RO1-SDOIN-OSDS-ACC-F75-02-01

Effectity Date: 03Oct2019

CHECKLIST OF SUPPORTING DOCUMENTS FOR LIQUIDATION

SCHOOL: ____________________________________________________________________ DATE: ___________________________________________

SCHOOL HEAD: ______________________________________________________________

General Requirements Purchase of Construction materials

1 Cash Disbursement Register (2 COPIES) 1 BAC Resolution

2 Official Receipt for refund (if applicable) 2 Request for Quotation (3 suppliers)
PHILGEPS certificate/PHILGEPS registration
3 Approved Disbursement Voucher 3

4 Approved Obligation Request and Status 4 Abstract of Quotation

5 Request Letter 5 Purchase Order

Sales Invoice/Official Receipt (amount should be net of withholding
6 Approved Purchase Request 6 tax)

7 Fidelity Bond Certificate 7 Inspection & Acceptance Report

Inventory Custodian Slip for Semi Expendable Items received by the
8 Certification of NO Collection from PTA and Canteen 8 Supply Office

9 BIR COMPUTATION

10 BIR Form 2306 & 2307 (whichever is applicable) duly received by the
Purchase of Office Supplies/Other Supplies/Semi-Expendable Items From DBM supplier

1 Agency procurement request duly stamped by DBM 11 Certification from LGU signed by LGU accountant, budget and
engineer (at least two signatories)
2 Price Quotation from DBM 12 Program of Works
Pictures before, during and after
3 Official Receipt 13

4 Delivery Receipt

5 Inspection & Acceptance Report Labor for Repairs of Building

6 Inventory
Custodian Slip for Semi Expandable Items received by the Supply
1 Payroll
signed by In-Charge of payroll, Teacher in-charge of finance,
Office School head
7 Distribution List of Supplies (e.g. pad paper, ID & other supplies given to 2 Daily Time Record (DTR) of laborer
students)
Certificate of Non Availability of Stocks (if the item in the PR is in the DBM 3 Approved Program of Work
8 list of supplies but not available at the time of purchase)

4 Pictures before, during and after

Purchase of Office Supplies From Local Suppliers

Purchase of Drugs and Medicines/Medical, Dental and Laboratory
1 BAC Resolution Supplies
2 Request for Quotation (3 suppliers) 1 BAC Resolution

3 PHILGEPS certificate/PHILGEPS registration 2 Request for Quotation (3 suppliers)

4 Abstract of Quotation 3 PHILGEPS certificate/PHILGEPS registration

5 Purchase Order 4 Abstract of Quotation

Sales Invoice/Official Receipt (amount should be net of withholding tax)
6 5 Purchase Order
Sales Invoice/Official Receipt (amount should be net of withholding
7 Inspection & Acceptance Report 6 tax)

Inventory Custodian Slip for Semi Expandable Items received by the Supply
8 Office 7 Inspection & Acceptance Report

9 BIR COMPUTATION 8 Inventory Custodian Slip for Semi Expandable Items received by the
Supply Office
BIR Form 2306 & 2307 (whichever is applicable) duly received by the
10 supplier 9 BIR COMPUTATION

Distribution List of Supplies (e.g. pad paper, ID & other supplies given to
11 students) 10 BIR Form 2306 & 2307 (whichever is applicable) duly received by the
supplier
Distribution List of Supplies (e.g. pad paper, ID & other supplies
11 given to students)
Travel
1 Approved Travel Order(Original copy)

2 Memorandum (if applicable) Training

3 Original Certificate of Appearance/Photocopy of Certificate of Participation 1 Approved Travel Order

4 Approved Itinerary of travel 2 Official Receipt of Registration Fee

5 Approved Certificate of travel completed 3 Memorandum

Original Certificate of Appearance/Photocopy of Certificate of
6 Bus tickets (equivalent fare if not available) 4 Participation

7 Acknowledgement Receipt for the reimbursement (Teachers/ADAS) 5 Acknowledgement Receipt from the recipient

Certification for the claim of travel expenses in excess of the amount

8 authorized by EO No. 298
 RO1-SDOIN-OSDS-ACC-F75-02-01
Effectity Date: 03Oct2019

CHECKLIST OF SUPPORTING DOCUMENTS FOR LIQUIDATION

Purchase of Other Supplies and Materials/Procurement of Services Repair of Equipment & Furniture & Fixtures (Labor and/or Materials)

1 BAC Resolution 1 Request for Quotation (3 suppliers)

2 Request for Quotation (3 suppliers) 2 Abstract of Quotation

3 PHILGEPS certificate/PHILGEPS registration 3 Pre-Inspection Report

4 Abstract of Quotation 4 Official Receipt

5 Purchase Order/Notarized Contract, whichever is applicable 5 Post Inspection Report

6 Sales Invoice/Official Receipt (amount should be net of withholding tax) 6 Waste Materials Report (if any)

7 Inspection & Acceptance Report 7 PHILGEPS certificate/PHILGEPS registration

8 Inventory
Office
Custodian Slip for Semi Expandable Items received by the Supply

9 BIR COMPUTATION Fidelity Bond Premiums

BIR Form 2306 & 2307 (whichever is applicable) duly received by the
10 supplier 1 List of Bonded Officials

