GRACE CHRISTIAN

ACADEMY of MARYLAND

FACULTY/STAFF MANUAL
2019-2020

Mission Statement: To provide academic excellence from a biblical perspective in

order to develop servant leaders of all walks of life who live and love like Jesus
Christ.
TABLE OF CONTENTS
Introduction
Preface
Accreditation and Affiliation
Vision Statement
Mission Statement
Statement of Faith
Philosophy of Christian Education

Operations
Programs/Times
Arrival/Dismissal
Emergency Procedures
Health Room
Students with Infectious Diseases
Child Abuse and Neglect Policy
Staff Accident Policy
Cash Receipts Policy
Building Maintenance Procedures
Closings/Holidays
School Office Procedures
Programs

Professional Standards
Your Calling as a Christian Teacher
Professional Responsibilities
Teaching Practices
Student-Parent Community Relationships
Teacher-Student Relations
Lesson Plans and Gradebook
Report Cards/Progress Reports
Homework
Secondary Incomplete/Missing Homework Policy
School-Wide Notebook System
Staff Attendance Policy
Securing a Substitute
Daily Classroom Procedures
Planning Field Trips
Staff Children Policy
Fundraising
Tag Day Dress Standards
Church Participation
Discipline
Conflict Resolution: The Matthew 18 Principle
End of Year Responsibilities
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Employment Policies
Employee Definition and Status
Equal Employment Opportunity
Americans with Disabilities Act
Immigration Law Compliance
Criminal Background Check
Employment Physical
Anniversary Date
Personnel Records and Administration
Change of Personal Data
Involuntary Termination/Grounds for Dismissal
Employee Harassment/Sexual Harassment Policy
Exit Procedures

Benefits
Continuing Education
Medical Insurance
Life Insurance
Long Term and Short-Term Disability
AFLAC
COBRA
Family Medical Leave Act
Leave
Retirement Plan (403B)
Worker’s Compensation
Social Security
Moving Expenses – Teachers
Holidays
Leave Benefits

Self-Check Inventory

Receipt of Handbook

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PREFACE
Whether you are a new employee of Grace Christian Academy of Maryland or have been
here for many years, I am confident that you will find GCA a rewarding place to work and
minister for our Lord Jesus Christ. The heart of our school is its staff and we are blessed to
have you be a part of the ministry.

This manual has been complied to give our staff knowledge of the operating policies and
procedures of Grace Christian Academy of Maryland. It is our hope that your questions will
be answered herein. If you should have any questions concerning you eligibility for
particular benefits, or the applicability of a policy or practice to you, you should address
your questions to either the director or the comptroller.

The policies and procedures contained in this manual may be amended from time to time.
These amendments will be made with school board approval. As changes are implemented,
supplemental pages will be printed and distributed to update this manual. The information
contained in this manual should be treated as confidential and not to be disclosed to others.
No matter how well written a handbook is, it will only be as effective as those who love
under it or carry it out. God, who has called us to this important ministry, has also equipped
us for the work.

Colossians 3:23 “Whatever you do, do it with all your heart, as working for the Lord and
Not for men.”

Charletta Jones

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ACCREDITATION AND AFFILIATION
Grace Christian Academy of Maryland received its initial accreditation in 1996 for its
programs up to and including seventh grade. In 2012, the school completed the process
of re-accreditation by the Association of Christian Schools International (ACSI) and
Middle States Association of Colleges and Schools, a n d w e a r e currently in the
reaccreditation process. Accreditation is based on educational goals and programs, faculty
qualifications, school organization, curriculum, media center and facilities.

Grace Christian Academy of Maryland is also fully approved by the Maryland State
Department of Education.

VISION STATEMENT

GCA graduates will be fully-equipped to live out their God-given purposes in life.

MISSION STATEMENT
To provide academic excellence from a biblical perspective in order to develop
servant leaders of all walks of life who live and love like Jesus Christ.

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STATEMENT OF FAITH

1. We believe in the Scriptures of the Old and New Testaments as verbally

inspired by God and inerrant in the original writing, and that they are of supreme
and final authority in faith and life. 

2. We believe in one God, eternally existing in three persons: Father, Son and
Holy Spirit.

3. We believe that Jesus Christ was begotten by the Holy Spirit, born of the
Virgin Mary, and is true God and true man.

4. We believe that God created the world, including man, in six twenty-four
hour days.

5. We believe that man was created in the image of God, that he sinned, and
thereby incurred not only physical death, but also spiritual death which is separation
from God; and that all human beings are born with a sinful nature, become sinners
(in thought, word and deed) and consequently need redemption.

6. We believe that all mankind, excepting Adam and Eve, achieve personhood
at the moment of conception. (Ps. 139:14-16; Jer. 1:5)

7. We believe that God wonderfully and immutably creates each person as a

genetic male or genetic female.  These two distinct, complementary genders together
reflect the image and nature of God (Gen. 1:26-27).  Rejection of one’s biological
sex is a rejection of the image of God within that person.

8. We believe that the term “marriage” has only one meaning:  the uniting of
one genetic male and one genetic female in a single, exclusive union, as delineated
in Scripture (Gen. 2:18-25).  We believe that God intends sexual intimacy to occur
only between a man and a woman who are married to each other (1 Cor. 6:18; 7:2-5;
Heb. 13:4) and that sexual intimacy outside of marriage (including adultery,
fornication, rape, homosexual behavior, bisexual conduct, bestiality, incest, and use
of pornography) is sin.

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9. We believe that the Lord Jesus Christ died for our sins, according to the
Scriptures, as a representative and substitutionary sacrifice; and that all who believe
in Him are justified on the grounds of His shed blood.

10. We believe in the resurrection of the crucified body of our Lord, His
ascension into Heaven, and His present intercession for us as High Priest and
Advocate.

11. We believe that all who receive by faith the Lord Jesus Christ are born again
of the Holy Spirit, and thereby become children of God.

12. We believe in that blessed hope, the personal imminent return of our Lord
and Savior Jesus Christ.

13. We believe in the bodily resurrection of the just and the unjust, the
everlasting blessedness of the saved, and the everlasting punishment of the lost.

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PHILOSOPHY
PHILOSOPHY OF CHRISTIAN EDUCATION
THE PRIMARY SOURCE OF TRUTH
Acknowledging that the Bible is God’s inspired, inerrant, infallible, all sufficient and
authoritative Word, the philosophy of education at Grace is based on a God-centered view
of truth and man as presented in the Bible. “For by Him all things were created . . . And He
is before all things and in Him all things hold together.” (Colossians 1:16, 17) Truth is not
based on feelings, circumstances or opinion, but is absolute and objective, and is the
summation of what is taught through the Word of God (Ps. 119:60, John 17:17). This
foundation of truth is essential to have a comprehensive, undistorted understanding of the
world and all subjects therein. Truth is not a matter of personal preference, majority rule,
the most recent opinion poll, or revisionary editing.

THE NATURE OF MAN

Man is created in the image of God, with the unique capacity to know and respond to God
personally and voluntarily (Genesis 1:26, 27). However, because man is a sinner by nature
and choice he cannot, in this condition, know or honor God in his life (Romans 3:10, 11,
23). He can do this only by being born again (John 3:3), through receiving Jesus Christ as
Savior and thus be enabled to do God’s will, being conformed to His image, which is the
ultimate purpose of his life (Eph. 2:1-10: Romans 12:1, 2). In light of man’s sin nature,
discipline for the moment is not necessarily joyful, but if consistently practiced, will in time
“yield the peaceful fruit of righteousness” (Hebrews 12:11). It is our nature to be inclined
toward laziness and the path of least resistance. Children are no different and need the
boundaries of instruction, discipline and encouragement to mature into responsible, diligent
and secure young people (Ephesians 6:4).

THE RESPONSIBLITY TO EDUCATE

The Bible clearly instructs parents, not the Church or State, to “bring children up in the
discipline and instruction of the Lord” (Ephesians 6:4; Deuteronomy 6:6, 7; Psalm 78:4;
Proverbs 22:6). As parents enlist the school to assist in this training process, we endeavor to
become their co-laborers with the goal of guiding and directing the student in gaining
knowledge, wisdom and understanding based on a proper and righteous fear of the Lord
(Proverbs 1:7). As a school, we seek to help train parents in God’s wisdom for family life.

THE GOAL OF EDUCATION

“The goal of our instruction is love from a pure heart and a good conscience and a sincere
faith” (I Timothy 1:5). To produce students who speak with eloquence, have all faith and
knowledge or sacrifice to the point of martyrdom would seem to arrive at the ideal. But
according to I Corinthians 12:1-3, without love these admirable qualities become nothing
more than noisy irritations, of no personal value and profit nothing. Jesus said that the two
greatest commandments are:

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“You shall love the Lord your God with all your heart, and with all your soul, and with all
your mind. And a second is like it, you shall love your neighbor as yourself.”
(Matthew 22:37, 39)

As a Christian school, we are responsible and accountable to God to not only competently
communicate the truth, but to do it with Christ’s love. Therefore, the standards by which our
efforts are measured are the attributes of love as cited and defined in I Corinthians 12:4-8a.

As educators, we strive to achieve the balance of truth and love in our lives and in our
teaching so that our students may “increase in wisdom and stature and in favor with God
and men” (Luke 2:52). Our ambition is to avoid the excesses of compromise and
indulgence, as well as harshness and self-righteous arrogance, with the intent of equipping
students that they might not be “deluded by persuasive argument or taken captive through
philosophy and empty deception, according to the tradition of men, according to the
elementary principles of the world, rather than according to Christ.” (Colossians 2:4, 8)

Our commitment is to thoroughly prepare our students in academics while at the same time
grounding them in the love and wisdom of God according to His Word. We intend to avoid
the bane of producing “intelligent fools.” May God use His Word and His Spirit to raise up
a generation of Godly leaders “who will be vessels for honor, sanctified, useful to the
Master, prepared for every good work.” (II Timothy 2:21)

FROM THIS PHILOSOPHY STEM CERTAIN AIMS AND OBJECTIVES:

1. Teach the Bible as God’s inspired, authoritative Word and cultivate a love and
reliance upon it as our standard for living.

But know this first of all, that no prophecy of Scripture is a matter of one’s own
interpretation, for no prophecy was ever made by an act of human will, but men
moved by the Holy Spirit spoke from God. (II Peter 1: 20, 21)

But his delight is in the law of the Lord,

And in His law he meditates day and night.
And he will be like a tree firmly planted by streams of water,
Which yields its fruit in its season,
And its leaf does not wither;
And in whatever he does, he prospers. (Psalm 1:2, 3)

Every word of God is tested; He is a shield to those who take refuge in Him.
Do not add to His words, lest He reprove you, and you be proved a liar. (Proverbs
30:5)

2. Teach the whole counsel of God so that at the end of a student’s schooling he has a
grasp of the doctrines and interdependences of the Scriptures, not just isolate stories.

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 All Scripture is inspired by God and profitable for teaching, for reproof, for
correction, for training in righteousness; that the man of God may be adequate,
equipped for every good work. (II Timothy 3: 16, 17)

The purpose of this is to:

a. provide opportunity for every student to accept and confess Jesus Christ as their
Savior;

That if you confess with your mouth Jesus as Lord, and believe in your heart
that God raised Him from the dead, you shall be saved; for with the heart man
believes, resulting in righteousness, and with the mouth he confesses, resulting
in salvation. (Romans 10:9, 10)

b. instruct the student and pattern a thorough understanding and life application of
the qualities of love as found in I Corinthians 13;

Love is patient, love is kind, and is not jealous, love does not brag and is not
arrogant, does not act unbecomingly; it does not seek its own, is not provoked,
does not take into account a wrong suffered, does not rejoice in
unrighteousness, but rejoices with the truth; bears all things, believes all things,
endures all things. Love never fails. (I Corinthians 12:4-8a)

c. inspire the student with a vision to serve God and others;

Go therefore and make disciples of all nations, baptizing them in the name of the
Father and the Son and the Holy Spirit, teaching them to observe all that I
commanded you; and lo, I am with you always, even to the end of the age.
(Matthew 28:19, 20)

Do nothing from selfishness or empty conceit, but with humility of mind let each
of you regard one another as more important than himself; do not merely look
out for your own personal interest, but also for the interest of others.
(Philippians 2:3, 4)

d. train the student to share his faith through various approaches and methods;

But you shall receive power when the Holy Spirit has come upon you; and you
shall be my witnesses both in Jerusalem, and in all Judea and Samaria, and
even to the remotest part of the earth. (Acts 1:8)

e. teach a Biblical worldview integrated into all of the academic disciplines;

I urge you therefore, brethren, by the mercies of God, to present your bodies a
living and holy sacrifice, acceptable to God, which is your spiritual service of
worship. And do not be conformed to this world, but be transformed by the

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 renewing of your mind, that you may prove what the will of God is, that which is
good and acceptable and perfect. (Romans 12:1, 2)

f. teach students to discern truth and error;

Let no one deceive you with empty words, for because of these things the wrath
of God comes upon the sons of disobedience. (Ephesians 5:6)

3. To train students to be leaders in their personal, vocational and spiritual lives.

Have this attitude in yourselves which was also in Christ Jesus, who, although He
existed in the form of God, did not regard equality with God a thing to be grasped,
but emptied Himself, taking the form of a bond-servant, and being made in the
likeness of men. And being found in appearance as a man, He humbled Himself by
becoming obedient to the point of death, even death on a cross. (Philippians 2:5-8)

Not that we lord it over your faith, but are workers with you for your joy; for in your
faith you are standing firm. (II Corinthians 1:24)

But Jesus called them to Himself, and said, “You know that the rulers of the
Gentiles lord it over them, and their great men exercise authority over them. It is
not so among you, but whoever wishes to become great among you shall be your
servant, and whoever wishes to be first among you shall be your slave; just as the
Son of Man did not come to be served, but to serve, and to give His life a ransom for
many.” (Matthew 20: 25-28)

4. Provide a level of excellence in academic instruction and achievement using the

“Hebrew model” of teaching which is based on knowledge with the goal of
obedience, not knowledge just for the sake of knowledge.

But prove yourselves doers of the word, and not merely hearers who delude
themselves. (James 1:22)

That your faith should not rest on the wisdom of men, but on the power of God.
(I Corinthians 2:5)

For in many dreams and in many words there is emptiness. Rather, fear God.
(Ecclesiastes 5:7)

5. Teach the student to do whatever he does, heartily, as for the Lord, not as men-
pleasers.

And whatever you do in word or deed, do all in the name of the Lord Jesus, giving
thanks through Him to God the Father. Whatever you do, do your work heartily, as
for the Lord rather than for men. (Colossians 3:17, 23)

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6. Teach children to be creative and responsible in the use of God’s creation.

Thou dost make him to rule over the works of Thy hands; Thou hast put all things
under his feet. (Psalm 8:6)

But one has testified somewhere, saying, “What is man, that Thou rememberest
him? Or the son of man, that Thou art concerned about him? Thou hast made him
for a little while lower than the angels; Thou hast crowned him with glory and
honor, and hast appointed him over the works of thy hands; Thou hast put all things
in subjection under his feet.” (Hebrews 2:6-8)

7. Teach civic duty in an effort to influence the community, the nation and the world
by encouraging personal responsibility, the exercise of civic virtue and the shaping
of individuals of independent character to reflect Christ.

You are the salt of the earth; but if the salt has become tasteless, how will it be
made salty again? It is good for nothing anymore, except to be thrown out and
trampled underfoot by men. You are the light of the world. A city set on a hill cannot
be hidden. Nor do men light a lamp and put it under the peck-measure, but on the
lampstand; and it gives light to all who are in the house. Let your light shine before
men in such a way that they may see your good works, and glorify your Father who
is in heaven. (Matthew 5:13-16)

8. Teach gender distinctiveness as God’s created order.

And God created man in His own image, in the image of God He created him; male
and female He created them. (Genesis 1:27)

9. Help the child to develop self-discipline and responsibility from God’s perspective,
to govern oneself—learning self-knowledge, self-mastery and self-control.

All discipline for the moment seems not to be joyful, but sorrowful; yet to those who
have been trained by it, afterwards it yields the peaceful fruit of righteousness.
(Hebrews 12:1)

Do you not know that those who run in a race all run, but only one receives the
prize? Run in such a way that you may win. And everyone who competes in the
games exercises self-control in all things. They then do it to receive a perishable
wreath, but we an imperishable.

Therefore I run in such a way, as not without aim; I box in such a way, as not
beating the air; but I buffet my body and make it my slave, lest possibly, after I have
preached to others, I myself should be disqualified. (I Corinthians 9:24-27)

But have nothing to do with worldly fables fit only for old women. On the other
hand, discipline yourself for the purpose of godliness; for bodily discipline is only of

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 little profit, but godliness is profitable for all things, since it holds promise for the
present life and also for the life to come. (I Timothy 4:7, 8)

Take pains with these things; be absorbed in them, so that your progress may be
evident to all. Pay close attention to yourself and to your teaching; persevere in
these things; for as you do this you will insure salvation both for yourself and for
those who hear you. (I Timothy 4:15, 16)

10. Teach Biblical character qualities and provide opportunity for the student to
demonstrate these qualities.

But the Lord said to Samuel, “Do not look at his appearance or at the height of his
stature, because I have rejected him; for God sees not as man sees, for man looks at
the outward appearance, but the Lord looks at the heart.” (I Samuel 16:7)

But the fruit of the Spirit is love, joy, peace, patience, kindness, goodness,
faithfulness, gentleness, self-control; against such things there is no law. (Galatians
5:22, 23)

11. Teach the student the respect for and submission to authority from God’s
perspective and the responsibility to pray for the authorities in his life.

Let every person be in subjection to the governing authorities. For there is no

authority except from God, and those which exist are established by God. Therefore
he who resists authority has opposed the ordinance of God; and they who have
opposed will receive condemnation upon themselves. For rulers are not a cause of
fear for good behavior, but for evil. Do you want to have no fear of authority? Do
what is good, and you will have praise from the same; for it is a minister of God to
you for good. But if you do what is evil, be afraid; for it does not bear the sword for
nothing; for it is a minister of God, an avenger who brings wrath upon the one who
practices evil. Wherefore it is necessary to be in subjection, not only because of
wrath, but also for conscience sake. For because of this you also pay taxes, for
rulers are servants of God, devoting themselves to this very thing. Render to all
what is due them: tax to whom tax is due; custom to whom custom is due; fear to
whom fear is due; honor to whom honor is due. (Romans 13: 1-7)

Obey your leaders, and submit to them; for they keep watch over your souls, as
those who will give an account. Let them do this with joy and not with grief, for this
would be unprofitable for you. (Hebrews 13:17)
First of all, then, I urge that entreaties and prayers, petitions and thanksgivings, be
made on behalf of all men, for kings and all who are in authority, in order that we
may lead a tranquil and quiet life in all godliness and dignity. This is good and
acceptable in the sight of God our Savior, who desires all men to be saved and to
come to the knowledge of the truth. (I Timothy 2:1-4)

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 Children, obey your parents in the Lord, for this is right. Honor your father and
mother (which is the first commandment with a promise), that it may be well with
you, and that you may live long on the earth. (Ephesians 6:1-3)

12. Teach the student to memorize and meditate on God’s Word and the value of this
practice.

Thy Word I have treasured in my heart that I may not sin against Thee. (Psalm
119:11)

How blessed is the man who does not walk in the counsel of the wicked.
Nor stand in the path of sinners,
Nor sit in the seat of scoffers!
But his delight is in the law of the Lord,
And in His law he meditates day and night.
And he will be like a tree firmly planted by streams of water,
Which yields its fruit in its season,
And its leaf does not wither;
And in whatever he does, he prospers. (Psalm 1:1-3)

This book of the law shall not depart from your mouth, but you shall meditate on it
day and night, so that you may be careful to do according to all that is written in it;
for then you will make your way prosperous, and then you will have success.
(Joshua 1:8)

13. Instruct the student, and model how to study the Word of God for himself.

Be diligent to present yourself approved to God as a workman who does not need to
be ashamed, handling accurately the word of truth. I Timothy 2:15

14. Help the student develop a balanced self-image based on the truth revealed in God’s
Word that he might not think too lowly or too highly of himself, but think so as to
have sound judgment.

