Subject : Consultancy Services for preparation of DPR for development of Economic

Corridors, Inter Corridors, Feeder Routes and National Corridors (GQ and NS-
EW Corridors) to improve the efficiency of freight movement in India under
Bharatmala Pariyojana (Lot-6), Package – 3 (Kerala & Karnataka), 254 km. for
Structure works.

1. Scope of Services

1.1 General Scope of Services shall cover but be not limited to the following major tasks (additional
requirements for Preparation of Detailed Project Report for Hill Roads and Major Bridges are given in
Supplement I and II respectively in TOR of the Project):

i. Review of all available reports and published information about the project road and the project influence
area;

ii. Detailed Reconnaissance;

iii. Inventory and condition surveys for bridges, cross-drainage structures, other Structures, river Bank
training/Protection works and drainage provisions;

iv. Identification of sources of construction materials;

v. Detailed design of structures preparation of GAD and construction drawings and cross-drainage
structures and underpasses etc.

vi. Value analysis / value engineering and project costing;

vii. Preparation of detailed project report, cost estimate, approved for construction Drawings, rate analysis,
detailed bill of quantities, bid documents for execution of civil works through budgeting resources.

1.2 While carrying out the field studies, investigations and design, the development plans being
implemented or proposed for future implementation by the local bodies, should be taken into account. Such
aspect should be clearly brought out in the reports and drawings.

1.3 Standards and Codes of Practices

1. All activities related to field studies, design and documentation shall be done as per the latest guidelines/
circulars of MoRT&H and relevant publications of the Indian Roads Congress (IRC) and Bureau of Indian
Standards (BIS). For aspects not covered by IRC and BIS, international standards practices, may be
adopted. The Consultants, upon award of the Contract, may finalize this in consultation with NHAI and
reflect the same in the inception report.

2. All notations, abbreviations and symbols used in the reports, documents and drawings shall be as per
IRC:71.

1.4 Review of Data and Documents

Page 1 of 9
 The Consultants shall collect the available data and information relevant for the Study. The data and
documents of major interest shall include, but not be limited to, the following:
i. Climate;
ii. Condition of bridges and cross-drainage structures;
iii. sub-surface and geo-technical data for existing bridges;
iv. Hydrological data, drawings and details of existing bridges;
v Existing geological maps, catchment area maps, contour plans etc. for the project area
vi Condition of existing river bank / protection works, if any.
vii. Details of sanctioned / on-going works on the stretch sanctioned by MoRT&H/other agencies for
Tie-in purposes
viii. Survey and evaluation of locally available construction materials;

1.5 Investigations for Bridges and Structure

1.5.1 Inventory of Bridges, Culverts and Structures

The Consultants shall make an inventory of all the structures (bridges, viaducts, ROBs/RUB and other grade
separated structures, culverts, etc.) along the road under the project. The inventory for the bridges, viaducts
and ROBs shall include the parametres required as per the guidelines of IRC-SP:35. The inventory of
culverts shall be presented in a tabular form covering relevant physical and hydraulic parametres.

1.52 Hydraulic and Hydrological Investigations

1. The hydrological and hydraulic studies shall be carried out in accordance with IRC Special Publication
No. 13 (“Guidelines for the Design of Small Bridges and Culverts”) and IRC:5 (“Standard Specifications &
Code of Practice for Road Bridges, Section I General Feature of Design”). These investigations shall be
carried out for all existing drainage structures along the road sections under the study.

2. The consultant shall also collect information on observed maximum depth of scour.

3. In respect of major bridges, history of hydraulic functioning of existing bridge, if any, under flood
situation, general direction of river course through structure, afflux, extent and magnitude of flood, effect of
backwater, if any, aggradation/degradation of bed, evidence of scour etc. shall be used to augment the
available hydrological data. The presence of flood control/ irrigation structures, if affecting the hydraulic
characteristics like causing obliquity, concentration of flow, scour, silting of bed, change in flow levels, bed
levels etc. shall be studied and considered in design of bridges. The details of any future planned work that
may affect the river hydraulics shall be studied and considered.

