TD 92641EN

Configuration Manual
Ascom d41 DECT Handset

08 November 2011 / Ver. F

Configuration Manual
Ascom d41 DECT Handset TD 92641EN

Contents

1 Introduction............................................................................................................. 1
1.1 Abbreviations and Glossary ................................................................................ 1
1.2 Functionality matrix ............................................................................................ 2

2 Getting started with Configuration of the d41 Handset ..................................... 3

2.1 PDM Windows Version ....................................................................................... 3
2.2 Device Management in IMS3 ............................................................................. 3

3 Installation of Handsets.......................................................................................... 5
3.1 Preparing PDM Windows Version or IMS3 for handling of d41 ........................... 5
3.2 Installation of a new Handset ............................................................................. 5

4 Maintenance............................................................................................................ 8
4.1 Definitions ......................................................................................................... 8
4.2 Upgrade handset software ................................................................................. 8
4.3 View licenses of handset .................................................................................... 9
4.4 Upgrade handset by license ............................................................................... 9
4.5 Perform a Factory reset .................................................................................... 11
4.6 Replacement procedure choice guide ............................................................... 11
4.7 Replacement of handset with the IMS3 ............................................................ 12
4.8 Replacement of the handset with the PDM Windows Version ........................... 13
4.9 Brazil or other Latin America countries – DECT frequency configuration ........... 14

5 Handset Configuration ......................................................................................... 16

5.1 Configure a Handset with a Template .............................................................. 16
5.2 Voice Mail ........................................................................................................ 17
5.3 Central Phonebook .......................................................................................... 17
5.4 Company Phonebook ...................................................................................... 18
5.5 Import Contacts ............................................................................................... 18
5.6 Call Services ..................................................................................................... 19
5.7 Call Diversion ................................................................................................... 19
5.8 Absence Handling ............................................................................................ 19
5.9 In Call Menu .................................................................................................... 20
5.10 Show/Hide Missed Call Window ..................................................................... 21
5.11 Own Line Settings .......................................................................................... 22
5.12 Uploadable Language .................................................................................... 22
5.13 Clear Lists when inserted in Charger .............................................................. 23
5.14 Disable Homebase GAP Registration .............................................................. 24
5.15 Require Encrypted Base Station ...................................................................... 24
5.16 Protect registration from user deletion ........................................................... 24
5.17 Emergency Call Number ................................................................................. 24

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5.18 Audio adjustment .......................................................................................... 24

5.19 Headset Configuration ................................................................................... 25
5.20 Display Management Layout .......................................................................... 26
5.21 Owner identification in the idle display. .......................................................... 26

6 Administration ...................................................................................................... 27
6.1 Admin Menu Tree ............................................................................................ 27
6.2 Quick Access to the handset’s Device Information ............................................ 28
6.3 Quick Access to the Handset’s Input Menus ..................................................... 28
6.4 LED indications ................................................................................................ 28

7 Troubleshooting .................................................................................................... 29
7.1 Fault Symptoms ............................................................................................... 29
7.2 Display Information .......................................................................................... 29

8 Related Documents ............................................................................................... 31

9 Document History ................................................................................................. 31

Index ....................................................................................................................... 32

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1 Introduction
This document is a guide for installing, configuring and maintaining functionality of the
d41 handsets.

The d41 can be used straight away in your system but it is highly recommended to install
the Portable Device Manager (PDM) Windows Version or the Integrated Wireless
Messaging and Services application (IMS3). This enables customization of the behaviour of
the handset to suite each user profile and the specific PBX used in the system.

The PDM Windows Version is aimed for smaller sites where the handsets are within reach.
The IMS3 makes it possible to administrate the handsets centrally via a web interface
without the need to collect the handsets.

It is recommended that the reader has basic knowledge of the Ascom system and basic
knowledge of subscribing handsets to the PBX.