For thou didst form my inward parts;

Thou didst weave me in my mother’s womb.
I will give thanks to Thee, for I am fearfully and wonderfully made;
Wonderful are Thy works,
And my soul knows it very well.
My frame was not hidden from Thee,
When I was made in secret,
And skillfully wrought in the depths of the earth.
Thine eyes have seen my unformed substance;
And in Thy book they were all written,
They days that were ordained for me,
When as yet there was not one of them. (Psalm 139:13-16)

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 For through the grace given to me I say to every man among you not to think more
highly of himself than he ought to think; but to think so as to have sound judgment
as God has allotted to each a measure of faith. Romans 12:3

15. Guide the student into a biblical attitude toward temporal and material things and his
responsibility as a steward to what God has entrusted to him.

But godliness actually is a means of great gain, when accompanied by contentment.

For we have brought nothing into the world, so we cannot take anything out of it
either. And if we have food and covering, with these we shall be content.

But those who want to get rich fall into temptation and a snare and many foolish
and harmful desires which plunge men into ruin and destruction. For the love of
money is a root of all sorts of evil, and some by longing for it have pierced
themselves with many a pang. But flee from these things, you man of God; and
pursue righteousness, godliness, faith, love, perseverance and gentleness. Fight the
good fight of faith; take hold of the eternal life to which you were called, and you
made the good confession in the presence of many witnesses. (I Timothy 6:6-12)

Instruct those who are rich in this present world not to be conceited or to fix their
hope on the uncertainty of riches, but on God, who richly supplies us with all things
to enjoy. Instruct them to do good, to be rich in good works, to be generous and
ready to share, storing up for themselves the treasure of a good foundation for the
future, so that they may take hold of that which is life indeed. (I Timothy 6:6-12; 17-
19)

Do not lay up for yourselves treasures upon earth where moth nor rust destroys,
and where thieves do not break in or steal. But lay up for yourselves treasures in
heaven, where neither moth nor rust destroys, and where thieves do not break in
and steal; for where your treasure is, there will your heart be also. The lamp of the
body is the eye; if therefore your eye is clear, your whole body will be full of light.
But if your eye is bad, your whole body will be full of darkness. If therefore the light
that is in you is darkness, how great is the darkness! No one can serve two masters;
for either he will hate the one and love the other, or he will hold to one and despise
the other. You cannot serve God and mammon. (Matthew 6:19-24)

16. Cultivate an appreciation of the Fine Arts and encourage development in the areas of
literature, music and art to glorify God and edify men.

In unison when the trumpeters and the singers were to make themselves heard with
one voice to praise and to glorify the Lord and when they lifted up their voice
accompanied by trumpets and cymbals and instruments of music, and when they
praised the Lord saying, ‘He indeed is good for His loving kindness is everlasting,’
then the house, the house of the lord, was filled with a cloud. (II Chronicles 5:13)

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 And do not get drunk with wine, for that is dissipation, but be filled with the Spirit,
speaking to one another in psalms and hymns and spiritual songs, singing and
making melody with your heart to the Lord; always giving thanks for all things in
the name of our Lord Jesus Christ to God, even the Father. (Ephesians 5:18-20)

God created the earth, the heavens, and everything in the earth. Then He declared it
all very good. In the garden He made trees pleasant to the sight, as well as good for
food. His purpose was not completely utilitarian. (Genesis 1, 2 Overview)

Then David gave to his son Solomon the plan of the porch of the temple, its
buildings, its storehouses, its upper rooms, its inner rooms, and the room for the
mercy seat; and the plan of all that he had in mind, for the courts of the house of the
Lord, and for all the surrounding rooms, for all the utensils of service in the house
of the Lord.

‘All this,’ said David, ‘the Lord made me understand in writing by His hand upon
me, all the details of this pattern.’ (I Chronicles 28:11, 12, 19)

17. Teach the student to reason logically and think in an orderly manner to arrive at a
conclusion.

Through presumption comes nothing but strife.

But with those who receive counsel is wisdom. (Proverbs 13:10)

Do not answer a fool according to his folly,

Lest you also be like him.
Answer a fool as his folly deserves,
Lest he be wise in his own eyes. (Proverbs 26:4, 5)

Seek the Lord while He may be found. Call upon Him while He is near. Let the
wicked forsake his way, and the unrighteous man his thoughts; and let him return to
the Lord, and He will have compassion on him; and to our God, for He will
abundantly pardon. ‘For My thoughts are not your thoughts, neither are your ways
my ways,’ declares the Lord. ‘For as the heavens are higher than the earth, so are
my ways higher than your ways, and my thoughts than your thoughts.

For as the rain and the snow come down from heaven, and do not return there
without watering the earth, and making it bear and sprout, and furnishing seed to
the sower and bread to the eater; so shall My word be which goes for from My
mouth; it shall not return to Me empty, without accomplishing what I desire, and
without succeeding in the matter for which I sent it. (Isaiah 55:6-11)

18. Teach the student to develop and maintain his physical body as the temple of the
Holy Spirit.

Or do you not know that your body is a temple of the Holy Spirit who is in you,
whom you have from God, and that you are not your own. (I Corinthians 6:19)
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IN CONCLUSION

King Solomon evaluated all of the intellectual, creative, artistic, and amusing interest our
lives can pursue in the book of Ecclesiastes. No individual before or after this king has had
the breadth of opportunity, wealth of advantage or depth of experience he had. Therefore,
his conclusion at the end of his life is most interesting and instructive.

The words of wise men are like goads, and masters of these collections are like well driven
nails; they are given by one Shepherd. But beyond this, my son, be warned: the writing of
books is endless, and excessive devotion to books is wearying to the body. The conclusion,
when all has been heard, is: fear God and keep His commandments, because this applies to
every person. For God will bring every act to judgment, everything which is hidden,
whether it is good or evil. (Ecclesiastes 12:11-14)

As educators we must “remember our Creator in the days of our youth,” (Ecclesiastes 12:1).
In this passage, to remember means to act decisively, not unintentionally neglect God as we
live out our lives. In order to pass on the things that matter most, we dedicate ourselves to
these goals.

PHILOSOPHY: ELEMENTARY

The philosophy of the elementary program is to present the message of salvation and
encourage a personal relationship with Jesus Christ. The Bible is taught as God’s true Word
with a focus on applying His truth to daily living, thus leading students to develop a Christ-
like character. Through Biblical truths, a foundation for academic excellence is established
in which growth and strength in fine arts and physical education is encouraged. A loving
and secure environment is characterized throughout the entire elementary program.

1. Teach the Bible as God’s inspired, authoritative Word and cultivate a love and
reliance upon it as our standard for living (spiritual).

2. To teach the Bible to affirm God’s Word through application.

The purpose of this is to:

a. Provide opportunity for every student to accept and confess Jesus Christ as
their Savior (spiritual);
b. Instruct the student and model a thorough understanding and life application
of the qualities of love as found in I Corinthians 13 (social);
c. Teach students to discern truth and error (mental).

3. Help the child to develop self-discipline, self-control and responsibility according to

God’s Word (physical, social, emotional);

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4. Teach biblical character qualities and provide opportunity for the student to
demonstrate these qualities (social, emotional);

5. Teach the student to respect and submit to authority for God’s perspective and pray
for the authorities in his life (social, spiritual, emotional);

6. Teach the student to memorize and understand God’s Word (mental, spiritual).

PHILOSOPHY: MIDDLE SCHOOL

Recognizing that middle school students are transitioning in the mental, social, emotional,
physical and spiritual areas, GRACE CHRISTIAN ACADEMY strives to help each student
develop his/her God-given potential.

MENTAL

1. Teach students the Bible is the only authoritative source of truth

2. Teach students to begin to discern truth from error;

3. Model proper leadership techniques that will encourage student initiated

participation;

4. Train continually in organizational skills and abilities;

5. Teach appreciation for the diverse abilities God has given them and encourage them
to expand their potential, while being responsible for their actions;

6. Use those same abilities to minister to others;

7. Train students in the historical perspectives and the blessing of Christian submission
to proper authority;

8. Guide students toward proper attitudes and responsibility for temporal and material
things.

SOCIAL

1. Train students to discern that the Word is the basis of moral values;

2. Teach students to unselfishly serve others and share their faith;

3. Give students the opportunity to develop leadership skills to be used with classmates
in the community, clubs and team activities;

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4. Take the opportunity to train students, daily, to submit to authority;

5. Guide students in conflict resolution.

EMOTIONAL

1. To help students base their self-control and values on the unchanging Word of God;

2. To encourage development of self-control and self-discipline.

PHYSICAL

1. To train students that the believer’s body is the temple of the Holy Spirit;

2. Continue training in the area of gender distinctiveness that God created male and
female uniquely;

3. Encourage responsibility for cleanliness of spirit, mind and body.

SPIRITUAL

1. To lead students to the recognition of their sins and need for Jesus as Savior;

2. To disciple the students in their faith in God as Creator, Redeemer and Provider;

3. To formulate and apply a Christian worldview to their lifestyle;

4. To encourage excellence in all things and that all things be done for Christ;

5. Discipleship that teaches and provides opportunities to demonstrate Biblical

character qualities.

PHILOSOPHY: HIGH SCHOOL

The philosophy of high school instruction is to equip students to meet life with the
capability to make Christ-like decisions and to live a godly life in a sinful world. Through
various venues, we endeavor to prepare the whole student spiritually, physically,
emotionally, intellectually and socially.

Venues used to develop high school students include academic courses, electives, chapel,
sports programs and student activities. Because spiritual development of the high school
student is of the utmost importance, Biblical application is intentional in all venues. The
high school program reflects and encompasses the aims and objectives of the GRACE
CHRISTIAN ACADEMY educational philosophy.

Our high school philosophy makes the following assumptions:

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 1. That we have met the objectives of our elementary and middle school philosophy
statements;
2. That we endeavor to build on those objectives.

At the high school level, we have chosen to focus specifically on the following objectives
found in our school’s philosophy in an effort to train the students to be salt and light;

1. To train students to be leaders in their personal, vocational and spiritual lives;

2. To instruct students with the goal of obedience and putting into practice what they
learn;
3. To teach students to work heartily as unto the Lord;
4. To teach civic duty based on godly principles;
5. To instruct and model for the student how to study the Word of God for
himself/herself;
6. To help the student develop a balanced self-image based on the Word of God;
7. To guide the student into a biblical attitude toward temporal and material things and
their responsibility as a steward of what God has entrusted to them;
8. To cultivate an appreciation of the fine arts and encourage development in the areas
of literature, music and art to glorify God and edify men;
9. To teach the student to reason logically and think in an orderly manner to arrive at a
conclusion.

OPERATIONS
TIMES

8:30 A.M. – 3:00 P.M. Elementary

Kindergarten through sixth grade

8:00 A.M. – 3:15 P.M. Secondary

Seventh through twelfth grade

8:30 A.M. – 11:45 A.M. Preschool/Half Day Program

8:30 A.M. – 3:00 P.M. Preschool/Full Day Program
6:30 A.M. to the beginning of school day
Before Care

3:00 P.M. – 6:30 P.M. After Care

Full school days only-does not include half days

6:30 A.M. – 6:30 P.M. Full Extended Care

Includes half days and professional days

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ARRIVAL/DISMISSAL
Parents are asked to make sure their child is safely in the care of his or her teacher or
supervisor before they leave; and not to leave any child before one of the workers comes
on duty. Supervision of secondary students (7th-12th) begins at 8:00 a.m. in their
homeroom. Supervision of elementary students (K-6th) begins at 8:15 a.m. in the
gym. Students should not arrive prior to their appointed times.

ARRIVAL/DISMISSAL PROCEDURES
Patrols will be on duty at the drop off area, supervised by a staff member, from 8:15 until
8:30, to escort preschool and kindergarten students inside the gym. Elementary and
preschool dismissal will involve every teacher bringing his or her class to the central
location for student pickup.

Secondary teachers will be at their door monitoring the hallways at dismissal until
students have left the building within 10 minutes (3:25 the hallways should be cleared),
except those teachers assigned to a different specific area.

Emergency Procedures and Drills

In your assigned classroom, you will find a Red Folder containing GCA Security and
Emergency Procedure. Teachers will receive annual training on these procedures and
must be able respond accordingly in case of an actual emergency or drill. Annually, the
procedures are reviewed and updated. Additionally, familiarize yourself with your
classroom exit plan, nearest fire alarm location and the nearest fire extinguisher.

All faculty:
 Keep a printed class roster available and handy. Keep the Red Folder with you for
all drills or emergencies.
 All faculty should carry a cell phone or a radio when outside of the building
(playground, grounds or field trip) with students. Radios are available at the school
office.

Elementary faculty:
 Elementary faculty (or teacher assistants) should make direct contact with the
specials teacher when transitioning students to their custody; specials teachers
should do the same in returning the students to class.
 Adult escort for PK and K students to restroom and back to classroom.

Practiced Drills. Staff participation in all emergency drills is mandatory.

Emergency/Evacuation procedures are drilled for the following situations: Fire, Disaster,
and Lockdown. One drill is scheduled each month, of one type or another, and generally
unannounced. Lockout, Shelter in Place and Earthquake procedures are also listed but
may not be practiced. Faculty may be given advance notice to instruct their students on

21
 drill procedures when the different drills are practiced.

HEALTH ROOM
MEDICATION
Maryland State Law requires that the Medicine Administration Form (DHR/CCA 1216
3/93) be signed by the doctor and by the child’s parent before any medication can be
administered in school. This includes all prescription medication, as well as over-the
counter medications (i.e. Tylenol, Motrin, cough drops or medicated Chap-Stick). A
Medicine Administration Form for each medication must be completed (including over-
the-counter medication). The parent must supply any over-the-counter medication a child
may need. The school does not have a supply of over-the-counter medications.
Medication forms are available from the school nurse or on the school website.

ACCIDENTS AND ILLNESSES

If a student is feeling ill, send the student to the school nurse for a temperature reading.
The student may be asked to lie down for a half an hour. If the student registers a
temperature of over 100º, a parent will be contacted and the student sent home. Do not
hesitate to send a student to the school nurse or health room who is complaining of
illness.

The following are guidelines in determining when to send a student to the school nurse.

Send immediately any student who:

1. has vomited;
2. is diabetic and complaining of feeling ill;
3. appears to be having difficulty breathing (especially asthmatics);
4. has a wound that is bleeding or gaping open;
5. is injured (especially if head is bumped);
6. is having chest pain;
7. is complaining of severe abdominal or stomach pain/cramps;
8. complaining of severe headache or who looks very distressed;
9. with sickle cell anemia who is complaining of any type of pain or fever
symptoms.

Call the school nurse immediately if any student:

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1. faints/passes out in class;
2. has a seizure

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Do not send a student alone to the school nurse who is not feeling well. Use your best
judgment with the following complaints:

1. cold symptoms
2. sore throat
3. cough
4. headache
5. stomach ache
6. “I just don’t feel well complaints”
7. earache

The school nurse can only call parents to pick up any student with these complaints.

In case of an injury, contact the school nurse and describe the injury. Do not send a
student to the school nurse who is experiencing any type of bleeding. The school nurse
will come to retrieve the child. Products that have been used to stop the bleeding or any
type of bodily fluid (blood, vomit, urine, etc.) must be disposed of properly. Staff
members must wear protective gloves when treating a student who is bleeding. All
bodily fluids must be cleaned from all surfaces. Contact the school office to make
arrangements to disinfect the area.

Do not move a student that has become unconscious. Stay with the student and send a
runner to the school nurse for help. Have one witness relate the circumstances to the
school nurse, who will make the determination to call rescue personnel.

Head injuries must be reported to the school nurse when they occur. A head injury is
when a child falls hard and a bump of any size, bruise or blood is present.

An accident form must be filled out by the staff member, when a student requires more
than a bandage. A copy will be kept in the health room and a copy of the form sent
home.

LICE
If you suspect that a student might have lice (excessive scratching of the head), contact
the school nurse in a discreet manner and send the student to the health room to be
checked. If a student is found to have lice, he/she will be sent home and will remain
home until he/she is nit-free. The student’s work area will be disinfected and the carpet
vacuumed at the end of the day. Students within that infected student’s classroom will
also be checked and monitored for a week. In order to return to school, the student must
be checked by the school nurse and approved by an administrator

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POLICY ON CURRENT OR PROSPECTIVE
STUDENTS DIAGNOSED WITH INFECTIOUS
DISEASES
INTRODUCTION

1. The death and disease in this life are a result of man’s fall in the garden.
(I Corinthians 15:21; Romans 5:12-14)
2. The earth remains under the curse of God and will remain so until the Savior sees
fit to bring forth a new earth. (Genesis 3:17-18; II Peter 3: 7-8)
3. In consequence, we as Christians must learn to live in a wicked, cursed world.
4. Our responsibilities while being here include being salt, light, comfort and
evangelism; and approaching life and its problems with wisdom, discernment and
biblical insight. (Matthew 5: 13-17; 38:19-20)
5. To wit, we recommend the following policy for students diagnosed with
infectious diseases, including, but not limited to, students with Hepatitis Type B,
Tuberculosis, and Meningitis or HTLV-III/LAV or testing positive for presence
of antibodies to the AIDS virus.
6. All equipment used by multiple students (desks, mats, shin guards, etc.) must be
cleaned/disinfected on a regular basis to avoid the spread of diseases.

FOLLOWING CIVIL GUIDELINES (ROMANS 12:1-6)

1. Current medical information published by t h e U.S. Centers for Disease

Control indicates that the human T lymphotropic virus type
III/lymphadenopathy-associated virus (HTLV-III/LAV) is believed to be the
agent causing the Acquired Immuno-Deficiency Syndrome (AIDS) in humans.
The policies presented below apply to students known to be infected with (HTLV-
III/LAV), or testing positive for presence of antibodies to the AIDS virus.
Similarly, these policies apply to students infected with other public health
office reportable diseases, including, but not limited to, Tuberculosis, Meningitis,
Hepatitis B or sexually transmitted diseases.
2. These policies are based largely on the guidelines and recommendations
published by the Centers for Disease Control (CDC). The CDC developed
these guidelines after consultation with various organizations representing public
health officials, educators and concerned parents.

3. A team of representatives, including the local school board, school administrators,

school physicians, school nurses, teachers, educational support personnel, school
counselors and other relevant school personnel should receive general training
about the following:

 the nature of the infectious disease and means of controlling its spread;

25
  the role of the school in providing education to prevent transmission of infectious
diseases;
 methods and materials to accomplish effective programs of school health
education about infectious diseases;
 and school policies for students and staff who may be infected.

In addition, a team of school personnel responsible for teaching about infectious diseases
should receive more specific training about these diseases, e.g., AIDS. All school
personnel, especially those who teach health, periodically should receive continuing
education about these diseases to assure that they have the most current information.

