rules and regulations

indian and international exhibitors

IEEMA is pleased to inform our valued patrons that some necessary changes have been made
to space booking procedure, since we have introduced online space booking process for the
convenience, transparency and ease of operations.
We therefore request all prospective exhibitors to carefully read and confirm the new terms and
conditions for participating as an exhibitor in ELECRAMA -2018 as the same will be applicable to all
exhibitors for ELECRAMA-2018.
Online Application (contract) for Participation: Prospective exhibitors shall apply online for bare space/
shell stall booking on the prescribed Application Form for all Exhibitors. The Organizer’s IEEMA
reserve all the rights to reject any application for space without assigning any reasons.

• Stall Booking: Organiser reserves the rights to limit/alter the space booking request.
»» For Shell scheme Stalls - Prospective exhibitor should apply for minimum 9 sqm of Space
»» For Bare space - Prospective exhibitor should apply for minimum 40 sqm of Bare Space
• Bare Space/Shell Stall Allotment: Allotment will be on first-come-first-served basis subject
to receipt of advance payment as per the laid down rules and schedule along with fully filled
application form.
• Security Deposit: Exhibitors are required to pay without fail the refundable security deposit
before 30 th December 2017 applicable as under:

For Shell constructed stalls Rs. 25,000/-

For Bare space up to 200 sq. meter Rs. 50,000/-

For Bare space more than 200 sq. meter Rs. 1, 00,000/-

• Cancellation charges: Cancellation charges as under will be applicable and deducted on

cancellation of space booking.

Date of Cancellation Charged Amount

Before 30th June 2017 15% of the amount due/paid till date whichever is higher

Before 30th September 2017 50% of the amount due/paid till date whichever is higher

On and After 31st October 2017 75% of the amount due/paid till date whichever is higher

On and After 1st November 2017 100% of the amount due/paid till date whichever is higher

• Mezzanine Floor: Subject to prior approval of the stall layout from our approved architect and
in accordance with ELECRAMA-2018 Rules and Regulations, exhibitors who have booked bare
space of minimum 100 sqm or more, may be permitted to create a mezzanine floor up to 40% of
the bare space area booked at an additional charge of 20% over and above the applicable rates
of that respective area.
• Approval of stall design: All exhibitors must submit their layout plan and elevation drawing,
showing dimensions, positions and height of various partitions, cabin, display boards, logos
and exhibits within their stalls to the organiser for approval, before 30 th December 2017. Shell
Scheme Stalls converted into Bare Space after the following due process need to display
the online certificate of design approval from our approved architect subject to submission of
 refundable security deposit from stall contractor. All Bare space stalls will make provision for a
one meter ramp for physically challenged persons inside their stall area.
• Possession of the stall: Possession of Bare space stalls will be given on 4th March 2018 from
1000 hours onwards and shell scheme stalls on 7th March 2018 from 1000 hours onwards, only
after the exhibitor obtaining the No Dues Certificate from IEEMA/ ELECRAMA 2018 accounts
department at Site.
• Stall Completion: All stalls must be complete in all respects such as Construction Work,
Painting, Electrical Wiring, Lighting Decoration etc. before 1600 hours on 9 th March 2018.
• Violation of Rules: The security deposit will be forfeited, if the stall is not completed in all
respects before 1600 hours on 9th March 2018 or any other violation of rules as per our terms
conditions.
• Electrical supply: All exhibitors͛ must inform their power requirement without fail before 30th
December 2017. If the same is not intimated as above, organiser will not be responsible for providing
the required electrical connection.
• Exhibitor Manual: Online manual will be available for hiring various services from 1st June
2017. Exhibitors are required to fill & submit their forms online before the deadline mentioned in the
applicable form. Exhibitors can contact Mr. Ajay Mahajan at IEEMA Delhi office for any queries/
specific requirement on contact details given below:

Payment Schedule

Payment Schedule Booking amount Second Installment Final Payment

Booking from 15-04-2017

40% 30% before 30-09-2017  30% before 01.12.2017
to 30-06-2017

Booking from 01.07.2017

70% 30% 30% before 01.12.2017
but before  30- 09-2017
Booking after 01-10-2017 100% - -

Mr. Ajay Mahajan

Elecrama 2018 – Operations
ELECRAMA 2018
85-A Rishyamookh Building,
Panchkuian Road, New Delhi-110001
(Near R K Ashram Metro Station, Opp. Pillar No. 27)

Tel + 91 11 2336 3012/ 2336 3013

Fax: + 91 11 23363015
E: elecrama@ieema.org
W: www.elecrama.com | www.ieema.org

All information contained in these above mentioned rules and regulations are deemed correct at the
time of printing. The organiser cannot be held responsible or liable for any misprint, omission, error.
 13th International Exhibition of Electrical and Industrial
Electronics Industry

March 10-14, 2018, India Exposition Mart Ltd., Greater Noida, Uttar Pradesh, India

Table No: 2.1 Operational Timetable

Activity Day and Date Start Time End Time

Freight forwarders start move in of heavy exhibits  4th March 2018 0900 hours  Possession will be given
up to 1900 hours
1,2,3, 8 AND UPPER LEVEL Bare Space stall holders to take 4th March 2018 1200 hours  Possession will be given
possession halls  up to 1900 hours

Halls 1A AND 3A Bare Space stall holders to take possession 4th March 2018 1600 hours  Possession will be given
halls up to 1900 hours
Shell Stalls, who will  convert from shell to constructed booth 5th March 2018 1000 hours  Possession will be given
& have submitted their stall designs and received no dues up to 1700 hours
certificate will be allowed for fabrication
ALL Shell Scheme stall͟ holders can take possession 7th / 8th /9th  March 1000 hours  Possession will be given
2018 up to 1700 hours
Heavy vehicle movement will be stopped inside the venue 7th March 2018 1700 hours  lighter vehicles entry
(Trucks /Trailers ). lighter vehicles entry for delivery of exhibits for delivery of exhibits
for shell scheme will be allowed for shell scheme will be
allowed till 8th March
2018 upto 1700 hrs
Stop all the work  for Contractors/Stall Fabricators 9th March  2018  1000 hours Now work day will be
followed from 1000 hours
of 9th march 2018

Final Hall and Stall cleaning 9th March 2018  1000 hours  1200 hrs

Laying of Carpet in all Aisles 9th March 2018 1300 hours 1300 hours

0700 hrs of 10th March

Hall vacated & sealed for security and sanitation 9th March 2018 2000 hours
2018

Hall reopen for Exhibitors only 10th March 2018 only 0700 hours 1830 hrs

Opening Ceremony 10th March 2018 1000 hours

Timing for Exhibitors  10th March 2018 to  1000 hours  1830  hours
14th March 2018
Exhibition Period & timings Dismantling Period 14th March 2018 From 2200 hrs To 16th March 2018,
16th March 2018 Till 2100 hrs 1800 hrs
Disconnection of all utilities 14th March 2018 1900 hours
Repacking of exhibits and returning the rented  furniture to the
14th March 2018 1900 hours
contractors
Dismantling of Shell Scheme Stalls starts 14th March 2018 2200 hours

Freight   Vehicle entry for move out of heavy exhibits  14th Mar 2018   1930 hrs

All Exhibits removal Before 15th March 2018  2000 hours

All Exhibits should be out of the halls and hall handover to be
16th  March 2018 1800 Hrs
done
 Exhibitors Please Note - Important Information

»» Exhibitors can work overnight on 5th, 6th, 7th & 8th March 2018

»» For any work beyond 1000 hours on 9th March, except cleaning an amount of Rs 25000 per
hour will be collected. From exhibitors for every extra hour of working.

