Request for proposal

Enterprise Mobility Solution (Mobile

Application Management MAM)

29/05/ 2018

RESERVE BANK INFORMATION TECHNOLOGY PRIVATE LIMITED

MUMBAI – 400 703

This document is the property of Reserve Bank Information Technology Private

Limited (ReBIT). It may not be copied, distributed or recorded on any medium,
electronic or otherwise, without the ReBIT’s written permission thereof, except for
the purpose of responding to ReBIT for the said purpose. The use of the contents of
this document, even by the authorized personnel / agencies for any purpose other
than the purpose specified herein, is strictly prohibited and shall amount to copyright
violation and thus, shall be punishable under the Indian Law.

1
Table of Contents
Disclaimer & Disclosures ............................................................................................................ 3
Terms and Conditions for Request for Proposal .................................................................. 4
Terms of Payment ........................................................................................................................ 9
Taxes and Duties ......................................................................................................................... 9
Force Majeure.............................................................................................................................. 10
Arbitration ................................................................................................................................... 10
Limitation of liability ................................................................................................................. 10
Other Terms and Conditions ................................................................................................... 10
Minimum Eligibility Criteria ................................................................................................. 13
1. About ReBIT ......................................................................................................................... 18
2. Purpose ................................................................................................................................. 18
3. Scope of Work ..................................................................................................................... 18
3.1. Resources ..................................................................................................................... 20
3.2. Training ......................................................................................................................... 20
4. Warranty and Support ........................................................................................................ 20
5. Subcontracting .................................................................................................................... 20
6. Annual Maintenance Contract (AMC) ............................................................................. 20
7. Service Level Agreement (SLA) ........................................................................................ 21
8. Requests for Proposal ....................................................................................................... 21
9. Period of validity of bids / Responses ........................................................................... 22
10. Assignment ...................................................................................................................... 22
11. Confidentiality ................................................................................................................. 22
12. Subcontracting ................................................................................................................ 22
13. Ownership of documents, data and hardware......................................................... 23
14. Non-Disclosure Agreement .......................................................................................... 23

2
Disclaimer & Disclosures

Reserve Bank Information Technology Private Limited (ReBIT), Mumbai, has

prepared this document to give background information on participating in RFP
process of “Enterprise Mobility Solution” to the interested parties. While ReBIT
has taken due care in the preparation of this RFP document and believe it to be
accurate, neither ReBIT nor any of its authorities or agencies nor any of their
respective officers, employees, agents or advisors give any warranty or make any
representations, express or implied as to the completeness or accuracy of the
information contained in this document or any information which may be
provided in association with it.

The information is not intended to be exhaustive. Interested parties are required

to make their own inquiries and respondents will be required to confirm in
writing that they have done so and they do not rely only on the information
provided by ReBIT in submitting the bid. The information is provided on the basis
that it is non–binding on ReBIT or any of its authorities or agencies or any of their
respective officers, employees, agents or advisors. ReBIT reserves the right not
to proceed with the Project or to change the configuration of the Project, to alter
the time table reflected in this document or to change the process or procedure
to be applied. It also reserves the right to decline to discuss the matter further
with any party expressing interest. No reimbursement of cost of any type will be
paid to persons or entities expressing interest.

The proposal in response to RFP should be signed and submitted by a person

duly authorized to bind the bidder to the details submitted in the proposal. The
signatory should give a declaration and through authenticated documentary
evidence establish that he/she is empowered by the competent authority to sign
the necessary documents and bind the bidding. All pages of the bid documents
are to be signed by the authorized signatory. Clarification can be sought up to
the date mentioned in the Section-I.

3
Section 1: RFP SUBMISSION

Inquiries and questions regarding the proposal document, scope of services,

or the terms and conditions shall be submitted via e-mail to
procurement@rebit.org.in by 4:00 p.m., June 04, 2018 OR earlier. All Pre-
bidders conference shall be held on June 06th , 2018 at ReBIT’s Vashi office.

Submittal Instructions:

Submittals are due at the postal address given below or the email box (preferred)
listed below, for time and date recording on or before 4:00 p.m. IST on 18th June
2018

The RFP response needs to be submitted in two parts – Technical proposal and
Commercial proposal.

Technical proposal needs to be submitted by email before the date and time
mentioned in the above table. Submittals must be received in the e-mail box listed
below. Submittals sent to any other mailbox will NOT be forwarded or accepted.

E-Mail Procurement@rebit.org.in; identified as “RFP –”Enterprise Mobility Solution

(MAM)” in the subject line.

