General Ledger Allocation Cycle (1GI_GB) PUBLIC

Purpose © 2018 SAP SE or an SAP affiliate company. All rights reserved. 1

Test Script PUBLIC
SAP S/4HANA - 28-08-18

General Ledger Allocation Cycle (1GI_GB)

Table of Contents

1 Purpose 2

2 Prerequisites 3
2.1 System Access 3
2.2 Roles 3
2.3 Master Data, Organizational Data, and Other Data 3
2.4 Business Conditions 4

3 Overview Table 5

4 Test Procedures 6
4.1 Actual Distribution Cycle 6
4.1.1 Create Actual Distribution Cycle G/L 6
4.1.2 Change Actual Distribution Cycle 8
4.1.3 Execute Actual Distribution Cycle G/L 10
4.1.4 Display Actual Distribution Cycle 11
4.1.5 Overview Actual Distribution Cycle G/L 12
4.1.6 Delete Actual Distribution Cycle G/L 13
1 Purpose

Prior to the allocation process at period end of profit centers or segments that cannot be allocated, shared costs are accumulated during the period on those profit centers or segments. These
costs must be allocated on predetermined criteria to allocable segments, or the reposting of the profit center for adjustment. You distribute the costs from profit centers (assigned to segments
that cannot be allocated) to profit center assigned to allocable segment under original general ledger accounts. The distribution cycles must be configured.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must
be added.

General Ledger Allocation Cycle (1GI_GB) PUBLIC

Purpose © 2018 SAP SE or an SAP affiliate company. All rights reserved. 2
2 Prerequisites

This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions.
Caution The test scenario is only providing an example of how the distribution cycle could work. This test script does not provide for document splitting, for example, when there are more than
1000 positions in the document that would require additional customization.

2.1 System Access

System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users:
Note The following roles are provided as example roles from SAP. You can use these as templates to create your own roles.

Business Role Name Business Role ID Provided by SAP Log On

General Ledger Accountant SAP_BR_GL_ACCOUNTANT

2.3 Master Data, Organizational Data, and Other Data

Default Values

The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and vendors, for example, depending on the operational focus of your company.

General Ledger Allocation Cycle (1GI_GB) PUBLIC

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Using Your Own Master Data

You can also use customized values for any organizational data for which you have created master data. For more information on how to create master data, see the Master Data Procedures
documentation.
Use the following master data in the process steps described in this document:

Master Data Sample Value Details Comment

Company Code 1110

Chart of Accounts YCOA

Controlling Area A000

Profit Center YB800, YB111

GL Account

For more information on creating master data objects, see the following Master Data Scripts (MDS):

Master Data ID Description

BNM Create Cost Center and Cost Center Group

BNG Create G/L Account and Cost Element

BNH Create Profit Center

2.4 Business Conditions

Before this scope item can be tested, the following business conditions must be met.

Scope Items Business Conditions

N/A There are no business conditions for this scope item.

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3 Overview Table

The General Ledger Allocation Cycle scope item consists of several process steps provided in the following table:

Process Step Business Role Transaction/App Expected Results

Create Actual Distribution Cycle G/L [page ] 6 General Ledger Accountant Create Actual Distribution Cycle G/L G/L Distribution Cycle is created

Change Actual Distribution Cycle [page ] 8 General Ledger Accountant Change Actual Distribution Cycle G/L G/L Distribution Cycle is changed

Display Actual Distribution Cycle [page ] 11 General Ledger Accountant Display Actual Distribution Cycle G/L G/L Distribution Cycle is displayed

Execute Actual Distribution Cycle G/L [page ] 10 General Ledger Accountant Execute Actual Distribution Cycle G/L G/L Distribution Cycle is executed

Overview Actual Distribution Cycle G/L [page ] 12 General Ledger Accountant Overview Actual Distribution Cycle G/L G/L Distribution Cycle is overviewed

Delete Actual Distribution Cycle G/L [page ] 13 General Ledger Accountant Delete Actual Assessment Cycle G/L G/L Assessment Cycle is deleted

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Overview Table © 2018 SAP SE or an SAP affiliate company. All rights reserved. 5
4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Actual Distribution Cycle

Context

In this step, you create the header data and the segment data of the G/L Actual Distribution Cycle. In the following steps you change, execute, display, get an overview, and delete the actual
distribution cycle.

Prerequisites

You must have some postings from the G/L account that you want to distribute.

4.1.1 Create Actual Distribution Cycle G/L

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Context

In this step, you create the actual distribution cycle.

Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment

1 Log On Log on to the SAP Fiori launchpad as a General Ledger Ac- The SAP Fiori launchpad displays.
countant.

2 Access the SAP Fiori App Open Create Actual Distribution Cycle G/L. The G/L: Create Actual Distribution Cycle: Initial Screen screen
displays.

3 Enter Selection Criteria Make the following entries and choose Execute:
Ledger: 0L
Cycle: GB_DEMO
Start Date:The first day of the current
year.

