9900015911 – Call Off Contract for Supply of Services (White Metal Lining of Sleeve Bearing)

Attention: To whom it may concern

Date: 19-01-2020

From: Jasim AL FARSI, Contract Engineer,

Email : jasem.alfarsi@oq.com
Our
9900015911
Reference:

9900015911 – Call-Off Contract for Supply of Services (White Metal Lining of Sleeve Bearing)
Dear Sir,
Oman Oil Refineries and Petroleum Industries Company SAOC, (‘Orpic’) invites ‘Tenderer’ to
Tender for the Work or Services in accordance with the terms and conditions set down in the
Tender Documents. If you are a successful Tenderer you shall be required to enter into a Contract
in accordance with the Form of Agreement.

The Tender Documents shall comprise the following Sections:

T1 Invitation to Tender (this letter including the pages attached hereto)
T2 Instructions to Tenderers
T3 Data to be provided by Tenderers
C1 Form of Agreement
C2 Special Conditions (NOT USED)
C3 General Conditions
C4 Scope of Work
C5 Schedule of Prices
C6 Technical Specifications (NOT USED)
C7 ICV and Omanisation (NOT USED)
C8 Contract Procedures
C9 HSE Specifications
C10 Data provided by Contractor (NOT USED)

Only section T1 is provided; the other documents will be issued via Tawreed (Orpic’s e-tendering
portal - https://tawreed.orpic.om/web/login.html) to interested Tenderers that;
• Pay the Tender fee and submit confirmation of payment of the Tender Fee in Tawreed (if
required),
• Submit the Tenderer Data Sheet attached under Appendix 1 in Tawreed,
• Submit the Confidentiality Declaration attached under Appendix 2 in Tawreed.
In the preparation and submission of the Tender, Tenderer shall comply with the Tender
Documents. Orpic reserves the right to disqualify the Tenderer if any of the requirements included
in the Tender Documents are not met.
Tawreed Helpdesk
Need assistance?
Please contact our Tawreed Helpdesk
For Companies dialling from Oman: (800) 71-117
For Companies dialling outside of Oman: +971 (800) 836-3377
Email: tawreed@orpic.om
Helpdesk Opening Hours:
8:00 AM – 5:00 PM (GMT+4)

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9900015911 – Call Off Contract for Supply of Services (White Metal Lining of Sleeve Bearing)

(Sunday – Thursday)

GUIDANCE ON SPAM E-MAIL FILTERS:

In order to prevent e-tendering portal emails from being quarantined by your organization fire
wall or spam filter, you are advised to instruct your IT team to accept all emails from
tawreed@orpic.om or with an orpic.om extension.

Please also review the Junk Email settings of your email client software to avoid accidental
message deletion.

Yours faithfully,
For Oman Oil Refineries and Petroleum Industries Company SAOC, Orpic
Jasim Mohammed ALFARSI
Contracts Engineer
Office: (+968) 2210 – 5405
jasem.alfarsi@oq.com

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9900015911 – Call Off Contract for Supply of Services (White Metal Lining of Sleeve Bearing)

Tender Number 9900015911

Call Off Contract for Supply of Services (White Metal Lining

of Sleeve Bearing)

T1, Invitation To Tender

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9900015911 – Call Off Contract for Supply of Services (White Metal Lining of Sleeve Bearing)

Contents

1.0 TERMS OF TENDER AND TENDER OVERVIEW ..........................................................................5

1.1 TERMS OF TENDER .................................................................................................................... 5
1.2 DESCRIPTION OF SCOPE OF WORK/SERVICE .................................................................................. 5
1.3 MINIMUM REQUIREMENTS TO PARTICIPATE IN TENDER ....................................................................... 5
1.4 TENDERER REGISTRATION REQUIREMENTS:- ..................................................................................... 5
2.0 REQUIREMENTS TO COLLECT TENDER DOCUMENT ................................................................5
2.1 TENDERER DETAILS SHEET............................................................................................................ 5
2.2 TENDER FEE ............................................................................................................................ 5
2.3 CONFIDENTIALITY DECLARATION ................................................................................................. 6
3.0 ORPIC CONTRACT ENGINEER - CONTACT POINT .................................................................6

4.0 TENDER COLLECTION (ACCESS TO THE TENDER DOCUMENTS IN TAWREED) ...........................6

4.1 COLLECTION / RELEASE OF TENDER DOCUMENTS ............................................................................ 6
5.0 TENDER BOND (NOT USED) ..................................................................................................6

6.0 SITE VISIT/ BID CLARIFICATION MEETING .............................................................................7

7.0 OUTLINE TENDER PROCESS AND SUBMISSION OF TENDER .....................................................7

8.0 TENDER AWARD .................................................................................................................7

