HLURB BUYER”S GUIDE

Before Buying

1. Check if the Project has a Certificate of Registration and License to Sell.

You should ask the broker/agent of the owner/developer if the project is registered and has a License to Sell issued by HLURB:
* This can be verified at the On-line Queries/HLURB website (www.hlurb.gov.ph) for the list of projects covered with Certificate of
Registration and License to Sell as well as any encumbrance thereon, e.g. Cease and Desist Order, Suspension of License, etc.;
* Or you may visit or call the nearest HLURB Regional Office for this information.
2. Visit the subdivision/condominium, where the house and lot or condo unit to be purchased is located to know its natural
topography, viz: susceptibility to landslide, flooding, erosion, etc.;

If the project is covered with a License to Sell, you may already enter into a Contract with the owner/developer. However, there are
things which must be checked:
1. The date of completion of the project as indicated in the License to Sell;
2. If the property is mortgaged, it should have a Clearance to Mortgage from the HLURB;
3. The facilities and amenities represented in the advertisement flyers/ brochures are in accordance with the approved subdivision
and condominium plan on file with HLURB.

When Buying

1. Check if the broker/agent is registered with HLURB/DTI;

2. Verify if the property has not been sold to other buyers with the Register of Deeds;
3. Check into your source of income whether you can afford to pay the equity and the monthly installments;
4. Check if the materials of the house or condo unit conform with the development standards and approved construction
specifications submitted to HLURB;
5. Check whether the developer would payfor the water and electric meters, the subdivision perimeter fence, etc;.
6. Check who would eventually operate the subdivision/condominium water system.

Before Signing the Contract to Sell

1. Don’t sign any blank form of the Contract;

2. Read thoroughly all the contents of the Contract more especially the terms and conditions in fine print;
3. Secure a copy of the Contract and all other documents that you have signed;
4. Make sure that the Contract would be registered by the owner/developer to the Register of Deeds;
5. Pay directly to the owner/developer or the marketing agent authorized by said owner/developer only; and
6. Ask an official receipt on all payments for your file.
DEVELOPERS GUIIDE
APPROVAL OF CONDOMINIUM PLAN
(DEVELOPMENT PERMIT/CONVERSION APPROVAL/ALTERATION OF PLAN)

Schedule of Availability of Service:

Monday – Friday
7:00 a.m. – 5:30 p.m. (no noon break)
Who May Avail of the Service:
Applicants of Condominium Projects
What are the Requirements:
A. At least 2 sets of Condominium Plan at any of the following scales: 1:200; 1:400; or any scale not exceeding 1:400
duly signed and sealed by a licensed architect:
1. Site development plan to include parking and parks and playground layout, if applicable.
2. Floor plan(s)
3. Sections and elevations
B. At least 2 copies of vicinity map indicating the adjoining land uses, access, as well as existing facilities and utilities
at least within 500 meters from the property boundaries of the project, drawn to scale and duly signed and sealed by
a licensed geodetic engineer.
C. Building specifications and estimated cost.
D. Zoning Certificate from HLURB Regional Office
E. Certified true copy of DAR conversion order.
F. Certified true copy of Environmental Clearance Certificate (ECC) or Certificate of Non-coverage (CNC) duly issued
by the DENR, whichever is applicable.
G. Certified true copy of title(s) and current tax receipt.
H. Right to use or deed of sale of right-of-way for access road and other utilities when applicable.
I. One (1) copy of project study to include the following:
1. Project profile indicating among others, the development cost, total project cost, amortization schedules,
sources of financing, marketability, cash flow, architectural building plans and work program/project time
table;
2. Audited financial statement for the last 3 preceding years;
3. Income tax return for the last 3 preceding years;
4. Certificate of registration from Securities and Exchange Commission (SEC);
5. Articles of incorporation or partnership;
6. Corporation by-laws and all implementing amendments, and
7. For new corporations (3 years and below) statement of capitalization and sources of income and cash
flow to support work program.
J. Permit to drill from NWRB or certificate of coverage from concerned local franchise holder.
K. Copy of the special/temporary permit from the Professional Regulation Commission (PRC) and of the
separate permit from the Department of Labor and Employment (DOLE) for foreign architects who signed on
plans required under the Implementing Rules and Regulations of PD 957. (per Board Res. No. 839, series of
2009)
L. List of names of duly licensed professionals who signed the plans and other similar documents in connection with
application filed indicating the following information;
1. Surname
2. First name
3. Middle name
 4. Maiden name, in case of married women professional;
5. Professional licensed number, date of issue and expiration of its validity; and
6. Professional
Duration: 8 days, 3 hours, 30 minutes
Processing Fees:
Development Permit/Conversion Permit
PALC = P 600.00
+ Constructed Building Area (Floor Area) x P 19.20 per sq.m.
+ No. of Levels x 240.00 per level = TOTAL PROCESSING FEE
TOTAL PROCESSING FEE (Payable to HLURB Managers Check or Cashiers
Check) Plus 1% UP Legal Research Fee (Payable to Bureau of Treasury / Cash)
Alteration of Plan
Affected Area x P4.80 per sq. m. = TOTAL PROCESSING FEE
TOTAL PROCESSING FEE (Payable to HLURB Managers Check or Cashiers
Check) Plus 1% UP Legal Research Fee (Payable to Bureau of Treasury / Cash)

