www.viennaadvantage.

com

ASSET MANAGEMENT
Assets are where your money is; keep track of assets’ locations, purchase &
maintenance costs, depreciation, project issues and disposal with VIENNA Advantage
Fixed Asset Management.

BENEFITS

Know where your assets are located and track each Select from various methods of depreciation on assets
transaction on your assets. Automatically get alerted and automatically generate accounting entries.
in case of your choice. Manage assets in possession or assets delivered to
Manage all types of specific assets with all types of customers or other business partners for e.g. for
attributes such as cars, software, hardware, buildings projects.
or licenses.
Allocate expenses and maintenance resource cost to
your assets in order to know the exact cost of your
assets.
Track the run time of your individual assets, execute
maintenance activities automatically using workflow
and schedulers.
Implement service requests on assets, manage
maintenance tickets and operations.

GERMANY USA INDIA INTERNATIONAL

Head Office Marke ng & Sales Research & Development info@viennaadvantage.com
+49-621-307-80370 1-949-325-0615 +91-172-5090-860 www.viennaadvantage.com
 FEATURES

ASSET TYPES / CLASSIFICATION ASSET INFORMATION

Support multiple asset types / categories Enable user-configurable asset ID Capture a set of asset values - purchase value,
Classify asset as local purchase or as imported Capture standard asset information current book value, current write-off value,
current replacement value, bond validity, duty
Classify asset as bonded / non-bonded Capture asset purchase details in purchase exempted etc.
Facility to add other types of user-defined asset currency
Maintain asset configuration details
classification Capture asset purchase details in base
currency equivalent also (as on date of Link sub-asset information to main asset
Classify asset as owned / vendor-owned /
client-owned etc. purchase) Ability to copy asset information to create
Capture depreciation method, frequency and additional assets with similar details but with
Ability to classify as sub-asset different asset ids
associated details, as per defined Income tax
Support a hierarchy of at least 2 levels of sub- rules Capture asset barcode details
assets for each asset
Capture depreciation method, frequency and Capture asset verification periodicity at asset
associated details, as per defined Company level
Law rules Upload standard document types or scanned
documents and link with asset information

ASSET MAINTENANCE ASSET INSURANCE

Capture asset maintenance contract details Capture asset insurance policy details, for Capture asset insurance history
Capture asset maintenance history different Insurance types Capture list of claims made and claim resolution
Capture list of problems encountered and Facility to capture insurance premium paid, with details
resolution details interface to financial accounting system Capture details of insurance companies and
Capture details of external parties responsible Facility to track premium payable due-dates third-party agencies
for asset maintenance and amounts Ability to view insurance company / 3rd party
Capture preventive maintenance schedule for Alerts based on premium payable tracking agency-wise service history
each asset

ASSET MOVEMENT

Asset Entry / Receipt Facility to accept and record part-receipt of In case of local purchase, facility to record/track
Capture definition of asset entry process assets against a PO - and thereafter track the compliance to defined regulatory / statutory
pending items procedures
Capture definition of asset receipt & inspection
process In case of arrival into port of entry by air / sea Facility to automatically trigger alerts / status
from overseas, facility to record and comply reports to defined internal and external
Capture approval authority details for each step with defined entry procedures, including those stakeholders during the entry & receipt process
of asset entry/receipt relating to import / customs / other regulatory Facility to scan / store important documents
Ability to record mismatches between PO agencies created/received during the asset entry
details and actual assets received at the time of In case of import, Facility to record/track asset process, as part of asset details
entry & receipt - ability to define what variation progress through the various stages such as
is acceptable and what is not (this facility Ability to capture Insurance payable details,
arrival, inspection, storage in bonded wherever applicable (e.g. FOB shipments)
should be available to defined authority only) warehouse, release and receipt at location of
Facility to accept / reject / conditionally accept use
assets upon receipt