9.0 APPENDIX 1 – TENDERER DETAILS FOR THIS TENDER...............................................................8

10.0 APPENDIX 2 – CONFIDENTIALITY DECLARATION ...............................................................9

10.1 DEFINITIONS ........................................................................................................................ 9
10.2 CONFIDENTIALITY.................................................................................................................. 9
10.3 COPYRIGHT ......................................................................................................................... 9
10.4 RETURN OF CONFIDENTIAL RECORD........................................................................................... 9
10.5 THIRD PARTIES ...................................................................................................................... 9
10.6 VALIDITY........................................................................................................................... 10
11.0 APPENDIX 3 – TENDER PROCESS OVERVIEW – ...................................................................1

THE TENDER PROCESS SHALL BE CONDUCTED THROUGH ORPIC’S E-TENDERING SYSTEM, TAWREED.
...................................................................................................................................................1

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1.0 Terms of Tender and Tender Overview

1.1 Terms of Tender
1.1.1 The terms and conditions applicable to this Tender Process are detailed in Sections T1,
T2, T3. T2 and T3 may only be available with the complete Tender Document following;
• Payment of the Tender Fee in Tawreed (if required),
• Submission of Appendix 1 & 2 in Tawreed.
1.2 Description of Scope of Work/Service
1.2.1 The purpose of this document is to line up a service contract for providing Call-Off
Contract for white metal lining of sleeve bearing at Orpic site and their workshops. The
services shall be delivered on call off basis for all plants at Sohar & Muscat as specified
or any future plants.
1.2.2 Service shall be over a period of five years in Orpic as explained in the detailed in section
C4-Scope of work.

1.3 Minimum Requirements to Participate in Tender

1.3.1 Technical Requirements – Will be as per T3 document.
1.3.2 Performance Bond:-
Successful Contractor required to submit Performance Bond with value of OMR 1,000
valid for whole Contract period.
1.4 Tenderer Registration Requirements:-
This Tender is a public open tender and is open to any company, local or international,
that can meet the Technical and Commercial criteria. Tenderers that participate in this
Tender that are not registered with Joint Supplier Registration System (Further details of
JSRS can be found on their website https://businessgateways.com/joint-supplier-
registration-system, JSRS will be required to register if their Tender is successful. However
it is advisable for all Tenderers to commence registration during the Tender Process. NO
CONTRACT WILL BE AWARDED WITHOUT THIS REGISTER, WHICH IS MANDATORY. Bidder is
advised to verify the requirements that may include the Payment of a JSRS Registration
Fee.
1.4.1 No affiliate of the Tenderer shall be eligible to Tender or participate in a Tender in any
capacity whatsoever unless it can be demonstrated that there is not a significant degree
of common ownership, influence or control amongst the Tenderer and the affiliate. This
may also include Approved Registration requirements with Orpic or JSRS.

2.0 Requirements to Collect Tender Document

2.1 Tenderer Details Sheet
2.1.1 In order to correctly identify the Tenderer and the Tenderer’s point of contact for this
Tender Process, Appendix 1 shall be completed by the Tenderer and presented, by hand
or scanned and forwarded via email, to the Contract Engineer before the Tender
Documents can be released to the Tenderer.
2.2 Tender Fee
2.2.1 The Tender Fee for this Tender is – Not Applicable
2.2.2 Prior to access of the Tender Documents in Tawreed, the Tenderer is required to submit
a non-refundable ‘Tender Fee’ in Tawreed using the e-Payment Gateway. (Tawreed
website will redirect you).

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IMPORTANT NOTICE:
Bidder shall be aware that the payment of the Tender Fee is online. A frequently
occurred and recurrent error is that Bidder’s Bank might block the payment transaction
(for security reasons, to avoid misuse or theft).
If this happens, Bidder shall in first instance notify to its own Bank of the intention to
make a high value payment online and to pre-authorize it.
In second place, Bidder must contact Tawreed HELPDESK:

Tawreed Helpdesk
Need assistance?
Please contact our Tawreed Helpdesk
For Companies dialing from Oman: (800) 71-117
For Companies dialing outside of Oman: +971 (800) 836-3377
Email: tawreed@orpic.om
Helpdesk Opening Hours:
8:00 AM – 5:00 PM (GMT+4)
(Sunday – Thursday)

2.3 Confidentiality Declaration

2.3.1 Should the tenderer purchase the tender documents, the tenderer is confirming
acceptance of Orpic’s Confidentiality Declaration as included in Appendix 2.
2.3.2 The Confidentiality Declaration must be completed, signed by an authorised person,
stamped with the Tenderers company stamp, and submitted to Orpic at the relevant
section question within the Tawreed Technical Envelope. Once payment has been
made, Tenderers shall have access to the Tender documents and the relevant
submission sections which includes the Tawreed Technical Envelope.