»» 14th Mar 2018 (1800 hrs) Filled Exit passes by the exhibitors will be collected by the Hall
managers .Goods can be taken out of the hall only on bases of Exit pass

»» Dismantling of the stalls will start only after 1800 hours the show is completely shut down and
the carpet is rolled out.

»» All Temp Hangers will be dismantled on 17-18th March

»» Any dismantling done before 1800 hours will entail a fine of Rs 50000.

»» Violation of Rules: The security deposit will be forfeited, if the stall is not completed in all
respects before 1000 hours on 9th March 2018 or any other violation of rules as per our terms
& conditions.

»» Electrical supply: All exhibitors͛ must inform their power requirement without fail . If the
same is not intimated as above, organiser will not be responsible for providing the required
electricalconnection.

»» Exhibitor Manual: Online manual will be available for hiring various services from .Exhibitors
are required to fill & submit their forms online before the deadline mentioned in the
applicableform.Exhibitors can contact organizing secretary at IEEMA Mumbai office for any
queries/ specific requirement on contact details given below:

Mr Ajay Mahajan, Head Operations , ELECRAMA 2018

E: elecrama@ieema.org | W: www.elecrama.com / www.ieema.org

All information contained in these above mentioned rules and regulations are deemed correct at the
time of printing. The organiser cannot be held responsible or liable for any misprint, omission,error.

(Organizers reserve all the rights to alter/amend the above schedule without assigning any reasons
This schedule is correct at the time of printing. Should there be any amendment to the above
timetable; an updated copy will be uploaded online on the ELECRAMA website)
organizers

IEEMA (Indian Electrical and Electronics Manufacture’s Association)

501, Kakad Chambers, 132, Dr. A. B. Road, Worli, Mumbai 400 018, India
Tel: +91 22 2493 6528 / 2493 0532 (0900 – 1700 IST)
Fax: +91 22 2497 5140 / 2493 2705
Email: ajay.mahajan@ieema.org, elecrama@ieema.org
Website: www.elecrama.com | www.ieema.org
venue

India Exposition Mart Ltd.

Plot No. 25,27,28,29, Knowledge Park-||, 
Greater Noida - 201306 Uttar Pradesh , India
exhibition dates

Saturday, 10th March 2018 to Wednesday, 14th March 2018.

exhibition timings

For Exhibitors: 0900 to 1900 hours

For Business Visitors: 1000 to 1800 hours
»» Admission will be regulated during business hours, by pre-registration through internet- App/
invitation cards/ on-site-registration by presentation of business /identity card/filling visitor
registration form
»» Entry for persons below 18 years: No Persons below the age of 18 will be permitted.
exhibition halls

All the Halls at the INDIA EXPOSITION MART LTD.

»» Inauguration and Opening of Exhibition
»» Saturday, 10th March 2018 at 1000 hours.
»» Online Application for Participation
»» Prospective exhibitors should sign the contract for participation by agreeing to the same
and filling the online form for space/stall booking. (However, the organizers reserve the right to
reject the application for space booking. organizers also reserve the right to limit/alter the space
booking to accommodate more number of exhibitors)
»» Space booking of the bare space/shell stall will be on first-come-first-served basis subject to
receipt of payment towards booking in ELECRAMA to be done via the payment gateway provided.
»» Please note that, to accommodate more number of exhibitors, the organising committee
of ELECRAMA-2018 has decided to restrict booking up to 500 sqm only by any single firm/
organisation. Acceptance of booking is at the sole discretion of the Organizers.
exhibition tariff
INR Tariff - Eligibility:
»» Company/firm of Indian Origin Registered & incorporated in India displaying products
manufactured in India
 » » Company/firm of foreign origin and their Indian subsidiaries but having manufacturing
facility in India. For this documentary evidence (certificate SSI/Central Excise/Factory License)
needs to be sent to nitin.pachpande@ieema.org

USD Tariff – Eligibility:

» » Foreign firms/Organisations - Those companies not registered or incorporated in India
»» Indian agent / distributor of foreign companies displaying products not manufactured in India
» » If the Indian agent / distributor of foreign companies desire to pay on behalf of their
principal, in INR should pay based on the USD tariff. For Rupee (`) conversion the exchange
rate will be considered to be the previous working day closing exchange rate as announced
by Reserve Bank of India (RBI) in their website. The link to RBI website is given for ready
reference http://www.rbi.org.in/scripts/referenceratearchive.aspx
» » If the exchange rate adopted is less than the RBI rates as detailed above, the application
for allotment of space will stand rejected.
notes on table

» » Tariff is exclusive of Service Tax and other government taxes and levies, if any, and the
same will be collected along with stall charges.
» » Display of foreign products in the stalls of Indian companies availing discounted domestic
rates is prohibited.
» » Subletting of space by Indian traders/domestic exhibitors to foreign companies or foreign
products is prohibited.
» » Non compliance of any of the above will lead to severe penalty/barring of participation by
disciplinary committee and fine of Rs.15 lakhs.
»» Separate invoice will be raised for any additional service requirements given by the exhibitor.
»» Availability of 2 and 3 sides open shell booth/Bare space are limited and are allotted on the
first-come-first-serve basis hence the organizer does not guarantee such facility to all exhibitors.
» » Invoice will be raised in the name of exhibiting company only as per the details furnished in
the ONLINE APPLICATION Form.
» » Exhibitors, who have booked Bare space must seek prior approval of their stall design by
official ELECRAMA 2018 Architect appointed by Organizers.
» » For Open Mezzanine floor, only those having booked Bare Space minimum 100 sqm or
more (not exceeding 40% of the area booked by them) will be eligible and charged 20% extra
over on the basis of the applicable stall rate for that respective area and a separate invoice
will be raised once approved by the official architect of ELECRAMA 2018. The payment for the
same must be made by the exhibitors before December 30 th 2017.
» » The pending payment if made after applicable due dates, attracts an additional amount of
Rs.1000/- per sqm. Per month (in case of bare space) and Rs.1500/- per sqm per month (in
case of shell scheme) which will be payable before taking possession.
» » No dues certificate, for stall possession will be handed over to the Exhibitors on the date
specified, subject to payment of all dues to ELECRAMA, including Electricity charges, security
deposit etc. and the submission of TDS certificate in form 16 A in lieu of deduction of tax’
made from the payment remitted to ELECRAMA-2018.
 » » Payment Procedure, Schedule and Details of Bankers
Exhibitors are requested to strictly adhere to the payment schedule appearing in their
Proforma invoice.
For payments made after the applicable due dates, extra charge as mentioned in the application
form will be payable. In the event that payment is not made by the deadline, the exhibitor will lose all
rights to the space reserved, which will there upon be placed at the Organisers disposal and may
be offered to any other exhibitor. In any event, exhibitor cannot occupy exhibition space for which
payment is pending, and a ͚ no dues͛ certificate is not issued by IEEMA/ELECRAMA 2018.
All payments should be made through ELECRAMA-2018 payment gateway/ RTGS/ NEFT/
SWIFT/ TT Only.
security deposit