Distribution List of Supplies (e.g. pad paper, ID, T-shirts & other supplies
11 given to students or teachers) 2 Official Receipt

Water Electricity

1 Statement of account (In case of loss, ledger) 1 Statement of account (In case of loss, INEC ledger)

2 Official Receipt 2 Official Receipt

3 BIR COMPUTATION 3 INEC COMPUTATION

4 BIR Form 2306 & 2307 (if applicable) duly received by the supplier 4 BIR Form 2306 duly received by the supplier

Purchase of Drinking Water/Mineral Water Internet/Cable Subscription

1 BAC Resolution 1 Billing Statement

2 Request for Quotation (3 suppliers) 2 Official Receipt

3 PHILGEPS certificate/PHILGEPS registration of the winning supplier 3 BIR COMPUTATION

BIR Form 2306 & 2307 (whichever is applicable) duly received by the
4 Abstract of Quotation 4 supplier

5 Purchase Order

6 Sales Invoice/Official Receipt (amount should be net of withholding tax) Janitorial/Security Services

7 Inspection & Acceptance Report 1 Payroll signed by teacher in charge of payroll, in charge of finance &
approved by school head
Official Receipt from agency (if applicable)
8 BIR COMPUTATION 2
BIR Form 2306 & 2307 (whichever is applicable) duly received by the
9 supplier 3 Notarized Contract (photocopy)

4 Daily Time Record (DTR)

Communication Mobile (Plan)

1 Billing Statement Purchase of Fuel

2 Official Receipt 1 Detailed Purchase Request

3 BIR COMPUTATION 2 Inspection & Acceptance Report

BIR Form 2306 & 2307 (whichever is applicable) duly received by the
4 supplier 3 Trip Ticket

Certification from OIC – School (for school head with 2 or more schools
5 charging telephone expense in all his/her schools)

Certification (Use of Official Mobile Phones, Postpaid Lines and Prepaid

6 Loads) Insurance

1 List of students insured

Communication Landline (Plan) 2 Official Receipt

1 Billing Statement 3 Memorandum of agreement with partner agency

2 Official Receipt

3 BIR COMPUTATION
BIR Form 2306 & 2307 (whichever is applicable) duly received by the
4 supplier
 RO1-SDOIN-OSDS-ACC-F75-02-01
Effectity Date: 03Oct2019

CHECKLIST OF SUPPORTING DOCUMENTS FOR LIQUIDATION

Purchase of prepaid cards for communication & internet expense Additional Documents for the conduct of trainings/seminars

1 BAC Resolution 1 Copy of Approved Project Proposal

2 Request for Quotation (3 suppliers) 2 Attendance sheet

3 PHILGEPS certificate/PHILGEPS registration of the winning supplier 3 Training Matrix

4 Abstract of Quotation 4 Narrative Report

5 Purchase Order 5 Pictures

6 Sales Invoice/Official Receipt (amount should be net of withholding tax)

7 Inspection & Acceptance Report Payment of Honorarium of Speakers

8 BIR COMPUTATION 1 Computation for honorarium of speaker

BIR Form 2306 & 2307 (whichever is applicable) duly received by the
9 supplier 2 Payslip/Proof of Income of speaker

Certification from OIC – School (for school head with 2 or more schools
10 charging telephone expense in all his/her schools) 3 Bio Data/Curriculum Vitae/PDS of speaker

Certification (Use of Official Mobile Phones, Postpaid Lines and Prepaid

11 Loads) 4 Copy of Approved Project Proposal

5 Training Matrix
Reimbursement of prepaid cards for communication
6 Narrative Report

1 Official Receipt

2 Inspection & Acceptance Report Additional Documents For Purchases Php 50,000.00 and above

3 Certification (Use of Official Mobile Phones, Postpaid Lines and Prepaid

Loads) 1 Posting to Philgeps

2 Notice of Award

Renewal of School Vehicle 3 Notice to Proceed

1 Photocopy of Official Receipt and Certificate of Registration (OR/CR)

2 Photocopy of renewal fees paid to LTO

3 Photocopy of Insurance Fee

4 Original Receipt of fees paid to emission testing center

 Appendix 59

INVENTORY CUSTODIAN SLIP

For the month of ______________

Entity Name: _________________________________

Fund Cluster : ________________________________ ICS No : ______________
Amount
Inventory Estimated
Quantity Unit Unit Description
Total Cost Item No. Useful Life
Cost

Received from: Received by:

__________________________________ ______________________________
Signature Over Printed Name Signature Over Printed Name
__________________________________ ______________________________
Position/Office Position/Office
__________________________________ ______________________________
Date Date

149
 Date

CERTIFICATION

To Whom It May Concern:

This is to certify that NAME OF SCHOOL has not collected/charged any amount from PTA
and canteen fund for electricity, water, internet and communication expenses for the month
of __________________.

This certification is issued for School MOOE liquidation purposes.

Signed at _____________________ this ______________.

School Canteen Manager

PTA President

PTA Treasurer