1) ISSUANCE OF DECLARATION OF REAL PROPERTY VALUE

(TAX DECLARATION) UNDER NEW OWNER

Any person who shall transfer real property ownership to another shall notify the City Assessor and
submit all necessary documents within sixty (60) days from the date of such transfer. A subsequent
Declaration of Real Property Value (Tax Declaration) under the new owner will be issued based on
the newly issued title.

: Real property owners

: Real estate brokers, subdivision developers
: Banks

: Certified true copy of the new Transfer Certificate of Title (TCT)

: Photocopies of the following:
a. Deed of Conveyance (Deed of Absolute Sale, Deed of Donation) / Extrajudicial
Settlement of Estate (with Affidavit of Publication)
b. Tax Clearance Certificate / Certificate Authorizing Registration (CAR) from the B.I.R.
c. Transfer Tax Receipt
d. Real Property Tax Receipt (current year)
e. Transfer Fee Receipt of Tax Declaration
f. Valid ID of real property owner / presenter
g. Valid ID of real property owner and or his/her authorized representative
: Authorization letter of the representative signed by the owner, if applicable
: Notarized Sworn Statement of the True Current & Fair Market Value of Real Properties

: Monday to Friday, 8am to 5pm

No Noon Break

: 25 minutes
: 1 to 5 days – for multiple transactions

: Transfer fee of Php 100.00 per Transfer of Tax Declaration

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the Check the documents as to 5 minutes Assessment

requirements to the completeness and validity. Clerk/
City Assessor’s Office LAOO I
and fill out Request Issue Request Form and
Form. Order of Payment.

2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Receive payment and issue Collection Clerk
Window of the City Official Receipt.
Treasurer’s Office,
present the Order of
Payment and pay the
transfer fee
.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
3. Return to the City Check the Official Receipt. 5 minutes Assessment Clerk
Assessor’s Office and Prepare the Real Property LAOO I, LAOO II
present the Official Field Appraisal &
Receipt for the Assessment Sheet
issuance of new tax (RP-FAAS).
declaration.
Check RP-FAAS and 3 minutes LAOO III / IV /
recommend approval of the Assistant City
transfer of Tax Declaration. Assessor

Review and approve the RP- 3 minutes City Assessor

FAAS.

Encode and print the Tax 5 minutes IT Officer II /

Declaration for final approval. Computer
Programmer III /
Administrative
Assistant III

Approve and sign the Tax 2 minutes City Assessor

Declaration.

Request the client to sign in 2 minutes Assessment Clerk

the Release Logbook and
issue the new Tax
Declaration/s.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
2) ISSUANCE OF UPDATED TAX DECLARATION BASED ON THE
RESULT OF SEGREGATION / CONSOLIDATION / RECLASSIFIC-
ATION OF THE REAL PROPERTY
The City Assessor’s Office issues updated Tax Declarations of parcels of land being reclassified
based on actual use as found out during ocular inspections. Likewise, the Office issues updated tax
declarations of parcels of land being consolidated/segregated based on newly issued Certificates of
Title / Approved Plans.

: Real property owners

: Real estate brokers, subdivision developers
: Banks

: For Segregation/Consolidation:
 Letter of Request
 Certified True Copy of Individual Transfer Certificate of Titles
 Approved Segregated Plan
 Development Permit with attached Sangguniang Panlungsod Resolution, if applicable
 License to Sell (HLURB), if applicable
 Ocular Inspection Report, if any
 Realty Tax Receipt (current year)
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable
For Reclassification
 Letter of Request
 Transfer Certificates of Title
 Approved Plan
 Development Permit with attached Sangguniang Panlungsod Resolution (if applicable)
 Zoning Certificate (if applicable)
 DAR Clearance (if applicable)
 Ocular Inspection
 Realty Tax Receipt (current year)
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm, No Noon Break

: 13 minutes – Filing of request and payment of transfer fee/s

: 2 to 3 working days (1-5 TCTs)
: Up to 13 working days (more than 5 TCTs)

: Php 100.00 for every Transfer of Tax Declaration

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the requirements Check the documents as to 5 minutes Assessment

to the City Assessor’s completeness and validity. Clerk/
Office and fill out LAOO I
Request Form. Issue Request Form and
Order of Payment.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue
designated Payment Receive payment and issue Collection Clerk
Window of the City Official Receipt.
Treasurer’s Office,
present the Order of
Payment and pay the
corresponding fee/s.

