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Tandard Perating Rocedure: SOP-Engg-01

This document provides a standard operating procedure for controlling engineering drawings and specifications. It outlines responsibilities and procedures for: 1) Preparing, checking, approving, and releasing product drawings received from the marketing department. 2) Controlling documents and engineering specifications. 3) Modifying drawings based on customer requests or internal changes. 4) Issuing and withdrawing drawings using controlled copy seals.

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179 views5 pages

Tandard Perating Rocedure: SOP-Engg-01

This document provides a standard operating procedure for controlling engineering drawings and specifications. It outlines responsibilities and procedures for: 1) Preparing, checking, approving, and releasing product drawings received from the marketing department. 2) Controlling documents and engineering specifications. 3) Modifying drawings based on customer requests or internal changes. 4) Issuing and withdrawing drawings using controlled copy seals.

Uploaded by

lokelooks
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Standard Operating Procedure

Control of Engineering Drawing / Specifications


Original issue date Rev. Date / Level SOP No.
5th July 2009 5th July 2009/R-0 SOP-Engg-01

1. OBJECTIVE:

This procedure details, activities to be carried out, to prepare, check, approve, release product
drawings etc., on receipt of original drawings from Marketing Department.

2. SCOPE:

This Procedure is applicable to:


2.1. Control of documents
2.2. Engineering specification

3. RESPONSIBILITY:

PED.

4. PROCEDURE:

Product Drawing Release & Its Control

4.1. All the Drawings / Document preparation and changes if any, are carried out by Draughts
Man / Engineer. Authorized personnel of PED reviews / approves the same, if it is
feasible.

4.2. The drawings are checked for specifications & other general / technical information for
completeness. Following actions are carried out when required:

4.2.1. The drawings are checked for specifications & other general / technical information
for completeness.
4.2.2. Conversion from inches to metric.
4.2.3. Incorporation of tolerances based on customer standards, if available or international
standards.
4.2.4. Incorporation of alternate / equivalent material if any, based on customers
confirmation.
4.2.5. Incorporation of any additional information like view, sections etc., if any required to
promote clarity.
4.2.6. Obtaining customers approval, if required.
4.2.7. The customer’s drawing is converted to MPP prescribed drawing format.

A-1 Size Drawing Format No.F-PED-DRG/A1-16


A-2 Size Drawing Format No. F-PED-DRG/A2-15
A-3 Size Drawing Format No. F-PED-DRG/A3-14
A-4 Size Drawing Format No. F-PED-DRG/A4-13

4.2.8. The methods of allocation of drawing numbers are indicated in Sheet No. 3 of 5.

4.3. Drawing modifications:

4.3.1. Customer desired / approved modifications:


4.3.1.1. Drawing changes required by the customer are identified.
4.3.1.2. Following changes are incorporated in the MPP’s original drawing.
a) Change in specifications / standards
b) Change of revision level to R-1, R-2.....R-N as applicable.
c) Customer revision level

Form # F-QS-SOP-03,Rev.# 2/2nd May 2009 Page 1 of 5 Reviewed & Approved By


Standard Operating Procedure
Control of Engineering Drawing / Specifications
Original issue date Rev. Date / Level SOP No.
5th July 2009 5th July 2009/R-0 SOP-Engg-01

4.3.2. MODIFICATIONS BY MPP DUE TO CHANGE IN THE FOLLOWING:

4.3.2.1. Raw material, tolerances, norms, specifications etc., (if necessary customers
approval is taken).

4.3.2.2. Due to change in process, tooling, work centers, technology etc., and revision
R-1, R-2.........R-N for the next is followed.

4.3.2.3. Customer drawing change level does not change and remain same.

4.4. ISSUE & WITHDRAWN OF DRAWINGS:

4.4.1. After completion of above actions, the drawing / standards are released to concerned
departments after affixing ‘CONTROLLED COPY SEAL’ (as indicated in page 2 of 2)
through Format No.F-PED-PDR-02.

4.4.2. Upon receipt of revised drawing, by the concerned department, it is the prime
responsibility of concerned department to destroy the previous level drawing. In case the
drawing is not traceable, the concerned HOD to ensure the usage of revised drawings at
applicable locations.

4.4.3. In case of suppliers the Purchase Department ensures the issue of revised drawings.

4.4.4. Purchase personnel are authorized to issue drawings for enquiry with ‘FOR ENQUIRY
ONLY’ seal.

4.4.5. Controlled copies of drawings are issued based on the requisition from user departments
through Format No.F-PED-PR-05 when required.

4.5. The list of drawings released is entered in "MASTER LIST OF DRAWINGS" which is
maintained through soft copy (with new ERP numbering system).

4.6. Soiled / damaged drawings are replaced without entering in the drawing release format.

4.7. Internal Revisions

4.7.1. If any changes are required in drawings by the user departments it is brought to the
notice of Technical Department through Format No.F-TECH-RS-03.