The technical proposal should include:

1. Response to the questions and sections in the excel Enterprise Mobility

Solution Technical Specifications template that will be provided to
interested parties. Provide a descriptive response (including diagrams
and tables as needed) to each of the questions and sections.
2. Respond to all the worksheets in the Enterprise Mobility Solution
Technical Specifications workbook that will be provided to interested
parties. Provide a detailed response to each point in this workbook.

Commercial proposal needs to be submitted in a sealed envelope before the date

and time mentioned in the above table, clearly marked as “RFP –” Enterprise Mobility
Solution”, to Procurement Team, Reserve Bank Information Technology Pvt Ltd (ReBIT),
18th Floor, AWFIS, Cyber One, Opp. to CIDCO Exhibition Centre, Sector 30A, Vashi,
Navi Mumbai - 400703

Sole responsibility rests with the Offeror to see that their RFP response is received on
time. Any responses received after due date and time are liable to be rejected.

Terms and Conditions for Request for Proposal

 Proposers are expected to examine the specifications, schedule of
delivery, and all instructions. Failure to do so will be at the
proposer’s risk.
 Each proposer shall furnish the information required in the RFP.
 The Contract/Purchase Order will be awarded to that responsible
proposer whose submittal, conforming to the Request for Proposals,

4
 will be most advantageous to the ReBIT, price and other factors
considered.
 ReBIT reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to
accept any portion of or all items proposed if deemed in the best
interest of ReBIT to do so.
 A signed purchase order or contract furnished to the successful
proposer results in a binding contract without further action by either
party.
 Late or unsigned proposals will not be accepted or considered. It is
the responsibility of proposer to insure that the proposal arrives in
the Email or postal address prior to the time indicated in the "Request
for Proposals."
 Any interpretation, correction or change of the Proposal Documents
will be made by Addendum. Interpretations, corrections and changes
of the Proposal Documents made in any other manner will not be
binding, and Proposer shall not rely upon such interpretations,
corrections and changes. ReBIT will not be responsible for oral
clarification.
Confidential / Proprietary Information: Any restrictions on the use or inspection of
material contained within the proposal and any resulting contract shall be clearly
stated in the proposal itself. Confidential/proprietary information must be readily
identified, marked and separated/packaged from the rest of the proposal. Co-
mingling of confidential / proprietary and other information is NOT acceptable.
Neither a proposal, in its entirety, nor proposal price information will be considered
confidential / proprietary. Any information that will be included in any resulting
contract cannot be considered confidential.

Section 2: Response Format and Contents

Organize proposals in separately tabbed sections with labels that

correspond to the sections described in the following pages of this RFP
and in the General Submission Format sub-section.

 Number each page of your submission consecutively.

 Provide a concise response to each point.
 Wherever a table is provided, please title your section tab to
match the RFP section in which the table appears.
 Use the table format for your responses, and maintain the
sequence and reference numbers in the table.
If you have any submission format questions, please contact
procurement@rebit.org.in

Title Page

 Title page
 Customer name & RFP name

5
  Vendor name, address, telephone number and email
 RFP Contact’s name, signature, title, email and date

References

Please provide at least three (3) that match the following criteria:

 Customers using the solution and version(s) proposed for ReBIT

Provide the principle contact name and telephone number, as well as the
other information requested in the proceeding table.

Reference’s Contact City, State System(s) name and

Organization name Name and and Phone version, Number of Sites,
Email Number Number of Employees
address

1.

2.

3.

4.

5.

General Submission Requirements

Please include the following information in your submission, identified and in the
order listed below:

1. Vendor Contact Information

a. Company Name, Address, Phone Number and Contact
Information.
b. Name of contact person(s) for contract administration and
technical liaison
c. Indicate your company’s hours of business, off-hours contact and
availability.
d. Suggest appropriate processes for ongoing communications
between Vendor and ReBIT, e.g. email, website, phone, etc.)
2. Detailed Project Schedule, with major deliverables, including but not
limited to:
a. Project plan and schedule with critical path identified

