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Robotics Club Constitution Final Copy Updated

The document outlines the constitution and bylaws of the Robotics Club at Brazosport College. It establishes the purpose of the club as providing opportunities for students to engage with STEM fields through activities like competitions, guest speakers, and community service. It states that membership is open to all students regardless of attributes and that no fees will be required. The document defines the officer positions and election procedures. It also specifies requirements for meetings, duties of officers, and voting procedures.

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202 views4 pages

Robotics Club Constitution Final Copy Updated

The document outlines the constitution and bylaws of the Robotics Club at Brazosport College. It establishes the purpose of the club as providing opportunities for students to engage with STEM fields through activities like competitions, guest speakers, and community service. It states that membership is open to all students regardless of attributes and that no fees will be required. The document defines the officer positions and election procedures. It also specifies requirements for meetings, duties of officers, and voting procedures.

Uploaded by

omit sen
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Robotics Club at Brazosport College Constitution and By-

Laws
Article I: Purpose and Founding Principles

Section 1: This organization shall be known as the Robotics Club @ Brazosport


College.
Section 2: This student organization is open to all students without regard to race,
color, sex, age, national origin, religion, sexual orientation, disability or
veteran status. This includes, but is not limited to, recruiting, membership,
organization activities, and opportunities to hold office.
34 CFR 104.47
Section 3: No member, either current or future, will be assessed fees or dues for club
membership. A specific member or members, designated by this
organization shall be responsible for payment in full of all debts
accumulated by the organization not covered by funds on deposit.
Section 4: The purpose of the Robotics Club is to provide students opportunities
which broaden and enrich their participation in the world of science,
technology, engineering, and mathematics (STEM) related studies and
careers. These opportunities may include, but are not limited to
 Intellectual activities such as a problem of the month, problem
solving competitions, guest speakers, forums.
 Campus social activities.
 Dissemination of information about internships, career
opportunities, and transfer opportunities.
 Increase communication, camaraderie, and interaction between
and among students interested in STEM related disciplines, and
faculty.
 Prepare students to go into STEM related fields.
 Community service projects.
 Volunteer Opportunities.
 Provide a fun and interesting learning environment.
 Develop techniques for critical thinking.
 Develop communication skills and build a team-oriented mind set
towards projects.
 Find paths to introduce learning in creative and innovative ways.
 Encourage the study and appreciation of STEM related subjects.
 Promote Exceptional Work Habits and Behaviors.
 Create a supportive learning environment for STEM students.

The club will pursue opportunities such as these to help students develop leadership
skills, broaden their understanding of the role of STEM related fields in the world, and
develop a more informed perception of their place in the world of STEM.
Article III: Membership
Section 1: The Robotics Club is open to all full or part-time students. Students will
be considered members of the club by attending meetings, informing an
officer of their interest, or informing an advisor of their interest.

Article IV: Officers and Advisors

Section 1: The executive committee shall consist of the following officers: President,
Vice-President of Outreach and Volunteering, Treasurer, Secretary, and
Club Engineer.
Section 2: The President will be elected at a regularly scheduled club meeting prior
to Sep 1st of every year by a majority vote. All other officers will be
elected at a special meeting of the club at the beginning of the fall
semester of each year, again by majority vote. Club member who cannot
attend these meetings will be eligible to cast an absentee ballot if arranged
prior to the meeting by contacting the stand club advisor.
Section 3: All club members are eligible for election for the Executive Committee.
However, no personal shall serve more than two consecutive terms in the
same office. In addition, no person shall hold more than one (1) Executive
Committee position during the same term.
Section 4: The term of office for the President will begin May 1st of that year and
will end April 30th of the following year. All other officers will serve from
the time their election through May 1st of that year.
Section 5: The advisor of the club shall be a faculty or staff member of Brazosport
College.
Section 6: If an office is vacated for any reason, nominations will be made at least
one meeting in advance to fill the vacant position. Refer to bylaws for
election procedures to fill any vacancy that might occur.
Section 7: The following procedures are to be followed to remove an officer from
office.
A. A motion to remove an officer from office must be made by a member
of the club at a regularly scheduled meeting. The motion must be
supported by evidence of serious neglect of duties.
B. The officer in question will have the choice of debating the motion at
the present meeting or tabling the motion so it can be addressed at a
special meeting of the club which will be held within two weeks of the
original motion.
C. After the motion is debated, a vote of two-thirds (2/3) of a quorum of
club members is required to remove the officer.