» » Indian Exhibitors are required to pay the refundable security deposit before December
30 th 2017 as under:

For Shell constructed stalls: Rs. 25,000/-

For Bare space up to 200 sq. meter: Rs. 50,000/-

For Bare space Minimum 200 sq. meter and more: Rs. 1, 00,000

»» Security deposit shall be returned to the exhibitors within 3 months of closure of the
exhibition, on receipt of the tax deduction at source (TDS) certificate, if any and after
deducting the claim for damages and other recoveries of IEEMA, if any. Overseas exhibitors
are not required to pay security deposit. The security deposit will be forfeited, if the stall is not
complete in all respects before 2359 hours on 8th March 2018.
space booking

»» Bare Space: Organizers will allot only bare space (for booking of minimum 40 sqm or more).
Organizers will properly and clearly mark the borders of the space booked by the exhibitor on
the hall floor. Constructing of partition walls as per the laid down rules is the responsibility of
the bare space stall holders.
» » Electrical Power Consumption and other costs (including energy Meters, if installed) will
be borne by the exhibitors. Bare space stall holders must pay electrical charges separately
on the basis of their total connected load in kW, including power required for lighting load. For
3 phase supply, exhibitors must inform their requirement to the Organizers before December
30th, 2017 in the appropriate form.
» » Shell Scheme Stalls: Under shell scheme, (for booking of minimum 9 sqm upto 36 sqm),
stalls will be provided with partition walls on maximum 3 sides, needle punch carpet, name
fascia and basic furniture like Table, Chair, Spotlights, Dustbin will be provided on pro rata
basis of the area booked as mentioned below in table no 2.4.
Table No: 2.4

List of furniture and fittings provided on the basis of the stall are under shell scheme

Stall Area Reception Table Folding Chair Spotlight Plug Plug Waste paper basket

9 1 2 3 1 - 1
12 1 2 4 1 - 1
15/18 1 3 5 1 - 1
21/24 2 4 8 1 - 2
27/30 2 5 10 2 - 2
33/36 2 6 12 2 - 2

»» Electrical A.C. supply with 5 Amp, 220V plug and socket for connected load up to 1 kW will be
provided to shell stalls at no extra cost as mentioned in table no. 2.4
»» However, for connected load more than 1 kW upto 3 kW including power required for lighting
load, charges will be extra as decided by the organizer for Electrical supply above 3kw, which is
3 phase in nature.
»» For Electrical supply above 3 kW, which is 3 phase in nature; separate charges per
connection and consumption/KW are applicable. All exhibitors must inform their requirement to
the Organizers before 15th December 2017.

on line space booking &

allocation
Booking Guidelines

• Sign in using your ‘Exhibitor ID’

and ‘Password’: IEEMA members
as on 31st March 2017 and non
members but EL’16 or EL’14 exhibitors
are pre-registered and would have
received their user id and password.
In case of non receipt please write
to elecrama@ieema.org. All others
to register as New Exhibitor. Fill in
the data form and submit. You will
get user id and password on your
registered email ID.
• Verification using OTP (One time password)":After successful ‘Sign in’ an OTP will be
sent to your registered mobile number and E-mail id. Enter the OTP (One Time Password)
Confirmation and updation of your data form : Verify/ edit all submitted details in your
‘Application Form’ and ‘UPDATE’
Explore hall layouts and stall categories & generate Proforma Invoice: Check out the Hall
layouts and stalls. Shortlist your preferred option from the dropdown menu. Get the estimate
for area selected by you. Remember to read and accept the ‘Terms and Conditions’. Submit the
 selection to generate a formal proforma invoice. You would receive the Proforma Invoice
by email. You are now ready for making the payment.
Note: Once the Proforma Invoice is generated no changes in the selection of preferred
stall is possible.
make your payment:

Make payment using any of the following options,

»» Real Time Gross Settlement (RTGS)

»» National Electronic Fund Transfer  (NEFT)
»» Immediate Payment Service  (IMPS)
»» Society for Worldwide Interbank Financial Telecommunications  (SWIFT)
»» Debit card/ Credit Card/ Net Banking via Payment Gateway
1. Confirmation of your payment
»» Login and enter your Payment Details. Remember to upload the proof of payment.
»» Once the payment reflects in our bank, you will get a E-mail confirmation to proceed for
stall selection.
2. Online Stall Selection and allocation (open from 5 th of May)
»» On receiving the email confirmation to select your stall, Login to the exhibitor portal, Select
your desired (available) stall and ‘SUBMIT’. You will receive an E-mail confirming allocation of
your selected stall.
booking tips

• A stable internet connection of 512 kpbs or more is required. Clear cache and browser history
before you log onto “the elecrama booking” page
• if you are pre registered (IEEMA Members, Past Exhibitors of Elecrama 2016 & 2014 , etc)
please use the exhibitors ID and pass word already sent to your registered email ID and you
have to mandatorily sign-in only by using the exhibitor ID and password received via email
• if you have not received the email with your exhibitor ID and password please check the spam
folder or contact help desk 
• At the pro-forma step you can download the floor plans
• At the proforma invoicing step (refer booking guidelines step 4) select and pay advance for a
higher booth size than what you maybe interested in. This will give you a wider choice during
the booking step. The additional amount could be adjusted in your second payment instalment.
• Do not use Google auto form fill option
• Fields marked * in the forms are mandatory 
• System has been set not to time out any “Session”  Please ensure you reconfirm all the details
filled in the form before you hit “Submit” or “Continue”
• For your safety we recommend that you take “Screenshots” of every step
• Payment mode once selected cannot be changed
 • Ensure the 40% Amount matches the proforma invoice amount after deducting TDS, to avoid
possible rejection of your booking by TEAM ELECRAMA
• Link will go live on 2nd May 2017 Post 11:00 am
• Technical Specifications of Exhibition  halls of INDIA EXPOSITION MART LTD

Gross Area Available Usable Height Floor Loading Capacity

Halls Level
(sq. mtr) (mtr) (kg/sq meters)

Hall 1 Ground Floor 13824 5.3 1500

Ground Floor
Hall 1A 4400 6 1500
(Hanger)

Hall 2 Ground Floor 25000 9 3000

Hall 3 Ground Floor 12500 9 3000

Ground Floor
Hall 3A 3000 6 1500
(Hanger)

Hall 4 Second Floor 6912 5.7 750

administration of exhibition

Administration of exhibition will be controlled by the organizer’s (IEEMA) from the site office i.e. at
INDIA EXPOSITION MART LTD., Greater Noida. Exhibitors should contact IEEMA / ELECRAMA staff
at the site office for taking possession of their bare space/ Shell stall, for information about obtaining
various services related to the exhibition. The Organizers’ will depute ELECRAMA official at-site in each
hall throughout the construction period, exhibition days and the break down period. ELECRAMA officials
and staff members of Organizers’ will always be available to answer queries, handle problems and be of
assistance to exhibitors. Any problem which may arise on-site affecting exhibitors or contractors should
immediately be referred to the Organizers’ help desk in respective halls for prompt action.