1.1 Abbreviations and Glossary

DECT Digital Enhanced Cordless Telecommunications:
global standard for cordless telephony.
IMS3 Integrated Wireless Messaging and Services
An application running on an ELISE3 module, that enables wireless
services to and from portable devices and chargers.
IPDI International Portable DAM Identity
DAM (DECT Authentication Module)
See IPEI for more information.
IPEI International Portable Equipment Identity:
IPEI/IPDI is needed to enable network subscription of the handset. At
delivery of the handset, IPEI and IPDI are the same and either can be
used for network subscription. If one handset is replaced with
another using the Easy replacement procedure the IPDI will be
exchanged and IPEI and IPDI will no longer be the same. If the IPEI
and the IPDI differ, the IPDI shall be used for network subscription.
OTA Over The Air
PBX Private Branch Exchange:
Telephone system within an enterprise that switches calls between
local lines and allows all users to share a certain number of external
lines.
PDM Portable Device Manager
An application, running on a PC, for management of portable
devices, charging racks, etc.
Unite Generic term for messaging system that unites different systems, for
example System 900, System 9d, and teleCARE M.
User ID User ID identifies the set of user parameters possible to save and
administrate via PDM. It can be moved together with user parameters
between handsets. It is normally set automatically at DECT
subscription to be equal to call number.

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1.2 Functionality matrix

The following matrix shows which functionalities that can be used by the different product
licenses (Basic and Advanced) and require settings via PDM.

Basic Advanced
Company phonebook Yes Yes
1
Central phonebook Yes Yes
Voice mail access Yes Yes
Base station encryption Yes Yes
Upload language Yes Yes
Audio adjustment (mic gain etc.) Yes Yes
Emergency call number Yes Yes
Own line settings Yes Yes
PBX date format for absence handling Yes Yes
Own/User headset profile Yes Yes
Missed call indication No Yes
Clear lists in charger Yes Yes
Upgradable to Advanced2 Yes No
1.This is a system dependent feature
2. Requires a product license.

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2 Getting started with Configuration of the d41 Handset

It is possible to configure the d41 Handset by inserting it into a desktop charger (DC4) or
rack charger (CR3). The charger is connected via USB or ethernet to the PDM Windows
Version or the IMS3.

In the case of IP-DECT, it is possible to configure the d41 over the air.

This chapter describes how to configure handsets in three different system setups:

• with PDM Windows Version

• with IMS3 via chargers
• with IMS3 over-the air

2.1 PDM Windows Version

The Windows Version is run on a PC. The handset is configured via PDM Windows Version
as follows:

• Connect a desktop charger (DC4) or a rack charger (CR3) via USB to the computer
running PDM.
• Start PDM.
• Place the handset in this charger which shall be connected to PDM. The handset can
either be turned off or turned on when placing it in the charger. A handset that is
turned off will start up automatically and the battery charging symbol will be displayed.

For instructions on how to use PDM Windows Version, see Installation and Operation
Manual, Portable Device Manager (PDM), Windows Version, TD 92325EN.
Figure 1.

PDM

Figure 1. Configuration of handsets via PDM Windows Version

2.2 Device Management in IMS3

The Device Manager in IMS3 is running on an ELISE3 module.

For instructions on how to use the IMS3, see Installation and Operation Manual, IMS3,
TD 92762EN.

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2.2.1 Via Chargers

• Connect a desktop charger (DC4) or a rack charger (CR3) via the Ethernet port to the
network.
The charger is by default configured to connect to the network using DHCP. If DHCP is
not used in the network, connect each charger via USB to a PDM Windows Version
and configure a static IP address.
• Start the IMS3.
• Place the handset in a charger that is connected to the IMS3. The handset can either
be turned off or turned on when placing it in the charger. A handset that is turned off
will start up automatically and the battery charging symbol will be displayed.
Figure 2.

IP

Client
IMS3

Figure 2. Configuration of handsets via IMS3 and chargers.

2.2.2 Over-the-air via IP-DECT

There is no external equipment needed besides IMS3 and IP-DECT. Please proceed with
3 Installation of Handsets on page 5.
Figure 3.