APPROVAL OF CONDOMINIUM PLAN

(DEVELOPMENT PERMIT/CONVERSION PLAN/ALTERATION OF PLAN)
Duration Person in Documentary
Step Applicant/Client Service Provider Fees
of Activity Charge Requirements
Files application
Receives/checks
for Development
completeness of
1 Permit with 20 minutes Records Officer
documents. If incomplete,
supporting
returns to applicant.
documents
1. If complete,
computes processing
fee.
15 minutes
2 2. Prepares Order of Records Officer
5 minutes
Payment and informs
the applicant of the
amount to be paid.
1. Accepts full payment
of processing fee.
Presents Order of
2. Prepares Official
3 Payment and pays 15 minutes Cashier Official Receipt
Receipt.
processing fee
3. Gives Official Receipt
to applicant.
Receives Official
Receipt and
4
submits it to
Records Officer
Scans submitted
5 documents and endorses 1 hour Records Officer
to Regional Officer
6 1. Receives and logs 5 minutes Secretary of the
 documents. 5 minutes Regional Officer
2. Assigns and indorses Regional Officer
documents to Head
of PRLD.
Head, Planning
Receives documents and
Registration and
7 assigns documents to 5 minutes
Licensing
evaluator/ processor.
Division (PRLD)
1. Evaluates documents
submitted.
Evaluator/
8 2. Notes down 2 days
Processor
additional
requirements, if any.
1. Conducts site
Evaluator/
9 inspection. 1 day
Processor
2. Prepares report.
1. Prepares Notice of
Deficiency of
requirements for Evaluator/
10 minutes
10 signature of the Processor
15 minutes
Head, PRLD. Head, PRLD
2. Reviews and signs
Notice of Deficiency.
1. Receives
Notice of
Deficiency in
requirements
11
.
2. Submits
required
documents
1. Requests clearance
from Monitoring and
Complies with Adjudication Division.
monitoring and 2. If there is pending 5 minutes Evaluator/
12
adjudication compliance to 5 days Processor
orders existing orders,
requires applicant to
comply with orders.
1. Prepares and signs
Executive Brief.
2. Prepares and initials Evaluator/
13 1 day
Development Permit. Processor
3. Stamp approves and
initials plans.
14 1. Reviews/evaluates, 15 minutes
 initials Development
Permit and Plans and
signs Executive Brief.
1. Reviews and affixes
signature on
Development
Permit/Plans/EB
2. Receiving/Releasing 15 minutes Office of the
15
Officer/ Secretary of 5 minutes Regional Dir.
the Regional Director
forwards
Development Permit
to Records Officer.
Releases Development
Permit
16 Gives feedback Form to 5 minutes Records Officer
applicant with instruction to
drop it in suggestion box.
1. Receives
Developmen
t Permit.
17
2. Fills out
Feedback
Form
END OF TRANSACTION
Duration: 8 days, 3 hours, 20 minutes

ISSUANCE OF A CERTIFICATE OF REGISTRATION (CR) AND LICENSE TO SELL (LS)