4. The Consultants shall make a desk study of available data on topography (topographic maps, stereoscopic
aerial photography), storm duration, rainfall statistics, top soil characteristics, vegetation cover etc. so as to
assess the catchment areas and hydraulic parametres for all existing and proposed drainage provisions. The
findings of the desk study would be further supplemented and augmented by a reconnaissance along the
area. All-important hydrological features shall be noted during this field reconnaissance.

5. The Consultants shall collect information on high flood level (HFL), low water levels (LWL), high
tide level (HTL), low tide level (LTL) where applicable, discharge velocity etc. from available past records,
local inquiries and visible signs, if any, on the structural components and embankments. Local inquiries
shall also be made with regard to the road sections getting overtopped during heavy rains.

6. Conducting Model studies for bridges is not covered in the scope of consultancy services. If Model study
is envisaged for any bridge, requirement of the same shall be spelt out in the RPF documents separately
indicating scope and time frame of such study. Salient features of the scope of services to be included for
model study are given in the supplement- II Terms of Reference.

Page 2 of 9
1.5.3 Condition Surveys for Bridges, Culverts and Structures

1. The Consultants shall thoroughly inspect the existing structures and shall prepare a report about their
condition including all the parametres given in the Inspection pro-forma of IRC-SP:35. The condition and
structural assessment survey of the bridges / culverts / structures shall be carried out by senior experts of the
Consultants.

2. For the bridges identified to be in a distressed condition based upon the visual condition survey,
supplementary testing shall be carried out as per IRC-SP:35 and IRC-SP:40. Selection of tests may be made
based on the specific requirement of the structure.

3. The assessment of the load carrying capacity or rating of existing bridges shall be carried out under one
or more of the following scenarios:

i. when the design live load is less than that of the statutory commercial vehicle plying or likely to ply on
bridge;
ii. if during the condition assessment survey and supplementary testing the bridge is found to indicate
distress of serious nature leading to doubt about structural and / or functional adequacy, and
iii. Design live load is not known nor are the records and drawings available

4. The evaluation of the load carrying capacity of the bridge shall be carried out as per IRC-SP:37
(“Guidelines for Evaluation of Load Carrying Capacity of Bridges”). The analytical and correlation method
shall be used for the evaluation of the load carrying capacity as far as possible. When it is not possible to
determine the load carrying capacity of the bridge using analytical and correlation method, the same shall
be carried out using load testing. The consultant has to exhaust all other methods of evaluation of
strength of bridges before recommending to take up load testing of bridges. Road closure for testing if
unavoidable shall be arranged by NHAI for limited duration say 12 hours or so.

5. Consultant shall carryout necessary surveys and investigations to establish the remaining service life of
each retainable bridge or structure with and without the proposed strengthening and rehabilitation according
to acceptable international practice in this regard.

1.6 Detailed Design of Bridges, Structures

1.6.1. General

1. The Consultants are to carryout detailed designs and prepare working drawings for the following:

i. Bridges, viaduct/subways and other grade separated structures including ROBs/RUBs etc.
ii. ROB for railway crossings as per the requirement and the standards of the Indian Railways; and,

iii. Designs and drawings for under passes/overpass / cattle passes at locations where necessary / required

iv. Bridges and structures rehabilitation plan with design and drawings

v Design of river bank protection / training works. Innovative type of structures with minimum
joints, aesthetically, pleasing and appropriate to the topography of the region shall be designed wherever
feasible.

1.6.2. Design Standards

Page 3 of 9
1. The Consultants shall evolve Design Standards and material specifications for the Study primarily based
on IRC publications, MoRT&H Circulars and relevant recommendations of the international standards for
approval by NHAI.

2. The Design Standards evolved for the project shall cover all aspects of detailed design including the
design of bridges and structures and materials.

1.6.3. Geometric Design

7. In the case of closely spaced cross roads the Consultant shall examine different options such as, providing
grade separated structure for some of them with a view to reduce number of at-grade crossings, services
roads connecting the cross-roads and closing access from some of the intersections and prepare and furnish
appropriate proposals for this purpose keeping in view the cost of improvement, impact on traffic movement
and accessibility to cross roads.