possession of stalls

• For Bare Space Stall holders: Possession of bare space will be given from 1000 hours onwards
on Tuesday, 6th March 2018 till 1800 hours on Wednesday, 7th March 2018. Possession of the
stall would be given only after obtaining No Dues Certificate from IEEMA/ELECRAMA Accounts
Department.
• For Shell stall holders: Possession of shell stalls will be given from 1000 hours onwards on
7th & 8th March 2018 only after obtaining No Dues Certificate from IEEMA/ELECRAMA
accounts department.
• No dues certificate, for all stall possession to the participants will be handed over on the dates
specified, subject to the receipt of all dues to ELECRAMA, including power charges, security
deposit etc. and the submission of TDS certificate in Form. 16 A, in lieu of deduction of tax from
the payment made to ELECRAMA.
stall completion
• All construction work and electrical wiring must be completed in all respects, before 1800
hours on 8th March 2018. The Organizers reserve the right to stop the construction work after
1800 hours on Thursday, 8th March 2018. The security deposit will be forfeited, if the stall is not
complete in all respects before 1800 hours on Thursday, 8th March 2018.
The Committee Members for the Best Stall Contest will consider a contestant as qualified, only if the
stall construction work is complete in all respects before 1159 hours on Thursday, 11th March 2018.
Organizers advise all stall holders and their contractors to store the waste material at one place within
their stall area, from where the Organizers would arrange to remove the same through their official
contractor.
schedule for vehicle entry to exhibition halls
• All exhibitors must submit online the layout plan and elevation drawing, showing dimensions,
positions and height of various partitions, cabin, display boards, logos and exhibits within their
stalls to the Organizers for approval, on or before 30th December 2017. The exhibitors are
requested to forward copy of the approved layout plan to their stall construction team. All exhibitors
are required to keep one copy of the approved plan at stall during the construction period.
Modifications and/or alterations suggested by the Organizers will be binding on the exhibitors. If
the actual display arrangement of the stalls is not in conformity to the approved layout plan, the
Organizers reserve the right to remove or cause removal of unapproved installations from the stall
at the cost and risk of the exhibitors.
schedule for vehicle entry to exhibition halls
• All exhibitors must submit online the layout plan and elevation drawing, showing dimensions,
positions and height of various partitions, cabin, display boards, logos and exhibits within their
stalls to the Organizers for approval, on or before 30th December 2017. The exhibitors are
requested to forward copy of the approved layout plan to their stall construction team. All exhibitors
are required to keep one copy of the approved plan at stall during the construction period.
Modifications and/or alterations suggested by the Organizers will be binding on the exhibitors. If
the actual display arrangement of the stalls is not in conformity to the approved layout plan, the
Organizers reserve the right to remove or cause removal of unapproved installations from the stall
at the cost and risk of the exhibitors.
During Breakdown Period from 1900 hours on 14th March 2018 to 2100 hours on
15th March 2018.

• Freight vehicles for removing exhibition goods must enter from the designated gate of
INDIA EXPOSITION MART LTD., as per schedules provided by the Organizers and will not
be allowed to park inside the exhibition halls and its surrounding areas before and after
reloading of exhibition goods. Freight vehicles should be parked only in the designated parking
area outside INDIA EXPOSITION MART LTD. complex before reloading of exhibition goods.
Movement of freight vehicles will be managed by the official security agency in co-ordination
with the Hall Managers and staff of the respective halls. Freight vehicles will be permitted
to approach hall gates only after 2200 hours on Wednesday, 14th March 2018. Vehicles like
Tempos, Sumo, Trax, Scorpio, Innova etc can approach only up to hall gates for loading
exhibits but will not be allowed to enter the halls before 2330 on 14th March 2018. Heavy
material can only be packed and removed on 15th March 2018 from 0900 hours onwards. Only
light motor vehicles like Taxis, Rickshaws, and private vehicles will be permitted to reach
the nearest entry of the venue on 14th March 2018 after 2000 hours, for removing exhibition
material. INDIA EXPOSITION MART LTD. would allow only goods carrying rickshaws, Maruti
 Vans etc to the nearest entry to the hall. However, Portable hand carrying exhibits can be
removed from 1800 hours onwards on 15th March 2018 itself for loading to their respective
vehicles parked at the parking ground.
admission to the visitors
• Exhibitors can also send their own Invitation cards, and request their clients to register
themselves in advance through internet by logging on ELECRAMA website www.elecrama.com.
The invited trade visitors should register themselves through internet. Visitors registered themselves
through internet by logging on www.elecrama.com, should carry a printout of the email message
with unique visitor number confirming their registration. They can obtain the visitor badge from the
registration center by producing the printout and photo ID proof, before entering the exhibition halls.
approval of layout plan of stalls
• All exhibitors must submit online the layout plan and elevation drawing, showing dimensions,
positions and height of various partitions, cabin, display boards, logos and exhibits within their
stalls to the Organizers for approval, on or before 30th December 2017. The exhibitors are
requested to forward copy of the approved layout plan to their stall construction team. All exhibitors
are required to keep one copy of the approved plan at stall during the construction period.
Modifications and/or alterations suggested by the Organizers will be binding on the exhibitors. If
the actual display arrangement of the stalls is not in conformity to the approved layout plan, the
Organizers reserve the right to remove or cause removal of unapproved installations from the stall
at the cost and risk of the exhibitors.
guidelines for stall area utilization
General Guidelines applicable to all exhibitors
»» The exhibitor is responsible for safety at the stand and for ensuring that industrial safety and
accident prevention regulations are complied with. The exhibitor is liable for any damage that
results from the construction or running of his stand or the exhibits displayed in it. Conditions
inside and outside the halls as well as on the open-air site are similar to those on a building site
throughout the construction and dismantling periods. The personnel working in this environment
must be made aware of the dangers that exist.
»» Please Note: Stall height in in hall 1,3,5 & 7 should not exceed more than 2.5 meters for shell
scheme/ 3.5 meters for bare space in height as the clear ceiling height of these halls is 5.3 meters
»» To achieve uniformity in display and appearance of the entire exhibition and to ensure proper
presentation of all exhibits, Exhibitors are advised to strictly follow the guidelines for stand
construction, decoration and display specified by the Organizers.
»» There would be general lighting within the hall. Temporary electrical connection would be
provided to carry on the construction work only from 0900 hours to 2100 hours, which will be
disconnected and the hall will be vacated and sealed by the security from 2100 hours till 0900
hours next morning.
»» Aisles in the halls must be kept clear at all times, even during the construction and dismantling
periods since they are required as rescue and escape routes. Construction material, empty
packaging and exhibits are not allowed to be stored in the aisles.
»» Digging, grouting or cutting of floor is not permitted in any Hall.
»» Exhibitors should leave minimum 30% of the stall area free for movement of visitors.
»» To ensure safety of stall personnel and visitors, there should be no loose wiring or hanging
wires. All wiring must be carried out in PVC, Elastomeric or other plastic sheathed cables. No
exposed cable joints are permitted.
»» Sides, which are open to the aisles, should not be blocked by panels more than 30% of the
length of such side. Any structure, publicity material, photographs, charts, should not have
height exceeding 3.5 meters (bare space) and 2.5 meters (Shell stall). However, height of
products on display can be more than 3.5 meters.
»» The panels adjacent to other stand areas and the ceilings of the stand areas that are visible
from above must be properly finished. Electric wires must be covered by proper casing. If this is
not done, Organiser will carry out the necessary work and charge all expenses to the defaulting
exhibitors account.
»» The main supply points and electrical installations in the stand should be easily accessible and
should not be concealed /covered by the panels / partitions or even by the exhibits.
»» Wall, if any, along the aisles should not carry any projections, texts, other than name of the
exhibitor and his logo on the side facing the aisles.
»» Logos can be displayed up to a height of 5.0 meters (for bare space) and 3.5 meters for shell
stall exhibitors, provided they are away from adjacent stalls by a minimum distance of 2 meters.
»» Enclosures for office, conference or pantry can be set up in the stalls, provided the height
and area covered by such enclosures is not more than 3.5 meters and 30% of the stall area
respectively. Such enclosures should be located along the building wall of the exhibition hall, if
any, or at the rear of the stall. Enclosures should be at least 2 meters away from aisles.
»» For stands with 3/4 open sides, there shall be no partitions more than 30% on the open sides
and the inside partitions should also be such that they do not obstruct the view or aesthetics of
the adjoining stand/s. In case they are found to be obstructive, such partitions shall have to be
provided with clear glass/acrylic above 1.2 meters height.
»» Use of suitable floor covering inside the stall, without damaging the floor is recommended.
»» Use of loudspeakers, musical instruments etc. in the stalls is prohibited. Films, multimedia
presentations, video or slide shows on products, systems and services may however be conducted
within the stalls provided the sound level is kept sufficiently low to avoid causing disturbance to
others. Information headphones are allowed, provided these are set up inside the stall at least 1
meter away from the aisles. Noisy demonstrations that may annoy other exhibitors are forbidden.
The noise level should not be more than 60 decibels, measured at the stand limits.