Section 8: This organization will not engage in hazing, participate in hazing, or


commit any act that causes or is likely to cause bodily danger, physical
harm, or personal degradation or disgrace resulting in physical or mental
harm to any fellow student or person attending the institution.
Education Code 51.936, Education Code Chap. 37, Subchapter F
Section 9: This organization shall comply with all College and campus policies and
regulations and local, state, and federal laws.
Section 10: The time and date for regular scheduled meetings or events will be sent
electronically.

Article V: Meetings

Section 1: The number of meetings held each year will be determined by a majority
of the club members with at least one meeting held per month of the
regularly scheduled school year (this excludes the summer months of May,
June, and July). Special meetings may be called by the President. The
officers of the club may hold meetings separate from the regular meetings
without the presence of an advisor.

Article VI: Duties of the Executive Board

Section 1: The President shall preside over club meetings; shall coordinate all
activities approved by the club.
Section 2: The Vice-President shall preside over club meetings in the absence of the
President; shall assist the President in coordinating all club activities; shall
coordinate facilities for all club activities.
Section 3: The Secretary shall be responsible for minutes; shall keep a roll of club
members; shall keep an electronic list of email addresses of all members;
shall be responsible for publicity for all club activities shall be responsible
for all incoming and outgoing club correspondence.
Section 4: The Treasurer shall be responsible for keeping updated records of all club
allocations and expenditures; shall be responsible for supervising a club
budget; shall be responsible for all financial requests from SGA and other
agencies.
Section 5: The Outreach Coordinator shall be responsible for maintaining the club’s
online presences, as well as coordinate with other officials to find ways to
best attract new membership.
Section 6: The Logistics Coordinator shall be responsible for maintaining and
keeping record of the clubs equipment.
Section 7: The Volunteer Coordinator shall be responsible for the record keeping and
communication between the club members and other parties providing
volunteer opportunities
Article VII: Other Offices

Section 1: Other offices may be added as needed by a 2/3 majority vote.

Article VIII: Voting and Electoral Process


Section 1: Elections require a quorum of fifty percent (50%) plus one (1) present at
the meeting. Members may neither nominate nor second their own
nomination. Any members may nominate any other. Nominations and
seconds will be done verbally. The election itself will be done by secret
ballot. Results will be tabulated by the club advisor. If the election results
in a tie, the election procedure will be repeated for that office.
Section 2: If the election results without a nominee receiving quorum of fifty percent
(50%) plus one (1) then the two nominees with the most votes will run
again in a runoff election. Majority will win overall.

Article IX: Meeting Quorums:


Section 1: The Robotics Club attempts to have broad participation, but realizes all
members will not be able to attend all meetings due to schedule conflicts
with classes, work, teaching practica, ect. Whenever such a conflicts
arises, members should contact the Secretary or higher ranking officers, or
the club advisor to be excused from a meeting. A quorum for any regular
club meeting will then be determined by a simple majority of all club
members that have not been excused from a meeting. For elections,
amending the constitution and removal of a club officer a quorum will be
determined by a vote of two-thirds (2/3) of club members.
Section 2: Voting on amendments must be conducted after a minimum notice of 2
weeks.

Article X: Amending Procedure

Section 1: This constitution may be amended by a two-thirds (2/3) majority vote of a


quorum of the club members, this amendment taking place during a
regular club meeting, and if approved by the rules and regulations
committee of the Student Government Association.

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