3.0 Orpic Contract Engineer - Contact Point

3.1.1 All communication with Orpic shall be through Clarification Requests issued via the
messaging tool within Orpic’s Tawreed e-tendering portal. No Clarification Requests shall
be entertained after the Clarification Request Closing Date included in the table in
Article 3 below.
3.1.2 Alternatively and if (and only if) absolutely necessary please use jasem.alfarsi@oq.com.
In order to avoid the commonly made typing error, your attention is drawn to the fact
that the above e-mail address domain ends with …@oq.com, and NOT with .om (less
preferred method of contact, by all measure try to use Tawreed).
3.1.3 Enquiries communication by telephone is strongly discouraged; and it shall be limited to
the minimum necessary such as emergencies.

4.0 Tender Collection (access to the Tender documents in Tawreed)

4.1 Collection / Release of Tender documents
4.1.1 Once the Tenderer Details Sheet, Confidentiality Declaration and confirmation of
payment of Tender Fee requested in Article 2 has been received and attached within
Orpic’s Tawreed e-tendering portal, the Orpic Contract Engineer shall release the Tender
Documents to the Tenderer.

5.0 Tender Bond (Not Used)

5.1.1 To ensure conformance of the Tender, the Orpic requires the Tenderer to issue a Tender
Bond in the exact format detailed in Section T3. The value of this Tender Bond shall be
indicated in Section T3. A scanned copy of the Tender Bond shall be uploaded in to
Tawreed and a hard copy to be sent to Secretary to Tender Board, Oman Oil Refineries
and Petroleum Industries Company SAOC, Sohar Industrial Port, PO Box 282, Sohar, Postal
Code 322, Sultanate of Oman.

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5.1.2 The Tender Bond shall be enforced in the event that Tenderer fails to submit and
substantiate a conforming tender or has failed to accept award of the contract or
purchase order.

6.0 Site Visit/ Bid Clarification Meeting

6.1.1 A Site visit/ Tender Documents clarification meeting will be held on the date given in the
table in Article 7. Details of the attendees (a maximum of [2] representatives must be
submitted to the Orpic Contract Engineer by date advised.

7.0 Outline Tender Process and Submission of Tender

7.1.1 Orpic will be conducting all tendering, invoice management and associated activities
through Tawreed portal (https://tawreed.orpic.om/web/login.html)
7.1.2 If you are an existing supplier within Orpic, you should have already received an email
from tawreed@orpic.om with your username and temporary password. Upon login, the
system will prompt you to change your password.
7.1.3 For assistance please contact our Helpdesk: toll free Number: (80071117 - within Oman),
+971 800 8363377 - Outside Oman, email: tawreed@orpic.om.
7.1.4 Registration steps are explained hereby:
https://tawreed.orpic.om/attach/supplier_registration_user_manual.pdf
7.1.5 Once registered on Tawreed portal, bidder is required to open this tender on the portal
and submit technical and commercial offer on the portal itself. Please do not submit any
hard copy offer.
7.1.6 Orpic shall open the Technical Tender first followed by Commercial Tender, subject to a
satisfactory evaluation of the Technical Tender.
7.1.7 The proposed Tender Process Overview is captured in Appendix 3, the schedule is as
follows:
Activity Date
Issue of T1-Invitation to Tender either on
19-01-2020
Orpic website, Tawreed or by email
Tender Documents available for
19-01-2020
collection
Final date for collection of Tender
26-01-2020
Documents
Site Visit/ Tender Clarification Meeting
TBC
Date (if applicable)
Clarification Request Closing Date 02-02-2020
Tender Submission Date (online as per 09-02-2020
the full requirements of ‘T3 - Data to be
submitted by Tenderer’)
It is mandatory to submit your bid by 11:00 AM on the due date (or before). Tender
submission is in Orpic’s Tawreed e-tendering portal.

8.0 Tender Award

8.1.1 In the event that Orpic considers Tenderer to be commercially a potentially successful
competitor for the award of the Contract, Orpic may subject Tenderer to a further
technical and financial evaluation. Only when a Tenderer satisfies Orpic’s technical,
financial and commercial requirements will a Contract be awarded.
8.1.2 Orpic reserves right to award Contract to a single bidder or split the contract between
more than one bidders at the sole discretion of Orpic.