ADMISSION OR CONTINUED ENROLLMENT OF STUDENTS WITH

INFECTIOUS DISEASES

1. God deals with each of us individually (I Corinthians 15:10). Therefore, each

admitting case will be on an individual basis. The decision about admitting or
continuing to enroll an infected student will be based upon evaluation of
contagion, the behavior, neurologic development and the physical condition of the
student.
2. Because we have a responsibility to protect all God’s children (Acts 20:38-31),
the expected type of interaction with others in the school environment and the
possibility of contagion will likewise be considered in this decision.
3. A student known to be infected shall not be admitted or permitted continued
enrollment to the school without the unanimous approval of a screening
committee composed at least of the student’s physician, a public health expert or
consultant chosen by the school director, the school nurse, the school
administrator and if appropriate, the student’s pastor. If no agreement is reached
by the screening committee, the matter should be referred to the school board for
further consideration and a decision after consultation with appropriate medical
experts and the child’s parents.
4. For those infectious diseases for which there is no cure, the parents or
guardians of the student who has been permitted to attend school are responsible
for securing quarterly medical examinations or more frequent examinations as
determined by the school administrator, as to permit a reliable assessment of
any change in their child’s condition which might affect contagion. Parents or
guardians must authorize the release of the results of these evaluations to the
appropriate administrator. Their failure to secure such medical evaluations or
the failure to authorize the release of the results will jeopardize the child’s
continued enrollment.
5. A student previously excluded from school may be admitted or readmitted,
pursuant to reevaluation under admission procedures specified above, if there is
sufficient improvement to warrant admissions.

26
PLACEMENT

1. First consideration should be given to placing the infected student in the regular
educational setting, consistent with the appropriate precautions needed to avoid
infecting others or becoming infected with other diseases transmitted by fellow
students or others connected with the school.
2. An infected student unable to attend classes as determined by the screening
committee supported by appropriate data and rationale and shall be
recommended by the school administrator to secure alternative instruction.
Absenteeism or withdrawal from attendance at school shall be reported to the
proper public authorities in accordance with any applicable provisions of state
law.

EDUCATION ABOUT INFECTIOUS DISEASES

1. Any education about infectious diseases must be presented consistent with board
policies and corporate philosophy. (See Board Manual, pg. G-12, G-15)
2. Programs must encourage young people to abstain from fornication (i.e., sexual
intercourse outside of marriage), defrauding or homosexual contacts. (I
Thessalonians 4:3-6)
3. Students should be encouraged not to use illicit drugs.
4. Students should be informed of the available facts on contracting infectious
diseases.
5. All persons with infectious diseases deserve our compassion. (Galatians 6:9, 10)
a. Students should be reminded of the possibility for some people to
contract infectious diseases through no fault of their own (blood
transfusions, birth, etc.).
b. Those who have contracted infectious diseases through sinful acts
should not be cast away if his/her life style now reflects a changed
heart. All believers may still carry scars from their lives before
becoming a new creature in Christ. (II Corinthians 5:17)
c. Our desire is that God would use these circumstances to bring a
non-believer to a personal knowledge of Jesus Christ. (II Peter 3:9)

CHILD ABUSE AND NEGLECT POLICY

GCA uses as its authority, the Word of God (the Bible), in establishing this policy. In
accordance with the scripture and policy balances the principles of Matthew 18:15-17,
the God-given right of parents (Deuteronomy 6:5-7, Ephesians 6:4) and the role of the
state authority (Romans 13:1-7). Matthew 18 calls for the process of restoration of the
believer if applicable, and Romans 13 recognizes the state’s legitimate right of
notification. Notification of proper authorities must not be construed as betrayal of the

27
parents’ trust. Restoration results in forgiveness but does not remove the consequences
of a violation of a state statute. Neither parental rights nor religious freedom were ever
intended to give refuge to abusive parents. The school will not allow its freedoms to be
used as a “cloak of maliciousness.” (I Peter 2:16)

Mandated Reporters
You are a mandated reporter if you are one of the following:

 Health Practitioner
 Educator
 Human Service Worker
 Police Officer

Reporting does NOT require PROOF that child abuse or neglect has occurred. Incidents are
to be reported as soon as they are suspected. Waiting for proof may involve grave risk to
the child and impede services to the family. Witnesses to child abuse and neglect are rare.
Professional judgment and knowledge should be used to evaluate any suspicion.

Please note that effective October 1, 2016, if a local department has reason to believe that a
mandated reporter knowingly failed to make a report of suspected abuse or neglect of a
child, the local department must file a complaint with the appropriate licensing board or
employer of the mandated reporter. Anyone making a “good faith” report is immune from
civil liability and criminal penalty.

Where to Report
Mandated reporters are required to notify the local department of social services at 301-
392-6739 or the appropriate law enforcement agency about suspected cases of child abuse
or neglect as soon as possible. Reporting form DHR/SSA 180 must be completed within 48
hours following the verbal report. The verbal report should be made immediately upon the
reporter having a suspicion that child abuse or neglect has occurred. Please select the local
department of social services for the jurisdiction where you believe the incident(s) occurred
to make a report. A copy of the form must also be provided to the local State’s Attorney’s
office. If the reporter is employed in a hospital, public health agency, child care
institution, school, detention facility or similar institution, the staff shall immediately
notify the head of the institution or their designee (Family Law, § 5-704 (a)(2).
Notification of the institution head does not substitute for the staff member’s need to call
the local department of social services and complete the form 180 and notify the State’s
Attorney’s office. Oral and written reports must contain:

28
  The name, age, and home address of the child;
 The name and home address of the child’s parent or party responsible for the child’s
care;
 The whereabouts of the child;
 The nature and extent of the abuse or neglect of the child;
 Any evidence or information available to the reporter concerning possible previous
instances of abuse or neglect and;
 Any evidence or information that would help to determine the cause of the
suspected abuse or neglect;
 The identity of any individual responsible for the abuse or neglect;
 Any observable, identifiable and substantial impairment of a child’s mental or
psychological ability function.

The intake worker will request additional information in order to obtain the most
comprehensive and complete information possible to inform decision making and
subsequent agency action. Because Child Protective Services seeks to affect both safety and
change, information on the family’s strengths as well as needs will be requested.
If there is reasonable indication of child abuse or neglect, we contact our school’s attorney
for advice. After reporting to Social Services and discussing with school’s attorney we are
no longer obligated to investigate or discuss with any one the allegations.

REDUCING THE RISK OF FALSE ACCUSATIONS OF CHILD ABUSE BY

STAFF
1. We currently screen all employees who work with children by fingerprinting and
health inventories.
2. We do reference checks on all paid employees.
3. A screening process is in place for all regular volunteers:
a. Fingerprint background checks;
b. Reference checks;
c. Secondary reference checks
4. We train our staff to understand the nature of child abuse.
5. We train our staff to follow our policies to prevent sexual abuse or even the
accusation of sexual abuse.
6. Our staff understands state law concerning child abuse reporting.
7. Our staff must sign the Declaration of Ethical and Moral Integrity.
8. Keep the buddy system working between the teachers in those questionable
situations.
9. Promote general decorum in the school where teachers are authorities not
“friends“ and “buddies”. A teacher being called by their first name by students is
definitely not acceptable.
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10. Keep the physical contact rules (no hugging, kissing, lap sitting or teacher’s pet).
Bathroom rule – nurse only
11. We do not assist a child in taking care of personal hygiene unless absolutely
necessary and then only with their permission and a witness
12. Nap-time for the young child needs to be in a dimly lighted room, not a dark
room.
13. Nap-time avoid prolonged patting or rubbing a child’s back to get them to sleep.
14. Doors to the nap rooms must be open and the caretaker needs to be in sight by the
door.
15. Never take a child out of sight to correct or comfort.
16. Spanking is administered only by a parent and in private.
17. If a child has injured himself/herself in a private area of the body, the parent is
called by the nurse for permission to inspect and they may tell their child it is
okay for them to be examined. They also may remain on the open phone line for
the report AND a witness must be present.
18. With our budding middle and high school students, never allow conversation of
a sexual nature to take place with you alone (invite your buddy teacher to assist).
19. Never write notes of encouragement that carry ANY terms of endearment…
honey, darling, or refer to a private relationship or strong friendship. The
teacher is to maintain a professional relationship.
20. Meeting students after school in a social context (concert, rally) should be
avoided unless it is a group activity with other adults present and personal
parental permission has been given.
21. For preschool, kindergarten and first grade be sure to check the bathroom; do not
send younger children with older ones. Do not send children into the bathroom
when the cleaning sign is out.
22. When sending kindergartners or first graders alone to the bathroom during class
time, use the buddy system (another child waits outside the door).
23. Monitor the extended care times when there is a mixture of children of different
ages.
24. Watch out for the older child that always wants to choose the same small child
to “hide and play.” Do not allow this to take place.
25. Pray for God’s protection for our students, parents and staff.

The administration or director is available to you. Please feel free to come at any time to
discuss a concern. Protective Service # is 301-392-6739

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STAFF ACCIDENT POLICY
It is the employee’s responsibility to report any injury as soon as possible and maintain
contact with your administrator and the human resources office. All injuries or illnesses
arising out of the scope of employment must be reported to the administrator or the
human resources office immediately. Prompt reporting is the key to receiving prompt
benefits and ensures the right to benefits. Be sure to report every injury, no matter how
slight.

All employees must report first to the school nurse and then to your administrator. An
Employee Accident Report form must be completed with each incident. A copy of the
accident report is available from the school nurse and the human resources office.

CASH RECEIPTS POLICY

TUITION

MAILED IN

1. Mail is sorted by office staff and payments are placed in the finance office.
2. The finance office opens mail and places tuition payment in cash box. (This box is
kept in the safe when not being used)
3. The finance office processes cash receipts daily, prints out a deposit report, which
matches the bank deposit slip and places the deposit in the cash box until it is taken to the
bank. The deposit report is given to the comptroller to be matched with the Renweb
interface and the bank receipt.

DROPPED OFF AT OFFICE WINDOW DURING NORMAL BUSINESS HOURS

1. Cash payments are received at the main or finance office where a receipt will be
provided and money is placed in the cash box until it is processed.
2. Checks may be handed to the office staff, who will write a receipt. The receipt book
is kept in the student accounts coordinator’s mailbox and is checked regularly against
actual receipts.
3. Checks are immediately taken to the finance office and placed in the cash box.
4. Finance office processes cash receipts daily, prints out a deposit report, which
matches the bank deposit slip and places the deposit in the cash box until it is taken to the
bank. The deposit report is given to the comptroller to be matched with the Renweb
interface and the bank receipt.

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DROPPED OFF AT OFFICE WINDOW AFTER HOURS

1. Office worker writes a receipt for every payment received and places those payments
in an envelope in the locking file cabinet.
2. At the end of the shift, the file cabinet is locked.
3. Each morning the finance office checks the locking file cabinet and the receipt book
for payments.
4. Finance office processes cash receipts daily, prints out a deposit report, which matches
the bank deposit slip and places the deposit in the cash box until it is taken to the bank.
The deposit report is given to the comptroller to be matched with the RenWeb
interface and the bank receipt.

DIRECTLY TO THE FINANCE OFFICE

1. The finance office writes a receipt for all cash payments as well as for any person who
requires one for a check payment.
2. The finance office processes cash receipts daily, prints out a deposit report, which
matches the bank deposit slip and places the deposit in the cash box until it is taken to
the bank. The deposit report is given to the comptroller to be matched with the
RenWeb interface and the bank receipt.

FUNDRAISERS - Involving sales to non-students

1. Teachers or school office collect money.

2. Money is brought to finance office daily to be stored in safe until person responsible
for the fundraiser can process.
3. After processing, the responsible person fills out a deposit form in triplicate, giving
one copy to the teacher overseeing the fundraiser and sending two to the finance
office, along with the money.
4. Comptroller records deposit on an excel spreadsheet, listing each check separately
along with cash and coin.
5. Each deposit form is marked with any discrepancies, signed by the comptroller. One
form is returned to the teacher and the other is filed in the finance office.

ALL OTHER IN-SCHOOL FUNDRAISERS OR PURCHASES

1. Parents will sign and return a form consenting to the charge.

2. The teacher sends the forms to the finance office, where they will be used to assign
charges to each student’s RenWeb account or the teacher may email a list of students
and the amounts to be charged.
3. The finance office will print off 2 copies of an account charge summary which lists
each child and the amount charged for the fundraiser or purchases. One summary will
be returned to the teacher along with the forms and one summary will be filed in the
finance office.
4. All parents/guardians are required to keep their RenWeb student accounts current.
Charges over thirty days old will put the student at risk for dismissal.

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 FIELD TRIPS

1. Field trip permission form is collected by the teacher. This form includes a portion
informing parents of costs and a place for them to agree to be charged for the trip.
2. The teacher sends the forms to the finance office, where they will be used to assign
charges to each student’s RenWeb account or the teacher may email a list of students
and the amounts to be charged.
3. The student accounts coordinator will print off 2 copies of an account charge summary
which lists each child and the amount charged for the field trip. One summary will be
returned to the teacher along with the permission forms and one summary will be filed
in the finance office.
4. All parents/guardians are required to keep their RenWeb student accounts current.
Charges over thirty days old will put the student at risk for dismissal.

ATHLETIC GAMES

1. Money is collected at game by a staff member or volunteer.

2. Money is put into the safe at the end of the game.
3. Gate manager is to fill out a deposit form in triplicate, keeping one copy for themselves
and bringing two to the finance office along with the money.
4. Comptroller records deposit on an Excel spreadsheet, listing each check separately
along with cash and coin.
5. Each deposit form is marked with any discrepancies, signed by the comptroller. One
form is returned to the teacher and the other is filed in the finance office.

BUILDING MAINTENANCE PROCEDURES

BUILDINGS AND ROOM CARE

Teachers are responsible for having their rooms ready for the end of the day:

1. Room ready to be vacuumed

2. Chairs on tables
3. Turn out all lights
4. Secure windows
5. Blinds even and doors locked

Rooms should be kept orderly and clean during the day. Chalkboards should be
maintained, tables wiped off and papers picked up.

Maintenance will clean bathrooms, dust and remove trash.

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MAINTENANCE REQUESTS

Maintenance request tickets are to be completed and submitted b y e m a i l t o

f a c i l i t i e s @ g r a c e k n i g h t s . o r g . Do not approach buildings and grounds’ staff
with requests for repairs. Requests will be performed in a timely manner.

On Monday mornings, report any needs such as chairs or tables left in the room to the
school office and they will contact the appropriate staff member.

KITCHEN USE

Prior approval must be given for all kitchen use for classroom project and activities. A
“Facilities requrest” must be completed and submitted two weeks in advance of date
needed. This form is located on the “S” drive under “Request Forms” and also in the
school office.

The kitchen should be left in the same condition it was found. All counters, appliances
and sinks should all be wiped clean. Any dishes, utensils, etc., should be washed, dried
and put away in their proper place. These items are the property of the church, which
they are allowing us to use. Please remember to return any items you may borrow to
their proper place. Surfaces must be cleaned with a spray disinfectant located under the
right side of the sink or soapy dishwater.

Dishes must be washed according to the directions posted above the sink. Bleach is
located under the right side of the sink. Chlorine test strips are located under the right
sink. The floor must be swept. Broom and dustpans are in the storage room, past the
bathrooms. Spills must be cleaned up with a damp paper towel.

STAFF LUNCHES

Staff members who eat their lunch in the kitchen or teacher’s workroom are responsible
for cleaning up their area. Lunch items left in the refrigerator must be labeled and dated.
Space in the refrigerator is limited.

Students are not permitted in the kitchen without permission and a meaningful purpose.
Students are not to use the microwave ovens without the supervision of an adult and are
not to microwave their lunches.

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CLOSINGS/HOLIDAYS
HOLIDAYS

The following holidays are observed, and school will be closed on: Labor Day,
Thanksgiving Day and day after, Christmas Day/Vacation, New Years Day, Easter
Vacation, Memorial Day, Martin Luther King and President’s Day. (Please refer to
school calendar for specific dates the school will be closed).

CLOSINGS/INCLEMENT WEATHER

Our school follows the Charles County Public Schools (CCPS) with regard to delays, late
openings, early closings and cancellations.

 One Hour Delay: Preschool, kindergarten, elementary and secondary – one

hour delay
 Two Hour Delay: Full day preschool, kindergarten, elementary and secondary
two hour delay

DELAYED SCHOOL OPENINGS POLICY FOR STAFF

Staff members are to follow delay decisions made by Charles County Public Schools,
unless otherwise informed by the school.

SCHOOL OFFICE PROCEDURES

The school office will be the first point of contact a parent will have with the school.
Therefore, a professional environment must be maintained at all times. School office
personnel will exhibit a friendly, courteous and helpful demeanor to parents, as well as all
staff members.

The school office is also the first point of reference for parents. Therefore, the office
must be kept informed of any changes in schedules for field trips, special events,
activities or other information a teacher feels is pertinent.

The school office serves as a buffer for the administrators and director. Their offices
must remain “off limits” so as to maintain privacy and confidentiality. Drop in visits to
the director’s office is discouraged. Please feel free to make an appointment through the
administrative assistant. Your needs and concerns are very important and will be
addressed in a timely manner.

School office personnel are available to assist staff members in carrying out their daily
tasks. All requests for calls to parents, typing, faxing, etc. will go through the office

35
manager, who will direct those requests in a timely manner to other secretaries or student
assistants. The administrative assistant must handle any requests for confidential
information regarding the student. Please communicate time constraints on any requests
for typing or copying.

COPYING
Staff members will be issued an access code for color copying. Please do not give the
access codes to students. Copiers are located in the teacher’s workroom and the copy
room in the kindergarten hallway.

The office manager will demonstrate use of the copiers to all new staff members. Please
ask for help if your paper becomes jammed or the copier needs toner, ink or staples. If
you are uncertain how to use a copier, ask for help.

MAIL BOXES
Each staff member will be assigned a mailbox at the beginning of the school year. All
pertinent information will be placed in these boxes. Please check your mailboxes on a
daily basis. Mailboxes are not storage areas and must be kept clear of clutter and are for
professional use. Newsletters, letters to parents, fee requests, which are staged in the
teacher’s mailbox, must be given to the student on the date received, unless otherwise
indicated.

TELEPHONE CALLS
School secretaries will take messages for staff members who are unavailable, noting the
date and time of the call, caller’s name and phone numbers. Please be prompt in
returning a parent’s call. If a staff member is expecting an important call, please inform
the secretaries, who will then locate the staff member.

SUPPLY NEEDS
If you are in need of craft or office supplies, notify the office manager. Assess
your needs at a minimum of a week in advance. Preschool supplies have been
purchased for the year and are easily accessible. Office supplies will be ordered in a
timely manner. School office personnel are required to fill out a check request form or
purchase order for supplies not in stock.

MOVIE/VIDEO POLICY
1. Movies and videos with a Motion Picture Association of America (MPAA) rating
of PG-13 or greater are not to be shown.
2. Movies and videos can only be shown if fully previewed by the teacher and/or
sponsor responsible for the class or activity.
3. Movies and videos used for school sponsored activities must have the approval of
the respective divisional administrator.
4. When previewing movies, teachers and sponsors are to pay particular attention to
attitudes, language, violence and sexual overtones, which might grieve the Holy
36
 Spirit or offend another Christian brother or sister.

LAMINATING
Access to laminator is available. Restrict the size of projects for lamination to no greater
than 11 ½“by 14”.