SUBDIVISION/CONDOMINIUM PROJECTS AND OTHER REAL ESTATE PROJECTS
TIME APPROVING DOCUMENTARY
WORKFLOW PROCESSOR
FRAME AUTHORITY REQUIREMENTS
1. Files application with Steps 1 – a. Sworn Registration Statement
Applicant
supporting documents. 5 (1 day) b. Certified True copy of TCT or
2. Checks completeness of Original Certificate of Title (OCT)
documents. Records duly stamped with original
1. If complete, Officer marking “Certified True Copy” by
acknowledges receipt of – the proper Register of Deeds
application and logs. Records and bearing its seal or security
Accomplishes transmittal sheet. Section marker
Forwards to Regional Director’s (RO c. Duly audited Balance Sheet
Office (RDO). – d. Articles of Incorporation , By –
2. If incomplete, returns to RS) laws and latest annual corporate
applicant. report to SEC
3. Receives and logs documents. Records Officer e. A copy of any circular,
4. Indorses documents to Regional prospectus, brochures,
Technical Services Group (TSG). Director’s Office advertisement or communication
 (RO – RDO) used/to be used for public
Head, offering of subject project and for
5. Receives documents. Assigns
Technical circulation upon approval by this
documents to processor for
Services Board.
evaluation.
Group (TSG) f. Sample copy of Contract to
6. Evaluates application based Sell
on requirements. Determines g. Certified true copy of
compliance to standard and Environmental Compliance
Steps 6 – Certificate (ECC)/Certificate of
guidelines
7 (1 – 3 Processor Non – Coverage (CNC)
1. If with deviation from
days)
standards and guidelines, issues
Notice of Deficiency in
Requirements.
7. Fills up pro forma Notice to
Processor h. Zoning Certificate from
Publish
8. Reviews/evaluates documents HLURB Regional Officer
and initials. Forwards documents Steps 8 i. Certified true copy of DAR
to RDO. – Conversion Order/Exemption
Head, TSG Clearance
9
9. Reviews/evaluates documents (1 day) j. Electrical Plan and
and signs. Specifications
k. Permit to operate a
10. Logs out and transmits Steps 10-
deepwell/water potability test
documents to Records Section 11 (2-3 RO – RDO
results
(RS) Days)
l. Project Study
2–3 RO
11. Mails/releases Notice to m. Program of development (bar
Weeks –
Publish to the applicant. chart with S – curve, Gantt
Mailing RS
chart/PERT – CPM, etc.) signed
12. Recieves Notice to Publish. Steps 12 –
and sealed by licensed engineer
13. Publishes Notice to Publish. 13 17
or architect indicating work
14. Submits Affidavit of days for
Applicant activities, duration and costing
Publication. Coordinates with PD 957 13
n. Affidavit of Understanding to
processor/inspector for the days for
submit titles (HLURB Form No.
scheduled site inspection. BP 220
__)
15. Receives Affidavit of o. Duly accomplished and
Publication. After two (2) notarized fact sheet
consecutive weeks from the last FOR CONDOMINIUM
day of publication, project is Steps 15 – PROJECTS
deemed registered unless 16 (1 – 2 Processor p. Master Deed with Declaration of
clearance from legal and Days) Registration and Declaration of
monitoring group requires Restrictions evidenced by the
compliance to orders issued by proper annotation thereof in the
the Office. title(s) of the property and the
16. Conducts site inspection. certified true copy of such title(s)
Steps 17 –
Determines extent of from the Register of Deeds
18 (1 – 2 Inspector
development. Computes q. Building Permit
days)
performance bond and
processing fee.
17. Accomplishes pro – forma of
letter/advice on performance
bond and fee.
18. Reviews/evaluates and
initials.
Steps 19 –
19. Reviews/evaluates
20 (1 – 2 Head, TSG
documents and signs.
days)
20. Logs out and transmits the
RO – RDO
documents to Records Section.
21. Posts performance bond and
submits documents certifying Steps 21 –
Applicant
performance bond/guarantee 24 (1 day)
from Financing institution.
22. Receives documents and
prepares Order of Payment (OP).
23. Pays processing fee Applicant
24. Receives payment. Prepares FOR SUBDIVISION PROJECTS
Official Receipt (OR). Issues OP Cashier r. Verified Survey Returns (two
and OR to applicant. copies)
25. Evaluates acceptability of s. Sangguniang
performance bond. Prepares Steps 25 – Resolution/Ordinance granting of
Certificate of Registration 29 (3 – 4 Processor Development Permit/Subdivision
(CR)/License to Sell (LS) and days) Development Plan
Executive Brief. t. Certified true copy of resolution
26. Reviews/ initials CR/LS. conferring authority to the Mayor
Head, TSG or other local government official
Signs Executive Brief.
27. Reviews and affixes to issue development permit
Regional u. Proof of compliance to Sec. 18
signature on CR/LS and
Officer of RA 7279
Executive Brief.
v. One(1) set of subdivision
28. Logs out documents and
RO – RDO development plan
transmits to Records Section.
IF PROPERTY IS/ARE
CURRENTLY MORTGAGED
w. Mortgagee Undertaking
29. Releases CR/LS to applicant. RO – RS (HLURB Form No. _____)
x. Mortgagor Undertaking (HLURB
Form No. _____)
 HLURB’s BROKERS GUIDE