4 Enter Selection Criteria Make the following entries and choose Attach Segment: The Segment Header Data tab displays.
Text: GB_DEMO
Company Code: 1110
Iterative: Selected

5 Enter Selection Criteria Make the following entries and press Enter:
Segment Name: DSD Distribution Demo Seg-
ment

6 Enter Segment Header Data On the Segment Header tab, make the following entries:
Sender Rule: Posted Amount
Share in%: 100%
Act. Values: Selected
Receiver Rule: Fixed Amounts

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 Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment
7 Enter Senders/Receivers Tab On the Sender/Receivers tab, make the following entries:
Account Number: 63001000
Sender: Profit Center: YB111
Receiver: Profit Center: YB800

8 Enter Sender Values Tab On the Sender Values tab, make the following entries:
Share in %: 100%
Actual Value Origin: Selected

9 Enter Receiver Tracing Factor On the Receiver Tracing Factor tab, make the following
Tab entries:
Currency: GBP
Profit Center: YB800
Amount: 10

10 Save your Entries Choose Save without Check. You saved the GB_DEMO cycle.

4.1.2 Change Actual Distribution Cycle

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

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Context

In this step, you change the actual distribution cycle.

Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Ac- The SAP Fiori launchpad is displayed.
countant.

2 Access the SAP Fiori Open Change Actual Distribution Cycle G/L. The Change Actual Distribution Cycle G/L screen is displayed.
App

3 Enter Selection Crite- Make the following entries and choose Execute: The G/L: Change Actual Distribution Cycle: Header Data screen is
ria Ledger: 0L displayed.

Cycle: GB_DEMO
Start Date: The first day of the current
year.

4 Enter Selection Crite- Make the following entries and choose First Segment:
ria Text: GB_DEMO
Iterative: Selected
Company Code:1110

5 Receiver Tracing Fac- Choose the Receiver Tracing Factor tab.

tor

6 Enter Details and Save Make the following entries and choose Save Without The system saves the changed segment values.
Check:
Currency: GBP
Profit Center: YB800
Amount: 20

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Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 9
4.1.3 Execute Actual Distribution Cycle G/L

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this step, you execute the actual distribution cycle.

Prerequisites

You must have postings in the sender account that you would like to distribute.

Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment

1 Log On Log onto the SAP Fiori launchpad as a General Ledger Account- The SAP Fiori launchpad is displayed.
ant.

2 Access the SAP Fiori Open Execute Actual Distribution G/L. The Execute Actual Distribution: Initial Screen is dis-
App played.

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 Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment
3 Enter Selection Criteria Make the following entries and choose Execute: The report is executed and the results are displayed.
Ledger: 0L
Period: Current period -1
Fiscal Year: Current Year
Document Type: SA
Detail Lists: Selected
Cycle: <Cycle from previous step>

4 Show Result Values Choose Journal. The values of the G/L Distribution are shown.

4.1.4 Display Actual Distribution Cycle

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this step, you display the actual distribution cycle.

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Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 11
Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Account- The SAP Fiori launchpad is displayed.
ant.

2 Access the SAP Fiori Open Display Actual Distribution Cycle G/L. The Display Actual Distribution Cycle G/L screen is dis-
App played.

3 Display Changes Make the following entries and choose Execute: The system displays the cycle.
Ledger: 0L
Cycle: GB_DEMO Start Date:
The first day of the current year.

4.1.5 Overview Actual Distribution Cycle G/L

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this step, you get the overview of the actual distribution cycle.

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Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 12
Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger The SAP Fiori launchpad is displayed.
Accountant.

2 Access the SAP Fiori Open Overview Actual Distribution G/L. The Actual Distribution Overview initial screen is displayed.
App

3 Enter Selection Cri- Make the following entries and choose Execute: The report displays the execution status and document number of the
teria Ledger: 0L distribution cycle.

Period: current period -1

Fiscal year: Current Year

4.1.6 Delete Actual Distribution Cycle G/L

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Date Enter a test date.

Business Role(s)

Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.

Context

In this step, you delete the actual distribution cycle.

General Ledger Allocation Cycle (1GI_GB) PUBLIC

Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 13
Prerequisite

Create a Distribution Actual Cycle (for example, GB_DEMO1) without postings and then delete it.

Procedure

Test Step Test Step Name Instruction Expected Result Pass/Fail /Com-
# ment
1 Log On Log onto the SAP Fiori launchpad as a General Ledger Account- The SAP Fiori launchpad displays.
ant.

2 Access the SAP Fiori App Open Delete Actual Distribution Cycle G/L. The Delete Actual Distribution Cycle G/L screen dis-
plays.

3 Enter Selection Criteria Make the following entries and choose Execute: The Delete Cycle screen displays.
Ledger: 0L
Cycle: GB_DEMO
Start Date: The first day of the current year

4 Delete Actual Distribution Cy- Choose Yes. The Actual Distribution Cycle is deleted.
cle

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Test Procedures © 2018 SAP SE or an SAP affiliate company. All rights reserved. 14
Typographic Conventions

Type Style Description

Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.

Example Emphasized words or expressions.

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when
they are surrounded by body text, for example, SELECT and INCLUDE.

Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation, up-
grade and database tools.

Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.

EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

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