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Setup SEPA Direct Debit in AX 2012 R2

This document provides steps to set up SEPA Direct Debit functionality in Microsoft Dynamics AX 2012 R2 for the Netherlands file format. It outlines 8 steps to: 1) export the XML stylesheet, 2) set up a batch job, 3) configure outbound ports, 4) set up a bank account, 5) establish number sequences and mandate parameters, 6) populate a customer record with mandate details, 7) create an invoice, and 8) generate a payment file. Completing these steps enables an organization to electronically receive customer payments via direct debit under the SEPA standard.

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515 views15 pages

Setup SEPA Direct Debit in AX 2012 R2

This document provides steps to set up SEPA Direct Debit functionality in Microsoft Dynamics AX 2012 R2 for the Netherlands file format. It outlines 8 steps to: 1) export the XML stylesheet, 2) set up a batch job, 3) configure outbound ports, 4) set up a bank account, 5) establish number sequences and mandate parameters, 6) populate a customer record with mandate details, 7) create an invoice, and 8) generate a payment file. Completing these steps enables an organization to electronically receive customer payments via direct debit under the SEPA standard.

Uploaded by

Kamarudin
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Setup SEPA Direct Debit in AX 2012 R2

File format Netherlands

To receive the SEPA Direct Debit functionality KB2786631 or KB2851350 implement first!!!

Further information:
http://technet.microsoft.com/en-us/library/jj571733.aspx
http://msdn.microsoft.com/en-us/library/hh446522.aspx

Repro Steps in CEE (Contoso Germany)

1. Export the xml stylesheet for the payment format from AOT:
 Create the folder which you want to export the XLST tile to. The folder might be named
Desktop\AX_SEPA
 Open AOT by clicking CTRL+D
 Expand the resources node, select ‘CustPayments_SEPADirectDebit_02_.xslt

 Right click and open

 Click Export and save the file to e.g. Desktop/AX_SEPA

2. Setup a batch job


System administration/Inquires/Batch jobs/Batch jobs
- Ctrl+N and create a new batch job
- Enter a Job description= Generate SEPA Payments and save the batch job
- Click ‘View task’ and create the following tasks

a) Task description: 1
Company accounts: CEE
Class name: AIFGatewaySendService
b) Task description: 2
Company accounts: CEE
Class name: AIFOutboundProcessingService

Close the Batch task form


- In the Batch job form select the previous created Batch job and click Recurrence
- Enter Recurring pattern
Select for examples Minutes/Count: 1

OK
- Back to the Batch job form go to Functions/Change status
Select: Waiting
3. Setup Outbound ports for electronic payments
System administration/Setup/Services and Application Integration Framework/ Electronic
payment services
 Open up the form ‘Outbound ports for electronic payments`
 Select SEPADirectDebit
 Specify the location of the XLST file ‘SEPACust.xsl’ and the location for the Outbound folder
 Create ports
An outbound port will be created

 Select payment format SEPADirectDebit and click ‚Payment processing data‘

- Enter Format information: Strd or Ustrd


- Enter a Country: NL ( or the country the SEPA format is needed)
- Enter Issuer: CUR for NL

4. Setup the bank account for CEE


Cash and bank management/Bank accounts
 Select EURBANK and double click to open it. Click Edit
- FastTab General:
Routing number: 61150020
Bank account number: 791711
- FastTab Additional identification
SWIFT code: ESSLDE66XXX
IBAN: DE40611500200000791711
Direct debit ID: Enter an Identifier of the bank (791711)

5. Setup SEPA Direct debit mandates


a) Setup Number sequences
Organization administration/Common/Number sequences/Number sequences
 Ctrl+N to create a new number sequence
Number sequence code: SEPA
- FastTab Scope parameters:
Scope: Company
Company: CEE
- FastTab Segments:
Create segments
- FastTab General:
Manual: Cleared
Continuous: Selected
Smales: 1
b) Accounts receivable/Setup/Accounts receivable parameters
 Area: Direct debit
Enter all required days
Enter Month between usage and expiration
 Area: Number sequences
Select Reference= Direct debit mandate ID and select a number sequence code (e.g.
SEPA)

c) Method of payment for direct debit mandates


Accounts receivable/Setup/Payment/Method of payment
 Ctrl+N to create a new method e.g SEPA DD
Period: Invoice
- FastTab General
Payment type: Electronic payment
Require mandate: YES
6. Setup customer record with direct debit mandate information
Accounts receivable/Common/Customers/all Customers
Select Customer: 1102 and click Edit
- FastTab Direct debit mandates
Click Add
Mandate ID: assigned automatically
Bank account: right click/view details
 Tab Address: enter an Italian address
 Tab General:
o Routing number: 0623033100
o Bank account number: 000047114493
o CIN: G
o SWIFT code: CRPPIT2P337
o IBAN: IT86G0623033100000047114493
Mandate scheme: Core
Payment frequency: Recurring
Timing: should be entered automatically
Signature date: 10.06.2013
Expected number of payments: 100
Usage count: This is 0 for new mandates and will update automatically with each
Invoice payment

OK

Default mandate ID: should be entered automatically otherwise select the default
mandate
7. Create a free text invoice for direct debit mandate customer
Accounts receivable/Common/Free text invoices/All free text invoices
 Ctrl+N
Customer account: 1102
- Line view/Invoice lines
Main account: 4026
Sales tax code: AR-EU/Item sales tax group: Full
Unit price: 500,00
Amount: 500,00
- Go to Header view
o FastTab Payment:
Method of payment: SEPA DD (previous created one with has
parameter Require mandate activated)

Direct debit mandate ID: Select the mandate reference

Post/Post
The invoice includes a SEPA Notification letter

8. Create a payment
Accounts receivable/Journals/Payments/Payment journal
 Ctrl+N
Click Lines
- Date: Today
- Account: 1102
- Offset account type: Bank
- Offset account: EURBANK
- Method of payment: SEPA DD
Go to Functions/Settlement
Mark the previous created invoice

Close the Settle open transaction form


Go to Functions/Generate payments
- Mark “Export payment using Service”
- Payment format = SEPADirectDebit
- Bank account = EURBANK
- Mark “Show format dialog”

OK

The Payment processing data form opens


- Format: Ustrd
- Country: NL
- Issuer: CUR
- Control report: YES

Click Ok

Payment status in payment journal changed to „Sent“


Result:
Following file arrived in the SEPA folder

Opened with Notepad

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