Application for Registration of NCR-Based Real Estate Brokers and Salesmen

 LEGAL BASIS:
HLURB under PD 957 as amended, is empowered to register real estate brokers and salesmen dealing in condominium,
farmlots, memorial parks and subdivision projects.
 SCOPE:
No real estate broker or salesman shall engaged in the business of selling subdivision lots or condominium units unless he has
registered himself with the Authority in accordance with the provisions of Sections 11 & 12 of Presidential Decree No.
957 and Sections 13, 14, and 15 of Rule V of Implementing Rules and Regulations as Amended and Other Related Laws and
Regulations of the HLURB.
 GUIDELINES ON APPLICATION:
1. All applications shall be filed with Records Section.
2. Only applications with complete requirements shall be accepted for processing.
3. Follow up shall only be allowed on the date specified in the Official Receipt issued by the Office.
 During peak season (January-March), fifteen (15) working days
 During off-season (April-onwards), one (1) week from filing
 REQUIREMENTS:
Corporation/Individual Applicant New Renewal

Accomplished Application Form 1 copy 1 copy

ID pictures (1 x 1) any color 1 copy 1 copy

Latest HLURB Certificate of Registration (photocopy) — 1 copy

Latest PRC License (Certificate & ID card) ) (photocopy) 1 copy 1 copy

Latest NBI or RTC Clearance (photocopy) 1 copy 1 copy (if 5 yrs.+ of non re

Copy of Surety Bond and O.R. 1 copy 1 copy

Processing fee P610.00 (P200/Year of non-renewa

Sales Agent New Renewal

Accomplished Application Form 1 copy 1 copy

ID pictures (1 x 1) any color 1 copy 1 copy

Latest HLURB Certificate of Registration (photocopy) — 1 copy

Latest PRC License (Certificate & ID card) ) (photocopy) 1 copy 1 copy

Latest NBI or RTC Clearance (photocopy) 1 copy 1 copy

Copy of Surety Bond and O.R. 1 copy 1 copy

 Processing fee 1 copy 1 copy

Letter of Endorsement from a Licensed broker (employer) 1 copy 1 copy

Latest HLURB and PRC certificates or ID of employer 1 copy 1 copy

Processing fee P210.00 (P200/Year of non-renewa

 DURATION OF REGISTRATION AND ITS RENEWAL:

Every registration under shall expire on the 31st day of December of each year. Renewal of registration for the succeeding year
starts in the first working day of January until 31st day of each year. All applications filed beyond said period shall be penalized as
follows:
Period HLURB

If licensee renews the certification within thirty (30) days after its surcharge of P200.00 in addition to the basic fee
expiry date (within the year).

If renewal is made after one or more years surcharge of P200.00 for each year of non-renewal plus the basic fee for the current year only

Other Charges HLURB

Change of Address P50.00

Lost I.D./Certificate 50.00

Certified true copy 50.00

Certification 210.00

 CASH BOND OR SURETY BOND:

 Applicant broker/salesmen shall submit a bond in the amount of P5,000.00/P1,000.00, respectively, in
favor of DTI/HLURB. It may either be of the following:
 Cash bond
 Surety bond
 Bonds of the Republic of the Philippines
 Certification from a recognized real estate association that it guarantees the faithful and honest
discharge by the applicant, as well as salesmen working under him, of their duties and shall be liable to
any and all persons who may suffer loss by reason of such failure up to the amount of P5,000.00.
 DETAILED PROCEDURES:
Activities Responsible Party

Issues application forms Records Officer

Receives application form and supporting documents
Checks if the documents submitted are in order and authenticated
Assesses fees
Prepares and Issues Order of Payment

Collects payments & issues Official Receipt Cashier

Records application and transmit it to the concerned evaluator Records Officer

Evaluates submitted documents with regard to completeness and authenticity Evaluator/Processor

Records on the Official Registry Book and assigns license no. (if new applicant) and
control no.

Encode & prepares certificate Encoder/Typist

Photocopy the certification Evaluator/Processor

Initial the Certificate

Signs Certificate Regional Director of HLURB

Transmit the Certificate to the Records Section Secretary

Releases Certificate to the applicant upon presentation of O.R.

Files the application and the supporting documents on respective applicant’s file