Data Security Kit (E)

Operation Guide (for Printer)

 Introduction
This Operation Guide explains the procedures for installing and operating
the optional Data Security Kit (E) (hereinafter called Security Kit) and the
procedure for system initialization.

 Instructions for General Users (for Both General Users and

Administrators)
• Introduction .........................................................................................2
• Message Display After the Security Kit is Installed .............................3

 Instructions for Administrators (for Those in Charge of Installation

and Operation of the Security Kit)
• Installing the Security Kit.....................................................................4
• Changing Data Security Functions......................................................4
• Warning Message ...............................................................................7

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Instructions for General Users (for Both General Users and Administrators)

Security Kit Functions

The security kit enables overwriting and encryption.

Overwriting
The printer temporarily stores print jobs as data in the HDD, and prints
from that data. Users can also store various types of data in the HDD. As
the data storage area used for such data remains in the HDD as is until it
is overwritten by other data, the data stored here remains restorable using
special tools for undesirable use.
The security kit deletes and overwrites (hereinafter collectively referred to
as overwrite(s)) the unneeded data storage area used for the output data
or deleted data to ensure that data cannot be restored.
Overwriting is performed automatically, without user intervention.

Note When you cancel a job, the printer immediately starts

overwriting the data that has been already stored in the HDD.

Encryption
The printer stores Custom Box and Job Box data in the HDD. It means
the data could be possibly leaked or tampered with if the HDD is stolen.
The security kit encrypts data before storing it in the HDD. It guarantees
higher security because no data cannot be decoded by ordinary output or
operations.
Encryption is automatically performed and no special procedure is
required.

CAUTION Encryption helps enhance security. However, data stored

in a Custom Box or Job Box can be decoded by the normal printing
operation. Never store confidential data in a Custom Box or Job Box.

Functions of Security Kit

Security Kit

1. Overwrite unneeded area of data.

2. Encryption ( ) / Decoding ( )

Print Jobs Print

HDD

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 Message Display After the Security Kit is
Installed
When the security kit has been installed and is running properly,
Ready to print. Overwriting appears in the message display while unneeded data is
Overwriting. being overwritten.
UW A4 VX A4 ZX B5 CAUTION Do not turn the power switch off during overwriting. It
may crash the HDD.
[ Toner ]
Note If you turn the printer off at the power switch during
overwriting, data may not be overwritten completely from the
HDD. Turn the printer back on at the power switch. Overwriting
automatically resumes.

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Instructions for Administrators (for Those in Charge of Installation and Operations
of the Security Kit)

Installing the Security Kit

The Security Kit Contents

The security kit package includes:
• License Certificate
• Installation Guide (for service personnel)

Before Installation
• The system will be initialized during installation of the security kit. This
means that the data stored in the HDD will be all overwritten. Special
attention should be given if you install the security kit on the printer
currently used.
• HDD Initializ. will be added to the Data Security of the
Security menu selection system.

Installation
Installation of the security kit should be performed by the service
personnel.
The only thing required by the administrator during the installation is to
enter the encryption code.

Encryption Code
An encryption code of 8 alphanumeric characters (0 to 9, A to Z, a to z)
to encrypt data needs to be entered. By default, the code is set 00000000.
As an encryption key is then created from this code, it is safe enough to
continue using the default code.

CAUTION Be sure to remember the encryption code you entered. If

you need to enter the encryption code again for some reason and
you do not enter the same encryption code, all the data stored on the
HDD will be overwritten as a security precaution.

After Installation
After installing the security kit, you can change the security password.
The changes could be given as required, either at installation or later.
Refer to page 4 for the procedures.

Changing Data Security Functions

Enter the security password to change data security functions.
1 Press [MENU].
2 Press  or  to select Security.

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 3 Press [OK]. The Login screen appears.
Login User Name: O b
Note When user login administration is set:
/******************-
• When logged in as an administrator, the log in screen is not
Login Password: displayed and the Security menu screen is displayed.
• The setting is not possible when logged in as anyone other
[ Login ] than an administrator. Log in again as an administrator.