6
 b. Gap analysis
c. Resource allocations
d. Solution Acceptance Criteria
e. Product installation
f. Training
g. Add-ons or customizations
h. Interfaces
i. User and Parallel system acceptance certification
j. Final production cutover
3. Documentation / Manuals: Provide electronic copies of the technical
and user documentation with your response to the RFP (e.g. CD, DVD,
Website link, etc.).
4. Detailed Cost Schedules: Provide detailed, itemized unit and total
costs for each component and service proposed, indicating as
appropriate optional and required components and services, including:
a. Recommended hardware specifications, itemized, to meet ReBIT
requirements
b. Recommended software, itemized, to meet ReBIT requirements
and including any 3rd party software license fees
c. If managed services or software-as-a-service is proposed, provide
appropriate costs, sized and itemized, to meet ReBIT
requirements.
d. Where appropriate, please provide any tiered costing alternatives,
e.g. per transaction, per employee, etc.
e. Project Management, e.g. Hourly, monthly or fixed rate, number
of estimated hours / months to complete project
f. Software development services, e.g. hourly, monthly or fixed rate,
number of estimated hours / months to complete project.
g. Cost for developing custom connectors should be highlighted.
h. On-site training, e.g. Hourly or class rate, number of estimated
hours to complete project, recommended class size
i. Provide a 3-year post-implementation cost schedule for support,
maintenance and upgrades (including any 3rd party licensing
fees)
5. The Commercial bid should be in accordance with the following:
a) The bidder should quote the commercial value as per the excel sheet
shared.
b) The bidder should indicate unit price of each and every component
proposed by them.
c) The prices quoted by the bidder shall be in Indian Rupees and no
escalation in price within the period of one year from the date at which
L1 is declared.

7
 d) The price quoted should be inclusive of all Central/State Government
levies, taxes, service tax, sales tax, excise duty, custom duty, etc. The
Octroi / Entry/GST Tax, if any, shall be paid as per the actuals.
e) Further, subsequent to the orders being placed/agreement executed,
the successful bidder shall pass on to ReBIT all fiscal benefits arising out
of reductions in Government levies viz. sales tax, excise duty, custom
duty, etc.
f) The make and model given in commercial bid format should be the same
as mentioned in BOM (without Price) else commercial bid may not be
processed further.
After completing internal approval process, bidder whose TCO is the lowest will
be declared as successful bidder who will be called the L1 Bidder.
ReBIT reserves the right to place the order with the L2 bidder, in case the L1
bidder refuses to accept the Order or otherwise gets disqualified as per the
terms of the RFP, provided the L2 bidder matches the price quoted by the L1
bidder.
6. Contract / license agreement: Submit a copy of any contract / license
agreement you will require to be executed at time of award.
7. Non-disclosure Agreements: Submit a copy of any non-disclosure
contracts you would require to be executed as part of the evaluation
process.
8. Staff Qualifications: Describe the qualifications and experience of the
staff who would be assigned to the ReBIT implementation. Provide an
electronic copy of resumes for your project manager and technical leads.
9. Customization: While it is ReBIT’s intention to avoid customization of
3rd party software, please describe your process for defining
specifications and for pricing customization work orders – both during
implementation and as a post-implementation support change request.
Please also provide your current pricing / rate structure for custom
development.
10. Each OEM shall bid through only one reseller. Multiple bidders for single
OEM is not permitted. Bidders are not permitted to submit more than
one bid and any alternate product. The cost of bidding and submission
of the bids is entirely the responsibility of the bidders, regardless of the
conduct or outcome of the tendering process.
11. Each and every page of the bid documents should be properly stamped
and signed by the authorised signatory. However, ReBIT may seek
original hard copy of the document for verification.
12. The bids are not submitted in the prescribed format or incomplete or
after due date in any sense are liable to be rejected. ReBIT reserves the
right to accept or reject any bids without assigning any reason and
ReBIT`s decision in this regard will be treated as final.
13. ReBIT reserves the right to alter / increase / decrease the hardware and
software requirements as well as add/reduce locations, as the case may
be to meet ReBIT requirements at any point of time.
14. Bids shall remain valid for a period of 180 days after the date of bid
opening or as may be extended from time to time. ReBIT holds the right

8
 to reject a bid valid for a period shorter than 180 days as non-responsive,
without any correspondence.
15. The bid shall be in English Language.
16. All prices shall be expressed in Indian Rupees only.
17. Bids once submitted will be treated, as final and no further
correspondence will be entertained on this. No bid will be modified after
the deadline for submission of bids.
18. ReBIT reserves the right to accept or reject, in full or in part, any or all
the offers without assigning any reason whatsoever. ReBIT does not bind
itself to accept the lowest or any tender and reserves the right to reject
all or any bid or cancel the Tender without assigning any reason
whatsoever. ReBIT also has the right to re-issue the Tender without the
Vendors having the right to object to such reissue.
19. Contacting ReBIT - From the time of bid opening to the time of Contract
award, if any bidder wishes to contact ReBIT for seeking any clarification
in any matter related to the bid, they should do so in writing by seeking
such clarification/s from an authorized person. Any attempt to contact
ReBIT with a view to canvas for a bid or put any pressure on any official
of ReBIT may entail disqualification of the concerned bidder or its bid.

