code, salary,
shifts/on-call, etc.( avoid an employment contract whenever
possible)
3. Agreement Form (non-disclosure, non-compete)
v. Training Course
C. Obtain materials, equipment, supplies, furnishings (see start-up manual)
D. Oversee Spa build-out
E. Set up payroll company
F. Obtain Insurance:
i. General liability
ii. Workman’s Compensation
iii. Confirm that each L.M.T. carries professional liability

III. Reception/Scheduling/Payments
A. Book Appointments
i. Describe and “Sell” Treatments
ii. Cancellation Policy: Explain to Clients
iii. Schedule “on-call” therapists as needed

B. Greet Clients, Collect Fees (net-suite)


C. Disclaimer Form signed before treatment, Guest Evaluation Form after
treatment
D. Maintain client flow and attend to special needs

IV. Inventory Control, Restocking of Products and Supplies


Restocking of linen used in treatments (Hire a Linen Service to supply,
launder and restock linen)
V. Attend to cleanliness of the facility: Hire a Cleaning Service and make sure
that they are doing a very thorough job. Make sure that drains are being
cleaned daily with MICRODYNE drain cleaner. Sanitation, cleanliness and
orderliness are absolute requirements in this kind of business

VI. Product Sales

VII. Interface with Payroll Company to insure timely mailing of payroll and all
payroll reports (Quarterly and Annual Reports, W-2’s, etc.)

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