Ascom
IP-DECT
System

IPBS

IMS3 Client

Figure 3. Configuration of handsets via IMS3 and over-the-air.

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3 Installation of Handsets
This section describes the recommended procedure for installing and configuring
handsets. There are several ways to install a handset but the procedures described here
guarantees simple maintenance of the system.

It is recommended to use the IMS3 to install and maintain handsets in a large system. The
reason is that it enables to install, upgrade and configure a large amount of handsets
simultaneously. Another benefit is that the collection of the handsets from the user is not
needed. They can be maintained while placed in network connected desktop chargers
(DC4) on the users desks. Network connected rack chargers (CR3) can also be used, or
over the air in the case of IP-DECT.

The PDM Windows Version enables administration of handsets inserted in a Desktop

Charger (DC4) or Rack Charger (CR3) connected via USB to the administrator’s computer.

For PDM, see Installation and Operation Manual, Portable Device Manager (PDM),
Windows Version, TD 92325EN or Installation and Operation Manual, IMS3, TD 92762EN.

3.1 Preparing PDM Windows Version or IMS3 for handling of d41

If the parameter definition file (.def file) for the handset is not present in the PDM
Windows Version or IMS3, it can be added by following the procedure below. The
parameter definition file and software files are delivered as a package file with the
extension '.pkg'. Note that template files (.tpl) may also be included in a package file.

1 Open the PDM Windows Version or the IMS3.

2 In the File menu, select Import > Packages.
3 Select the package and click "OK".
The package will imported and the files will be created; one definition file with the
extension .def and one software file with the extension .bin. Template files may also be
created.

File extensions are further explained in an appendix in Installation and Operation Manual,
Portable Device Manager (PDM), Windows Version, TD 92325EN and Installation and
Operation Manual, IMS3, TD 92762EN.

3.2 Installation of a new Handset

The installation basically contains three steps:

• Subscription towards the DECT-system – needed to be able to make calls and send
messages (Mandatory).
• Create an identity for the handset in the PDM – needed to be able to configure the
behaviour of the handset and take backups of the handset configuration
(Recommended).
• Configure the handset using PDM – customize the behaviour of the handset to suite
each user profile and the specific PBX used in the system (Recommended).
The installation is described in two different scenarios, see below. Before starting, check
which scenario that suits best.

• 3.2.1 Handset Installation in IP-DECT System (release 4.x or higher) on page 6

• 3.2.2 Handset Installation in DECT or IP-DECT System (release 3.1.x - 3.4.x) on page 6
• 3.2.3 Handset Installation in DECT or IP-DECT System (release 3.0.x or lower) on page 6

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3.2.1 Handset Installation in IP-DECT System (release 4.x or higher)

Note: The handset to be installed must not have any previous valid registrations. If it has a
valid registration, unsubscribe the handset or follow the instructions in 3.2.3 Handset
Installation in DECT or IP-DECT System (release 3.0.x or lower) on page 6.

Subscribe and create an identity

1 Assign an extension number and register the handset’s IPEI in the IP-DECT system.
See the corresponding Installation and Operation manual for the IP-DECT system.
2 Subscribe the handset towards the IP-DECT system. The subscription procedure is
described in User Manual, Ascom d41 DECT Handset, TD 92582EN.
During the subscription procedure, the handset’s User ID will automatically be set to
the same as the extension number. The User ID is used to identify the handset when
it is connected to PDM/IMS3 and will be visible in the Number column.
Tip: The User ID can be viewed in the handset by navigating to the menu:
Admin menu > Device info > User ID.
See also examples of handset configurations that can be made in chapter 5 Handset
Configuration on page 16.

3.2.2 Handset Installation in DECT or IP-DECT System (release 3.1.x - 3.4.x)

Note: The handset to be installed must not have any previous valid registrations. If it has a
valid registration, unsubscribe the handset or follow the instructions in 3.2.3 Handset
Installation in DECT or IP-DECT System (release 3.0.x or lower) on page 6.