CURRICULUM/MATERIALS
All curriculum and materials belonging to the school must be stamped with the “Property
Stamp.” Teachers are to assign students textbooks at the beginning of the year and
ensure that these textbooks are returned in the same condition in which they were
received. Teachers must develop an assignment code in order to ensure that each
textbook has been returned. Students are to write their name in the space provided in the
textbook in case the textbook is lost. If curriculum or materials must be ordered after the
school year begins, please submit request to Director of Education for approval.

In order to facilitate ordering new materials for the new school year, teachers must
complete the inventory provided with the “End of Year Checklist.” Each teacher is
responsible for the inventory of materials within their grade level or subject. Damaged
books must be reported to the finance office for student reimbursement.

It is important for teachers to follow up with the administrative assistant if any new
textbooks have missing pages or are damaged. The administrative assistant will contact
the publisher for reimbursement.

PURCHASE ORDERS
We are held accountable for our expenditures, and therefore, staff members must submit
purchase orders prior to any materials or items are purchased. Reimbursement cannot be
made unless approval is received prior to purchase.

PROGRAMS

CHAPEL

1. Chapel is held every Wednesday, except on half days that fall on Wednesday.

2. Teachers are expected to participate in the chapel services with the children as an
example. This is not a time for personal business, meetings or preparation for class
activities or grading papers.

3. Teachers will be asked to assist the chapel leader, using their God-given gifts
(music, storytelling, etc.)

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 4. Chapel songs may include praise and worship songs, choruses, hymns or children’s
“Sunday School” songs. All songs in chapel are to be Christian in nature.

5. A lesson or story is the majority of the chapel time. All stories or lessons are to
teach a biblical truth, relay a biblical story or missionary story.

6. All chapels should be opened and closed in prayer.

7. Any outside speakers must be approved by the administration.

8. There are two Elementary chapels (K-2 and 3-5) and two secondary chapels (middle
school and high school). Preschool chapel is held on Thursdays.

AWARDS

ELEMENTARY AWARDS – Chosen by Classroom Teachers

1. Faithful Service Award – for perfect attendance: The student has exhibited the
character qualities of punctuality and regularity “having been present every school
day and thereby having shown high esteem for other people and their time.” One
excused tardy for a doctor’s appointment or for an unforeseen and unavoidable
circumstance. A note must be given to the teacher.

2. David Award – for Bible memory: “Thy Word I have hid in my heart that I might
not sin against thee.” Given for mastery of an A for all assigned Bible verses. Verses
not receiving an A grade for the Bible assignment may be repeated at a later date for
the David Award only.

3. Christian Citizenship Award: Boys and girls from each class who have best
displayed such Christian characteristics as honesty, respect, obedience, kindness,
love and understanding.

4. The Solomon Award – Accelerated Reader Book Club: Each student can be
recognized as a member of the club by meeting the reading requirements and
method of verification set by the individual teachers. A top award will be given to
the student in each class with the most Accelerated Reader points.

5. Knight Award: One student for each class with overall superior behavior and
academic effort.

6. Joshua Award: (beginning in 5th grade) Named in honor of the leader Joshua, who
under the direction of God led the Israelites victoriously against godless nations. He
was a bold leader and a faithful servant of God. This award is presented to the
student in each class who most consistently displays positive participation and
leadership in student activities. This award is not limited to academically excellent
students.

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 7. Penmanship Award: Given to students who have consistently turned in neat work
on assignments.

8. Other awards available at teacher request: Math, Spelling, Creative Writing,

Science Achievement, Reading

ELEMENTARY AWARDS – Chosen by Specials Teachers

Below is the list of the end of year awards for qualifying students. Some awards are given
in class that day and some are given at the Awards Program.

1. The Shield Award – for Physical Education: An award for athletes is given in
recognition of Spiritual Leadership in sports. One boy and one girl from each class
who show outstanding sportsmanship.

2. Asaph Award for Music: Given to the classroom student based on effort, diligence
and growth in the area of music.

3. Creative Spirit Award: given to the student who has displayed skill and creativity
as well as a positive attitude toward class art projects.

4. Safety Patrol Awards: Certificates for all students on the Safety Patrols, pins for
all students who were Patrols of the Month, an award from the Charles County
Sheriff’s Department for the student who was Patrol of the Year.

5. Physical Fitness Awards: National Fitness Awards and Presidential Fitness

Awards for qualifying students.

6. Math Olympics: As appropriate.

7. Geography Bee: As appropriate.

8. Creative Writing Festival: Ribbons given by ACSI for the competition winners in
the Creative Writing Festival.

9. ACSI Spelling Bee: As appropriate

10. ACSI Art Award: Ribbons given by ACSI for winners in the ACSI Art
Competition.

SECONDARY AWARDS

1. Asaph Award for Music: Given to the outstanding music student based on
leadership, scholarship and character qualities.

2. Joshua Award: Named in honor of the leader Joshua, who under the direction of
God led the Israelites victoriously against godless nations. He was a bold leader and
39
 a faithful servant of God. This award is presented to the student who most
consistently displays positive participation and leadership in student activities. This
award is not limited to academically excellent students (see chart)

3. Ruth and Paul Award: These awards are not given every year, but when merited
they are given to the boy or girl who has endured special hardships with a positive
Christ-honoring testimony (All Grade Levels).

4. Honors: A minimum grade average of 3.0 to 2.74 with no “D’s” or “F’s”.

5. High Honors: A minimum grade average of 3.75-4.0 with no “D’s” or “F’s”.

6. Citizenship: Awarded for exemplary behavior for the year.

7. Knight Award: One from each class with overall superior behavior and academic
effort.

8. Other awards may be given at the discretion of the teacher or principal.

9. Athletic Awards are presented at the Sports Awards events.

GUIDELINES FOR JOSHUA AWARD

In choosing the person deserving of the Joshua Award, please evaluate in each Character
Quality given below according to the following scale: 5 = consistently true; 4 = Most often
true; 3 = occasionally true; 2 = Seldom true; 1 = Never.

CHARACTER QUALITY DEFINITION SCALE

Responsibility Knows and does what God and others 12345
expect of him/her
Initiative Recognizes and does what needs to be done 12345
before being asked to do it.
Loyalty Not critical of the authorities God has 12345
placed over him/her.
Obedience Performs what he/she is asked to do when 12345
he/she is asked to do it with a submissive
attitude.
Patience Accepts difficult situations without 12345
displaying irritation.
Truthfulness Accurately reports facts and not given to 12345
exaggeration or deception.
Wisdom Responds to life situations from God’s 12345
frame of reference.
Decisiveness Shows ability to finalize difficult decisions. 12345

40
 Orderliness Prepares surrounding and self to achieve 12345
greatest efficiency.

MEET AND GREET/BACK TO SCHOOL NIGHT

The Meet and Greet is two days before the first day of school. It is a time for parents to
meet the teachers and a time for the students to see their classroom. Secondary students are
given a copy of their schedule and have the opportunity to see their classrooms, prior to the
first day of school.

Tables are set up in order for parents/students to purchase necessary school supplies and
used uniforms. Athletics and clubs set up tables, to spark interest in their activities.

CHRISTMAS PROGRAM
The annual Christmas program brings the students, parents and faculty into the holiday
spirit. The Preschool and Elementary music classes provide the music and drama for this
program.

GRANDPARENTS’ DAY
Grandparents’ day is celebrated the half day before spring break. The Preschool and
Elementary music classes perform for visiting grandparents.

GRADUATION/BACCALAUREATE/SENIOR APPRECIATION-AWARDS BANQUET

As a final celebration of high school, Grace Christian Academy of Maryland offers the
following mandatory events for our senior class.

SENIOR APPRECIATION-AWARDS BANQUET

This event is generally held off campus and provides an opportunity for the senior class to
say thank you to their parents and staff for all they have done for them during their school
years. Awards are also presented to the seniors for their achievements in their final year of
high school. Teachers are asked to attend, however this is not mandatory.

BACCALAUREATE
The Baccalaureate service is an important part of the graduation events. Based on “The
Blessing” by Gary Smalling, it provides an opportunity for parents to instill a blessing on
their departing seniors. High school teachers are asked to attend this event.

GRADUATION
The final event for the senior class is graduation. At this event, the students receive their
diplomas and are inspired through speeches from their peers and a guest speaker, who
challenges them for their future. This event is mandatory for secondary teachers, however
all teachers are encouraged to attend.

TAG DAY
TAG DAY is a fundraising event for various causes within our school. Most often we raise
money to supplement school activities.
41
TAG DAY gives students an opportunity to wear non-uniform pants and shirts. The cost is
$1.00 to wear non-uniform pants, $1.00 to wear a non-uniform shirt, or $2.00 to wear both
non-uniform pants and a non-uniform shirt. No student is required to participate in TAG
DAY; it is strictly voluntary.

TAG DAYs occur on designated Fridays. Middle school and high school teachers announce
TAG DAYs to middle and high school students. Selected teachers collect money the week
of the TAG DAY. Individual elementary teachers announce TAG DAYs and collect money
the week of the TAG DAY. All money MUST be turned in the day before TAG DAY. No
money is to be turned in on the day of the TAG DAY. No money is to be turned in to the
office.

All TAG DAY clothing must meet the GRACE CHRISTIAN ACADEMY standards of
dress as found in the Parent/Student Handbook. No hats are permitted. Any student dressed
inappropriately will be asked to call home to attain appropriate attire. This violation may
forfeit your right in future TAG DAYS.

PROFESSIONAL STANDARDS
YOUR CALLING AS A CHRISTIAN TEACHER

Teachers in a Christian school have a high calling and a sobering responsibility. God tell us:
My brother, do not crowd in to be teachers; remember, we teachers will be judged with
special strictness. (James 3:1, Moffatt). We are instrumental in an area that is most potent
for good or bad in the lives of individuals, families and the nations. What we do and who
we are in front of these young people will form habits, mold character and establish
destinies. Therefore, we must serve the Lord with a deep desire that the young people we
instruct will bring forth “fruit” unto God’s Kingdom for time and for eternity.

A Christian school teacher is one who:

1. Looks upon teaching as a divine call upon his/her life;

2. Seeks to minister to the total person of the child through the primary medium of
education.

3. Spends time in the Word through regular quiet time.

4. Regularly attends church and is actively involved.

5. Regularly prays for the school and fellow teachers, administrators, and students.

6. Is open to the leading of the Holy Spirit.

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 7. Loves children and is dedicated to their Christian growth.

8. Is enthusiastic about seeking professional growth.

PROFESSIONAL RESPONSIBILITIES
Each teacher will be involved in continual evaluation and re-evaluation. This listing of
professional standards is to assist in the evaluation process. You may wish to read the
article “The Teacher’s Self-Check Inventory” (Appendix), for additional assistance in this
evaluation process.

Read each of the categories provided. Think of your ministry with children and be willing
to invest time and effort to see how you could improve. Your PERSON is so important to
your ministry! Make certain you are exhibiting habits and reactions that will help you lead
children to Christ and teach them how to mature in Him.

GENERAL APPEARANCE
“The Lord does not look at the things man looks at. Man looks at the outward appearance,
but the Lord looks at the heart.” (I Samuel 16:7)
1. Dresses professionally with acceptable grooming for all occasions.
2. Sets example of cleanliness, neatness and good taste.
3. Displays friendly facial expressions.
4. Follows staff dress code.

MEN: Conservative dress shirts and slacks must be worn during the school day with
appropriate matching tie (with the obvious exception of P.E. teachers). Although it
is not necessary for male teachers to wear a suit, it is required that a suit or sport
jacket be worn by all male staff to special events, such as Open House, Graduation
activities and Awards programs. Tennis shoes are not acceptable, except for nursery
staff and preschool teachers. Jeans are not considered professional attire and are not
to be worn except by buildings and grounds and nursery staff. On Fridays, staff may
wear their school “Spirit” shirt, but it must be tucked in.

WOMEN: The total appearance of female faculty members should be of such a nature
as to set a right standard for the girls, taking into account modesty. Proper
dress/skirt length should be observed (no shorter than one inch above the knee).
Female faculty members should not wear low cut or tight-fitting outfits. When in
doubt, err on the side of being more conservative. Dresses or skirts are required for
Chapel day. Tennis shoes are not acceptable, except for nursery staff and preschool
teachers. Jeans are not considered professional attire and are not to be worn except
by buildings and grounds and nursery staff. On Fridays, staff may wear their school
“Spirit” shirt, but it must be tucked in.

SPEECH
“May the words of my mouth and the meditation of my heart be pleasing in your sight, O
Lord, my Rock and my Redeemer.” (Psalm 19:14)

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 1.
Speaks audibly, articulates clearly;
2.
Has pleasing quality;
3.
Uses acceptable English;
4.
Uses the principles found in Matthew 18 appropriately;
5.
Chooses words and conversations carefully when speaking with students and
parents;
6. Does not curse or use the Lord’s name in vain.
HANDWRITING
1. Writes legibly using proper letter formation.
2. Writing on chalkboard is large and well-spaced;
3. Spells accurately.

EMOTIONAL STABILITY
1. Exercises calm self-control under critical conditions;
2. Consistently stops to reflect;
3. Speaks and acts only when full composure is attained;
4. Meets every day stress with objectivity and optimism.

SELF-CONFIDENCE
1. Has reasonable assurance of personal worth, reinforced by scriptural truth;
2. Has reasonable assurance of professional competence, reinforced by scriptural
truth.

COURTESY AND CONSIDERATION

1. Maintains cordial relationship with all staff members and school families
2. Shows respect for all the rights of others;
3. Observes social amenities;
4. Does not burden other faculty members with repeated sharing of personal
problems.

MEETS PHYSICAL REQUIREMENTS OF THE TEACHING POSITION

1. Carries full assignment of teaching load;
2. Carries share of extra assignments;
3. Shows due concern for welfare of class in relations to his own physical
condition;
4. Has physical impairment checked and, if possible, rectified. Schedules periodic
medical check-ups and inoculations.

STRONG MORAL CHARACTER:

1. Respects constituted authority;
2. Sets example for students of patriotism, recognition of responsibility, honesty,
forthrightness, courage;
3. Does not speak negatively about others; always endeavors to follow Matthew 18
principle. (See Appendix)

SOCIAL INTERACTION
44
 1. Social interaction among staff should be kept to a minimum during working
hours. Conversations in the hallways and during breaks should be professional.
2. Social events.

RESPECT FOR SPIRITUAL VALUES

1. Upholds Christian truth and observances;
2. Communicates Bible truth with vitality;
3. Communicates the gospel to each child with dependence on the Holy Spirit;
4. Evidences integrated Christian outlook in speech and action;
5. Integrates constructive interpretation of Christian view in relation to curriculum
areas;
6. Avoid controversial doctrinal issues. Stresses positive approach to teachings of
Scriptures.

SPIRITUAL LEADERSHIP
1. Lives a consecrated Christian life, thereby, setting an example for students;
2. Is a member in good standing of a Bible believing church who regularly attends
and participates;
3. Encourages loyalty and dedication to Christ and encourages regular church
attendance and participation;
4. Strives to equip students to live out their God-given purpose in life for that stage
in their development.

FACULTY MEETINGS

Faculty members are to attend all scheduled meetings on time and are expected to make
contributions to the best of his/her ability.

The mark of the ideal teacher is one who, when bored to death at the topic or length of the
meeting, refuses to complain, show bitterness or spread discord among the faculty, but
rather support and encourage the administrator.

The involved teacher will also do his/her best to attend faculty socials in an effort to be
better acquainted with and bond to the entire staff. He/she will feel free to share his/her own
personal strengths with other members so that the “body” grows together.

FACULTY DEVOTIONS

Faculty devotions are held in the morning before school. The purpose of faculty devotions
is to allow the faculty to come together for a time of Bible reading, devotion, and prayer as
well as strengthen the unity of the staff.

Faculty devotions need to be maintained for the unification of the staff. A willingness to
share, make comments and pray is beneficial to the entire group. This time cannot become a
session for solving the problems of the school or your classroom, but rather a period for
God to speak and for us to present our thanksgiving, praise, intercessions and supplications.

45
Faculty devotions must begin and end on time.

ACTIVE INTEREST IN THE LIFE OF THE SCHOOL

1. Is cooperative and resourceful in planning and promoting school activities in
general;
2. Stimulates students to take a wholesome interest in school life;
3. Encourages loyalty to and pride in the school.

COOPERATION
1. Maintains calm, objective relationships with others;
2. Accepts responsibility for regular load and more if necessary;
3. Helps and encourages other members of the staff;
4. Serves on committees and accepts responsibility willingly;
5. Respects professional status and viewpoint of others;
6. Follows proper channels of authority.

EVIDENCES PROFESSIONAL KNOWLEDGE AND GROWTH

1. Has a broad, general knowledge of subjects taught;
2. Receives ACSI certification within first year of employment and continues to
maintain certification within time frame established by ACSI;
3. Continues advanced study and reading;
4. Is alert and discriminating concerning developments in field as applying to
particular problems;
5. Participates in workshops and attends conferences.
6. Is receptive to suggestions and assistance;
7. Receives criticism in the spirit of helpfulness;
8. Recognizes need of team work for improvement of instruction.

ADHERES TO SCHOOL POLICIES AND PROCEDURES

1. Knows and supports the policies and procedures of the school;
2. Uses the proper channels for suggestions and recommendations;
3. Speaks positively and supportively of the school
4. Refrains from conveying negative attitudes concerning students, teachers, or the
school.
5. Arrives promptly at scheduled meetings;
6. Carries out assigned tasks promptly and completely;
7. Represents teaching in its positive aspects to the public.

SCHOOL PROPERTY
1. Returns books and equipment on schedule;
2. Leaves equipment in good condition;
3. Uses materials economically;
4. Reports needs for service or materials to the proper authorities using appropriate
form and with adequate time allowance;
5. Cultivates respect for school property in students.

SEEKS ADVICE
46
 1. Makes use of staff manual, faculty manual, and curriculum guides for direction;
2. Seeks help from team leader or administrator before emergencies arise.

TEACHING PRACTICES
UNDERSTANDING THE STUDENTS
1. Studies students’ cumulative records;
2. Understands characteristics of children in the progressive stages of development;
3. Acquires first-hand information about a child if needed for effective guidance;
4. Observes student with objectivity and consistency, seeking to understand;
5. Exercises friendliness and consideration, treating each student impartially;
6. Respects individual differences and challenges each student to do his best work;
7. Demonstrates genuine concern and willingness to help students with their
problems.

PRESENTATION OF LESSONS
1. Uses vocabulary suited for the situation and age of students;
2. Instills an interest in learning;
3. Anticipates difficulties and is prepared in advance;
4. Makes meaningful assignments both in classroom and for homework avoiding
busy work;
5. Introduces a lesson by activating prior knowledge, giving appropriate
background and explaining the purpose of the lesson;
6. Makes use of hands-on learning as much as possible;
7. Encourages students to be active learners (discovering, participating, and
creating);
8. Teaches and tests when confident the material has been well covered;
9. Demonstrates an enthusiasm for school work;
10. Makes lesson objectives clear and relevant to students.

VARIETY OF METHODS OF RESOURCES

1. Recognizes and teaches to the many learning styles of students;
2. Employs a variety of materials and resources suitable to the learning situation.

CLASSROOM CONTROL
1. Establishes clear understanding of procedures, standards and rules;
2. Waits for classroom attention before speaking;
3. Requires student self-control;
4. Establishes the proper classroom control for the learning situation;
5. Disciplines the class/student according to school policies;
6. Does not allow anger or frustration to control your behavior or response.