Terms of Payment
 Selected Bidder should raise single invoice for entire project which
should contain Total Solution
 Eighty percentage (80%) of the Total cost of Bill of material will be
released on delivery, successful Installation and operational of the Total
solution in the ReBIT. This would also include signing the User
Acceptance Test (UAT) document and Service Level Agreement
(SLA)/Purchase Agreement by ReBIT.
 Twenty percentage (20%) of the Total cost of Bill of material will be
released one month on completion, post earlier phase.
 Even though ReBIT is requesting for 3 years TCO in commercial sheet,
PO would be raised for licenses only on yearly basis.
 Payment towards Annual Maintenance will be made on quarterly basis
on the completion of each quarter after deducting penalties if any. The
invoice should be submitted at the end of each quarter along with
satisfaction report from the concerned users/office for each location.

Taxes and Duties

Prices should be inclusive of all taxes, duties, charges and levies of State or
Central Governments as applicable, GST Tax, service taxes etc. if any, shall be
reimbursed to supplier by ReBIT at actual on production of original receipt. The
benefits realized by supplier due to lower rates of taxes, duties, charges and
levies shall be passed on by the Supplier to ReBIT.

9
Force Majeure
Neither Party shall be responsible for any failure to perform due to unforeseen
circumstances or due to causes beyond the defaulting Party’s control even after
exertion of best efforts to prevent such failure, which failure may include, but
not be limited to, acts of God, war, riots, embargoes, strikes, lockouts, acts of
any Government authority, delays in obtaining licenses or rejection of
applications under the Statutes, fire or floods.

Arbitration
 In the event of any dispute or differences between the parties relating to the
“Contract or LOI (Letter of Invitation) whichever is issued later” the same shall
be referred to arbitration to be conducted in accordance with the Arbitration
and Conciliation Act, 1996 and the venue of arbitration shall be at Mumbai,
India.
 In the event of failure to resolve the differences through arbitration, either of
the parties shall be free to undertake necessary further legal course with the
Courts of Law in Mumbai who shall have jurisdiction for preventive,
interlocutory and other incidental relief applied for by any party under or in
relation to Agreement.

Limitation of liability
Neither party shall, in any event, regardless of the form of claim, be liable for any
indirect. Special, punitive, exemplary, speculative or consequential damages,
including, but not limited to any loss of data, business interruption, and loss of income
or profits, irrespective of whether it had an advance notice of the possibility of any
such damages. Subject to the above and notwithstanding anything to the contrary
elsewhere contained herein, the maximum liability, of selected bidder (vendor) and
purchaser (ReBIT) shall be, regardless of the form of claim, restricted to the total of
bill of material received by vendor from Purchaser for the event that gave rise to such
liability, as of the date such liability arose, during contract period

Other Terms and Conditions

 The total solution will have to be delivered, installed and configured without
disturbing any existing system. If deemed necessary, the bidder is required to
give presentation on the systems offered.
 The Bidder should provide clear licensing terms & conditions for all the
products offered to the complete satisfaction of the ReBIT. If any discrepancies
are found later with the licensing terms in the total solution, then such
additional cost will be borne by the bidder.
 The Bidder should specify the exact versions and releases that are proposed in
the solution for every component (Software, Hardware & System software) and
should also provide the life time of the solution and availability of the proposed
versions
 All the proposals / declarations / assertions made by Bidder should be on their
letter head.

10
  ReBIT reserves the right to advise the bidder to demonstrate how various
features are integrated in proposed system during the technical evaluation. The
bidder shall also demonstrate how these will function at committed
performance. ReBIT, at its discretion, may visit OEM’s LAB and conduct the
performance testing of the proposed equipment in order to validate the quoted
performance levels.
 Establishing and providing uninterrupted performance throughout the
implementation and afterwards will be the responsibility of the bidder.
 The successful bidder will have to bear all the legal charges like cost of Stamp
duty etc. at the time of signing Purchase Agreement/Service Level Agreement.
 Bidder should be willing to accept payment through Electronic Payment System
(RTGS or NEFT)
 The bidder shall be responsible for generation and submission of necessary
documentation required during various phases of project viz. planning,
installation, commissioning, roll out, acceptance and periodic reporting.
Documentation shall be approved by ReBIT.
 The bidder is required to get prior approval of all the project plans and
processes from ReBIT before commencement of the project. This will be
reviewed from time to time based on the agreed milestones. Reports on
progress of the project should be submitted by the Project Manager of the
Bidder once a week to ReBIT till the completion of the project.
 ReBIT reserves the right to accept or reject any bid or scraps the Tender without
assigning any reason thereof and ReBIT’s decision in this regard will be treated
as final.
 Ownership of this RFP: The content of this RFP is a copy right material of
ReBIT. No part or material of this RFP document should be published in paper
or electronic media without prior written permission from ReBIT.