»» Cellulose paints should not be sprayed on any type of object within the Exhibition Halls. Use of
exhibit materials that are dangerous, inflammable, explosive, unhealthy, foul-smelling or which
may, in general, annoy other Exhibitors or visitors is not permitted. Use of spray painting for stall
decoration is not permitted within any hall. Organizers advise exhibitors to bring in prefabricated
stand to avoid delay in completion of stands as well as inconvenience to other exhibitors.
»» Use of bright and/or colored lights, neon signs of any size, shape or colour or any other
electrical decorative material is forbidden. Depicting exhibitors name or logo in non flickering/
non off-on type light is however permitted. Use of cloth banner inside and outside the stall
is not allowed. Use of all types of publicity materials such as posters, banners, hanging
decorations made of any material is not allowed outside the stall area of the exhibitors.
Suspending of display items from the Hall ceiling or any other structure falling within the
stands is also not permitted.
»» All Bare space stalls will make provision for a one meter ramp for physically challenged
persons inside their stall area
»» Posters, banners, hangings and advertisement boards will be put up by the Organizers and will
be available for the exhibitors.
 »» Use of potted plants is allowed only inside the stall area of the exhibitor.
»» An exhibitor, whose design has been approved by our architect, can commence erection after
taking official possession of the stall area. No exhibitor shall be allowed to start work on their
stands without prior approval of the layout plan. The decision of our architect as regards to the
approval of the plan shall be final and binding upon exhibitors and the work must be carried out
as per the approved drawing only.
»» Exhibitors are requested to note that it is the responsibility of their appointed stall-fitting
contractors to clean the stalls upon completion of construction, before handing over to the
Exhibitor. Thereafter, the official cleaning contractor will clean the aisles.
»» The guidelines for bare space stalls (given below) are also applicable to the contractors/
exhibitors carrying out interior decoration for the stalls under shell scheme.
»» Exhibitors are advised to take insurance policy covering their machinery/exhibit, transit and
loading and unloading of machines, their exhibition personnel, and third parties (visitors).
»» In case, any exhibitor wishes to use the logo of INDIA EXPOSITION MART LTD in their
promotional material, they shall do so by contacting the INDIA EXPOSITION MART LTD.
authorities directly for specifications and approval.
General Guidelines Applicable to all Exhibitors
Exhibitors can appoint a contractor of their choice for stall design and stall construction,
subject to the following rules.

»» Organizers will allot only bare space with proper marking of the borders on the floor for
the area booked by the exhibitors. Construction of partition walls is the responsibility of the
bare space stall holder. For example, a single side open bare space stall holder will have the
responsibility of constructing partition walls on 3 sides.
»» Exhibitors are required to submit stall design, elevation and 3D artist’s impression, online for its
approval positively before 30 th December 2017.
»» An exhibitor, whose design has been approved by the fair architect, can commence erection
after taking official possession of the stall area. No exhibitor shall be allowed to start work on
their stands without prior approval of the layout plan, and getting approval certificate from our
architect. The decision of our official architect will be final authority.

»» The stall contractor should be approved by the Organizers and should obtain NOC from the
Organizers to carry out the work of stall construction within the premises of ELECRAMA halls.
»» Such contractor must submit a list of his workers, working on site and should obtain official
passes from the Organizers for hall entry during construction and break-down period.

»» Workers Below 18 years will not be permitted to enter the premises and undertake any work at
the venue. Exhibitors to ensure that this rule is strictly adhered to by their contractors.
»» Workers are allowed to carry out their work only till 2100 hours. Any worker, Contractor,
Exhibitors representative, material supplier, wanting to enter the exhibition halls must have an
official badge issued by the Organizers.
»» Subject to prior approval of the stall layout and in accordance with ELECRAMA-2018 rules
and regulations, a Mezzanine floor with total height of the stall not more than 5 meters can be
constructed at extra charges of 20% of the total stall charges applicable to IEEMA/ELECRAMA-
2018. The area booked by such exhibitors should be 100 sq. meters or more. Area of the
mezzanine floor should not be exceeding 40% of the ground area booked. Such mezzanine floor
should be constructed at minimum distance of 2 meters away from the adjacent stalls.
»» Construction of Mezzanine floor shall be allowed only after submission of a structural and fire
safety certificate from a registered Structural Engineer and an indemnity bond discharging the
Organizers of any liability or responsibility in the unlikely event of any mishap caused due to poor
design / workmanship of such structure. The mezzanine floor should be equipped with at least one
fire extinguisher.

»» Organizers suggest co-operation between neighboring exhibitors for construction and painting
of common partitions wall.

»» Sides, which are open to the aisles, should not be blocked by panels, more than 30% of the
length of such side. Any structure, publicity material, photographs, charts, should not have
height exceeding 3.5 meters. However, height of products on display can be more than 3.5
meters. Height of panels and common panels between stalls should not be more than 3.5 meters
and should have smooth surface on both sides. However, the back wall of the stall against
natural wall of the hall or column can go up to a height of 5 meters.
»» Pillars in the stalls should be covered with paneling up to height of 5.0 meters without grouting
on the wall, floor or causing damage of any nature to the structure of the exhibition hall. A door /
window should be provided on such paneling, in case the pillar has electrical main supply point /
distribution boards for access to electric supply.

