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Urs Faqs Edited

The document contains frequently asked questions and answers about using the Unified Reporting System Version 2 (URS) to file budget reports. It addresses questions about logging in, loading data, adding object codes, and encoding information within reports like the BFAR, FAR 1, FAR 1B, FAR 2, and FAR 6. Users are advised to use functions in the action button and select dropdowns to add or transfer information between reports. White cells indicate fields that can be manually encoded.

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Bato National HS
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151 views5 pages

Urs Faqs Edited

The document contains frequently asked questions and answers about using the Unified Reporting System Version 2 (URS) to file budget reports. It addresses questions about logging in, loading data, adding object codes, and encoding information within reports like the BFAR, FAR 1, FAR 1B, FAR 2, and FAR 6. Users are advised to use functions in the action button and select dropdowns to add or transfer information between reports. White cells indicate fields that can be manually encoded.

Uploaded by

Bato National HS
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 5

UNIFIED REPORTING SYSTEM V2 (URS)

FREQUENTLY ASKED QUESTIONS

ICTSS
INFORMATION AND COMMUNICATIONS TECHNOLOGY SYSTEM SERVICE
URS FAQS
Question: Trouble logging in?
Answer: Use the Forgot Password option on the lower part of the
USERNAME and PASSWORD. A default password will be given to the
user through e-mail.

Question: Why can’t the user click on the retrieve option?


Answer: The user must fill-up all the necessary and appropriate
dropdowns in the particular report. For the P/A/P description, the user
must wait for at least 10 seconds for the dropdowns to load after
clicking on the dropdown.

Question: Why can’t the user load the specific data within a BFAR
report?
Answer: The user must select a coverage before encoding a particular
BFAR report. The coverage is found under the USERNAME/EMAIL of the
user on the upper right corner of the web page.

Question: Why can’t the user encode within the report?


Answer: The user must have a workflow set for a particular report. This
aspect must be requested to the DBM analyst that handles the
particular user or an administrator.

URS FAQS
ICTSS Page | 5
INFORMATION AND COMMUNICATIONS TECHNOLOGY SYSTEM SERVICE
Question: Where to encode inside the BFAR report?
Answer: White cells in the BFARs are manually encoded, while Greyed-
out cells are automatically computed.
Do note that the rows for the headers of the report, even if it shows as
a white cell, cannot be encoded.

Question: How to send for review?


Answer: The user must click on the blue rectangular button which
dictates the current status of the BFAR report. (e.g. for pending, for
review, for approval, approved and submitted)

Question: Why is the allotment column not editable?


Answer: The allotment column automatically gets data from the
eBudget DBM application based on the Comprehensive Releases,
Regular SARO Releases, and APBS.

Question: How to add object codes in FAR 1 and FAR 1A?


Answer: To be able to put additional object codes in FAR 1 select the
blue "Action" button and click on the APSA/MAF function AFTER
retrieving the report from the action button as well. (APSA is for PS and

URS FAQS
MAF is for MOOE and other allotment classes.) Once you are in the
APSA/MAF fill out the fields using a dropdown mechanism and click
ICTSS Page | 5
INFORMATION AND COMMUNICATIONS TECHNOLOGY SYSTEM SERVICE
"insert". You can insert multiple items within the function or just one.
(Up to you) Then after which, you may now click the "Transfer" button.
To effect it in the report.
Do note that you have to check if you have the appropriations for the
dropdowns selected, otherwise it will not have any dropdowns. The
system of this is when you add object codes you need to have a source
for it. And the source must have an amount in it. The MAF/APSA is a
function in the "Action button" for both FAR 1 and 1A.

Question: Where do I input the Continuing Appropriations?


Answer: The continuing appropriation can be located under the tab
called "Others" inside the FAR 1 and FAR 1A. Once there, the user must
retrieve the report using the blue "Action" button. After retrieving, the
user must now select the "Add EXP Code" and use the appropriate
dropdowns presented in the pop-up window. Once the new object code
is inserted in the report, the user may now encode in the white
cells/row inside the said object code. Do note that the headers or rows
that are for hearers/titles are not encodable.

Question: Where to encode in FAR 1B?


Answer: If you are the source of the transaction, select the FAR 1B,
under it choose the "Sub-Allotments To" tab. Once you retrieve the
data, select

URS FAQS
the function "Sub-Allot" under the blue Action button and select all the
appropriate dropdowns presented in the "Sub-Allot" pop-up window.
ICTSS Page | 5
INFORMATION AND COMMUNICATIONS TECHNOLOGY SYSTEM SERVICE
Once you select all the dropdowns click insert. If you have additional
transactions, you may insert again. If you are done with the details,
press transfer and it will now take effect in the FAR 1B. The recipient will
now see the transaction once the user refreshes.
Do note that under the "Allotments Received" and “Sub-Allotments
From” tab it is for viewing only. This is just to check what allotments
were given to your agency.

Question: How can I encode inside the FAR 2, FAR 2A, and FAR 5
reports?
Answer: For FAR 2, 2A and FAR 5, in order to be able to start with the
report, you must use the blue "Action" button to retrieve the report
then access the "Add EXP Code" (for FAR 2) and “Add Sub-Object” (for
FAR 2A, FAR 5) function inside the Action button after retrieving the said
report. Then once you add the item select the encodable white cells
and proceed with your report.

Question: Mechanics in the FAR 1C and FAR 6 (Inter-Agency transfer)


Answer: For the FAR 6 and FAR 1C, some of the data will come from the
sender which is from the FAR 1C (source). So, if there are expected
data/receivables from other Agencies, then coordinate with those
agencies. It is for them to be aware to encode the data in the FAR 1C. As
for the encoding, just encode on the allowable white cells/row within
the report.

ICTSS Page | 5
INFORMATION AND COMMUNICATIONS TECHNOLOGY SYSTEM SERVICE

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