3. Return to the City Check the Official Receipt, and 5 minutes LAOO III /
Assessor’s Office and set schedule of ocular LAOO IV
present the Official inspection, if applicable.
Receipt for the schedule
of inspection.

4. Extend cooperation Conduct ocular inspection. 1 day LAOO III /

during the ocular Advise the client of the release LAOO IV
inspection. date of the Tax Declaration.

Prepare the Real Property 5 minutes Assessment

Field Appraisal & Assessment per RPU Clerk/
Sheet LAOO I
(RP-FAAS).

For consolidated/segregated Depends on Tax Mapper I /

Real Property Units (RPUs): the number of Draftsman I/II
Assign Property Index Number consolidated /
(PIN). segregated
RPUs

Check RP-FAAS and 5 minutes Tax Mapper IV /

recommend approval of the per RPU LAOO IV /
transfer of Tax Declaration. Assistant City
Assessor

Review and approve the RP- 5 minutes City Assessor

FAAS. Per RPU

Encode and print the Tax 5 minutes IT Officer II /

Declaration. Computer
Programmer III /
Administrative
Assistant III

Approve and sign the Tax 2 minutes City Assessor

Declaration.

5. Return to the City Request the client to sign in 2 minutes Assessment

Assessor’s Office and the Release Logbook and Clerk
claim the revised tax issue the tax declaration.
declaration/s.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
3) ISSUANCE OF TAX DECLARATION ON NEWLY DISCOVERED
REAL PROPERTY – LAND
All real properties, whether taxable or tax-exempt, shall be appraised at the current and fair market
value prevailing in the City. It shall be the duty of all persons, natural or juridical, owning or
administering real property including the improvements thereon within the city, or their duly authorized
representative to prepare or cause to prepare, and submit all the necessary documents showing
proofs of ownership together with the notarized sworn statement declaring the true value of their
property, to the city assessor, within sixty (60) days after the acquisition of such property or upon
completion or occupancy of the improvement, whichever comes earlier.

: Real property owners, banks, persons with legal interest in ownership of real properties

: UNTITLED PROPERTY
 Letter of Request
 Approved survey plan prepared by a licensed Geodetic Engineer duly approved by the
Land Management Bureau.
 Certification from the CENRO stating among others, that the land is within the
alienable and disposable area
 Affidavit of ownership / Notarized Sworn Statement
 Barangay Clearance
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable
 Subject to ten years back taxes
: TITLED PROPERTY
 Letter of Request
 Certified true copy of Free Patent Homestead or Miscellaneous Sales application
 Certified true copy of Title issued by the Registry of Deeds
 Certification issued by the LRA, Registry of Deeds that the original copy of title is
intact and existing in said Registry
 Subject to ten years back taxes
 Affidavit of Ownership / Notarized Sworn Statement
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm : 2 to 14 working days

No Noon Break

: None

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the Check the documents as to 10 minutes Assessment

requirements to the completeness and validity. Clerk/
City Assessor’s Office LAOO I
and fill out Request Set schedule of ocular
Form. inspection.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
2. Extend cooperation Conduct ocular inspection. 1 day LAOO I / II / III
during the ocular Advise the client of the
inspection. release date of the Tax
Declaration.

Verify with government 5 days LAOO I / II / III

agencies concerned the
validity of the requirements
submitted by the client.