47
HELP CHILDREN ACHIEVE MEANINGFUL GOALS AND INSPIRE INTEREST IN
LEARNING
1. Understands readiness of pupil in relation to materials;
2. Helps students realize his/her full potential in any particular area of instruction;
3. Recognizes and encourages individual effort to achieve;
4. Provides personal example of high intellectual standards;
5. Stimulates enthusiasm for learning;
6. Helps pupils enter into activity with considerable enthusiasm and follow-
through;
7. Establishes pattern for concentrated effort in class work;
8. Provides atmosphere conducive to pupil creativity;
9. Encourages student participation.

CLASSROOM SETTING
1. Gives careful attention to proper lighting, heating and ventilation;
2. Sets a good example of cleanliness and neatness;
3. Encourages students’ pride and responsibility for appearance of the classroom;
4. Provides neat, well-arranged bulletin boards and other displays appropriate to
the learning situation and meaningful to the student;
5. Changes displays, bulletin boards and room decorations regularly.

LESSON PLANNING
1. Follows the required curriculum;
2. Plans on a long-range basis with objectives clearly in view;
3. Selects subject matter and activities pertinent to the objectives;
4. Evaluates and revises planning according to need.

DAILY PREPARATION
1. Plans daily schedule as an integral part of the larger plan;
2. Prepares specifically, but adjusts to, and makes use of, the unexpected;
3. Has clearly, defined daily plans, time schedule and seating chart available for
substitutes.
4. Keeps lesson plans and homework up-to-date on RenWeb.

RECORD KEEPING AND RECORDING

1. Keeps a neat, accurate record of student work;
2. Uses positive, meaningful phraseology in reporting to pupils and parents;
3. Keeps students and parents adequately informed of deficiencies and gives
sufficient notice of failure and/or summer school;
4. Maintains fair and objective viewpoint in grading and reporting;
5. Submits completed reports and records on schedule;
6. Records ample number of grades on each student;
7. Keeps recording of grades up-to-date on RenWeb.

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STUDENT-PARENT COMMUNITY
RELATIONSHIPS
SCHOOL TO HOME COMMUNICATION
The primary responsibility for education rests with parents. The school serves as an
extension of the family to aid parents in this task. In a sense, they have hired us. We have
policies and procedures that they have agreed to follow, but parents have a right to know
what’s going on with their child.

If we are to serve families in educating children, we must work to foster an open and
responsive relationship with those families and must strive to earn and keep their trust by
consistently demonstrating our commitment to the process of education. Every effort must
be made to make the parents feel welcome as an integral part of the school. Parent
suggestions, comments and criticisms must find a listening ear and a servant heart in every
staff member.

TO ESTABLISH A CLIMATE FOR OPEN COMMUNICATION, TEACHERS

SHOULD:
1. Let parents know when and how they can contact the school and the teacher. Phone
calls, notes and email are all acceptable ways for parents to reach teachers;
2. Maintain an open door, open mind policy;
3. Involve parents in classroom activities;
4. Elicit expressions of parent’s concerns and interests in preparing for parent-teacher
conferences.

WHEN WORKING WITH PARENTS, PLEASE FOLLOW THESE GUIDELINES:

1. Exhibit discretion and tact;
2. Represent the school in a positive and professional manner;
3. Maintain a cooperative relationship between the school and the home;
4. Keep parents adequately informed with respect to the progress of their children
with a positive approach;
5. Pursue parent contacts promptly—return phone calls and replies to notes within 24
hours.

NOTES TO PARENTS
1. Messages to parents should be accurate, timely and as positive as possible;
2. Answer a parent’s note the same day if possible but no later than the next school
day;

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 3. Send home periodic notes with just praise and positive comments on occasion;
4. When reporting negative information in writing, be brief and concise. Since tone of
voice cannot be discerned, be sure the note isn’t blunt or harsh. An administrator or
team leader should read over any note that you have concerns over as a second pair
of eyes. Most serious issues should be said in a conference or over the phone.
5. Keep a copy of all notes received and all notes sent.

PHONE CALLS
1. Keep a phone log of all phone calls and attempted phone calls in a file box or a
summary sheet;
2. Log information as: name, date, time, person contacted, purpose of call and plan of
action.
3. Return phone calls the same day if possible, but no later than the next school day.

PARENT CONFERENCES
Parent conferences are one of the most important activities of the teacher. Conduct a
worthwhile conference and you are on your way to total parent support.

1. One school-wide conference is scheduled at the end of the first quarter. School is
closed that day for the conferences.
2. Be available to meet with parents. If your classroom is not available after school
for a conference, you may sign up to use the conference room in the office.
3. Approach conferences prayerfully and open with prayer;
4. Be prepared. Have all the data you need and have a folder of work samples with
you.
5. Show appreciation by starting with a positive comment.
6. Establish joint responsibility and team work. Let the parent know that you will
work with them;
7. Avoid education double-talk. Don't talk up or down to the parent. We are the host
or hostess and we should use courtesy. Use tact, "Mary has a lot of trouble with
arithmetic," etc. Be truthful and honest;
8. Do not compare one child with another;
9. Talk about ability and progress. Do not offer too much criticism;
10. Do not criticize other teachers for work child has done in another grade;
11. Put together a plan that, student, parent or teacher will work on;
12. Plan for a second meeting to follow up if necessary;
13. Close the conference in prayer.
14. Record important notes of the conference in Renweb under the Parent/Teacher
Conferences

Tips for Dealing with Concerns/Complaints

1. Thank the parent for making you aware of their concern.

2. Assure the parent of your desire to work with them to resolve the issue.
3. Confirm a mutual understanding of the issue by restating the parents concern.
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4. Provide your observation or insight on the issue.
5. Offer a solution or a time to meet/talk to discuss a plan of action.
6. Thank the parent, again, for making you aware of their concern.
7. Stay calm.

TEACHER-STUDENT RELATIONS

ETHICAL MATTERS

1. As a matter of professional ethics, no teacher is to discuss a student’s problem,

grades or personal life in the presence of another student, regardless of place, time
or condition. Care should be taken not to speak loudly in the classroom, so that
others could hear confidential conversations;
2. Employees are not to discuss among themselves problems and disciplinary actions
involving fellow employees or students;
3. Employees must be extremely careful about getting involved in the personal life or
personal problems of a student. An employee should not align himself with a
student where he/she will be found in conflict with the administration, faculty,
school policy or the student’s parents;
4. No employee is ever to allow a student to “flirt” with him/her, nor is an employee to
act toward a student in such a way that it could be interpreted as flirtation;
5. A teacher may allow students in his/her home for school functions/school business.
However, for the teacher’s protection, guidelines must be adhered to. The visit
should be ministry-related; it is not to be used for personal reasons. All such visits
must comply with the two adult/two child rule and have administrative approval;
6. No employee should escort a student in a vehicle without another adult present;
7. Any employee-sponsored, off-campus activity involving students must be approved
by the administration;
8. An employee should never allow himself/herself to become involved with any
student or parent so that the employee’s professional status will be compromised.
9. Listens to students with understanding. Respects confidences.

LESSON PLANS AND GRADE BOOK

LESSON PLANS
Each teacher is expected to record the forthcoming week’s preparation in RenWeb. Lesson
plans with objectives should be updated in RenWeb by the close of business on Friday.
Lesson plans need to be neat, specific and organized, and are to include lesson numbers,
skill being taught and page number.

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GRADE BOOK
A grade book is provided by the school to record daily attendance and grades. Attendance
should be taken every morning and, in every class, (secondary). Tardiness should be
marked as well as absences. Grades should be taken weekly. In one, nine-week period there
should be no less than twelve grades, including tests and a variety of quiz grades and daily
grades (see weights and category document). The more grades you collect, the more
accurately the grade will reflect the student’s true ability. Grades should come from a
variety of areas with appropriate weight given, i.e., test, quizzes, homework, projects,
reports, classwork, etc. Grade books will be collected at the end of the year.

1. Grades are to be posted on RenWeb each week;

2. All new students to GRACE CHRISTIAN ACADEMY are automatically placed on
academic probation for the first nine weeks of attendance. At the conclusion of the
marking period, the academic committee will review the student’s progress to
determine if the student should remain on probation. Students with a failing grade at
the end of any grading period will be placed on academic probation until such time
as the grade is passing;
3. Extra credit work can be given by the teacher if all other work is done. However,
this is not in place of regular assignments.

The letter system is: A, B, C, D and F.

The guide for determining progress letter grades is:

A+ 99-100% C+ 78-79%
A (Excellent Progress) 92-98% C (Average) 72-77%
A- 90-91% C- 70-71%

B+ 88-89% D+ 68-69%
B (Above Average) 82-87% D (Below Average) 62-67%
B- 80-81% D- 60-61%

F (Unsatisfactory)

“F” grades indicate unsatisfactory performance and will not be accepted for promotion. “F”
grades are made up in the summer. Carnegie unit (a credit earned for the successful
completion of a year’s study of one subject in a secondary school) is not given for courses
with a final grade of “F”.

REPORT CARDS/PROGRESS REPORTS

1. Report cards are sent home quarterly. Progress Reports are emailed every Sunday.
2. As a student is issued a Progress Report, a notation should be made next to his name
in the grading portion of the book. A second notation should be made as the
Progress Report is returned.

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 3. Original report cards are kept in the school office. Copies are sent home to
parents.

HOMEWORK
Homework is a necessary and advantageous extension of a school’s educational program. It
serves both to reinforce skills learned in the classroom and to challenge students in new
applications of already mastered principles. Homework may also be classwork not
completed during the day. It is the school’s policy to assign an adequate amount of
homework, appropriate to the student’s age and subject. There is to be no homework given
to elementary students on Wednesday to encourage attendance at evening church programs.
Students are to use their own discretion about studying Wednesday evenings. Homework
may be given on Fridays.

The following are suggested amounts of homework time the children can expect in their
respective grades:

Grade K 10 to 20 minutes a night

Grades 1-2: 20 to 30 minutes a night
Grade 3: 30 to 45 minutes a night
Grades 4-5: 45 to 60 minutes a night
Grades 6-8: 1 ½ to 2 hours a night
Grades 9-12: 1 ½ to 2 hours a night

It should be realized that the quantity of homework is assigned according to the average
level of the class. More advanced students may complete their work in less time, while
some students may require more time to complete the assignments within the suggested
guidelines.

Homework is the student’s responsibility. The quality of homework is usually a

demonstration of one’s attitude toward school and learning.

Teachers may want to give the following suggestions to parents to assist their children in
the development of good attitudes towards homework:

1. Provide special times each day to work on assignments;

2. Provide a special place to work;
3. Help to organize their child’s notebook;
4. Make sure assignments are complete and in the notebook where the child can find
them to turn in.

SECONDARY INCOMPLETE/MISSING HOMEWORK POLICY

1. Assignments that are turned in late are reduced as follows:
1 class session late 10 points
2 class sessions late 20 points
3 class sessions late 30 points

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 4 or later 100 points
2. If a teacher uses checks, pluses, minuses, they would adjust accordingly.
3. If a teacher simply checks it as received, it should be noted as late and the reduction
would come off the end of the quarter accordingly.
4. It is the student’s responsibility to turn in the late work, not the teachers to chase
him/her down.
5. After a student receives his 2nd “0” or 3rd late grade, the parent is called by the
teacher. Only work that is not past the “0” grade point, may then be made up. (You
may call earlier).
6. Next and all recurring assignments results in an office visit for homework detention
or further action.

This policy would start fresh each quarter.

MAKE UP WORK FOR ABSENCES – SEE STUDENT ATTENDANCE POLICY

SCHOOL-WIDE NOTEBOOK SYSTEM

Grace Christian Academy of Maryland has adopted a school-wide study skills notebook
system, beginning in the third grade. A consistent notebook system is a foundational key to
good organizing. An organized student can find papers more easily, study more efficiently
and be more prepared for the day-to-day needs of school. The notebook dividers and
homework assignment book are to be purchased from the school store. The subject dividers
are to be labeled as follows:

Yellow/Bible Orange/Social Studies

Red/Math White/Language
Green/Science Black/Spelling
Blue/Reading Brown/Electives

The notebooks should contain the following items:

1. Pencil Bag with metal, three-ring binder holes; pencils, red pencil; any other items
such as covered pencil sharpener, erasers, scissors;
2. Homework Sheet (3rd grade), Student Assignment Book (4th through 12th grades);
“Post-It” flag on “month in view” page and “week in view” page;
3. Pocket Folder for anything that is passed out or done during the day goes in the
front pocket; anything that is graded goes in the back pocket.
4. Dividers – colored dividers for each subject; “T” divider for tests (“T” dividers are
handed out in class and put behind each academic subject to separate tests from
classwork); clear dividers only if teacher requests (example: English might be
divided into notes, literature, composition, vocabulary and grammar).
5. Notebook Paper – a small amount of notebook paper should be in the notebook at
all times (20-30 sheets). Extra paper is also kept in the classroom by the teacher.

Remind students – No loose papers. Papers are to be filed at home every night.

54
Third grade begins the use of the notebook system and transitions into it by steps. The
homework assignment book begins in fourth grade with third graders filling out a
homework sheet from the teacher each day. A parent workshop is offered once a year to
help familiarize parents and answer questions about the system.

STAFF ATTENDANCE POLICY

DAILY SCHEDULE

School Hours for faculty:

Secondary 7:30 - 3:30
Elementary 7:30 - 3:30
Preschool 7:30 – 3:30

Devotions:
Tuesday, Thursday, Friday 7:30-7:45
Wednesday (Full Faculty Meeting, Biweekly) 3:30-4:00

LEAVING CAMPUS

No employee is to leave the campus during working hours, without permission from their
administrator. Any nonexempt employee that leaves the campus during working hours must
clock out and then clock in upon returning. All necessary paperwork must be filled out and
turned in to Human Resources even for quick trips.

STAFF ATTENDANCE POLICY CONSEQUENCES

Absenteeism is defined as a habitual failure to appear, especially for work or other regular
duty.

The school hours for full time faculty and staff is an 8 hour day. The day is to start at 7:30
am and end at 3:30 pm. You are expected to be on time in your classroom or office,
devotions or morning meetings, and after school meetings. You are provided a 30 minute
break for an 8 hour day of work.

Consequences are as follows:

1. Verbal Warning
2. Written Warning
3. Meeting with administration for counsel to consider suspension
4. Half day of leave without pay
5. Full day of leave without pay and meeting with administration to discuss
termination.

Insubordination in the workplace means willful refusal by an employee to follow a

directive given by a manager.
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SECURING A SUBSTITUTE
For all planned leave of absence, follow this procedure:
 Log into ADP. Click on the tab that states “Myself”
 Click-on “Time Off “
 You will see a calendar. Select the request dates on the calendar and click
the button below that states, Request Time Off
 Your Supervisor will approve or disapprove
 Once approve a substitute will be assigned
PLEASE NOTE: Even if your absence is school related, (IE field trips, etc.), please
email Human Resources the date to ensure coverage.

A teacher, who is ill and is not planning to attend school for a given day, is to contact the
Human Resources Director as soon as possible. The Human Resources Coordinator is
available to take calls until 9:00 p.m. the day before and between the hours of 6:00-6:30
a.m. on the morning of the sick day. You will need to contact 443-975-6931.

Do not email Human Resources as a form of calling out. The only email that should be sent
is after the initial call out. Email your lesson plans to Monica.Forrester@graceknights.org

If you are unable to reach the Human Resources Director, you may call the school office
and speak personally with the secretary on duty, so the message may be forwarded to the
Human Resources Director. Contacts after 7:00 a.m. may result in “leave without pay”. Be
sure to furnish your hours and duties when you call for emergency sick leave.

Consequences for not securing a substitute with the proper procedures are as follows:
6. Verbal Warning
7. Written Warning
8. Meeting with administration for counsel to consider suspension
9. Half day of leave without pay
10. Full day of leave without pay and meeting with administration to discuss
termination.

Insubordination in the workplace means willful refusal by an employee to follow a

directive given by a manager.

SUBSTITUTE PLANS

Teachers are required to prepare emergency substitute plans for one week, according to
administrative instructions. This is to be done by the last day of the first week of school.
Emergency substitute plans will need to be approved by the Director Education. If these
plans aren’t submitted on time, a written letter of counsel will be placed in your personnel
file. Be sure to plan in such a way that a substitute may utilize your plans easily and
56
practically. Instructions should include the names of students who will help find materials
and answer questions about daily routine.

Emergency substitute plans will be kept in the Human Resources Coordinator’s office or in
a place designated by the teachers.

Two substitute folders for plans will be issued to each teacher, one for planned absences
and one should be used for emergency plans. These plans should be updated periodically.
Upon returning after an absence, the teacher should replenish the sub folder with forms that
were used, as well as transfer permanent data to his/her records (grade book, discipline file).

You will need to give a substitute teacher current plans to continue with the unit you are
teaching. These plans are to be clear and exact. Please include what the substitute is
expected to do with written work, etc. If homework is assigned, it is not to be on a new
lesson taught by a substitute. A sub new to the school should not give a class a test. Check
with an administrator before asking a sub to give a test.

The substitute and emergency plans must include:

1. Daily class schedule;

2. School Map;
3. Secondary class schedule;
4. Specials schedule;
5. Fire Drill instructions for your class;
6. Teacher Duty schedule;
7. Individual student schedules (medication, music STEP or tutoring);
8. Individual teacher’s classroom management;
9. Location of materials, books, other needs;
10. Substitute report forms (notes kept for teacher);
11. Telephone numbers (codes for help—office, administration, helping teacher);
12. Seating chart;
13. All needed forms (absentee forms, Fire Drill form, and milk request);
14. All necessary copies of student work to be distributed.

Consequences are as follows:

1. Verbal Warning
2. Written Warning
3. Meeting with administration for counsel to consider suspension
4. Half day of leave without pay
5. Full day of leave without pay and meeting with administration to discuss
termination.

Insubordination in the workplace means willful refusal by an employee to follow a

directive given by a manager.

DAILY CLASSROOM PROCEDURES

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MORNING CLASSROOM EXERCISES
Morning and homeroom exercises should include:
1. Salute and pledges to the American flag, Christian flag and the Bible (students
standing);
2. Short devotional, may include Bible verse, prayer requests or songs;
3. Collection of monies. When collecting money for lunches, field trips, tag days, book
orders, etc. Keep accurate records. Lunch items will be tallied by the office. All
money must be locked up in the safe each evening.
4. Prayer.

ATTENDANCE
1. Teachers are to record attendance in their roll book and on a “Daily Attendance”
form (Elementary) or “Homeroom Attendance Card” (Secondary) and sent to the
Library (Elementary) or to the office (Secondary) each morning within 20 minutes
of school starting.
2. Teachers are to check attendance during the homeroom period each morning.
3. At the beginning of each period the Secondary school teacher is to check the roll for
his/her class.

LUNCH DUTY
Teacher supervision and instruction during lunch is an integral part of the social
development of our students, therefore, an integral part of your interaction with the
students.

1. Teachers with a scheduled lunch duty must report to the designated lunch area
promptly;
2. Proper lunch time etiquette is expected;
a. Follow directions the first time they are given;
b. Have time to wash their hands and go to the restroom, if needed;
c. Pray before lunch;
d. Use acceptable table manners;
e. Pick up trash and clean the area after lunch;
f. Be expected to use basic rules of etiquette;
g. Clean up their area.
3. Dismiss students at scheduled time.