Subscribe and create an identity

1 Assign an extension number for the handset in the DECT/IP-DECT system. See the
corresponding manual for the DECT/IP-DECT system.
2 Subscribe the handset towards the IP-DECT system. The subscription procedure is
described in User Manual, Ascom d41 DECT Handset, TD 92582EN.
During the subscription procedure, the handset’s User ID will automatically be set to
the same as the extension number. The User ID is used to identify the handset when
it is connected to PDM/IMS3 and will be visible in the Number column.
Tip: The User ID can be viewed in the handset by navigating to the menu:
Admin menu > Device info > User ID.
See also examples of handset configurations that can be made in chapter 5 Handset
Configuration on page 16.

3.2.3 Handset Installation in DECT or IP-DECT System (release 3.0.x or lower)

Create an identity

1 Insert the handset in a desktop charger or rack charger connected to PDM/IMS3.

2 In PDM/IMS3, navigate to the "Devices" tab and locate the handset in the list of
devices. The handset is identified by finding the IPDI of the handset in the Device ID
column.
3 Right-click the handset, select "Assign number..." and enter the extension number for
the handset.
The number that is assigned must not be present under the "Numbers" tab. If this is
the case, it is recommended to delete the number before "Assign number..." is

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performed. The handset’s User ID will automatically be set to the same as the
extension number.
Tip: The User ID can be viewed in the handset by navigating to the menu:
Admin menu > Device info > User ID.
See also examples of handset configurations that can be made in chapter 5 Handset
Configuration on page 16.

Subscribe the handset

1 Assign an extension number in the DECT/IP-DECT system for the handset. See the
corresponding manual for the DECT/IP-DECT system.
2 Subscribe the handset towards the DECT/IP-DECT system. The subscription procedure
is described in User Manual, Ascom d41 DECT Handset, TD 92582EN.
In order to easily identify the handset, both the IPDI and the User ID are shown in the
handset when initiating the subscription procedure.

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4 Maintenance

4.1 Definitions
In the replacement descriptions, the handsets are defined as:

• "old handset" is the handset to be replaced, possibly damaged but still working
• "new handset" is the replacement handset that will get the settings used in the old
handset

4.2 Upgrade handset software

It is possible to upgrade or reinstall the software on a handset. When upgrading the
software of the handset, any data (for example, messages) may be deleted.

1 Open the WinPDM or the Device Manager in the IMS3.

2 In the Devices tab, right-click the handset to be upgraded/reinstalled and select
"Upgrade software...".
3 If needed, import the software file to be used by clicking "Import". Locate the
software file (.bin or .pkg) and click "Open".
4 In the Available software drop-down list, select the desired software file (.bin) and
click "OK".
The software will now be downloaded to the handset. The following table shows the
approximately download times for d41 when done over-the-air (OTA) in an IP-DECT system,
or via charger in a DECT system.

OTA via IPBS OTA via IPBL DC4 Charger connected DC4 Charger connected to
to IMS3 via Ethernet WinPDM via USB.
approx. 17 approx. 102 approx. 5 min. approx. 4 min. 30 sec.
min. min.

The software download capacity depends on call traffic stated below. The table below is not
applicable for DC4 charger connected to WinPDM since IPBS, IPBL or IMS3 is not needed.

IPBS/IPBL 0-4 simultaneous downloads depending on call traffic as follows:

No. of calls No. of possible simultaneous downloads
0 4
1 3
2 2
3 1
4> 0
IMS3 Max. 10 simultaneous downloads (max. 20 when using an external web
server).

See also Installation and Operation Manual, Portable Device Manager (PDM), Windows
Version, TD 92325EN.

Tip: It is also possible to upgrade several handsets of the same device type (d41)
simultaneously using the Baseline function in the IMS3. See Installation and Operation
Manual, IMS3, TD 92762EN.

