5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Products
Products Industries
Industries Services and Support
Services Support Training
Training Community
Community Developer
Developer

Partner
Partner About
About

 
Ask a Question Write a Blog Post Login

Former Member
October 31, 2013 3 minute read

Data Archiving – Billing Documents (SD_VBRK)

Follow RSS feed Like

5 Likes 5,697 Views 7 Comments

Data Archiving – Billing Documents

Object : SD_VBRK

Usage : Billing Documents

Residence Time : 600 Days

Tables : 53 Tables are considered for archiving

Prerequisites :

– The residence time for billing documents is longer than the runtime for rebate processing

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 1/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

– The residence time must have expired.

– The billing document must have overall processing status “C” (completed) or “Blank” (not relevant).

– The subsequent documents should completed (VBUK-GBSTK = “C” or “Blank”).

– The relevant FI documents must have cleared (optional).

Note:

Though not mandatory, It is advisable to archive the following before billing documents are archived with SD_VBRK:

– RV_LIKP (SD Deliveries)

– FI_DOCUMNT (Accounting Documents)

Archiving Write Job : Creating the archive file

Run the SAP Archive Administration (transaction code SARA). Give the object name SD_VBRK in the Object Name
input field. Click on the write button .

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 2/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Give a variant name, click on maintain button.

Maintaining the Variant

The variant for selection can be created by providing the sales document, billing type, created on range ,sales
organization or by company code.

In options,if the change date: Residence time check should be maintained if the residence period check to be
calculated based on the document change date. If left unchecked, the residence period check will be done based on
the creation date.

If the Check Flow Documents Residence option is checked then the billing document will be archived only if the
residence time for all the documents in its document flow has completed their residence time.

The processing mode selected should be ‘Production Mode’.

Note: To have more control on the process, use maximum selection options while creating the variant.

If you want a detail log, check the detail Log checkbox. You can also give a note for the archiving session. To view the
variant attributes, click on the attributes button

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 3/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Use the meaning field to give a short description of the report variant. If you select the field Protect variant, the
variant can only be changed by the person who created it or last changed it. Selecting the field Background only
makes the variant executable only in the background.

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 4/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 5/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 6/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 7/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

    

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 8/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 9/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 10/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 11/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 12/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 13/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 14/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Alert Moderator

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 15/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Assigned tags

SD (Sales and Distribution) |

Related Blog Posts

Reprinting SD documents after customer master data change

By Former Member , May 27, 2014
Frequently Used manu Paths
By Jignesh Mehta , Jul 10, 2012
Useful Standard report to check SD Customizing and Transaction discrepancies
By SARTHAK MOHANTY , Mar 11, 2015

Related Questions

sales register
By Bhavnesh Dhirajlal Parikh Parikh , Dec 21, 2018
Release multiple Billing documents in one single accounting document
By Maria Deonisio , Jun 15, 2017
Alphanumeric number for Billing Document (SD)
By Aravi Sharana Basavana Gouda , Apr 09, 2019

7 Comments

You must be Logged on to comment or reply to a post.

pramod balanagendra

October 31, 2013 at 10:26 am

hi

excellent doc

thanks

pramod

Like (0)

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 16/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Jignesh Mehta

October 31, 2013 at 11:14 am

Hello,

Sincerely appreciate the e orts gone in preparing the above doucment.

It is really useful.

Thanks,

Jignesh Mehta

Like (0)

Srinu S

October 31, 2013 at 11:28 am

Good e ort.

Like (0)

Mehmet Ozgur Unal

January 2, 2015 at 6:51 am

Hi all ;

Thanks for sharing , clearly explained.

Regards.

M.Ozgur Unal

Like (0)

Former Member

January 2, 2015 at 7:49 am

Nice document Basavraj 

Like (0)

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 17/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

venu gopal

January 2, 2015 at 2:28 pm

hi very nice explanation

thanks

Like (0)

venu gopal

January 3, 2015 at 5:31 am

Dear Basavaraj

i am facing this issue while checking spool display spool

No list available.

Like (0)

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 18/19
5/17/2019 Data Archiving – Billing Documents (SD_VBRK) | SAP Blogs

Share & Follow

Privacy Terms of Use

Legal Disclosure Copyright

Trademark Cookie Preferences

Sitemap Newsletter

https://blogs.sap.com/2013/10/31/data-archiving-billing-documents-sdvbrk/ 19/19