8. The Consultant shall also prepare design of grade separated pedestrian crossings (viaducts) for
large cross traffic of pedestrians and / or animals on the basis of passenger and animal cross traffic surveys
conducted.

1.6.4. Design of Bridges and Structures

1. The data collected and investigation results shall be analyzed to determine the following:

i. HFL
ii. LWL
iii. LBL
iv. Erodibility of bed/scour level
v. Design discharge
vi. Linear waterway and effective linear waterway
vii. Likely foundation depth
viii. Safe bearing capacity
ix. Engineering properties of sub soil
x. Artesian conditions
xi. Settlement characteristics
xii. Vertical clearance
xiii. Horizontal clearance
xiv. Free board for approach road
xv. Severity of environment with reference to corrosion
xvi. Data pertaining to seismic and wind load
xvii. Requirement of model study etc.

2. The Consultant shall prepare General Arrangement Drawing (GAD) and Alignment Plan
showing the salient features of the bridges and structures proposed to be constructed / reconstructed
along the road sections covered under the Study. These salient features such as alignment, overall length,
span arrangement, cross section, deck level, founding level, type of bridge components(superstructure,
substructure, foundations, bearings, expansion joint, return walls etc.) shall be finalized based upon
hydraulic and geo-technical studies, cost effectiveness and ease of construction. The GAD shall be
supplemented by Preliminary designs. In respect of span arrangement and type of bridge a few alternatives
with cost-benefit implications should be submitted to enable NHAI to approve the best alternative. After
approval of alignment and GAD the Consultant shall prepare detailed design as per IRC codes /guidelines
and working drawings for all components of bridges and structures.

Page 4 of 9
3. The location of all at-grade level crossings shall be identified falling across the existing level crossings
for providing ROB at these locations. The Consultants shall prepare preliminary GAD for necessary
construction separately to the Client. The Consultant shall pursue the Indian Railways Authorities or/and
any statutory authority of State/Central Government for approval of the GAD from concerned Authorities.

4. GAD for bridges/structures across irrigation/water way channels shall be got approved from the
concerned Irrigation/Water way Authorities. Subsequent to approval of GAD and alignment plan by NHAI,
the Consultants shall prepare detailed design as per IRC codes/guidelines for all components of the bridges
and structures.

5. Subsequent to the approval of the GAD and Alignment Plan by NHAI and Railways, the
Consultant shall prepare detailed design as per IRC and Railways guidelines and working drawings for all
components of the bridges and structures. The Consultant shall furnish the design and working drawings for
suitable protection works and/or river training works wherever required.

6. Dismantling/ reconstruction of existing structures shall be avoided as far as possible except where
considered essential in view of their poor structural conditions/ inadequacy of the provisions etc.

7. The existing structures having inadequate carriageway width shall be widened/reconstructed in part or
fully as per the latest MoRT&H guidelines. The Consultant shall furnish the detailed design and working
drawings for carrying out the above improvements.

8. Suitable repair / rehabilitation measures shall be suggested in respect of the existing structures as
per IRC-SP:40 along with their specifications, drawings and cost estimate in the form of a report. The
rehabilitation or reconstruction of the structures shall be suggested based on broad guidelines for
rehabilitation and strengthening of existing bridges contained in IRC-SP:35 and IRC-SP:40.

9. Subsequent to the approval of the GAD and the alignment plan by NHAI, detailed design shall also be
carried out for the proposed underpasses, overpasses and interchanges.

10. The Consultants shall also carry out the design and make suitable recommendations for
protection works for bridges and drainage structures.

11. In case land available is not adequate for embankment slope, suitable design for RCC retaining wall
shall be furnished. However, RES wall may also be considered depending upon techno-economic suitability
to be approved by NHAI.

12. All the bridge structures having a length of 100 m or less can be used for tapping of water for serving
dual purpose i.e., to cross the water body or to store water, if technically feasible. Therefore, such structures
shall be designed as bridge cum barrage structures (bridge cum bandhara). Ministry’s guidelines in this
regard issued vide letter no. RW/NH-34066/89/2015-S&R(B) dated 18.04.2017 may be referred.