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4.3 View licenses of handset

The license(s) of a handset can be viewed as follows;

• In idle mode, press *#34# and select "License", or

• View the license(s) via the Admin menu in the handset, see 6.1 Admin Menu Tree on
page 27, or
• In the PDM, select the "License" tab and select handset in the list. In the bottom of the
work area, the license options of the device are listed, and whether the options are
enabled or not.

4.4 Upgrade handset by license

Note: It is recommended to read the Function Description, Product Licensing Overview, TD

92677GB before reading this section. The document describes how to view current
license(s), purchase license(s) and the technical solution of the upgrading alternatives
described below.

It is possible to upgrade a d41 Basic to a d41 Advanced by adding a procuct license.

There are three alternatives for upgrading a handset:

• Automatic upgrade, see 4.4.1 Automatic license upgrade on page 9.

• License upgrade using import/export, see 4.4.2 License upgrade using import/export
on page 9.
• Manual upgrade, see 4.4.3 Manual license upgrade on page 10.

Note: A handset can be re-licensed up to 99 times.

4.4.1 Automatic license upgrade

Use this option if the PDM has an internet connection to the License Server.

1 Place the handset in a charger connected to the PDM.

First time the handset logs on the PDM, the license key will automatically be
downloaded to the handset, go to step 3.
2 If the handset has been logged on to the PDM before, no automatic check for
licenses will be done. The PDM and License Server must be synchronized as follows;
• Open the PDM Windows Version.
• Select the "Licenses" tab.
• Right-click the handset in the list.
• Select "Refresh".
The license key will now be downloaded to the handset.
3 The handset will be restarted. See also 4.3 View licenses of handset on page 9 for
viewing the handset’s license option(s).

4.4.2 License upgrade using import/export

Use this option if the PDM has no internet connection to the License Server. A device
information file (.XML) must first be exported from the PDM, and then imported to the
License Web.

1 Place the handset in a charger connected to the PDM.

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2 Open the PDM Windows Version.

• Select the "Licences" tab.
• Right-click the handset(s) in the list.
• Select "Export".
• Save the file on a computer with internet connection to access the License Web
later on.
3 Access the License Web by entering the address "https://ascom-ws.com/licenses" in
a browser. The License Web is used for;
• Importing the device information file
• Viewing/Purchasing the license(s) for the handset(s)
• Downloading the license file containing the license key(s) for the handset(s)

See the online help on the License Web, or Function Description, Product Licensing
Overview, TD 92677GB for information on how to use the License Web.
4 When the license file (.XML) containing the license key(s) has been downloaded
from the License Web, select File > Import > Licences in the PDM to import the file.
5 When the file is imported, the license key(s) is downloaded to the handset(s), and
the handset will be restarted. See also 4.3 View licenses of handset on page 9 for
viewing the handset’s license option(s).

4.4.3 Manual license upgrade

Use this option if the serial numbers of the devices cannot be exported to a file due to a
PDM is not in use. The serial number(s) must be manually entered in the License Web to
get the corresponding license key for the handset. The license key must also be manually
entered in the handset. See the online help on the License Web or the Function
Description, Product Licensing Overview, TD 92677GB for information on how to get a
license key.

Note: If several handsets shall be upgraded, it is recommended to use 4.4.2 License

upgrade using import/export on page 9.

The license key is added via the Admin menu in the handset, see 6.1 Admin Menu Tree on
page 27 for information on how to activate the Admin menu.

Note: It is also possible to press *#35# in idle mode for quick access to the "Enter license
key" menu.

1 Press the soft key "Menu".

2 Select "Calls".
3 Select "Admin menu".
4 Select "Enter license key".
5 Enter the license key without any spaces between the digits.
6 Press "OK".
If the license key is valid, a dialog window "License key accepted" is shown. The handset
will now be restarted.

4.4.4 Move License

Note: This feature requires PDM that supports the move license feature, and a connection
to the license server.

It is possible to move a license from one device to another device of the same device type
(d41).

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A move license command can only be done to an unlicensed handset of a device type
supporting licensing, that is, d41 Basic.