4 With the Login User Name entry field selected, press [OK]. The
Login User Name: a b Login User Name entry screen is displayed.
*

ABC
[ Text ]

5 Enter the Login User Name using the numeric keys then press [OK].
The log in screen reappears.
Note The initial setting for the administrator's Login User Name
is "Admin".
For details on entering characters, refer to the Operation Guide.

6 Press  or  to select the Login Password entry field.

Login User Name: O b
Admin
Login Password:
/******************-
[ Login ]

7 Press [OK]. The Login Password entry screen is displayed.

Login Password: a b
*

ABC
[ Text ]

8 Enter the Login Password with the numeric keys then press [OK].
Login User Name: O b The log in screen reappears.
Admin Note The initial setting for the administrator's Login Password is
Login Password: "Admin".
●●●●●
/******************-
[ Login ]

9 Pressing [Login] ([Right Select]). If the entered Login User Name

Security: a b and Login Password are correct, the Security menu screen appears.
1 Network Security
********************-
2 I/F Block Set.
3 Security Level
[ Exit ]

10 Press  or  to select Data Security.

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 11 Press [OK]. The Data Security screen appears.
Data Security: a b
1 HDD Initializ.
********************-
2 DataSanitization

[ Exit ]

Changing Security Password

You can customize the security password so that only the administrator
can use the security kit.
1 In the Data Security menu, press  or  to select HDD
Initializ..
2 Press [OK]. The SecurityPassword input menu screen appears.
SecurityPassword: a b
* S

ABC
[ Text ]

3 Enter the Security Password using the numeric keys.

Note The initial setting for the Security Password is
"000000".

4 Press [OK]. If the Security Password entered is correct, the HDD

HDD Initializ.: a b Initializ. menu screen appears. If the Security Password
1 Security Passwd
********************- entered was not correct, Incorrect password is displayed and
2 Initialization the SecurityPassword screen reappears. Enter the correct Security
Password.

[ Exit ]

5 In the HDD Initializ. menu, press  or  to select Security

Passwd.
6 Press [OK]. The New Password input menu screen appears.
New Password: a b
* S

ABC
[ Text ]

7 Enter the new Security Password using the numeric keys.

The security password must be 6 to 16 alphanumeric characters.
CAUTION Avoid any easy-to-guess numbers for the security
password (e.g. 11111111 or 12345678).
8 Press [OK]. The Confirm Password input menu screen appears.
Confirm Password: a b
*　　　　　　　　　S

ABC
[ Text ]

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 9 To confirm, re-enter the security password to be registered. Enter the
new Security Password using the numeric keys.
10 Press [OK]. If the Security Password entered matches then the
password is changed to the new password and the HDD
Initializ. menu reappears.
If the password does not match, Incorrect password is displayed
and the New Password screen reappears. Enter again from the new
Security Password.

System Initialization
Overwrite all the data stored in the HDD when disposing of the printer.

IMPORTANT If you accidentally turn the power switch off during

initialization, the HDD might possibly crash or initialization might fail.

1 In the HDD Initializ. menu, press  or  to select

Initialization.
2 Press [OK]. A confirmation message is displayed.
3 Press [Yes] ([Left Select]). Initialization starts.
System Initialization
If you do not wish to initialize, press [No] ([Right Select]). The HDD
will start. Initializ. menu reappears.
Are you sure?

[ Yes ] [ No ]

4 When the initialization is finished Complet is displayed. Turn the

Completed. power switch off.
Turn the main power
switch off.

Warning Message
If the encryption code information of the printer has been lost for some
Encryption Code: a b reason, the screen shown here appears when the power is turned on.
••••••••S 1 Enter the encryption code that was entered during installation of the
security kit.
ABC
CAUTION Even though entering a different encryption code can
[ Text ]
also enable continuation of a job, this will overwrite all the data
stored in the HDD. Exercise extreme caution when entering an
encryption code.
The encryption code is not the same as the security password.
2 Press [OK]. Processing starts.
3 When the Task is completed. screen appears, turn the power
Task is completed. switch off and then on.
turn the main power
switch off and on.

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 Rev.1 2012.4
3MSKMEN001