1.7 Estimates and approvals

1. Review final designs submitted, cost estimates, complete checklist, obtain required declarations and
submit to PIU for approval
2. Work with user department, PIU and RO as required to incorporate any changes requested in shifting
proposal and cost estimate by RO and NHAI HQ

1.8 Estimation of Quantities and Project Costs

Page 5 of 9
1. The Consultants shall prepare detailed estimates based on MoRT&H’s Standard Data Book and
market rate for the inputs. The estimation of quantities shall be based on detailed design of various
components of the project Structures. The estimation of quantities and costs would have to be worked out
separately for civil work Package as defined in this TOR.

2. The Consultants shall make detailed analysis for computing the unit rates for the different items of works.
The unit rate analysis shall duly take into account the various inputs and their basic rates, suggested location
of plants and respective lead distances for mechanized construction. The unit rate for each item of works
shall be worked out in terms of manpower, machinery and materials.

3. The project cost estimates so prepared for NHAI/ADB/WB projects are to be checked against rates for
similar on-going works in India under NHAI/World Bank/ ADB financed road sector projects.

1.9 Bidding process

1.9.1 Consultant shall assist the authority in preparing the required bid documents and support the authority
through the bidding process

1.9.2 Preparation of documents

1. The consultant shall prepare all required bid documents and technical schedules required for the bidding
of the project
2. The Consultants shall prepare separate documents for each type of contract (EPC/PPP) for each package
of the DPR assignment
3. The consultant shall assist authority in reviewing bid documents and in making any changes required
basis their findings or the and finalising bid documents

4. The consultant shall assist the authority in collecting and providing all required supporting documents for
initiating bid as defined by the SOP for contracting
5. The DPR consultant may be required to prepare the Bid Documents, based on the feasibility report, due
to exigency of the project for execution if desired by NHAI.
6. Provide any and all clarifications required by the authority or other functionaries such as the financial
consultant and legal advisor as required for the financial appraisal and legal scrutiny of the Project Highway
and Bid Documents.
7. The consultant shall be guided in its assignment by the Model Concession/ Contract Agreements for PPP/
EPC projects, as applicable and the Manual of Specifications and Standards for four/ six laning of highways
published by IRC (IRC:SP:84 or IRC:SP:87, as applicable) along with relevant IRC codes for design of
long bridges.
a. It is suggested that consultant should go through the EPC/ PPP documents of ministry before bidding the
project.

1.9.3 Support during the bidding process

1. Consultant shall support NHAI through the entire bid process and shall be responsible for sharing the
findings from the preparation stages during the bid process
2. The consultant shall ensure participation of senior team members of the consultant during all interaction
with potential bidders including pre-bid conference, meetings, site visits etc.
3. During the bid process for a project, the consultant shall support the authority in:
a. Responding to all pre-bid technical queries
b. Preparation of detailed responses to the written queries raised by the bidders
4. The consultant shall assist NHAI and its functionaries as needed in the evaluation of technical bids

2.0 Reports to be submitted by the Consultant

Page 6 of 9
2.1 All reports, documents and drawings are to be submitted separately for each of the traffic homogenous
link of the Project Road. The analysis of data and the design proposals shall be based on the data derived
from the primary surveys and investigations carried out during the period of assignment. The sources of
data and model relationships used in the reports shall be indicated with complete details for easy reference.

2.2 Project preparation activities will be split into six stages as brought out below.

S. Stage Key activities Report/deliverable submitted

No.
1 Inception Completed
2 Feasibility Preliminary surveys Detailed Working required in
Feasibility Report
3 Utilities Clearances I Not in Scope
4 DPR Detailed design of Structures, Detailed Working required in
preparation of detailed project report Draft DPR Report, Final DPR
with drawings Report, documents and drawings
5 Technical Schedules Preparation of bid documents and Civil Works Contract Agreement
technical schedules and Schedules
6 (ii) Project Clearances Not in Scope

Preliminary design work should commence without waiting for feasibility study to be completed. Stage 3, 5
and 6 shall run in parallel with Stage 2 and 4

2.3 Timelines for the submission of reports and documents

Consultant shall be required to complete, to the satisfaction of the client, all the different stages of study
within the time frame indicated in the schedule of submission in para 10 pertaining to Reports and
Documents for becoming eligible for payment for any part of the next stage.