RECESS
Students in PK-5th grade have an assigned recess time. Student will be picked up and
returned back to the classroom. The classroom teacher must be in the room to receive them.
There are times when no recess personnel are available to take the students to recess. At
those times, teachers will be assigned recess duty.

Indoor recess is either held in the gym or the classroom.

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PLANNING FIELD TRIPS
Field trips are an interesting and educational experience for children. Time and effort must
be invested to make certain each trip is meaningful and effective. Here are some
suggestions:

ARRANGEMENTS FOR FIELD TRIPS ARE USUALLY THE TEACHER’S

RESPONSIBILITY

1. Download from the Y Drive the FIELD TRIP APPROVAL SHEET or obtain a copy
from the school office. (Appendix)

2. The Field Trip Approval Sheet must be turned in to your administrator three weeks
prior to your field trip.

3. Check with the Office Manager to make sure the final date and time is noted on the
school’s master calendar. Do not announce your trip until you have received
confirmation from the Office Manager.

4. The Office Manager will coordinate all transportation.

5. The teacher will be responsible for making all necessary reservations at the
destination.

6. If you have not been to the place you are considering, a pre-visit is a vital part of
your planning. You must know what is involved. Is the trip educational? Where are
the restrooms? Many other questions will be answered as you visit your location.

You must think through each step of the visit with your class and keep their needs in
mind.

7. Permission slips should include the following information: what to bring—lunch,

snack, drinks, type of dress and any other details which pertain to our particular
field trip. What are the charges for entrance fee, transportation? Make certain all
information is clearly communicated to parents, after the charges have been set and
approved. Permission slips will be given to the Office Manager before being copied
and sent home.

8. Permission slips must be turned in to the office after the field trip and will be kept
on file for five years.

9. It is required to take a First Aid Kit (provided by the School Nurse) and a cellular
phone along with you on the field trip. You never know what problems might arise
and having the kit and phone available are good safety-first measures.

59
 10. An Emergency Information Sheet for each child must be taken on the trip. The
Office Manager will give you further directions at the beginning of school.

11. Make sure to evaluate the trip, this will help you determine whether you wish to
repeat the trip in the future. Keep a field trip file from year to year. This file will
include all the information you have gathered on each location, as well as your
summary of the trip. This valuable information will be of assistance to you as you
plan for future trips.

12. All drivers get a map and copy of the directions. No caravanning.

13. It is the responsibility of the “co-pilot” to make sure that travel directions are clear
to the driver. The primary focus must stay on arriving safely at the designated place.
Hence, the driver should not be overly distracted either by conversation or the
students’ behavior in the bus.

Plan your field trips carefully. The time you invest before the trip will help save time and
problems on the field trip. Be sure to communicate your plans to the office, to parents and
to your class.

TRANSPORTATION RULES AND REGULATIONS FOR STUDENTS

1. All students will be buckled while vehicle is moving (in vehicles where seat belts
are provided).

2. There will be no eating, drinking or gum chewing in the vehicle.

3. Students must remain seated while the vehicle is in motion.

4. Students should enter and exit the vehicle in single file and in an orderly manner.
There will be no shoving, running or cutting in line. The supervisor will indicate
when it is time to exit the vehicle (the vehicle must be completely stopped).

5. The vehicle should be cleared of all personal items.

6. Hands, feet and other objects should be kept to one’s self.

7. Students should be quiet and not cause distractions for the bus driver while riding on
the bus.

TRANSPORTATION POLICIES

1. Walk around should be performed by the bus driver.

2. Lights should be on while vehicle is being used, for safety.

3. Students should not be left unattended on the vehicle at any time.

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 4. Fuel fill-ups should be avoided with students on board.

5. After use, if there is less than half a tank of gas, bus driver will fill up.

6. In case of an emergency or accident, follow procedures listed on Reporting

Procedures Card (located in vehicle glove box).

REPORTING PROCEDURES IN CASE OF AN ACCIDENT

1. Contact civil authorities (police).

2. Contact school (simultaneously if possible) reporting the situation:

a. location of accident;
b. any injuries sustained;
c. current location and condition of staff and students;
d. if media is present (or have been notified);
e. any immediate assistance required.

If you are unable to reach the Director or an administrator, contact the school office of Mr.
Rye (301-645-0406 or 301-407-3289).

STAFF CARE POLICY

1. Rule of Thumb: Children need to be under an adult’s supervision at all times.
2. During before/after care, they must be with you or they must be in their assigned
location.
3. If you are working extended care, your child needs to be with their assigned
group.
4. Staff children may not roam the halls, play on the playground or play in the gym.
They may not join other groups; for example, a 7th grader may not join the
3rd/4th grade out on the playground.
5. While in staff care, students are not allowed access to the vending machines.
6. Staff children must be picked up by 4:00 p.m. Exceptions are for staff members
who are working extended care, parent conferences or your workday has been
officially extended.

FUNDRASING
All fundraiser or request for donations must be approved by the school director and
director of operations. Special fundraisers must be scheduled on the school calendar,
thirty days prior to the event.
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Contracts for fundraising must be approved by the administration prior to signing. A
copy is kept by the teacher and the administrator.

Fundraisers are not to be held for outside organizations (public school, Scouts, sports
groups). Staff and students should not approach other staff or students with fundraisers
from outside organizations.

TAG DAY DRESS STANDARDS

In an effort to maintain professional dress standards, we would like to consider Faculty
“Tag Day” dress as Business Casual Attire Day. We would like the staff to present a
professional image even on these casual dress/ Tag days.

The following guidelines should be used to select appropriate attire for tag day.

1. Clothes should be pressed and free from wrinkles.

2. Clothing should be clean, without holes, and not frayed.
3. Clothing must be modest and free from offensive words or graphics.
4. If Jeans are worn, please select a pair in good clean condition.
5. No sneakers please.

Men are required to wear a collared shirt. Polo/Golf style shirts are permitted, but must
be tucked in and worn with a belt. Turtlenecks are also acceptable.

Women are asked to wear a nice shirt or blouse. Please do not wear t-shirts with logos or
cartoon type pictures.

A nice sweatshirt is permitted.

Clothing that works at a sporting event, a gym, or at the beach is not appropriate for tag
day. If you are not sure, err on the conservative side and do not wear it.

Consequences are as follows:

1. Verbal Warning
2. Written Warning
3. Meeting with administration for counsel to consider suspension
4. Half day of leave without pay
5. Full day of leave without pay and meeting with administration to discuss
termination.

Insubordination in the workplace means willful refusal by an employee to follow a

directive given by a manager.

62
 CHURCH PARTICIPATION
Many assume that every Christian is regular in attendance and an active participant in the
ministries of the church. This obviously includes the Christian teacher and staff member.
It is the policy of Grace Christian Academy of Maryland that all staff members be a
member in good standing of a Bible believing church and regularly attends and
participates.

END OF YEAR RESPONSIBLITIES

Responsibilities of teachers at the end of the year:

1. All staff members must meet with an administrator to submit the end-of-year
checklist;

2. Complete Inventory of Resources;

3. Complete list of awards for Awards Ceremony;

4. Pack and clean classroom;

5. Complete report cards on time;

6. Complete cumulative files and new cards for new students to be completed before
the last day for teachers;

7. Non-returning staff members will be granted an exit interview with the Human
Resources Coordinator, at which time a final Exit Checklist will be completed.

SCHOOL-WIDE STANDARDS OF CONDUCT

Each student enrolled in Grace Christian Academy of Maryland must uphold the following
behavior:

1. Follow directions the first time they are given.

2. Do not call each other names or use any profane language or signs.
3. Do not write on or damage the school or other person’s property. Any student who
willfully damages school property will be subject to suspension from school or
expulsion. All damages will be repaired, and the total cost of repairs will be charged
to the student’s school bill.
4. Do not leave the school campus or be in restricted areas during the day without
permission from an administrator.

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 5. Help keep the building and campus clean by putting trash from floors and desks in
the proper receptacles.
6. Fighting, coercion, bullying, stealing, lying, cheating, plagiarism and forgery are
prohibited.
7. Conduct one’s self in a manner so as not to disturb others.
8. Be in the correct place at the correct time doing the correct thing.
9. No running is permitted in classrooms, halls or bathrooms.
10. When walking in the halls we will keep our voices low in respect for others working
in classrooms or offices.
11. All students will follow the directions of any staff members and respect the
authority of any staff members.
12. Students are asked to not chew gum on property or in the buildings.
13. Keep hands, feet and objects to one’s self.
14. Show respect for peers and their personal property.
15. No knives or weapons of any kind can be brought to school.
16. No Walkman, boom-boxes, CD players, cell phones, computer games, iPods or any
other type of electronic device may be brought to school.
17. Relationships between boys and girls are to be on friendly and wholesome terms.
No hand holding (or any other inappropriate behavior) is allowed.
18. Speak and act respectfully to all school personnel.
19. Any student who makes a threat of harm to another student, a teacher or the school,
even in jest will be subject to being expelled.
20. It is the policy of Grace Christian Academy of Maryland to maintain a learning
environment that is free from harassment because of a student’s race, color, sex,
national origin and disability.

DISCIPLINE
DISCIPLINE BY DESIGN--DEVELOPING A PERSONAL
PHILOSOPHY OF CHRISTIAN DISCIPLINE BY DR. OLLIE GIBBS

Effective classroom discipline does not just happen. Nor is there such a thing as a miracle
cure for the disruptions taking place in your classroom. No single, simple method will solve
all your classroom management problems.

Maintaining effective classroom discipline is the result of a constant stream of proper

decision-making. Throughout every day of the school year; teachers are called upon to
make discipline-related decisions. Not too many weeks will pass before the teacher may
face a full range of discipline challenges—from talking in class to outright defiance.

Beware of having a classroom of endless rules and classroom procedures or of being a

teacher characterized by reactive decisions, which are often inconsistent and rigid. A
Christian philosophy of discipline is characterized by the following Biblical principles.

PRINCIPLE 1 – DISCIPLINE IS RELATED TO DISCIPLE

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The purpose of discipline is to disciple students in the Lord’s way. While punishment looks
back, discipline addresses the future. “Discipline is instruction that molds, shapes, corrects,
and inspires appropriate behavior; punishment is the infliction of suffering, pain, injury, or
loss.” (qtd in Quinn, Golden Rule of Parenting, 181). Discipline provides the opportunity to
redirect students. This redirection is needed because of our sinful nature. “If we claim to be
without sin, we deceive ourselves and the truth is not in us.” (1 John 1:8, NIV)

When disciplining is viewed as a disciplining process, it takes on greater meaning. No

longer is emphasis placed only on the negative aspects of punishment. The focus is now
where it belongs—on the positive training necessary for a happy and productive life.

An example from Jesus demonstrates his ultimate goal for His disciples was self-motivated
discipline born out of a personal desire to please God. Certainly our goal for our students
should be no less. This is the true purpose of discipline.

When viewed only as punishment, discipline becomes cold and impersonal. However, when
viewed with eternity in mind, discipline becomes the key to a life that is pleasing to God.
As we bring our thoughts and actions into conformity with His, we stand ready to
effectively and faithfully do His will. “Do not conform any longer to the pattern of this
world, but be transformed by the renewing of your mind. Then you will be able to test and
approve what God’s will is—his good, pleasing and perfect will.” (Romans 12:2, NIV)

PRINCIPLE 2 – THE MARK OF SONSHIP

Hebrews 12:6 (NIV) reminds us that “the Lord disciplines those He loves. “Disciplining is a
mark of sonship.” (Hebrews 12:8, NIV) While the temporary discomfort of discipline
seems hard to bear, it is a testimony of love and concern.

It is important to remember that parents have chosen us to assist them with their
responsibility of educating their children. Although discipline may bring tears, it is one of
the most beautiful expressions of love. It is a resource for shaping lives in the image of
Christ and preparing young people to serve him.

PRINCIPLE 3 – A FRAMEWORK FOR GODLINESS

One of the most important reasons for maintaining discipline in the home or in the
classroom is to provide the framework necessary to build faith in Christ. If we allow
ungodly attitudes and behavior to control our classrooms, we will be ineffective in pointing
our students to Christ.

Psalm 1:3 (NIV) reminds us that the righteous man “is like a tree planted by streams of
water.” Frequently the Bible draws the analogy between the growth and development of
man and that of trees. While many applications could be drawn from this analogy, the first
psalm points our attention to the soil in which the tree is rooted. Healthy trees grow in
healthy soil.

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An environment that is built upon the principles of God’s Word provides the nourishment
needed to encourage the child’s faith in Christ. Our classrooms may be the only opportunity
our students have, on a daily basis, to consistently experience the principles of God’s Word
in action.

PRINCIPLE 4 – SUBMISSION TO AUTHORITY

In his well-known book Dare to Discipline, Dr. James Dobson reaches a very sobering
conclusion midway through the chapter entitled “Discipline in the Classroom”: We live in
an age in which authority is scorned.” (James C. Dobson, Dare to Discipline, Wheaton, Ill:
Tyndale House Publishers, 1970) Never in the history of our nation have we faced a time in
which members of our society have so clearly refused to submit to authority. Whether in the
workplace, in the political arena, on the highways, or in the classrooms—the clear teaching
of God’s Word regarding submission to authority is under attack.

This principle is one of the most significant components of a Biblical philosophy of

discipline. The Christian teacher has a spiritual obligation to encourage students to abide by
the rules set forth in the classroom. A student’s willful resistance to the control of the
teacher is a clear indication of his or her willingness to resist the power of God over his or
her life. For the sake of the child, the teacher must address this willful resistance. God’s
Word commands “Obey your leaders and submit to their authority. They keep watch over
you as men who must give an account.” (Hebrews 13:17, NIV) It is imperative that the
principle of Hebrews 13:17 becomes a focal point in our classrooms.

PRINCIPLE 5 – LEARNING BY OBSERVING

The power of discipline lies primarily in the fact that teachers who maintain the same
standards for themselves as for their students use the most effective teaching technique ever
devised in the history of the human race: They practice what they preach!

Students internalize the values, beliefs and goals of their teacher. This is especially apparent
in the early grades. Modeling appropriate behavior is the most effective and efficient way to
teach children appropriate behavior.

The key to proper classroom discipline, if we are to be consistent with our philosophy, is
the teacher. The teacher is the one who, day by day, lives out his or her life before the
student. If there is to be proper discipline in the classroom—and it is to be embraced by the
student—then it must begin in the life of the teacher. One of the most damaging
experiences for a student is to see a teacher who talks in ”spiritual” terms, but promotes a
double standard through a personal lifestyle.

While teachers are not perfect, they must constantly strive to become Biblical models for
each student. The Scriptures clearly teach that a student will be like his or her teacher. “A
student is not above his teacher, but everyone who is fully trained will be like his teacher.”
(Luke 6:40, NIV)

PRINCIPLE 6 – RESPECT IS FOUNDATIONAL

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Respect for God, yourself and others is foundational to developing Biblical self-discipline.
Respect is a demonstration of honor or consideration for someone else.

Respect is reciprocal, universal and feasible. Students want to be treated with respect by
their parents, teachers and peers. However, students need to understand that the quantity
and quality of the respect they receive is proportional to the respect they bestow.

Students need to understand that regardless of the individual, environment or

circumstances, they can always find grounds for respect. We are commanded to “Show
proper respect to everyone.” (1 Peter 2:17, NIV)

Disciplined living is the outward manifestation of a proper love and respect for God,
neighbor and self. A student who has not been taught respect will be unable to effectively
develop disciplined patterns of living.

PRINCIPLE 7 – PERSONAL, BIBLICAL DECISION-MAKING IS ESSENTIAL

The goal of discipline in the Christian school is to produce self-discipline and Biblical
patterns of living in the life of the student. A major factor in teaching self-discipline is
personal, Biblical decision-making. The urge to make our students behave in class can blind
us to the foolishness of force. We may coerce children to obey, but this is a temporary
condition which they quickly outgrow.

It must be remembered that by its very nature, discipline requires that decisions be made.
As students grow to adulthood, our prayer is that they will increasingly learn proper self-
discipline through the decisions they make. As teachers, we have the responsibility to
instruct our students in godly decision-making.

PRINCIPLE 8 – PEERS PLAY AN IMPORTANT ROLE

Maturity is a process that involves association. Children develop and refine values and
behaviors as they associate with their peers.

The desire to “be like others” is a powerful motivating factor for students. Even though
godly principles of discipline are taught in the home, church and school, this instruction
may be diluted by the lifestyles of the student’s friends.

It is obvious that society’s lifestyles continue to move farther away from Biblical principles.
Thus, it will become increasingly difficult to promote and maintain a Biblical lifestyle in
the Christian school.

However, Christian school teachers and administrators must not be deterred. Although the
establishment of a godly classroom and campus atmosphere may be one of the most serious
challenges of the future, it is essential to effective instruction in righteousness.

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(Gibbs, Classroom Discipline)
GENERAL GUIDELINES

1. Never put down a parent or teacher in the student’s eyes.

2. Try to find the causes and deal with them instead of concentrating on the symptoms.
3. Practice preventative discipline by having fair rules, consistently enforced.
4. Make sure the student knows you love him, or your discipline will produce deep
resentment.
5. Keep sensitive to discord within the school family. Encourage the use of the
Matthew 18 principle and honor it yourself. (Appendix)

Though this is written for both teachers and administrators, some of the guidelines listed
will apply particularly to administrators.

The very first person the teacher must confront is the student. Only after that, is the parent
involved. When we bypass the student, we are not following the Matthew 18 principle.
(Appendix)

Sometimes when you have had a problem in the class, the parent is the first one to be
informed of it. We call the parent and say, “You know what your child did today in class?”
Then the student comes home from school and learns that he/she is in trouble! The parent
says, “You know that your teacher called and told me what you did in class?” The student
becomes hurt and angry because he/she was not confronted.

SCHOOL STANDARDS
GRACE CHRISTIAN ACADEMY is first and foremost a CHRISTIAN SCHOOL. Our
philosophy for life is based on God’s Word. Any student who by his behavior denotes that
he prefers a philosophy of life opposed to that of the Bible should seek another institution
of learning where he may exercise his choice of philosophy. The tremendous changes of
attitudes toward Christian principles, has caused GRACE CHRISTIAN ACADEMY to
publish its position on the following areas of behavior.

OFF-CAMPUS BEHAVIOR

GRACE CHRISTIAN ACADEMY recognizes and seeks to support parental authority in all
situations or events. It should be noted, however, that any student whose off-campus
behavior results in a detrimental attitude toward the testimony of Christ and reputation of
the school may be subject to dismissal for his actions or may be refused admission for the
following school year.

ALCOHOL, DRUGS, IMMORAL BEHAVIOR AND TOBACCO

Any student found to be in possession of, use of, or involvement with alcohol, drugs or
sexual immorality will be immediately dismissed from School. Students, who comment
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even in a jesting manner regarding their participation in these areas, are subject to
dismissal. Students dismissed for these offenses may not be re-admitted for a period of one
year. Re-admittance will be reviewed after successful counseling for the problem areas has
taken place. The school will require documentation of such intervention. (Romans 12:1, 2)

Any student found to be in possession or in use of tobacco products will be subject to

suspension. A second offense in the use of tobacco will result in dismissal. Students
suspended or dismissed may not attend extra-curricular events sponsored by the School and
may not be on school grounds during the year of dismissal.