An example of when to use the Move licence command is when there is an unused d41
Basic and a d41 Advanced with a broken display. Use the Move licence command to move
the Advanced licence to the d41 Basic which becomes a d41 Advanced. Then the broken
handset (which is now a d41 Basic) can be sent for service.

1 Select the “Licenses” tab.

2 Select the device whose license shall be moved. The selected row is highlighted.
3 In the License menu, select “Move license...” or right-click and select “Move
license...”. The Move license window appears.
4 Select the device that shall receive the license. Click "OK".
If no devices are shown in the Move license window, there are no devices that are
selectable to move the licence to.
The device whose license that has been moved has now become a d41 Basic. The device
that received the license is still shown as a d41 Basic. Select this device and do the
following:

5 In the Licenses menu, select "Refresh" to complete the transfer of the license. The
device is now a d41 Advanced.
See also 4.7 Replacement of handset with the IMS3 on page 12 for information on how to
move user parameters and contacts to another handset.

4.5 Perform a Factory reset

When a factory reset is done on a handset, all configuration settings will be restored to
default values, PBX subscriptions will be removed and all data are removed. This includes
contacts etc. The software will be left intact.

Factory Reset using PDM

1 In PDM, click the Device tab and mark the handset to be factory reset. Note that the
handset must be online.
2 In the Device menu, select "Factory reset". Alternatively, right-click the handset and
select "Factory reset".
3 A Reset devices dialog appears, click "Yes". The handset will be restarted.

Factory Reset using Handset

It is possible to factory reset a handset from its Admin menu.

1 To activate the Admin Menu, enter the Call time screen and press > * < < * <.
2 Select "Factory Reset".
3 A Reset portable? dialogue appears, press "Yes". The handset will be restarted.

4.6 Replacement procedure choice guide

Depending on situation, two different replacement procedures can be chosen;
replacement via PDM/IMS3 and Easy Replacement. Use the following list as a guide to
choose which procedure to use.

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• If a handset needs to be replaced due to for example a broken display, see User
Manual, Ascom d41 DECT Handset, TD 92582GB.
• If the electrical connection is damaged, it might not be possible to follow the Easy
Replacement procedure. Depending on fault, it might work to do a replacement via
PDM/IMS3, see 4.7 Replacement of handset with the IMS3 on page 12 or 4.8
Replacement of the handset with the PDM Windows Version on page 13.
• If two handsets and their settings shall be switched between two users, follow 4.7
Replacement of handset with the IMS3 on page 12 or 4.8 Replacement of the handset
with the PDM Windows Version on page 13.

4.7 Replacement of handset with the IMS3

Both the old handset and the new handset must be of the same device type (d41). The
same extension number is assigned to the new handset.

Make sure that the old handset is saved in the IMS3. Start the Device Manager in the IMS3
and navigate to the "Numbers" tab. There shall be a tick in the "Saved" column for the
old handset.

If the handset is not saved, insert it into a desktop charger or rack charger connected to
IMS3 and perform a save, see Installation and Operation Manual, IMS3, TD 92762EN.

If it would be impossible to save the old handset settings, stop this replacement
procedure. Instead unsubscribe the old handset from the PBX, register the new handset
and follow the instructions for installing a handset, see 3.2 Installation of a new Handset
on page 5. When the handset is saved, unsubscribe the old handset from the PBX.The
following steps are described in two different scenarios, check which one suits the best
before proceeding.

4.7.1 Data included in a replacement transfer

The following data is replaced during a replacement with IMS3:

• User parameters (including User ID)

• Contacts (entered by the user)

Note that the following data is not replaced:

• DECT registration
• Call list
• Company phonebook
• Downloaded Language
• Licenses1

4.7.2 Handset Replacement with IMS3 in DECT or IP-DECT System (release 3.1.x or
higher)

Note: The handset to be installed must not have any previous valid registrations. If it has a
valid registration, unsubscribe the handset or follow the instructions in 4.7.3 Handset
Replacement with IMS3 in DECT or IP-DECT System (release 3.0.x or lower) on page 13.