4.7.2. Technical department reviews the feasibility of changes, and Accepts / Rejects the
Revision requested.

4.7.3. If accepted, the revisions are carried out and releases the revised drawing / control plan
to all users.

4.8. Soiled / damaged drawings are replaced without entering in the drawing release format.

Form # F-QS-SOP-03,Rev.# 2/2nd May 2009 Page 2 of 5 Reviewed & Approved By


Standard Operating Procedure
Control of Engineering Drawing / Specifications
Original issue date Rev. Date / Level SOP No.
5th July 2009 5th July 2009/R-0 SOP-Engg-01

4.9. Customer Revisions

4.9.1. All revised Customer Drawings / Standards / Specifications are brought to the notice of
Engineering Department by Marketing department or Engineering department obtained
through Customer websites.

4.9.2. Upon receipt of revised Drawings / Standards / Specifications, Engineering department


reviews the same for its feasibility, and any clarifications, is communicated to customer
through Marketing. Changes related to Drawings / Standards / Specifications, are
incorporated in the respective drawing / control plan, and the same is recorded through
Format No.F-TECH-RS-03, by Engineering department & released to user
departments.

5. Use of seals as given below before releasing to any department:

Sl.No. Description Type of Seal


01. To affix this Seal in Red Colour on all type of
Drawings / Documents on back portion, duly signed
with date.

02. To affix on the Obsolete documents in RED COLOUR

Form # F-QS-SOP-03,Rev.# 2/2nd May 2009 Page 3 of 5 Reviewed & Approved By


Standard Operating Procedure
Control of Engineering Drawing / Specifications
Original issue date Rev. Date / Level SOP No.
5th July 2009 5th July 2009/R-0 SOP-Engg-01

6. PART NUMBER CODIFICATION:


6.1. Number Code consists of 8 Digits. These 8 Digits are split in to 5 segments as below.

I II & III IV V VI, VII & VIII

6.2. The Part Number to be codified based on the following guidelines.

1. First Digit (I) of the codification system is as below:


Description Digit Detail Examples
 Finish Part F Bracket, Valve Guide, King Pin, Pump
Piston, Union Nut, etc
 Sub - Assembly B Valve Housing Sub Assembly, Thrust
Product Housing Sub Assembly, etc
 Assembly A Gear Box, Steering Box etc
 Vehicle V Car, Fork Lift, etc
 Castings / Forgings S Casting / Forging
 Semi – Finish (WIP) Z, Y, X Pump Cylinder at automat Stage, etc
2. Second Digit (II) & Third Digit (III) of the codification system are as below:
Description Digit Detail Examples
 Refer Attached 01, 02, 03.. 31 – Piston
Category
Table 33 – For Shafts / Pins
34 – Housings / Sleeves, etc
3. Fourth Digit (IV) of the codification system is as below:
Description Digit Detail Examples
 Steel 1 MS, EN1A, EN8, SAE 1141 etc
 Iron 2 Gray Iron, SG Iron etc
Material  Non Ferrous (Except 3 Copper, Brass, etc
Aluminium)
 Aluminium 4 LM 24, LM 26 etc
 Miscellaneous 9 Rubber, Plastic etc
4. Fifth Digit (V) of the codification system is as below:
Description Digit Detail Examples
 Bar 5 Bright Bar, Ground Bar etc
 Reserve 4 Kept as reserve digit
Shape
 Sheet Metal / Flats 3 Flats, Sheets
 Casting 2 Castings
 Forging 1 Forgings
5. Sixth (VI), Seventh (VII) & Eighth Digit (VIII) of the codification system are as
below:
Description Digit Detail Examples
 Running Serial 001, 002, 001, 002, 003 etc. This means, we
Running serial no.
Number 003. …… can go up to 999 items in every
category.

6.3. For Example: F0422001 is the Bracket (F), belongs to Bracket Category (04), which is
made of Iron (2), which comes as Casting (2) and this is first item in this category (001)
F 04 2 2 001

Reference: Component Configuration Matrix – Document No.SOP-Engg-01(A)

Form # F-QS-SOP-03,Rev.# 2/2nd May 2009 Page 4 of 5 Reviewed & Approved By


Standard Operating Procedure
Control of Engineering Drawing / Specifications
Original issue date Rev. Date / Level SOP No.
5th July 2009 5th July 2009/R-0 SOP-Engg-01

Standards / Specifications – Release & Its Control

1. Engineer – Technical, identifies the Standards requirement and with prior approval from HOD
(Technical), procures / downloads the National / International / Customer Standards.

2. All the new / revised specifications, industry standard, checklists are checked for its availability
through the following websites / agencies / customer websites and downloads / procurement. After
download / procurement, the same is reviewed for its future implementation.

WEBSITES

2.1. www.sae.org.
2.2. www.assist.daps.dla.mil - Military Standards
2.3. www.iso.ch
2.4. www.astm.org
2.5. www.bnae.asso.fr
2.6. Customer specific websites

AGENCIES

2.7. Bureau of Indian Standards

3. The above websites are checked on monthly basis for new / revised specifications, industry standard,
and checklists.

4. Revised / latest standards are affixed with ‘CONTROLLED COPY’ seal (before release to the
concerned) & old ones are affixed with ‘OBSOLETE’ seal in red color, & maintained by Technical /
Quality Systems.

5. All the specifications, industry standard, checklists are updated & maintained in “MASTER LIST OF
STANDARDS” through Format No.F-TECH-MLS-14, for its control and to ensure its revisions by
Engineer-Technical.

Form # F-QS-SOP-03,Rev.# 2/2nd May 2009 Page 5 of 5 Reviewed & Approved By

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