 Method of selection: In deciding the final selection of qualified bidder, the

technical quality of the proposal will be given a weightage of 80% on the basis
of criteria of evaluation. The price bids of only those bidders who will qualify
technically will be opened. The proposal with the lowest cost will be given a
final score of 100 and the other proposals will be given financial scores that
are inversely proportional to their prices. The financial proposal shall be
allocated a weightage of 20%.

 Commercials will be opened by the RFP panel, post technical evaluation and
the vendors will be rated as per the pre-defined assessment criteria

11
Signature Page

RFP Enterprise Mobility Solution (Mobile Access Management):

Failure to complete, sign and return this submittal page with your proposal may be
cause for rejection.

Contact Information Response

Company Name

Name and Title of Primary

Contact Person

Company Address

Phone Number

Email Address

Company Website

I certify that I am authorized to bid on my company’s behalf and that I am not currently
an employee of ReBIT and to the best of my knowledge, none of my employees or
agents are currently employees of ReBIT. I also certify that I am not related to any
ReBIT employee.

__________________________________________________ ____________
*Signature of Person Authorized to Bid on
Company’s Behalf Date

Note: If you cannot certify the above statements, please explain in the space provided
below.

12
 Section 3: Evaluation Overview

RFP Timeline

An approximate schedule for vendor evaluation and selection is as

follows:
Milestone Target End Date

 RFP release  Wednesday 30-May-2018

 Vendors submit RFP Questions

 Wednesday 04-June-2018
to ReBIT (as needed)

 Pre-bidders conference  Wednesday 06-June-2018

 Vendor proposal due to ReBIT  Monday 18-June -2018

 Interviews with shortlisted  Thursday 21-June -2018

firms  Friday 22-June -2018

 Submit solution
recommendation ReBIT  Wednesday 27-June-2018
management for approval

 Award Contract  To be determined later

Minimum Eligibility Criteria

• The Bidder must be an entity registered with the Registrar of Companies under
Indian Company Act, 2013 and must provide the following details:
o a. Registration number
o b. GST registration number, as applicable
• c. Audited financial statements of last three years The Bidder should not be
currently blacklisted by any bank / institution in India or abroad.
• The bidder should be authorised partner of OEM and should be having back to
back support of Original Equipment Manufacturers (OEM) for the equipment
included in the proposed solution. The back to back Support agreement with
OEM should include the activities such as Technical Assistance support, Spares
support, Software upgrade support.
• The bidder must warrant that there is no legal action being taken against it for
any cause in any legal jurisdiction. If such an action exists and the bidder

13
 considers that it does not affect its ability to deliver the requirements as per
the Tender, it shall provide details of the action(s).
• The bidder should have at least 3 certified Engineers who are having
experience on the solution proposed.

Note: The Bidder should submit relevant documentation supporting the above
eligibility/ qualification criteria. In case of non-compliance with any of the
eligibility criteria mentioned above, the bidder shall be liable to be disqualified
without any notice and the bids of the bidder may not be processed further.
Any additional / irrelevant document enclosed with the bid, may lead to
disqualification.

Vendor Evaluation Process and Criteria

 The overall evaluation process will be divided into three phases –

a) Pre-qualification b) Technical evaluation b) Commercial consideration.

 The Bidder has to comply with the “Minimum Eligibility Criteria” as detailed
earlier in the RFP, to qualify and participate in the Technical Bid evaluation
process.
 The technical evaluation will be based on the extent to which Vendor’s
proposed solution fulfils ReBIT’s requirements as stated in the Enterprise
Mobility Solution Technical Specifications sheet that will be provided to
interested parties.
 The shortlisted vendors whose solution meets all the “Must have”
requirements as stated in the Enterprise Mobility Solution Technical
Specifications sheet will be called for a proposal presentation.
 In addition to the fitment to requirements, the technical evaluation will also
have the following considerations:
a. An assessment of the vendor’s ability to deliver the indicated
services as mentioned in the scope of this RFP.
b. The vendor’s financial stability, experience and record of past
performance in delivering such services.
c. Availability of sufficient high quality vendor personnel with the skills
and experience for the specific solution proposed.
 In deciding the final selection of qualified bidder, the technical quality of
the proposal will be given a weightage of 80% on the basis of criteria of
evaluation.
 Commercials of the shortlisted vendors will be opened by the RFP panel
post technical evaluation.
 The proposal with the lowest cost will be given a final score of 100 and the
other proposals will be given financial scores that are inversely proportional
to their prices.
 The commercials shall be allocated a weightage of 20%.

14
  The top vendor based on this techno-commercial evaluation will be
awarded the contract subject to signing of the subsequent work
contract and Non-Disclosure Agreement between both the parties.
This RFP provides general and technical information as well as the
required format for responses. Your submitted response will be a
primary source of information used for system evaluation and selection.
Please include all required and appropriate information with your
proposal. No other source of information submitted, written or verbal
will be considered part of your proposal.