»» No suspensions are to be made from the trusses of the Exhibition Hall. No fittings or display
may be attached, nailed, screwed or drilled on to the floor, columns, wall or any other part of the
hall. If this instruction is ignored, the Exhibitor/ Contractor concerned will be penalized for the
damage caused.
»» A back wall must be provided, except in the case of an island stall. The Organiser reserves the
right to change, modify, lower or shorten any back wall or sidewall, if such, in the opinion of the
Organiser, may obstruct the reasonable view or exposure of other Exhibitors stall.

»» A Bare Space stall cannot display name boards over an adjacent Exhibitor back and/or on side-
wall, but may display it on any location facing the aisles.

»» Enclosures for office, conference or pantry can be set up in the stalls provided the height
and area covered by such enclosures is not more than 3.5 meters and 30% of the stall area
respectively. Such enclosures should be located along the building wall of the exhibition hall, if
any, or at the rear of the stall. Enclosures should be at least 2 meters away from the aisles.

»» For stands with 3 / 4 open sides, there shall be no partitions more than 30% on the open sides
and the inside partitions should also be such that they do not obstruct the view or aesthetics of
the adjoining stands. In case they are found to be obstructive, such partitions shall have to be
provided with clear glass / acrylic above 1.2 meters height.

»» No part of any structure or exhibit would be allowed to extend beyond the boundaries of the
stall allocated. This includes, symbols, logos, lighting, floral decorations, furnishings etc.
»» Logos and single branding signage up to a maximum surface area of 1 sq. meter can be
displayed up to a height of 5.0 meters, provided they are away from adjacent stalls by a minimum
distance of 2 meters.
»» Exhibitors under bare space category must pay electricity consumption charges on the basis
of their maximum demand of connected load, including lighting load for their stall illumination.
Standard single phase A.C. Supply (15 Amp - 220V) will be made available on request.
 »» Exhibitors must inform their power requirement in KW and 3 phase connection if required,
before 30 th December 2017.
Guidelines for Exhibitors under Shell Scheme Package
»» Organizers will appoint official contractors for constructing stalls under shell scheme package
and will inform all exhibitors separately. Exhibitor may appoint any other contractor only to
decorate stall interiors and arrange any free- standing display or fitments that may be required,
subject to following conditions:
»» Exhibitors are required to submit stall layout plan, for approval of the Organizers, before 30th
December 2017 positively, only in case exhibitors are planning to modify their standard shell
package by removing partition walls, name fascia, lamps, etc. and erect their own structure The
elevation and 3D artist’s impression should be submitted before 30 th December 2017, to avoid
last minute changes. Last minutes modification request will not be accepted by the Organizers.
»» No additional fittings or display, including additional name boards, covers, logos, balloons,
etc, should be carried out by the exhibitor on the panel partitions of the shell scheme. Nailing,
screwing, cutting and drilling on the partition wall of shell scheme are not permitted. If this
instruction is ignored, the official shell contractor reserves the right to charge the exhibitor
concerned for damage to his material. The official shell contractor will provide assistance in
hanging or displaying exhibits on the stall structure.
»» Logos and single branding signages up to a maximum surface area of 1 sq. meter can
be displayed up to a height of 3.5 meters, provided they are away from adjacent stalls by a
minimum distance of 2 meters.
»» No painting or wallpapering of panels is allowed Exhibitors who wish to have panels painted
must inform the official contractor, who will provide a quotation and carry out the work.
»» Sides, which are open to the aisles, should not be blocked by panels more than 30% of the
length of such side. Any structure, publicity material, photographs, charts, should not have
height exceeding 2.5 meters. However, height of products on display can be more than 2.5
meters. Height of free-standing fitment within the stalls should not be more than 2.5 meters.
»» No suspensions are to be made from the ceiling of the exhibition hall, nor any fixing be made
to the floor, columns, walls or any other part of the building structure.
»» Any change to the type of colour of the floor covering provided, must be negotiated with the
official shell contractor. All such costs of modifications must be borne by the exhibitors.

»» No financial credit will be given by the Organiser for any unutilized shell scheme package
electric power supply and guidelines for connection

• Electric power supply is available in the Exhibition Halls as under:

»» A.C. 3 Phase: 415 volts ± 10%
»» A.C. 1 Phase: 220 volts ± 10% Frequency: 50 Hz ± 3% No D.C. supply is available.
»» Fluctuations mentioned above are only for reference large variations could be expected on
some occasions. For precision instruments exhibitors are advised to use stabilizers spike guards
to protect their equipment. Energy Meters to measure the electricity consumption, wherever
applicable will be installed at the exhibitors cost.
• To ensure safety of stall personnel and visitors there should be no loose wiring or hanging
wires. All wiring must be carried out in PVC, Elastomeric or other plastic sheathed cables. No
exposed cable joints are permitted.
• Exhibitors under bare space category are required to apply for electric power supply and pay
electricity consumption charges on the basis of Maximum Demand of connected load, including
lighting load. Exhibitors should inform their power requirement before 30th December 2017. 3
phase power supply can also be provided, if required, at extra cost, which can be obtained from
the online exhibitor manual, which will be uploaded in due course. IEEMA/ELECRAMA officials
responsible for supply of power will be entrusted with the authority for regulating and controlling
the power supply to the exhibition halls and individual stalls.
• Exhibitors under shell scheme package would be provided with a plug point socket and a switch
for a 220 V 5 Amp A.C. supply. Consumption of power through this plug point for the connected
load up to 1 kW is included in the cost of shell scheme package. However, additional power
would be made available on the basis of maximum demand of connected load, including lighting
load. Exhibitors should inform their power requirement before 30th December 2017.
• Organizers will provide electric power at one main point to all exhibitors depending on their total
requirement of power. Exhibitors must install separate and independent switch connections for
each machine/exhibit. Exhibitors should use Fuse, Distribution Boards for feeding power to their
equipment/machines. Exhibitors should use armored cables or insulated wires for connecting
power supply to machines. These insulated wires should pass through conduits. Alternate
connections or throw-over switches are not allowed. All machines should be earthed firmly at
two places through bare copper earthing wire of the size appropriate to the load connected to
the machines.
• Drawing of power from the main point provided for individual stall and connecting it to
machines/exhibits is to be carried out by the exhibitors at their own cost. Connecting power more
than the specified load is not permitted
• Exhibitors are advised to exercise highest level of safety precautions and engage services of
only qualified personnel for electrical wiring and installations. Exhibitors are advised to engage
services of the licensed electrical contractor for cabling work inside their stalls. Exhibitor may
engage their own personnel for this work subject to the condition that they are duly licensed
to undertake electrical work. Name and contact details of the electrical contractor are to be
intimated to the Organizers before the commencement of work.
• The installation should conform to National Electricity Code 4, and especially rules in respect of
ELCB for safety.
• In case power is supplied to the stall from two or more main points, exhibitors must distribute
the load as per the capacity of the respective switchboards in consultation with the Organizers.
• After completing the electric wiring work, exhibitors must obtain a completion report from
the electrician or contractor engaged by them and files the same with the Electrical consultant/
inspector appointed by the Organizers. On approval of the wiring work by the appointed inspector,
the mains will be switched on. Actual connected load for individual machines/exhibits is to be
mentioned in the report.
• The main electrical supply point must be kept easily accessible for operation and repairs in the
event of emergency. These should not be concealed or covered with any partition wall/stored
material. In case of emergencies these should be easily accessible for switching off.
• Power will be supplied only after the wiring work is carried out to the satisfaction of the
Organizers and duly inspected by authorized representatives
• Exhibitors are advised to install equipment like Voltage Stabilizers/UPS for their sophisticated
machines/exhibits. If the machines are sensitive to the floor alignment, placement of steel plates
underneath is recommended.
 • Temporary power supply for erection and testing of machines can be made available from
March 6th, 2018 onwards. However, no temporary connections will be given after 8th March
2018. Exhibitors may apply for temporary power connection while taking possession of space.
(All types of power charges are applicable)
compressed air
• The exhibitors are not allowed to bring their own compressed air and keep inside their stall
because of security reason. They can procure the same from our empanelled vendor, request
form for the same will be available in the exhibitor manual on the website shortly
water
• Water inlet – outlet facilities are available inside hall. The requirement for same may be given
to Company with stall location in the layout to provide the service,request form for the same will
be available in the exhibitor manual shortly.
services /facilities to be booked
• For booking of additional services/facilities Organiser will upload the exhibitor manual on
ELECRAMA website which will be accessible only to the confirmed exhibitors before June 30 th,
2017. The order forms given in the manual should be submitted online before the due dates
mentioned in the form for following additional services
Exhibition Directory listing (in alphabetic order)