3.0 Reports and Documents to be submitted by the Consultant

1. The Consultant shall submit to the client the reports and documents in bound volumes (and not spiral
binding form) after completion of each stage of work as per the schedule and in the number of copies as
given in Enclosure-III. Further, the reports shall also be submitted in floppy diskettes / CD’s in addition to
the hardcopies as mentioned in Enclosure-III. Consultant shall submit all other reports mentioned
specifically in the preceding paras of the TOR.

2. The time schedule for various submissions prescribed at Sl. No.1 above shall be strictly adhered to. No
time overrun in respect of these submissions will normally be permitted. Consultant is advised to go through
the entire terms of reference carefully and plan his work method in such a manner that various activities
followed by respective submissions as brought out at Sl.No.1 above are completed as stipulated. Consultant
is, therefore, advised to deploy sufficient number of supporting personnel, both technical and
administrative, to undertake the project preparation activities in construction package (Section)
simultaneously. As far as possible, the proposal should include complete information such as number of
such persons, name, position, period of engagement, remuneration rate etc. The Consultant is also advised
to start necessary survey works from the beginning so as to gain time in respect of various other activities in
that stage.

3.1 DPR Deliverables in each stage of project

1. The key stages, activities and deliverables for the detailed project report are as described in these
documents
Page 7 of 9
2. The following section describes the detailed requirements for each report that needs to be submitted

3. Consultants are also advised to refer to Enclosure IV: Formats for submission of Reports and Documents
to understand any additional format and content requirements

4. All reports must be submitted along with the relevant checklist form completed and signed off by the
consultant

Schedule for submission of Reports and Documents

Stage Activity No. of copies Time Period in days from

No. date of commencement
1 Monthly Reports 3 By 10th day of every month

2 Inception Report
(i) Draft Inception Report including QAP 3 21
document
(ii) Inception Report including QAP
document 3 30
3 F.S. REPORT
i) Draft Feasibility Study Report including option 4 60
study report
ii) Comments of client 1 75
iii) Final Feasibility Study Report incorporating
compliance of comments of Client 4 90
4 LA & Clearances I Report
i) Clearances I Report 4 105
ii) Comments of client 1 120
iii) Clearances I Report incorporating compliance 4 135
of comments of Client
5 Detailed Project Report
i) Draft DPR 4 180
ii) Comments of client 1 210
iii) Final DPR incorporating compliance of 6 240
comments of Client
Technical Schedules
6 i) Draft Technical Schedules 4 180
ii) Comments of client 1 210
iii) Final technical schedule 6 240
7 Project Clearances 6 Original
Approval of Project clearances from letters from the
Concerned agencies e.g. -; Rly for approval of concerned
GAD and detail engineering drawing of agencies and 5 300
ROB/RUB; Irrigation Dept., Utility Report - photocopies of
each

4.0 Data and Software

a. Consultants shall also deliver to NHAI all basic as well as the processed data from all field studies and
investigations, report, appendices, annexure, documents and drawings in a digital format as described in

Page 8 of 9
Enclosure IV over the course of this assignment and at the submission of the final report in the form of a
removable storage device (CD or USB pen drive) and hosted in a secure online file hosting platform
b. If required by NHAI the consultant shall arrange at their own cost necessary software for viewing and
measurement of imagery/ point cloud data.

i. Engineering Investigations : Inventory data for bridge and culverts indicating rehabilitation, new
construction requirement etc. in MS EXCEL or any other format which could be imported to widely used
utility packages.

ii. Rate Analysis: The Consultant shall submit the rate analysis for various works items including the data
developed on computer in this relation so that it could be used by the Authority later for the purpose of
updating the cost of the project.

iii. Cost Estimate: The Consultant shall submit the Cost estimate for various works items including the data
developed on computer in this relation so that it could be used by the Authority later for the purpose of
updating the cost of the project.

****************************

Page 9 of 9