The bidder’s conference would be held to address any queries the

bidder’s may have on the RFP. This would be held at ReBIT office on the
specified date, only one person per organization would be permitted to
attend this conference.

Criteria

Evaluation Category Evaluation criteria Criteria

category weightage weightage
Consolidated 100
100
score
Implementation 6 Project Timelines 3
Project Approach / Plan / Deliverables 3
Operations 5 Operations Support model /
5
Deliverables
Training 5 Training Approach / Plan /
5
Deliverables
OEM 10 Solution maturity 5
Credentials (Global / India-specific /
5
BFSI segment)
SI 16 Years of experience 5
Assurance provided on staffing 5
Staff - Qualifications 6
Proposal 6 Quality of proposal response 2
Quality of proposal presentation 2
Vendor experience 2
Customer 4 Customer reference Feedback from
4
reference existing customer
Solution 28 Solution fitment to specifications 20
Additional features of relevance
8
provided by the product
Commercials 20 Feedback from existing customer 20

Compensation

No payment of any kind will be provided to the submitting vendor, or

parties they represent, for obtaining any of the information solicited.

15
 Procurement of all equipment and services will be in accordance with
subsequent contractual action.

Commitments

All quotes should be submitted initially on the most complete basis and
with the most favourable financial terms available. The selected
vendor’s proposal may, at ReBIT option, be made part of the final
purchase contract and all representations in the vendor’s proposal may
be considered commitments to supply the system as described.
RFP Revisions

ReBIT reserves the right to change the schedule or issue amendments

to the RFP at any time. ReBIT also reserves the right to cancel or reissue
the RFP at any time. Amendments or a notice of cancellation will be
notified individually to each participating vendor.

Section 4: Evaluation Phases

Phase I – RFP & Responses

Completed RFP documentation must be received by ReBIT as described

in the preceding pages.
Phase II - Training and software / service evaluations

The top vendors responding to the RFP will be asked to participate in

Phase II. The goals of this phase are to:
a. Allow ReBIT to determine whether our business processing
and rules will need to change in order to use your system and
understand how data flows through your application and
integrates with our other systems.
b. Allow ReBIT Information Technology staff to understand how
the application and/or equipment functions in the proposed
operating environment, including performance and support
processes.
c. Give the vendor a better understanding of ReBIT business
practices and business rules.
d. Provide insight into the implementation requirements.
Note: The vendor is responsible for all expenses related to Phase
II.

16
Phase III: Contract Award and Execution

 ReBIT reserves the right to make an award without further discussion

of the proposal submitted. Therefore, the proposal should be
initially submitted on the most favourable terms the vendors can
offer. It is understood that the proposal will become a part of the
official file on this matter without obligation to ReBIT.
 The general conditions and specifications of the RFP and the
successful vendor’s response, as amended by agreement between
ReBIT and the vendor, will become part of the contract documents.
Additionally, ReBIT will verify vendor representations that appear in
the proposal. Failure of the vendor’s products to meet the
mandatory specifications may result in elimination of the vendor
from competition or in contract cancellation or termination.
 The vendor selected as the apparently successful vendor will be
expected to enter into a contract with ReBIT. If the selected vendor
fails to sign and return the contract within ten (10) business days of
delivery of the final contract, ReBIT may elect to cancel the award
and award the contract to the next-highest-ranked vendor.
 No cost chargeable to the proposed contract may be incurred before
the vendor has received a fully executed contract.
 ReBIT will not reimburse the vendor for non-business hour work
(weekends and evenings), travel, lodging, meals or other business
costs. Ensure these costs are included in your RFP response.

17
1. About ReBIT

ReBIT has been set up by the Reserve Bank of India (RBI), to take care of the IT
requirements, including the cyber security needs of the Reserve Bank and its
regulated entities. ReBIT will act as a catalyst for innovation, big systems and new
ideas apart from having the capability to guide the regulated entities in the IT areas
of their operations as also for the RBI’s IT related functions and initiatives. Given the
need for inter-operability and cross-institutional cooperation, ReBIT will effectively
participate in setting up of standards to strengthen Reserve Bank’s role as regulator.

2. Purpose

ReBIT wishes to implement Enterprise Mobility solution (Mobile Application

Management) which enable users to access corporate applications that are published
without compromising security or usability. Solution should have capability to access
email, calendar, contacts and other business applications seamlessly through the
mobile devices. Detailed technical requirements have been elaborated in the
workbook that would be shared with interested OEM’s who have the solution. The
solution should provide consolidated policy management and reporting. ReBIT
intends to issue this bid document to the bidders to participate in the competitive
bidding for procurement, implementation and maintenance of Enterprise Mobility
solution (Mobile application management).