»» Product Listing
»» Advertising in the Exhibitor Directory
»» Communication Facilities
»» Wi fi connection
»» Complimentary Invitation cards.
»» Best Stall Contest
»» Best Product Contest
»» Advertisement Opportunities at Exhibition Venue
»» Electrical Power Requirement
»» Extra Electrical Fittings and Additional Furniture for Shell Stall
»» Hotel Accommodation and Travel Programme
»» Hiring of Temporary Staff
»» Official e-Invitations
»» Freight Handling
»» Registration of Stall Personnel
»» Seminar Hall Booking
»» Car Parking
»» Press Information
»» Registration of Stall Design Contractor and Temporary Passes during construction period
»» Clearance from Accounts Department and Stand Possession
 »» Gate Pass for Exhibits/Goods
Exhibitors are requested to contact the ELECRAMA-2018 site office to get further details of the
above services.

protection of intellectual property rights

• The exhibitor shall not exhibit counterfeit goods or any goods which infringe on any persons
intellectual property right (collectively, “Infringing Goods”) at the Exhibition. The Organizers shall
have the right, without recourse, to physically remove any good that are Infringing Goods and
related materials and close down such Exhibitors Stall. Further, such Exhibitor shall not have the
right to make any financial claim against the Organizers.
safety precautions
• Use of inflammable material is prohibited. Special mention must be made of the fire
resistance level of materials such as those used for covering floors and in the construction
of walls and ceiling. Decorative elements must be fire proof and should not include materials
or products that are easily ignited, such as straw, wood shavings, paper shavings, sawdust,
peat, etc. Use of gas cylinders /stoves within the stall is strictly prohibited. In order to carry out
work, demonstrations that require naked flames, Exhibitors must request the corresponding
permit from the Organizers. Firefighting equipment will be provided at various points in the
exhibition halls by the Organizers. Exhibitors are advised to provide necessary space in their
stall, if required to keep these equipment and should take due precaution of such equipment
in their stall. Exhibitors should also install protecting shielding on machine/ exhibits during the
demonstration to avoid injury to visitors.
removal of exhibits
• Exhibitors will be allowed to remove any exhibit
th
from the stalls only after the official closure
of exhibition i.e. after 1800 hours on March 14 , 2018 from 1900 hours. Exhibitors are required
to obtain prior permission from the organiser for removing any exhibit for testing; repairing or
replacing the same during the exhibition period such removal will be allowed only after closer
of exhibition timing. Exhibitors are also advised that rented furniture items will be collected
after exhibition closes on 14th March 2018. The drawers, cupboards etc. should be emptied and
the contents packed after the exhibition closes on 14th March 2018. The work of removing the
exhibits could be undertaken after the closure of the exhibition and must be completed before
1200 hours on 16th March 2018. After this period, the Organizers will be at liberty to remove and
store the goods at other places at the cost and risk of the exhibitors.
import of goods /exhibits

• Exhibits and goods covered by ATA Carnet while in India must be checked and endorsed by
Customs prior to departure from India. Please consult the official Freight Forwarding Agencies
regarding the correct documentation procedure. It is vital that Exhibitors complete and satisfy
this Customs procedure, otherwise the whole consignment will be deemed by customs to
have been disposed off in India, resulting in a deduction from deposit or bond or revocation of
bank guarantee for customs duty. No customs duty refund is allowed for goods and services
consumed, disposed off or left behind in India, such as accommodation, meals and beverages,
car rental, brochures, giveaways, stand materials, etc. Please consult the official freight
forwarding agent who is aware of all formalities for the same. Temporary duty free import of
goods which are hand carried, in the accompanied baggage is not possible. Customs may levy
duty on such hand carried imported exhibits as per the baggage rules subject to the valuation by
Customs Authority. Any exhibition material sent through courier; consult the official forwarding
 agent for its provision and regulations in this regard.
customs duty on goods and exhibits
• Following information is a summary of the regulations applicable to the import of exhibits/
materials into Mumbai, India for exhibition purposes. Under the laws of the Republic of India, all
imports including hand carried items into India, whether exhibits, brochures, promotional items,
giveaways or stall materials, are subject to payment of appropriate import duty. The Customs
and Excise Department of the Republic of India in its role of enforcing these laws requires that
all imports must be covered by documentation which shows that either customs and excise duty
has been paid on the said imports (wherever applicable) or is being deferred if the said imports
are covered by an ATA Carnet or with necessary permissions.
Terms and Conditions for Import of Exhibits
• India is a member Country for ATA Carnet. The Indian Customs, therefore, will honor ATA
Carnet Documents issued by other member countries. This can cover a large cargo consignment
or a single Exhibitor hand carried item, except for all consumable goods meant for distribution or
sale which are not likely to be re-exported. For goods imported through medium of post, transit
goods, separate bills of entry will be required to be filled in and has 6 months validity. Exhibitors
who wish to use the ATA Carnet should contact the International Chamber of Commerce in their
respective countries regarding application procedure.
• Government of India has also issued notifications/instructions facilitating entry of exhibits
against bond for re-export and even procedure for sale of such exhibits against payment of
appropriate import and other duties. For further information, exhibitors are requested to contact
official Freight and Forwarding Agency.
• As Organizers, we strongly recommend that the exhibitor should engage services of the Official
Freight Forwarder, who is familiar with the Customs procedures and is also capable of handling
exhibits and consignments from arrival in any Indian Port/Airport to final departure from any
Indian Port/Airport. Should you use your own freight forwarder, please ensure that your freight
forwarder is familiar with the Customs Regulations and is also in a position to provide Bank
Guarantee, if required.
excise duty on exhibits and display material