Prepare the Real Property 5 minutes LAOO I / II / III

Field Appraisal & per RPU
Assessment Sheet
(RP-FAAS).

Assign Property Index 5 minutes per Tax Mapper II /

Number (PIN). Real Property Draftsman II
Unit (RPU)
Check RP-FAAS and 5 minutes LAOO IV /
recommend approval of the per RPU Assistant City
Tax Declaration. Assessor
Review and approve the RP- 5 minutes City Assessor
FAAS. per RPU
Encode and print the Tax 5 minutes IT Officer II /
Declaration. per RPU Computer
Programmer III /
Administrative
Assistant III
Approve and sign the 2 minutes City Assessor
document. Per RPU

3. Return to the City Request the client to sign in 3 minutes Assessment Clerk
Assessor’s Office on the Release Logbook, issue
the release date and the document, and advise
claim the Tax him/her to secure Statement
Declaration. of Account (SOA) from the
City Treasurer’s Office.

4. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Prepare and issue the SOA. Clerk
Window of the City
Treasurer’s Office and
present the Tax
Declaration for the
issuance of Statement
of Account.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
4) ISSUANCE OF TAX DECLARATION ON NEWLY DISCOVERED
REAL PROPERTY – BUILDING / MACHINERY
For purposes of taxation, improvements (building / houses) shall be assessed upon completion /
occupancy of the said improvements, in the name of the person/s owning or administering the same.
Likewise, machineries shall be assessed on the year following the time of installation.

: Real property owners/banks/persons with legal interest in real properties

(Walk-in and those who received notice of discovery of building & machinery)

: Photocopies of the following:

BUILDING:
 Floor Plan
 Building Permit
 Certificate of Occupancy / Completion
 Notarized Sworn statement
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable
MACHINERY:
 Itemized List of Machineries Installed with book value
sworn by the owner / responsible officer
 Notarized Sworn statement
 Valid ID of real property owner and or his/her authorized representative
 Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm

No Noon Break

: 2 to 3 working days

: None

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the Check the documents as to 10 minutes Assessment

requirements to the completeness and validity. Clerk/
City Assessor’s Office LAOO I
and fill out Request Set schedule of ocular
Form. inspection.

2. Extend cooperation Conduct ocular inspection. 1 day LAOO I / II / III

during the ocular Advise the client of the
inspection. release date of the Tax
Declaration.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
 Prepare the Real Property 5 minutes LAOO I / II / III
Field Appraisal & per RPU
Assessment Sheet
(RP-FAAS).

Check RP-FAAS and 5 minutes LAOO IV /

recommend approval of the per RPU Assistant City
Tax Declaration. Assessor

Review and approve the RP- 5 minutes City Assessor

FAAS. per RPU

Encode and print the Tax 5 minutes IT Officer II /

Declaration. per RPU Computer
Programmer III /
Administrative
Assistant III

Approve and sign the 2 minutes City Assessor

document. Per RPU

3. Return to the City Request the client to sign in 3 minutes Assessment Clerk
Assessor’s Office on the Release Logbook, issue
the release date and the document, and advise
claim the Tax him/her to secure Statement
Declaration. of Account (SOA) from the
City Treasurer’s Office.

4. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Prepare and issue the SOA. Collection Clerk
Window of the City
Treasurer’s Office and
present the Tax
Declaration for the
issuance of Statement
of Account.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
5) ISSUANCE OF TAX DECLARATION WITH ANNOTATION OF
NOTICE OF LEVY, MORTGAGES, ENCUMBRANCES, ETC.
Annotations of mortgage, levy and encumbrances are requested by the owners / persons with legal
interest in the property/ies in order to protect their rights of ownership of such property/ies.

: Real property owners, banks, persons with legal interest in ownership of real properties

: Notice of Levy, Loan Mortgage, Encumbrances, etc.