MUSIC

One of the areas today that can affect our students in a detrimental fashion is some forms of
popular music. The lyrics, beat and performers of many forms of music are for the express
purpose of promoting an unholy lifestyle opposed to that of Christianity. Therefore, School
families are to monitor the types of music that are permitted in their students’ lives.
Students listening to music—whether, rock, country or otherwise—that promotes an
immoral lifestyle, including substance abuse, violence, sexual promiscuity or rebellion, will
be subject to discipline procedures that may result in dismissal from the School.

If a student has questions regarding attendance at a particular concert, it is advisable that he

check with the administration in advance. Any student found to be attendance at an
unacceptable music concert is subject to suspension on the first offense and expulsion for
the second offense.

Although families and churches may have differing opinions concerning styles of Christian
music, extreme styles of contemporary Christian music are not appropriate within the
School and its programs.

BOY-GIRL RELATIONSHIPS

GRACE CHRISTIAN ACADEMY has been founded on the principles of God’s Word and
practices those principles throughout the social and extra-curricular events that are
sponsored by the School. We do not accept the loose attitudes toward boy-girl relationships
as condoned by secular society today. We ask that there be no inappropriate physical
contact such as hand holding or other signs of physical affection between young men and
women. This is not to say that we discourage social contact between our students, but we
want those contacts to be wholesome and uplifting and glorifying to our Lord. Students who
willfully violate these policies will be subject to disciplinary action. Marital engagements of
students are not permitted during a student’s involvement at GRACE CHRISTIAN
ACADEMY.

SKIPPING SCHOOL

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If it is determined that a student skipped school or skipped a given class period, there will
be a penalty of one day Saturday suspension. Disciplinary probation will be applied to the
student, and should a reoccurrence take place, the student could be dismissed from school.

SCHOOL PROPERTY

Any student who willfully damages school property will be subject to suspension from
school or expulsion. All damages will be repaired, and the total cost of repairs will be
charged to the student’s school bill.

ELEMENTARY DISCIPLINE
CLASSROOM
The initial handling of infractions in behavior will be by the teacher with the use of a
variety of approaches. Teachers should have done all they can to correct the problem before
referring a child to an administrator, unless those infractions are in the nature of those listed
below under the heading of “office visits”.

All discipline will be based on Biblical principles, e.g., restitution, apologies, (public and
private, restoration of fellowship, not lingering attitudes, etc. The vast majority of discipline
problems are to be dealt with at the classroom level.

Love and forgiveness will be an integral part of the discipline of a student.

SUGGESTED CORRECTIVE MEASURES IN THE CLASSROOM

1. Verbal reproof and warning;
2. Teacher will have the student move;
3. Student loses recess time (elementary)
4. The teacher contacts parent;
5. The student is sent to the administrator;
6. Time out.

NOT TO BE USED AS CORRECTIVE MEASURE

1. Written assignments which repeat phrases, “I will not…”
2. Idle threats;
3. Long term assignment for punishments
4. Embarrassing or humiliating a child;
5. Placing children outside of the classroom unattended;
6. Anger ridden phrases such as, “How dare you,” “that was stupid,” or name calling;
7. NEVER, NEVER, NEVER touch roughly, lay hands on a child squeezing, jerking,
pushing, grabbing, shaking or slapping any child for any reason;
8. Writing Scripture verses over and over.

OFFICE VISITS
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There are six basic behaviors that will automatically necessitate discipline from the
administrator (versus the teacher). Those behaviors that will automatically necessitate
discipline from the administrator (versus the teacher) include:

1. Disrespect shown to any staff member. The staff member will be the judge of
whether or not disrespect has been shown. Disrespect includes arguing, rolling eyes,
mocking.
2. Dishonesty in any situation while at school, including lying, cheating and stealing.
3. Rebellion, i.e., outright disobedience in response to instructions.
4. Fighting, i.e., striking in anger with the intent to harm the other student(s).
5. Obscene, vulgar or profane language, as well as taking the name of the Lord in vain.
6. Repeated disobedience.

During the visit with the administrator, the administrator will determine the nature of the
discipline and the consequences.

The consequences may include:

1. Missing one or more recesses or play activity (Elementary);
2. Eating lunch in the office;
3. Restitution;
4. A phone call to dad and mom;
5. Discipline assignment;
6. Suspension or expulsion.

SPANKING POLICY

We have found that positive motivation works successfully in the vast majority of cases.
However, the Bible also supports the use of the rod, i.e., spanking. We utilize spanking only
in appropriate circumstances. Rarely is corporate punishment needed. If deemed necessary,
we will recommend a parent come in and spank their child.

THE VALUE OF HONESTY

At Grace Christian Academy of Maryland, we take a high standard in regard to developing

the character of a child. Therefore, we have developed a policy because we desire to instill
in our children the value of honesty. Honesty is a characteristic that God desires in us.
Proverbs 11:3 – The integrity of the upright shall guide them; but the perverseness of
transgressors shall destroy them. Proverbs 11:5 – The righteousness of the perfect shall
direct his way, but the wicked shall fall by his own wickedness. Proverbs 28:6 – Better is
the poor that walketh in his uprightness, than he that is perverse in his ways, though he be
rich.

As Christians we are to be lights in a dark world—ones who are considered people of

integrity, not ones who practice in deceitful, devious ways. As William Bennett recognized
in The Book of Virtues, honesty needs to be developed because we need it for our own self-
respect, as well as in our relationships with others. Bennett answered the question of “How
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is honesty best cultivated?” by stating, “Take it seriously.” We are attempting to set a
standard at Grace Christian Academy of Maryland that says we place a high value on
honesty. While we will be teaching the value of honesty through our daily interactions, as
well as throughout our curriculum we feel that it is important to understand the
consequences even before problems start. Therefore, we have set the following guidelines
for dishonesty:
Dishonesty defined:

Cheating:
1. Looking at another person’s test or quiz and taking those answers as one’s own.
2. Copying another person’s homework or having someone else do your homework.
3. Taking someone else’s answers as your own.
4. Telling others what is on a test/quiz.
5. Portraying to others that something is their work, when it is not.

Lying:
1. Being untruthful in any way.
2. Bearing false witness or being deceitful in any way.

Students must also work at confronting their peers. If a student observes cheating, he/she
should confront that student with what was observed. At that point, the student should tell
the person that he saw him cheating and encourage him to go to their instructor and confess.
Confrontation of sin is not easy, but it is what we are instructed to do according to
Scripture. We want to encourage one another to be Christ-like in all of our actions and
interactions. Allowing someone to continue in sinful habits, is not loving them. So, we want
to encourage our students to be willing to take a stand for Christ, do what is right, and
lovingly confront.

Dishonesty will not be tolerated. There will be serious consequences.

RECESS
Supervising the children during recess is a constant and interactive job. If you are on recess
duty, you are responsible to know what the children are saying and doing. Be sure to
mingle, follow and mix with the children as they play. Conversations with other adults or
use of cell phones are not appropriate.

Recess rules

1. No kickball.
2. No dodge ball on blacktop.
3. Instruct students to stay in designated areas.
4. Remind students to keep, feet and objects to themselves.
5. Use equipment appropriately:
a. Preschool Playground – sit in the swing with feet towards the fence.
b. Elementary Playground – sit in the swing with feet towards the center of the
playground.
6. No jumping or twisting while on the swings.
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 7. Children should talk to an adult before retrieving a ball that is over the fence.
8. No capture or chase games.
9. No standing on parallel bars.
10. Rough play is not permitted.
11. Walk to and from recess.

General reminders

1. Children must be supervised at all times. No elementary class may walk themselves
to the playground or back to class at any time. If a child needs to go inside, please
send another child or two with them. In a serious emergency, one adult may escort
the child. In a very serious injury, do not move the child, but call the office to get
the nurse.
2. One adult from each pair must have a walkie-talkie with them and a first aid bag.
3. The very first recess of the year is to be used in part to explain rules and
expectations, including such things as lining up procedures, how to and how not to
use balls and other equipment, how to handle minutes off from the classroom
teacher, whistle rules, restroom procedures, reminders of safety and that recess is a
time to take a break from school work and have fun. Any child who thinks that
recess games are equal in importance to championship games needs to be settled
down.
4. Do not ask a child why he/she has minutes off a recess. If you have a concern over a
child having too much time from recess, please address it to the Elementary
Administrator or the Director of Operations. Joking with a child because of their
minutes from recess is not usually funny to them. If you have specific questions
regarding how children are to do school work at recess, please feel free to ask their
teacher.
5. Have students put balls and jump ropes back in the bag. Please take an inventory.
We don’t want a ball or jump rope left way out in the soccer field. You should not
be the ones collecting the items scattered around.
6. Please have the students tidy up before re-entering their rooms—mostly shirttails
tucked in and shoes tied. Remember to check for jackets left on the bleachers or
handing over a fence.
7. If a class has a particularly hard time lining up properly or standing quietly or other
such problem, you may practice with them a tie or two during the next recess. Don’t
overdo it, but it may help children see the importance of following directions.

Indoor recess
Yes, it does get rain or get too cold. On those days we have indoor recess. You will watch
the same children in their classrooms or take them to the gym. The gym use will be rotated
evenly between groups. Indoor games should be planned. Confusion results when there is
never a plan for indoor recess. There is a foam ball available for each class. It is for indoor
use only and is to be kept with the recess teachers.

DISCIPLINE PROCEDURES FOR RECESS

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If a child hits or kicks another child in anger, they need to be sent to the office. You have
hopefully witnessed the action. If children come and tell you about it, be sure you know
who the witnesses are that really saw the incident. If a child was hurt in the incident, please
send them to the nurse. If a child hits or kicks back, it is considered fighting and both
children are to be sent. There is a difference between play fighting and real fighting. Do not
send play fighting to the office, but it must be broken up. Neither is to be permitted.

Please carry a clipboard with you containing playground rules and reminders and discipline
referrals. Do not send a child to the office without a written report of the incident.

The Matthew 18 principle (Appendix) should be used with tattletale type complaints. We
want the children to use these principles and recess seems to be the primary time slot for the
problems. Be prepared to walk children through the steps on a regular basis until they begin
to use it independently.

It is better that you do not get involved in playing games with the children. Your attention
needs to be over the entire area. Do not stand near the other teacher. This is not a time to
catch up on conversation. You cannot see everything, but see most of everything.

Children will have the most fun at recess when it is under control and the rules are being
followed. It is important that the recess teacher be in charge, be on the alert and enjoy the
children.

LUNCH RULES

The child will:

1. follow directions the first time they are given;
2. save time to wash their hands and go to the restroom, if needed;
3. pray for lunch;
4. use acceptable table manners;
5. pick up trash and clean the area after lunch;
6. be expected to use basic rules of etiquette;
7. clean up their area.

Teacher supervision and instruction during lunch is an integral part of the social
development of our students, therefore, an integral part of your interaction with the
students.

PARTIES

All grades may have various types of class parities during the year. No faculty member,
organization or volunteer affiliated with the school shall organize or host party or
social involving students without permission being granted through the
administration.

All parties are to be held in the classroom, unless special permission has been granted by
the administration. Once permission is granted, the person requesting the party must submit
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a “Building Use Form.” Most parties should consist of light refreshments at the regularly
scheduled lunch times.

DISCIPLINE PROCEDURES AND OFFICE REFERRALS

Good discipline ensures and environment that is conducive to learning. When there is no
discipline, no real learning can take place. Proverbs 29:15 and 29:17 say, “The rod and
reproof give wisdom, but a child who gets his own way brings shame to his mother,” and,
“Correct your son, and he will give you comfort; he will also delight your soul.” The Bible
makes it clear that children need correction and guidance. Reproof speaks of verbal
training, both in what to do and what not to do. We seek to follow the command of this
verse by providing the children with clear guidelines of what is acceptable behavior. The
rules are clearly explained and repeated often.

Parents must realize that if a student’s behavior is not in line with the rules, he/she forfeits
his/her privilege of being enrolled at GRACE CHRISTIAN ACADEMY.

SECONDARY SCHOOL DISCIPLINE

General Consequences for Misbehavior
Classroom teachers will assign their own consequences for classroom misbehavior that
may fall outside the structure of this outline. The following are general progressive steps
that the administration typically follows to enforce our standards; however, sometimes the
severity of an offense will cause us to skip a step. Except for the assigned lunch detention
(listed on RenWeb), parents are notified by phone of after-school detentions, Saturday
detentions, and suspensions.
After School Detentions
 Served for one hour after school at $15.00 or served for two hours after
school at $30.00 (student account will be billed). These detentions are usually
work detentions (cleaning, washing, etc.).
 Assigned by Administrator based on your discipline referral sheets.
Saturday school
 $60 fee (student account will be billed) served on Saturday.
 Assigned by Administrator based on your discipline referral sheets. These
detentions involve physical labor and possible academic review or reading.

In-school Suspension
 Served during the school day in an administrator’s office.
 Student will do the same work as the rest of the class, but grades will be
assessed a 10% penalty on classwork, tests, and quizzes penalty.

Out-of-school Suspension
 Student will stay at home and can make up class work but with a 20% penalty

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 on classwork, tests and quizzes.
 S uspended s t u d e n t s may not attend extra-curricular events sponsored by
the school before, during, or after school.
 Students in out-of-school suspension may not be on campus or at any school-sponsored
event.

Expulsion
 Expulsion may result when past corrective actions have been unsuccessful in
changing a student’s attitude and/or behavior.
 Certain serious behaviors, whether done on or off campus, that seriously
threaten the safety and well-being of the school community or that indicate that
a student’s general attitude or lifestyle choice is in major conflict with the
mission and objectives of GCA, may be expelled at the discretion of the
Director.
 Expelled students may not be on school property while school is in session
and may not attend school-sponsored extra-curricular events (except where
approved by the Director of the school).

THE MATTHEW 18 PRINCIPLE – EXPLAINED

A Christian school is made up of people—parents, administrators, teachers, students and
support staff. Like any other collection of earthly mortals, the people associated with a
Christian school have the potential for misunderstanding, disagreement, even wrongdoing.
Nevertheless, it is God’s will that we live and work in harmony. Jesus said:
“A new commandment I give to you that you love one another, as I have loved you, that you
also love one another. By this all will know that you are my disciples if you have love for
one another. (John 13:34-35)

In Matthew 18:15-17, Jesus gives His formula for solving person-to-person problems. We
call it “The Matthew 18 Principle” for solving school problems. The following are the
words of Jesus:
“Moreover if your brother sins against you, go and tell him his fault between you and him
alone. If he hears you, you have gained your brother. But if he will not hear, take with you
one or two more, that by the mouth of two or three witnesses every word may be
established. And if he refuses to hear them, tell it to the church, but if he refuses even to
hear the church, let him be to you like a heathen and a tax collector.”

Jesus taught several clear principles for solving people-to-people problems.

1. Keep the matter confidential. The pattern of sharing a problem only with those
directly involved establishes the principle of confidentiality. The Bible has much to
say about those who gossip or malign others with their words: for example, “The
hypocrite with his mouth destroys his neighbor, but through knowledge the
righteous will be delivered.” (Proverbs 11:9)
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 2. Keep the circle small. “If your brother sins against you, go and tell him his fault
between you and him alone…” The first step and most often the only step needed in
solving a person-to-person problem is for one of the two people involved to initiate
face-to-face dialogue. Most problems are solved at the two-people level.
3. Be straightforward. “…tell him his fault…” Jesus tells us to be forthright and to
love honestly. Sometimes it is difficult to be straightforward and tell someone the
very heart of the matter. But restoration and improvement can only come when the
issues are lovingly, yet clearly presented. The Scripture says “…faithful are the
wounds of a friend…” (Proverbs 27:6)
4. Be forgiving. “If he hears you, you have gained your brother.” These words imply
that once the matter is resolved, we should wholeheartedly forgive and restore the
person whose fault has offended us “…If a man is overtaken in any trespass, you
who are spiritual restore such a one in the spirit of gentleness; considering
yourself, lest you also be tempted.” (Galatians 6:1)
If resolution is not made at this point, an appointment with an administrator is suggested.
In summary, the Matthew 18 principle requires that parents talk to teachers about student
problems before they talk to administrators. If unresolved at the two-people level, the
matter is prayerfully and in an orderly manner moved upward in the school’s organizational
structure. This is the Lord’s way of solving people-to-people problems.

Reprinted from Educational Perspectives, by Dr. Paul Kienel the Association of Christian
Schools International

END OF YEAR RESPONSIBLITIES

 Responsibilities of teachers at the end of the year:
 
1. All staff members must meet with an administrator to submit the end-of-year
checklist;
2. Complete Inventory of Resources;
3. Complete list of awards for Awards Ceremony;
4. Pack and clean classroom;
5. Complete report cards on time;
6. Complete cumulative files and new cards for new students to be completed before
the last day for teachers;
7. Non-returning staff members will be granted an exit interview with the Human
Resources Coordinator, at which time a final Exit Checklist will be completed.

EMPLOYMENT POLICIES
EMPLOYEE DEFINITION AND STATUS
Employees of Grace Christian Academy of Maryland are classified as either “exempt” or
“non-exempt.” This is necessary because, by law, employees in certain types of jobs are
entitled to overtime pay for hours worked in excess of 40 hours per work week.

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The following are general definitions of various types of employment status as
characterized by the U.S. Department of Labor (29 CFR 541)

The following are examples of exempt employees:

ADMINISTRATIVE (541.2a, 2b, c) (e.g., school director, administrator, guidance
counselor, preschool director, registrar, comptroller, human resources director, network
administrator, buildings and grounds superintendent)

1. The performance of functions in the administration of a school system, an

educational establishment or institution as in a department or subdivision thereof,
in work directly related to the academic instruction or training carried on therein;
2. One who customarily and regularly exercises discretion and independent
judgment;
3. One who performs general supervision work or uses specialized or technical
training, experience or knowledge;
4. Meets certain salary requirements.

PROFESSIONAL (541.3a-3) (e.g. Teacher, Librarian, Nurse, etc.):

1. An employee whose primary duties consists of the performance of work requiring

knowledge of an advance type in a field of science or learning customarily
acquired by a prolonged course of specialized instruction;
2. Teaching, tutoring, instructing or lecturing in the activity of imparting knowledge
and who is employed and engaged in this activity as a teacher in a school system
or education establishment;
3. One who meets certain salary requirements. Elementary or secondary schools are
defined in 29 CFR 541.215. “Learned Professional” are further defined as 29
CFR 541.301.

NON-EXEMPT (29 CFR 541.111) (e.g., secretary, educational assistants, custodian,

extended care worker, etc.)

This designation describes an employee that generally performs duties of the same nature
and does not meet the qualifications of an “exempt” designation. This status must meet
the wage and overtime pay requirements as outlined in the Fair Labor Standards Act.

EQUAL EMPLOYMENT OPPORTUNITY

Grace Christian Academy of Maryland, as an organization, does not discriminate on the
basis of race, color, national origin, gender, age, or disability.

AMERICANS WITH DISABILITIES ACT

It is the policy of Grace Christian Academy of Maryland to comply with all the relevant
and applicable provisions of the Americans with Disabilities Act (ADA).

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IMMIGRATION LAW COMPLIANCE
All offers of employment are contingent on verification of the candidate’s right to work
in the United States. On the first day of work, every new employee will be asked to
provide original documents verifying his or her right to work and, as required by federal
law, to sign Federal Form I-9 Employment Verification Form.

CRIMINAL BACKGROUND CHECK

The human resources department must fingerprint all employees and volunteers of Grace
Christian Academy of Maryland and fingerprints are sent to the State of Maryland and
the FBI for background checks. This is a requirement of the State of Maryland for all
schools and child care facilities.