• By issuance of Central Excise Notification No. 21/2006 CE dated 1st March 2006, The
Government of India has rescinded the Central Excise Notification No. 215/84-CE dated
9 th November 1984, which gave the facility of clearance of goods from the factory without
payment of excise duty for display in an exhibition in India. As a result, there is no exemption for
the excise duty on exhibits now. Exhibitors are therefore required to pay excise duty and bring
the exhibits to the exhibition venue.
sale of exhibits /goods

• Physical sale and delivery of any material/exhibit is not permitted during the exhibition days.
However, orders can be booked during the exhibition days. Goods which have been imported
into India for exhibition purposes under ATA Carnet or a Temporary Import permit without
payment of Customs & Excise Duty on entry and if an exhibitor subsequently wishes to sell all
or part of such consignment, he must engage services of the Official Freight.
• Forwarder, who has been authorized to both make an application to Customs for permission to
do so against valid import license and to collect the duty and pay to the Customs Department,
following prescribed methods and procedures. Otherwise, please ensure that your nominated
freight forwarder is aware of the customs procedure and is capable of handling such
documentation and duty payment on your behalf. Sold exhibits can be removed only after
 conclusion of exhibition.
storage of empties and packing

• Exhibitors will have to organize storage of their packing cases, surplus materials or other
properties. They can take help of their freight agents to remove large packing boxes. Packing
boxes should not be placed behind the stalls. At the conclusion of the exhibition, exhibitors
must remove all materials from their respective stalls latest by 1200 hours on 8th March 2018.
Should they fail to do so; the same will be removed by the Organizers at the cost and risk of the
exhibitor.
housekeeping

• The exhibitors shall take the housekeeping staff from the empanelled vendor of the company
The form will be submitted shortly. Any other agency other than the empanelled vendor is not
allowed inside the halls request form for the same will be available in the exhibitor manual
shortly..
security

• The exhibitors shall take the security staff from the empanelled vendor of the company. The
form will be submitted shortly. Any other agency other than the empanelled vendor is not allowed
inside the halls, request form for the same will be available in the exhibitor manual shortly
internet
• Internet Services will also be provided inside the exhibition hall, request form for the same will
be available in the exhibitor manual on the website shortly.
safety measures

• Safety of Exhibitors, visitors as well as that of exhibits is of paramount importance. Exhibitors

must therefore strictly comply with all relevant fire and safety regulations. All electrical wiring
and fittings must conform to the appropriate safety norms. Exhibitors should also install guards
or protectors on machine exhibits during demonstration to avoid injury or damage by spark, heat,
fumes etc. Use of inflammable, poisonous, explosive (including gas cylinders), radioactive and
other hazardous material is strictly prohibited.
fire precautions
• Firefighting equipment will be installed at various points in the Exhibition halls. However,
exhibitors are advised to take due precautions and provide necessary firefighting equipment in
their own stands. To ensure clear access to fire extinguishers, no obstruction or display material
will be allowed in the aisles and emergency exits. Fire tenders will be stationed at the exhibition
site during the period of the exhibition. Exhibitors should also install protective shielding on
machine exhibits during the demonstration to avoid injury to visitors.
local and site regulations
• Exhibitors have to abide by the local and site regulations with respect to safety, law and
order etc. The Organizers will take necessary action against those who do not comply with
the regulations.
photographs /films
• Organizers have exclusive right to take photographs and video shooting of the exhibition
and of individual stalls. The Exhibitors can, however, take photographs of their own stall and
of their visitors.
cancellation
• Once the Organizers confirm acceptance of application, cancellation/withdrawal of
participation by Exhibitor on account of any reason including personnel, Force Majeure, strike,
lockout etc. will attract cancellation charges, subject to a written communication for cancellation
is received from the exhibitor.
The cancellation charge as under will be applicable and deducted on cancellation of confirmed bookings.

Table No: 1.4

Date of Cancellation Charged Amount

Before 30th June 2017 15% of the amount due/paid till date whichever is higher

Before 30th September 2017 50% of the amount due/paid till date whichever is higher

On and After 31st October 2017 75% of the amount due/paid till date whichever is higher

On and After 1st November 2017 100% of the amount due/paid till date whichever is higher

• The date on which the written communication conveying cancellation is received by the
Organizers, shall be considered as the effective date of determining cancellation charges.
• Organizers shall not deviate from the rules pertaining to cancellation even if the space is
allotted to another applicant from the wait list. Decision of the Organizers shall be final and
binding on all applicants.
force majeure
• Under the conditions of force majeure, which include strike, lock-out, closure, riot, natural
calamities and terrorist attack etc., the Organizers reserve the right to alter the opening dates
and duration or even cancel the entire exhibition. In case of change in dates and duration of
the exhibition, the rules and regulations and the agreement between the exhibitors and the
Organizers will remain unaffected. In case of total cancellation of the exhibition, payments made
by the exhibitors will be refunded after deducting the proportionate non- recoverable costs
already incurred by the Organizers.
damage caused by exhibitors

• The stall area must be restored to its original condition after closure of the exhibition. Exhibitors
will be required to make good all damages caused to the floor, building or other exhibition
structure, equipment by repairing the same or paying the cost specified by the Organizers
within 15 days from the date of closure of the exhibition.
liability and insurance

• Every reasonable precaution will be taken by the Organizers to ensure the security and safety
of the exhibition halls and adjacent areas. However, the Organizers will not accept any liability
and will not be under any liability to exhibitors or their employees or agents, in respect of any
direct or indirect damage, loss, theft or damage to any exhibit, person or property arising out of
or in any way connected with the exhibition.
 • Therefore, exhibitors must insure their exhibits against such loss or theft and damage, including
risk of fire, natural calamities and any act of terrorism. Organizers are not liable in any form for
any loss or damage to exhibitor’s property on the exhibition site or injury to their personnel and
visitors. Exhibitors agree to refrain from making any claim on the Organizers and to indemnify
the Organizers against any claim by third party arising out of exhibitors conduct. Exhibitors
will be held responsible for damage or injury to property or persons caused by themselves,
their employees, contractors or agents. This includes the loss of rented furniture, equipment or
instruments. Exhibitors are required to provide their own third party insurance in respect of their
participation in the exhibition. It would be desirable for the exhibitors are advised the exhibitors
to take insurance policy covering their machinery/exhibit, transit and loading and unloading of
machines, their exhibition personnel, and third parties (visitors).
acceptance of rules
• Formulation and execution of the rules and regulations of ELECRAMA-2018 and all other
matters with regard to ELECRAMA-2018 will be carried out by IEEMA, Mumbai office, or their
authorized representatives, under the guidance of the organizing committee. The Organizers are
vested with the full authority to enforce all rules and regulations pertaining to ELECRAMA-2018.
Their decisions will be final and binding in all respects and for all concerned. Any dispute will
be subject to Mumbai Jurisdiction only. By booking space in ELECRAMA-2018 exhibition, the
exhibitors undertake to adhere to all rules and regulations laid down by the Organizers or to be
framed by them from time to time.