: Request letter
: Valid ID of real property owner and or his/her authorized representative
: Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm

No Noon Break

: 20 minutes

: Php 200.00 for less than Php 10,000 amount of consideration

: Php 300.00 for more than Php 10,000 amount of consideration
: Php 100.00 for cancellation of encumbrances

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the requirements Check the documents as to 3 minutes Assessment

to the City Assessor’s completeness and validity. Clerk/
Office and fill out LAOO I
Request Form. Issue Request Form and
Order of Payment.

2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Receive payment and issue Collection Clerk
Window of the City Official Receipt.
Treasurer’s Office,
present the Order of
Payment and pay the
corresponding fee/s.

3. Return to the City Check the Official Receipt. 3 minutes LAOO IV /

Assessor’s Office and Record manually the Assistant City
present the Official annotation/s on the Real Assessor
Receipt for the issuance Property – Field Appraisal &
of Tax Declaration with Assessment Sheet (RP-
Annotation. FAAS).

Review and sign the RP- 2 minutes City Assessor

FAAS with annotation/s.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
Encode annotation/s and 5 minutes IT Officer II /
prepare a certified true Computer
copy (CTC) of the Tax Programmer III
Declaration with / Administrative
Annotation/s. Assistant III

1 minute City Assessor

Approve and sign the CTC
of the Tax Declaration.
3 minutes Assessment
Request the client to sign Clerk
in the Release Logbook
and issue the document.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
6) ISSUANCE OF CERTIFIED TRUE COPIES OF DECLARATIONS
OF REAL PROPERTY VALUE (TAX DECLARATION) AND OR DOCUMENTS
ON FILE, CERTIFICATIONS OF PROPERTY HOLDINGS AND
CERTIFICATIONS OF NO IMPROVEMENT / CANCELLED SERIES OF TAX
DECLARATIONS / TRACEBACK OF TAX DECLARATION
The City Assessor’s Office issues certified true copies (CTC) of tax declarations, certifications of
property holdings and certifications of no improvement for purposes of transfer of titles, loans, legal
matters, medical assistance and other related matters.

: Real property owners, banks, government agencies, persons with legal interest
in ownership of real properties

: Photocopy of Transfer Certificate of Title

: Photocopy of Deed of Conveyance
: Request letter
: Valid ID of real property owner and or his/her authorized representative
: Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm

No Noon Break

: 15 to 20 minutes

: P100.00 – for every CTC / certification

: P200.00 – for every certification of cancelled series of tax declarations / traceback of tax
declarations

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the requirements Check the documents as to 3 minutes Assessment

to the City Assessor’s completeness and validity Clerk/
Office and fill out and issue Request Form. LAOO I
Request Form.
Verify the client’s Tax 3-5 minutes Administrative
Declaration with the record on Assistant III /
file and issue Order of Computer
Payment. Programmer III

Prepare the certified true 3-5 minutes Administrative

copy of tax declaration and/or Assistant III /
certification. Computer
Programmer III

Check and sign the 1 minute LAOO IV /

document/s. Assistant City
Assessor

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue
designated Payment Receive payment and Collection
Window of the City issue Official Receipt. Clerk
Treasurer’s Office,
present the Order of
Payment and pay the
corresponding fee/s.

3. Return to the City Request the client to sign 2-3 minutes Assessment
Assessor’s Office and in the Release Logbook Clerk
present the Official and issue the document/s
Receipt to claim the requested.
requested documents.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
7) ISSUANCE OF TAX MAPS
Tax maps provide vital information on real properties and help identify property locations. Tax maps
also establish a permanent link between real properties in the field and the property assessment and
tax records in the City Assessor’s Office.