EMPLOYMENT PHYSICAL
Grace Christian Academy of Maryland, in accordance with the State of Maryland’s
Office of Child Care, requires all employees, who work directly with children, to have a
physical examination performed by a qualified physician. The physical examination
must be performed within 30 days of employment. A date of appointment will be
satisfactory, if it is not feasible to get an appointment within the 30 days.

ANNIVERSARY DATE
The first day an employee reports to work is his or her official anniversary date. This
anniversary date is used to compute the following benefits:

 Leave Benefits
 Salary Computation
 Tuition Discounts
 Retirement Benefits

PERSONNEL RECORDS AND ADMINISTRATION

The task of handling personnel records and related administrative functions at Grace
Christian Academy of Maryland has been assigned to the human resources department.
Personnel files will be kept confidential at all times and include some or all of the
following documents:

 Application for employment

 Background check and physical examination reports
 Contracts and financial worksheets
 Federal and state tax forms
 Benefit information and applications
 Teacher certificates and continuing education reports
 Performance evaluations

CHANGE OF PERSONAL DATA

Any change in an employee’s name, address, telephone number, marital status,
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dependents or insurance beneficiaries or a change in the number of tax withholding
exemptions needs to be reported in writing without delay to the human resources
department.

INVOLUNTARY TERMINATION/GROUNDS FOR DISMISSAL

1. An employee who fails to comply with his/her written agreement will forfeit the
privilege for future employment with GCA.
2. Employees will be evaluated periodically. Any written evaluations will be
provided to the employee to inform him/her of both positive and negative aspects
regarding his/her work performance. A copy of the evaluation is placed in the
employee’s file for future reference.
3. Any employee who fails to correct the negative aspects of his/her evaluation may
forfeit his/her privilege of employment.
4. Expectations and responsibilities throughout the year for employees will be
communicated through the administration. Failure to accomplish these
expectations or responsibilities will result in an administrative notice. Any
employee who receives three notices during a nine-week period will receive a
letter of reprimand.
5. A letter of reprimand may be issued on a first offense, with the approval of the
director. Receipt of a second letter of reprimand during a contract year may
result in a one week; non-compensated leave of absence.
6. Any employee receiving a third written reprimand during an agreement period is
subject to dismissal from his/her position with GCA.
7. All disciplinary actions will be become a permanent part of the employee’s
personnel file.
8. All GCA employees are expected to maintain themselves while off-campus in a
proper and Christ-like manner. It should be clearly noted that no employee
should be involved in any situation that would bring reproach upon GCA and its
testimony for the Lord Jesus Christ.
9. Failure to abide by these reasonable behavior standards may result in forfeiture of
position at the school.

EMPLOYEE HARASSMENT/SEXUAL HARASSMENT POLICY

POLICY
GCA is committed to maintaining a work environment in which all individuals treat each
other with dignity and respect and which is free from all forms of intimidation,
exploitation and harassment, including sexual harassment. The school is prepared to take
action to prevent and correct any violations of this policy. Anyone who violates this
policy will be subject to discipline, up to and including termination.

DEFINITION OF SEXUAL HARASSMENT

“Sexual harassment” means unwelcome sexual advances, requests for sexual favors and
other verbal, visual or physical conduct of a sexual nature, made by someone from or in
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the work or educational setting under the following conditions:

1. Submission to the conduct is explicitly or implicitly made a term or condition of

an individual’s employment.
2. Submission to, or rejection of, the conduct by the individual is used as the basis of
employment decisions affecting the individual.
3. The conduct has the purpose or effect of having a negative impact upon the
individual’s work performance, or of creating an intimidating, hostile or offensive
work environment.
4. Submission to, or rejection of, the conduct by the individual is used as the basis
for any decision affecting the individual regarding benefits and services, honors,
programs, or activities available at or through this school.

EXAMPLES OF SEXUAL HARASSMENT

Unwelcome sexual conduct of this type can include a wide range of verbal, visual or
physical conduct of a sexual nature. Among the types of conduct which would violate
this policy are the following:

1. Unwanted sexual advances or propositions;

2. Offering employment benefits in exchange for sexual favors;
3. Making or threatening reprisals after a negative response to sexual advances;
4. Visual conduct such as leering, making sexual gestures, displaying sexually
suggestive objects or pictures, cartoons or posters;
5. Verbal conduct such as making or using derogatory comments, epithets, slurs and
jokes;
6. Verbal abuse of sexual nature, graphic verbal commentaries about an individual’s
body, sexually degrading works used to describe an individual, suggestive or
obscene letters, notes or invitations; and
7. Physical conduct such as touching, assaulting, impeding or blocking movements.

WHAT TO DO IF YOU EXPERIENCE OR OBSERVE HARASSMENT/SEXUAL

HARASSMENT
Employees, who feel that they have been subjected to conduct of a harassing nature, are
encouraged to promptly report the matter to one of the school officials designated below.

Employees who observe conduct of a sexually harassing nature, are also encouraged to
report the matter to one of the school officials designated below. All complaints will be
promptly investigated.

WHERE TO REPORT HARASSMENT/SEXUAL HARASSMENT

The following individuals are specifically authorized to receive complaints and to
respond to questions regarding harassment:

Charletta Jones, Interim Director 240-346-1065

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Dwayne Johnson, Administrator 240-416-1050

Barbara Greenawalt, Administrator 240-210-5290

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CONFIDENTIALITY
Every effort will be made to protect the privacy of the parties involved in any complaint.
However, the school reserves the right to fully investigate every complaint and to notify a
student’s parent/guardian and appropriate government officials as the circumstances
warrant.

PROTECTION AGAINST RETALIATION

It is against the school’s policy to discriminate or retaliate against any person who has
filed a complaint concerning sexual harassment or has testified, assisted or participated in
any manner in any investigation proceeding or hearing concerning sexual harassment.

PROCEDURE FOR INVESTIGATION OF THE COMPLAINT AND FOR

TAKING CORRECTIVE ACTION
When one of the school officials designated in this policy receives a complaint, he or she
shall immediately inform the director. The director will direct an investigation. If the
investigation confirms the allegations, prompt corrective actions shall be taken. The
individual who suffered the harassing conduct shall be informed of the corrective action
taken. In addition, any employee found to be responsible for sexual harassment in
violation of this policy will be subject to appropriate disciplinary action up to and
including termination. The severity of the disciplinary action will be based upon the
circumstances of the infraction.

EXIT PROCEDURES
The human resources department is responsible for scheduling an exit interview with a
terminated employee on the employee’s last day of employment and for arranging return
of school property including:

 Keys
 Parking Pass
 Employee Manual
 Faculty Manual

In order to receive a disbursement of any amounts from the 403 (b) retirement plan, the
employee is required to complete and sign a disbursement form and return it to the
human resources office. Specific information will be provided at the exit interview.

Benefits (life insurance, disability insurance, medical and dental insurance) end on your
last day of employment. An employee, unless dismissed for gross misconduct, has the
option to continue benefits health insurance benefits in accordance with Consolidated
Omnibus Budget Reconciliation Act (COBRA) regulations. Instructions will be given
during the exit interview
.

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BENEFITS
CONTINUING EDUCATION
Subject to the approval of the director, full time teachers already certified will be
reimbursed for courses as follows:

1. Courses required by the school administration – full reimbursement;

2. Courses for re-certifying (maximum six hours) – as per schedule:

Years on GCA Staff Maximum (Per Year)

1-3 years $300

4 years $400
5 years and up $500
Courses will be approved that are relevant to the needs of the teacher’s position. This is
for teachers who will be returning to GCA. If the teacher does not return the following
year, any tuition advanced by GCA will be considered a loan and must be repaid.
Certified teachers, working 60% or more may receive the percentage of the maximum (as
per scale) according to hours assigned for approved courses relevant to the needs of their
position.

To collect tuition from GCA on the above schedule, teachers must apply in advance of
taking courses. (The teacher may be required to await approval and payment on courses,
depending on receipt of pertinent information, i.e., passing grade.) Also, it must be
established that the course or courses taken are acceptable for recertification. In some
cases a contact with the Maryland State Credentials Department or ACSI will be
necessary. You may obtain the telephone number or address from the human resources
department.

MEDICAL INSURANCE
GCA provides medical insurance for full time employees (32 hours per week). The
school pays 80% of the employee’s medical insurance premium. The school pays a
designated percentage (50% by the school year 2010-2011) of the coverage for the
spouse and child(ren) of the employee. The school pays the employees’ portions (100%)
of the medical insurance when both wife and husband are employed full time by the
church or school. Contact the human resources department for details.

Employees need to officially enroll or waive benefits within 30 days of eligibility. If you
choose to waive your benefits at the time of hire, you will be given an opportunity to
enroll during the annual open enrollment during the month of November to be effective
December 1.

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For more complete information regarding any of our benefit programs, please refer to the
Summary Plan Descriptions, which were provided to you separately or contact the human
resources department.

LIFE INSURANCE
The school provides a $10,000 life insurance policy for all full time employees (32 hours
per week).

LONG TERM AND SHORT TERM DISABILITY

GCA provides all full time employees (32 hours per week) a non-contributory Long
Term Disability (LTD) plan for employees who are unable to work due to non-work
related illness, injury or disability. This plan provides for weekly LTD benefits of 2/3 of
basic earnings. Long term disability begins after 90 days of disability.

GCA’ Short Term Disability plan is a benefit to eligible employees who are unable to
work due to non-work related illness, injury or disability, after an absence of more than 7
consecutive calendar days. Benefits begin on the 8th day of disability and continue for 89
days. Sick leave cannot be used according to plan requirements if an employee has filed
short term disability. The benefit is available at the employee’s expense.

AFLAC
AFLAC provides supplemental coverage for full time employees (32 hours per week) on
a voluntary basis. Employees are given an opportunity to enroll during the month of
November, to be effective December 1.

COBRA
According to the Federal Consolidated Omnibus Budget Reconciliation Act (COBRA) of
1985, in the event of termination of employment with Grace Christian Academy of
Maryland or loss of eligibility, to remain covered under our group health insurance
program, you and your eligible dependents may have the right to continue health
insurance coverage for a limited period of time at 100% cost of the premium paid by the
employee. It is particularly important that covered dependents understand their
continuation of coverage rights if an employee loses his or her job or is no longer covered
by health insurance. See the human resources department for details.

FAMILY MEDICAL LEAVE ACT

FMLA entitles eligible employees to take up to twelve weeks of unpaid, job-protected
leave each year for specified family and medical reasons. For further information, see the
human resources office.

RETIREMENT PLAN (403B)

Full time staff (32 hours per week) will be eligible for this benefit after one year of full-
time employment, GCA will contribute 2 ½% of your salary. Starting the fifth year of
employment, GCA will contribute 5%.For further details, please consult your Summary

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Plan Description.

WORKER’S COMPENSATION
Worker’s Compensation pays for medical costs for work-related injuries, as well as for
loss of income benefits, due to work-related injury. The Maryland Workers'
Compensation Act also requires that you report any workplace illness or injury to your
designated administrator or the human resources department within three days. If you
fail to report an injury, you may jeopardize your right to collect workers' compensation
payments as well as health benefits.

SOCIAL SECURITY
Grace Christian Academy of Maryland matches your social security contribution. Social
Security pays:

1. Disability Benefits
2. Income benefits to spouse and a child of deceased workers until youngest
child is 18.
3. Retirement benefits to employee and spouse.

MOVING EXPENSES – TEACHERS

GCA will pay an allowance for new hires who must relocate their household goods. This
allowance will be $500.00 for relocations over a distance of 75 miles up to 500 miles (as
determined by the shortest route of travel using Google Maps) from the address of the
former primary dwelling place to the address of the new primary dwelling place. For
relocation distances over 500 miles the allowance will be $750.00. This allowance will be
paid after appropriate receipts have been presented with the Relocation Allowance Request
form (located on “S” drive). Submissions must be received within thirty days of the
contract start date.

HOLIDAYS
Any employee who works on a regular basis five days a week (full or part time) is paid
for a holiday which falls on their regularly scheduled work day. Employees will be paid
only for those hours that would normally be worked. Part time custodians are not paid
for holidays.

Any non-exempt employee may use personal leave for Christmas break, other than
Christmas Day and New Year’s Day or Spring Break, other than Good Friday and Easter
Monday.

The following holidays are considered paid holidays: New Year’s Day, Martin Luther
King’s Birthday, President’s Day, Memorial Day, Fourth of July (12 month employees
only), Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, day after
Thanksgiving, Christmas Day, Good Friday and Easter Monday.

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LEAVE
DEFINITIONS OF VARIOUS LEAVE

Administrative: Leave granted by school administration to conduct school or

professional business or training.

Funeral Leave: Leave granted to attend funerals, one compensated day per need
for funerals of the employee’s or spouses immediate family.
Personal leave may be used for non-compensated days.
Bereavement leave may be granted at the discretion of the
director.

Jury Duty: Leave granted for jury duty. An employee called for jury duty is
responsible for reimbursing the school the pay received for serving
on the jury. This will help defray the cost of the substitute and the
time off is not considered against the employee’s leave.

Leave of Absence: Extended leave granted to staff who, after seven years of full time
service. A professional employee may request a leave of absence
for non-medical reasons for up to one year. This leave will be
without pay or benefits, unless otherwise authorized by the school
board. The employee is expected to return to work after one year
or the position will be terminated.

Personal Leave: Leave granted for personal use of varying natures.

Sabbatical Leave: Extended leave granted to staff who, after seven years of full time
service, may request permission to take a sabbatical leave for up to
one year for study, education travel and professional advancement.
In no case, may the sabbatical be used by the staff member for a
financial advantage. Compensation will be agreed to in advance
by the director, subject to approval by the school board. He/she
must request this sabbatical leave in writing to the director one year
in advance. The staff member is expected to return to the school
for at least one year after the sabbatical or the position will be
terminated. Sick Leave: Leave granted for medical appointments,
personal illness and illness in the family or other medical needs.

Vacation Leave: Leave granted to 12 month employees only.

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LEAVE BENEFITS
The following leave policies apply to all employees as designated status unless otherwise
stated in your employment agreement.

Requests to use personal leave should be submitted to the administration two weeks in
advance. All personal leave must have prior approval. Unless approval is granted, time
off will be considered “leave without pay.” Administrative leave to attend field trips and
other planned activities must be validated by a leave request form.

Personal leave will not be approved for the day before or the day after a holiday weekend
(except 12 month employees).

When leave without pay is taken before or after a holiday, the employee will not be paid
for the holiday.

Personal leave cannot be carried forward, although unused personal leave will be rolled
over to sick leave.

Employees who take leave without pay that totals more than eight hours in a pay period
will be billed for their benefits (i.e., health insurance, tuition discount, etc.).

If an employee is going to be absent for an extended period of time (i.e., family leave),
they may petition the personnel committee of the school board to maintain active status
of their benefits. These decisions will be determined in a case-by-case basis.

Sick leave may be accumulated up to a maximum of 90 days for continuous employment.

Leave is not granted for the first two weeks before school or last two weeks of school.

ADMINISTRATIVE OR PROFESSIONAL (EXEMPT STATUS):

10 MONTH EMPLOYEE
Sick Leave: Seven days according to hours normally assigned to work.
Personal Leave: Three days; five days after five years of consecutive employment
at Grace Christian Academy of Maryland.

11 MONTH EMPLOYEE
Sick Leave: Ten days
Personal Leave: Five days; six days after five years of consecutive employment.

12 MONTH EMPLOYEE
Sick Leave: Ten days
Personal Leave: Five days, six days after five years
Vacation Leave: Ten days, fifteen days after five years of consecutive employment.
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 These days may accumulate, but not more than thirty days. You
will be compensated for up to thirty days of unpaid vacation leave
at the end of your employment.

NON-EXEMPT EMPLOYEE:

10/11 MONTH EMPLOYEE

Sick Leave: Accrues at a rate of six hours per month, according to hours
normally assigned to work.
Personal Leave: Three days, five days after five years of consecutive employment
at Grace Christian Academy of Maryland.

12 MONTH EMPLOYEE
Sick Leave: Accrues at a rate of six hours per month, according to hours
normally assigned to work.

Personal Leave: Three days, five days after five years of consecutive employment
at Grace Christian Academy of Maryland.

Vacation Leave: Full time employees will accrue one half day for each month of
service during the first year of employment (six days). One day
after each month of service during the second through fifth years
of employment (twelve days). After five years of consecutive
employment at Grace Christian Academy of Maryland, employees
will earn one and a half days per month (eighteen days per year).
These days may accumulate, but not more than thirty. You will be
compensated for up to thirty days of unpaid vacation leave at the
end of your employment.

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SELF CHECK INVENTORY
It is important from time to time for the teacher to take inventory of habits,
practices and abilities. It should be a time to honest self-evaluation, of soul
searching and goal setting.

Don’t be too critical of yourself. Remember…you should stress

IMPROVEMENT and GROWTH rather than perfection. Use the SELF-
CHECK periodically to reevaluate your goals and growth and to be sure you
are keeping “on track.”

This self-check is concerned chiefly with spiritual qualifications. These are

the basic principles and reactions most important as the teacher deals with
children.

Be honest! Set goals! Remember the admonition in Colossians 3:17: “And

whatsoever ye do in word or deed, do all in the name of the Lord Jesus,
giving thanks to God and the Father by Him.”

Name Date

DEGREE OF ATTAINMENT (H-High, M-Moderate, H M L

L-Low)
1. I study the Bible on a regular basis.
2. I take time for regular personal devotions.
3. I have a regular prayer life—praying for my
students and my colleagues.
4. I am committing Scripture to memory.
5. I am interested in the personal, spiritual
development of my students.
6. I present the Scriptural principles of salvation to
my students.
7. I lead my children to a specific point of decision.
8. I apply Scriptural principles to help my pupils
develop personal habits and attitudes.
9. I apply Scriptural qualities of character—
forgiveness, kindness, long suffering, etc.
10.I exemplify Scriptural qualities of character—
forgiveness, kindness, long-suffering, etc.
11.I apply Scriptural principles as I discipline
students—firmness with love.
12.I continually work at integrating Scripture with
all academic subjects.
13.I am a member and take an active part in my
local church.
14.I encourage students to take an active part in our
local church.
15.I share my faith with others.
16.I encourage students to share their faith with
others.
17.I realize that I am a partner with parents in
educating children.
18.I involve the parents of my students in the
education of their children.
19.I communicate with parents the spiritual needs
of their children.
20.I apply Scriptural principles to my relationships
with fellow teachers and other school personnel.
21.I respect the authority of the administration.
22.I am committed to the ministry of my local
Christian school and feel a part of that ministry.
23.I am enthusiastic about my work and my
Christian life.
24.I accept responsibilities with a wholesome
Scriptural attitude.
25.I demonstrate in my own life the attitudes,
actions and reactions I expect from my pupils.
26.I understand that gossiping about students,
parents and co-workers tears down and will not
participate in it.
27.I practice the Matthew 18 principle as the
occasion arises and encourage others to do the
same.

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RECEIPT OF HANDBOOK
I acknowledge that I have received a copy of Grace Christian Academy
of Maryland’s staff manual. I agree to read it thoroughly and if there is
any policy or provision in the staff manual that I do not understand, I will
seek clarification from the administration or the human resources
department.

I understand that this staff manual states Grace Christian Academy of

Maryland’s policies and practices in effect on the date of publication. I
understand that these policies and procedures are continually evaluated and
may be amended, modified or terminated at any time.

Please sign and date this receipt and return it to the human resources
department.

Print Name:
_______________________________________

Signature:

Date:
____________________________________________

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