The Bidder should note that:

a) The technical specifications specified in Evaluation excel sheet are the minimum
specifications for the solution.
b) The purpose behind issuing this RFP is to invite pre-qualification, technical and
commercial bids from the eligible bidders and selection of bidder(s) for the above
purpose.
c) The selection process consists of the following phases:
1. Technical Evaluation
2. Commercial Evaluation

3. Scope of Work

Following is the broad scope of work:

 Data centric security ensuring containerization of corporate data.

 Secure and deploy enterprise applications to the mobile workforce
 Custom reports and analysis should be easily available
 Corporate apps are encrypted for safe transport and password protected.
 Have capabilities of : 1) corporate application management, 2) corporate
content management, 3) Device management is a good to have feature only

18
  Solution should support all operating systems (android, iOS, blackberry,
window etc.) and latest device models.
 Have feature to wipe out corporate data remotely.
 Solution must be able to publish web app as well as client based solution
 Data loss prevention for data at rest, data in motion and email attachments
 Secure viewing of data from inside the container
 Granular level restrictions can be applied on the data
 Selective wipe of documents, if out of compliance
 Tight integration with existing content systems and with group based security
and remediation policies
 Solution should support secure application distribution to user’s devices based
on their organizational profile and device properties.
 Should support Enterprise app store to upgrade existing application as well as
download new apps.
 With intelligent approaches such as app wrapping and app integration with
security SDK, it should be possible to enforce different configuration such as
network, Wi-Fi, app level vpn, allowed users profiles, and enterprise policies to
different applications.
 The implementation scope will be for 75 users initially, but will need to be
scaled up to 200 users later.
 The successful vendor will be expected to provide all the necessary software
licenses, implement, train and handover the solution to ReBIT IT team. They
would subsequently provide first, second and third level of support through
bug fixes, updates and upgrades.
 Solution Implementation: The Vendor will be expected to utilize the
information presented in this RFP and submit a proposal(s) that may include
variations of hardware and software where allowed but that meets all
requirements specified and yet will fulfil future expectations as articulated in
this RFP or that are perceived by the Respondent. This includes all hardware
and software required for implementing the proposed solution.
 Full documentation of the project is to be included in the deliverables by the
successful Vendor.
 The Vendor shall assign a project manager and associated support personnel
for this project.

Acceptance: A two-week test period will be used by ReBIT to evaluate the selected
Solution. After the selected Solution has been successfully implemented, ReBIT and
the Vendor shall agree on the start date of the test period. Acceptance of the solution
shall be based on the results of the test period. If during the UAT period, the solution
experiences no failures and functions according to the requirements of the RFP, as
determined by ReBIT, the solution shall be considered accepted. After the solution
has accepted, the Vendor may submit an invoice for the solution. On receiving a valid
invoice, ReBIT agrees to remit payment within thirty (30) days from the date the
invoice received

19
 3.1. Resources
All the resources provided for implementation of the solution should be OEM
certified OR have sufficient levels of experience in implementing the solution at
various other clients.

3.2. Training
Selected bidder shall provide the training to the ReBIT’s personnel as
described below:

i. The training should include the architecture, hardware, software,

integration, and customization, policy installation, troubleshooting
reporting and other aspects of the solution.
ii. The Bidder shall train ReBIT personnel for independent operation, creation
of policies/rules, generation of reports, and analysis of the reports,
Troubleshooting and familiarization of features and functionalities, System
and policy configuration, alert monitoring, etc. post implementation
iii. Bidder should submit detailed course content and provisional agenda along
with the Bid.
iv. Refresher training - Post acceptance test, selected bidder shall conduct more
refresher trainings for the ReBIT’s team on yearly basis. The participants of
these programs may or may not be same.

4. Warranty and Support

All the hardware, software products supplied should carry a minimum warranty
of 3 - year from the date of operationalization of the system to the satisfaction of
ReBIT. On-site, comprehensive, back-to-back from Original Equipment
Manufacturer (OEM) for a period of 3 years from the date of installation (if
applicable). The warranty also includes all software subscriptions (critical hot
fixes, service packs, and major upgrades). Remote access to the systems
supplied will not be permitted. Date of start of Warranty/Annual
Maintenance/software license support of all the items supplied will be treated as
started from the completion of the project.

5. Subcontracting
The selected Bidder shall not subcontract or permit anyone other than its
personnel or the OEM supplier to perform any of the work, service or other
performance required of the vendor under the contract without the prior written
consent of ReBIT.