ASSET MOVEMENT PROCESS ASSET MOVEMENT TRACKING ASSET INFORMATION MAINTENANCE

Capture definition of asset movement process Ability to capture 'from' and 'to' locations Facility to modify specified details relating to
Capture approval authority details for each step through barcode scanning (if new barcode is sub-assets for an asset
of asset movement created whenever there is movement) Ability to replace a sub-asset with another
Approval authority and movement process Ability to capture new location information for within an existing asset
definition should be user-configurable an asset, without having to change barcode Ability to extend useful life if an asset / sub-
label asset
Capture templates of forms to be filled during
asset movement process Maintain a history of asset movement, with Ability to configure any change to asset details
details of each location / movement date / as 'requiring authorization'
Capture online asset movement request approver etc.
Define checks/validations to be carried out Asset detail changes will take effect only after
Provide alerts for asset movement in case authorization
during asset movement, especially for Bonded defined rules are being violated
items Ability to trigger automatic alerts for specified
Facility to cancel asset movement, if asset is asset detail changes (e.g. location)
Ability to capture Transit Insurance details wrongly moved
Ability to upload relevant scanned documents All asset detail changes should be logged into
Facility to capture expected return date for an audit trail with 'pre' and 'post' change details
or standard document types asset to come back to original location - and
provide alerts in case it does not happen Facility to view history of changes to asset
details by date range / asset type / user-id /
change type
Facility to add / change reporting head for an
asset / sub-asset

GERMANY USA INDIA INTERNATIONAL

Head Office Marke ng & Sales Research & Development info@viennaadvantage.com
+49-621-307-80370 1-949-325-0615 +91-172-5090-860 www.viennaadvantage.com
 FEATURES

ASSET WRITE-OFF / SALE

Ability to capture process and approval Ability to write-off one or more sub-assets while Asset write-off will take effect only after
authority for asset write-off or disposal preserving the higher level asset authorization
Facility to display asset details, including Provide an automatic hand-off to the financial Facility to define "dual' authorization for asset
current book/market values, as a pre-write-off accounting system for asset write-off write-off
inquiry Once an asset is written-off, the same asset id Ability to analyze asset write-off by reason /
Ability to trigger automatic alerts in case of cannot be re-used type / location etc.
specific asset categories Ability to alert / report on more than 'n' nos. of All asset detail changes should be logged into
Ability to trigger automatic alerts in case of assets of the same type being written-off within an audit trail with 'pre' and 'post' change details
other specified asset information values a defined time-period Facility to view history of changes to asset
Facility to write-off multiple assets of the same All asset write-off will require higher-level details by date range / asset type / user-id /
asset type, in a single transaction authorization and capture reasons for write-off / change type
sale

ASSET VERIFICATION ASSET RECONCILIATION REPORTS

Provide a facility for entry of asset Automatic comparison of details entered during Provide a set of standard 'canned' reports
location/other information based on manual verification with asset information maintained in Ability to view a report along different
verification system and report discrepancies parameters, with drill down features
Provide a facility for capture of asset Discrepancy details to be reported should be Ability to save standard reports as an Excel /
location/other information based on barcode user-configurable pdf document
scanning Ability to classify severity of discrepancies Facility to define statutory reports to be
Capture of other verification-related information Severity classification should be user-definable generated on a periodic basis
like name of person, date/time, location,
comments etc. Ability to assign target time-lines for Ability to automatically send reports, in
discrepancy resolution and track the same Excel/pdf form, to defined recipients as per a
Ability to mark some locations/sub-locations as defined periodicity
'un-verified' Ability to undertake root-cause analysis for
discrepancies
Ability to carry out verification for different
assets at different points in time Facility to interface with internal audit
framework
Provide alert/notification in advance of asset
verification due-date Ability to separately track assets that are not
purchased / maintained through organizational
Facility to undertake re-verification and modify purchasing process
earlier verification report for all or specific
assets Ability to consolidate asset reconciliation
reporting over a defined period of time (say,
annually)
Maintenance of asset verification and
reconciliation history for reporting/analysis

Let’s Get Social

www.facebook.com/viennaadvantageerp www.twitter.com/viennaadvantage

www.linkedin.com/company/vienna-advantage https://plus.google.com/+Viennaadvantage/posts

GERMANY USA INDIA INTERNATIONAL

Head Office Marke ng & Sales Research & Development info@viennaadvantage.com
+49-621-307-80370 1-949-325-0615 +91-172-5090-860 www.viennaadvantage.com