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9.0 Appendix 1 – Tenderer Details for this Tender

Contract/ Tender 9900015911
number
Contract/ Tender title Call Off Contract for Supply of Services (White Metal Lining of
Sleeve Bearing)
Full name of Tenderer
Postal Address
City
Country
Web site
Office main tel number
Country of registration
Status in Oman Agent / locally registered branch office / Omani LLC / foreign
company
Ownership details - XX% -
(percentages and - XX% -
names, indicate where - XX% -
Omani)
Name of company and address to be awarded the Contract (if different from details above)
Full name
Registered address
City
Country
Office main tel number
Status in Oman Agent / locally registered branch office / Omani LLC / foreign
company
Ownership details - XX% -
(percentages and - XX% -
names, indicate where - XX% -
Omani)
Tenderer’s representative to which all Tender correspondence shall be addressed
Name of person
Fax number
Telephone number
GSM number
e-mail address
Tenderer’s agent in Oman (if applicable)
Omani agent name
Postal address
Fax number
Telephone number
GSM number
e-mail address
Our Omani agent is Yes
permitted to pick up the No, we will pick up the documents ourself.
tender documents on No, please send the documents to my foreign address stated
our behalf above.

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10.0 Appendix 2 – Confidentiality Declaration

The undersigned …………………………………………………………………….. having its
principal office ................................................................. (The 'Tenderer') hereby declares
vis-à-vis Oman Oil Refineries and Petroleum Industries Company SAOC, Orpic, P.O. Box
282, PC 322 Sohar, Sultanate of Oman (the 'Orpic') to accept the following terms and
conditions on which the Orpic is prepared to communicate to the Tenderer certain
Confidential Information pertaining to the Work under the above mentioned Tender as
hereinafter defined.
10.1 Definitions
10.1.1 Confidential Information
shall mean all knowledge, data or information acquired by Tenderer from, or disclosed
to Tenderer by Orpic, or on behalf of Orpic, in connection with the Tender Documents,
Clarifications and the Tender Process in writing, drawings, magnetic tapes, computer
programs or in any other way, as well as all knowledge, data or information derived
there from, to the extent that such knowledge, data or information at the time of such
acquisition or disclosure is not either already in the unrestricted possession of Tenderer or
part of public knowledge or literature.
10.1.2 Confidential Record
Shall mean all Tender Documents, Clarifications and any other material containing
Confidential Information.
10.1.3 Third Party
Shall mean any party other than Orpic or Tenderer.
10.2 Confidentiality
10.2.1 Tenderer shall preserve and cause its employees to preserve the confidentiality of any
Confidential Information.
10.2.2 Tender shall not for any purpose other than the preparation and submission of a Tender
• disclose to any Third Party or enable any Third Party to note the fact that Tenderer
has been invited to submit a Tender and/or, if applicable, the fact that the Contract
is awarded to Tenderer;
• reproduce, copy or use, or disclose to, place at the disposal of or use on behalf of
any Third Party or enable any Third Party to read, copy or use, any Confidential
Information;
except with the prior written consent of Orpic.
10.2.3 The undertakings above shall continue insofar and for so long as the Confidential
Information or Confidential Record in question has not:
a) become part of the public knowledge of literature otherwise than through any act
or default on the part of Tenderer; or
b) been disclosed to Tenderer under an obligation to maintain secrecy by a Third Party
(other than one disclosing on behalf of Orpic) who could lawfully do so and who did
not derive such Confidential Information or Confidential Record from Orpic.
10.3 Copyright
10.3.1 The copyright in any Confidential Record shall, in the absence of any express provision
to the contrary thereon, be vested in Orpic. Copyright in any record containing
geological or geophysical data acquired or generated by Tenderer in connection with
the Contract shall be vested in Orpic.
10.4 Return of Confidential Record
10.4.1 If Tenderer declines to submit a Tender or is notified that its Tender is unsuccessful, upon
written notification thereof by Orpic, Tenderer shall destroy electronic copies and return
all hard copy Tender Documents including Addenda and Clarifications to Orpic.
10.5 Third Parties
10.5.1 Tenderer shall ensure that if under the terms of this confidentiality agreement any of the
Confidential Information comes to the knowledge and/or in the possession of any Third
Party, Tenderer shall require from such Third Party that it shall abide by stipulations
equivalent to those contained in this confidentiality agreement.

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10.6 Validity
10.6.1 This Confidentiality Declaration shall be valid for a period of 3 (three) years from the date
signed by the Tenderer.

Agreed and accepted this

................... day of ...................................... 201

And signed by a duly authorized person on behalf of the Tenderer

_______________________________________________
(Signature)
Name:_________________________________________
Position:_______________________________________
For:___________________________________________

Orpic Stamp:

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11.0 Appendix 3 – Tender Process Overview –

The Tender process shall be conducted through Orpic’s e-Tendering system, Tawreed.

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