: Real property owners, banks, government agencies,

persons with legal interest in ownership of real properties

: Valid ID of the real property owner and or his/her representative

: Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm : 17-20 minutes

No Noon Break

: Revenue-based GIS parcellary map print-outs Revenue-based GIS Aerial map print-outs
PhP 100.00 – short bond paper PhP 300.00 – short bond paper
PhP 150.00 – long bond paper PhP 350.00 – long bond paper
PhP 250.00 – A3 bond paper PhP 400.00 – A3 bond paper

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE
CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Proceed to the City Issue Request Form and 3 minutes Assessment

Assessor’s Office to check the same once Clerk/
secure and fill out accomplished by the client. LAOO I
Request Form.
Verify with the record on file 3-6 minutes Draftsman II /
the location/tax map of the Tax Mapper II
client’s real property and
issue Order of Payment.

Prepare the tax map. 5 minutes Draftsman II /

Tax Mapper II

2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Receive payment and issue Collection Clerk
Window of the City Official Receipt.
Treasurer’s Office,
present the Order of
Payment and pay the
corresponding fee/s.

3. Return to the City Request the client to sign in 3 minutes Assessment Clerk
Assessor’s Office and the Release Logbook and
present the Official issue the tax map/s
Receipt to claim the requested.
requested tax map.

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
8) PROVISION OF INFORMATION TO QUERIES / VERIFICATIONS
The City Assessor’s Office attends to verbal and written queries / requests for verification on property
assessment and other property related concerns. A verification fee per tax declaration shall be paid
to the City Treasurer’s Office for the processing of the request for verification. Other queries may be
conveyed in a form of a letter submitted to the City Assessor’s Office either personally (walk-in), or via
mail / telefax / e-mail.

Mailing Address: G/F Antipolo City Hall Building

Carigma St. corner M.L. Quezon St.
Brgy. San Roque
Antipolo City, Rizal 1870
E-mail Address: assessor_antipolocity@yahoo.com
Telefax No.: +632 689-4537
Direct Line: +632 689-4503

: Real property owners, banks, government agencies,

persons with legal interest in ownership of real properties

: Letter of request / inquiries

: Valid ID of real property owner and or his/her authorized representative
: Authorization letter of the representative signed by the owner, if applicable

: Monday to Friday, 8am to 5pm, No Noon Break

: 10 minutes – Submission of request / initial evaluation

: PhP 50.00 – Verification fee

PROCESS OF AVAILING THE SERVICE:

ACTIONS OF THE CITY TRANSACTION RESPONSIBLE

CLIENT’S STEPS
ASSESSOR’S OFFICE TIME PERSON

1. Submit the Receive the letter and return 3 minutes Administrative

requirements to the City to the client his/her receiving Officer I
Assessor’s Office and copy.
secure a received copy
of the letter. Issue Order of Payment.*

2. Proceed to the (City Treasurer’s Office) 3 minutes Revenue

designated Payment Receive payment and issue Collection Clerk
Window of the City Official Receipt. *
Treasurer’s Office,
present the Order of
Payment and pay the
verification fee. *

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503
 3. Return to the City Check the Official Receipt 4 minutes Assessment Clerk
Assessor’s Office, and forward the letter to
present the Official concerned staff for
Receipt and inquire on processing. *
the release date of
reply. * Advise the client of the
tentative date for the release
of reply.

Processing time: Provide timely feedback to Within the Staff concerned

the client on the status of 3 / 7 / 20
3 days – for simple his/her queries from time to period
concern time within the prescribed whichever is
7 days – for complex period of time for response / applicable
matter action.
20 days – for technical
matter Prepare letter of reply for Administrative
. perusal and approval of the Officer I
City Assessor.

Check, and approve/sign the City Assessor

letter.

For mail / telefax / email: Assessment Clerk

Record the reply letter and
send it to the client’s mailing /
e-mail address / telefax
number.

4. Return to the City Request the client to sign in Assessment Clerk

Assessor’s Office and the Release Logbook and
receive the reply. issue pertinent document/s in
reply to his/her verification
requests.

_______________

* For real property verification requests only

CITY ASSESSOR’S OFFICE

Ground Floor, Antipolo City Hall Building
Tel. Nos. 689-4503