6. Annual Maintenance Contract (AMC)

The AMC shall be:

• On-site, comprehensive, back-to-back from OEM for all hardware and software
products as a part of RFP for a period of 3 years from the date of expiry of
warranty.

20
 • Software updates and upgrades at no cost to ReBIT
• L2 and above support from OEM
• Replacement of failed hardware (if applicable) within 24hrs from the time call
is lodged.
• Comprehensive on-site support from bidder for day to day operational issues
as and when arises.

7. Service Level Agreement (SLA)

Service Levels during implementation phase

The Bidder is expected to complete the responsibilities that have been assigned as
per the implementation timelines mentioned in Section: Project timelines of their
response to RFP.

8. Requests for Proposal

a) Recipients are required to direct all communications related to this RFP,

through the below nominated point of contact:
Contact: ReBIT Procurement
Email: procurement@rebit.org.in
Address: Reserve Bank Information Technology Pvt Ltd (ReBIT),
AWFIS, 18th Floor, Cyber One, Opp. to CIDCO Exhibition Center,
Sector 30 Vashi,
Navi Mumbai, Maharashtra 400703

b) ReBIT may, in its absolute discretion, seek additional information or material

from any of the Bidders after the RFP closes and all such information and
material provided must be taken to form part of that Bidder’s response.
c) Bidders should provide details of their contact person, telephone, fax, email
and full address(s) to ensure that replies to RFP could be conveyed promptly.
d) If ReBIT, in its absolute discretion, deems that the originator of the question
will gain an advantage by a response to a question, then ReBIT reserves the
right to communicate such response to all Bidders.
e) ReBIT may, in its absolute discretion, engage in discussion or negotiation with
any Bidder (or simultaneously with more than one Bidder) after the RFP closes
to improve or clarify any response.
f) ReBIT will notify all short-listed Bidders in writing or by mail as soon as
practicable about the outcome of their RFP. ReBIT is not obliged to provide any
reasons for any such acceptance or rejection.

21
9. Period of validity of bids / Responses

a) Prices and other terms offered by Bidders must be firm for an acceptance
period of 90 days from date of closure of this RFP.
b) In exceptional circumstances ReBIT may solicit the Bidders consent to an
extension of the period of validity. The request and response thereto shall be
made in writing.
c) ReBIT, however, reserves the right to call for fresh quotes at any time during
the period, if considered necessary.

10. Assignment
Neither the contract nor any rights granted under the contract may be sold,
leased, assigned, or otherwise transferred, in whole or in part, by the Vendor
without advance written consent of ReBIT and any such sale, lease, assignment
or transfer otherwise made by the Vendor shall be void and of no effect.

11. Confidentiality
i. The Bidder shall treat all documents, information, data and
communication of and with Purchaser as privileged and confidential and
shall be bound by the terms and conditions of the Non-Disclosure Agreement.
The Bidder shall sign and execute this Non-Disclosure Agreement before the
execution of this Contract.
ii. The Bidder shall not, without Purchaser's prior written consent, disclose the
Contract, or any provision thereof, or any specification, plan, sample or
information or data or drawings / designs furnished by or on behalf of
Purchaser in connection therewith, to any person other than a person
employed by the Bidder in the performance of the Contract. Disclosure to any
such employed person shall be made in utmost confidence and shall extend
only so far as may be necessary and relevant for purpose of such performance
and shall be subject to the terms and conditions of the Non-Disclosure
Agreement.
iii. The Bidder shall not, without Purchaser's prior written consent, make use of
any document, data or information etc., enumerated in this Bid
Documents save and except for due performance and observance of the
Contract.
iv. Any document, other than the Contract itself, enumerated in this Bid
Documents shall remain the property of Purchaser and shall be returned (in
all copies) to Purchaser on completion of the Bidder’s performance under
and in accordance with the Contract, if so required by Purchaser.

12. Subcontracting
The selected Vendor shall not subcontract or permit anyone other than its
personnel to perform any of the work, service or other performance required of
the vendor under the contract without the prior written consent of ReBIT.

22
13. Ownership of documents, data and hardware
i. ReBIT shall own the documents, prepared by or for the Bidder arising out of
or in connection with this Contract.
ii. Forthwith upon expiry or earlier termination of this Contract and at any other
time on demand by ReBIT, the Bidder shall deliver to ReBIT all documents
provided by or originating from ReBIT and all documents produced by or from
or for the Bidder in the course of performing the Services, unless otherwise
directed in writing by ReBIT at no additional cost. The Bidder shall not,
without the prior written consent of ReBIT, store, copy, distribute or retain
any such documents

14. Non-Disclosure Agreement

The selected vendor will have to sign a NDA agreement with ReBIT in the
prescribed format on a Stamp paper.

23