1. A handset’s product license (that is, d41 Advanced) can be moved to a d41 Basic using the Move license function in
the IMS3.

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1 Unsubscribe the old handset. If the unsubscribtion cannot be performed in the

handset, unsubscribe the handset via the IP-DECT interface. See the corresponding IP-
DECT documentation.
2 Subscribe the new handset with the same extension number as the old handset.
The subscription procedure is described in User Manual, Ascom d41 DECT Handset,
TD 92582EN. During the subscription procedure, the handset’s User ID will
automatically be set to be the same as the extension number.
Tip: The User ID can be viewed in the handset by navigating to the menu:
Admin menu > Device info > User ID.

3 Insert the handset into a desktop charger or rack charger connected to IMS3 (not
needed if an over the air connection is used). Navigate to the Numbers tab in IMS3
Device Manager.
The new handset now has the same User ID as the old handset. It will automatically
be synchronized and data and parameter settings from the old handset will be
transferred to the new handset.
The synchronization will take a while if the Contacts in the original handset contains
a large number of contacts.

4.7.3 Handset Replacement with IMS3 in DECT or IP-DECT System (release 3.0.x or
lower)

1 Make a note of the IPDI of the new handset. It is found by pressing *#06# on the
handset.
2 Insert the new handset into a desktop charger or rack charger connected to the IMS3
and navigate to the Numbers tab in the Device Manager in IMS3.
3 In the list, right-click the old handset and select "Associate with device...". Select the
device with an IPDI that matches the new handset from the list that opens.
The new handset is automatically synchronized and all data and parameter settings
will be transferred to the new handset.
The synchronization will take a while if the Contacts in the original handset contains
a large number of contacts.
Subscribe the new handset. The subscription procedure is described in User Manual, Ascom
d41 DECT Handset, TD 92582EN. During the subscription procedure, the handset’s User ID
will automatically be set to be the same as the extension number.

4.8 Replacement of the handset with the PDM Windows Version

To see which data that is replaced during this process, see 4.7.1 Data included in a
replacement transfer on page 12.

Both the old handset and the new handset must be of the same device type (d41). The
same extension number is assigned to the new handset.

The new handset should not be subscribed towards the PBX yet.

1 Perform a factory reset, see 4.5 Perform a Factory reset on page 11, if the new
handset has been previously used.
2 Make sure that the old handset is saved in the PDM by starting PDM and navigating
to the Numbers tab. There shall be a tick in the "Saved" column for the old
handset.
If the handset is not saved, insert it into a desktop charger or rack charger connected to
the PDM and perform a save.

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Note: If it would be impossible to save the old handset settings, stop this replacement
procedure. Instead register the new handset and follow the instructions for installing a
handset, see 3.2 Installation of a new Handset on page 5.

The following steps are described in two different scenarios, check which one suits the
best before proceeding.

4.8.1 Handset Replacement with WinPDM in DECT or IP-DECT System (release 3.1.x or
higher)

Note: The handset to be installed must not have any previous valid registrations. If it has a
valid registration, unsubscribe the handset or follow the instructions in 4.8.2 Handset
Replacement with WinPDM in DECT or IP-DECT System (release 3.0.x or lower) on page 14.

1 Unsubscribe the old handset. If the unsubscribtion cannot be performed in the

handset, unsubscribe the handset via the IP-DECT interface. See the corresponding IP-
DECT documentation.
2 Subscribe the new handset with the same extension number as the old handset.
The subscription procedure is described in User Manual, Ascom d41 DECT Handset,
TD 92582EN.
During the subscription procedure, the handset’s User ID will automatically be set to
the same as the extension number. The User ID is used to identify the handset when
it is connected to PDM and will be visible in the Number column.
Tip: The User ID can be viewed by navigating to the menu:
Admin menu > Device info > User ID.
3 Insert the new handset into a desktop charger or rack charger connected to the PDM.
4 A dialogue window appears, asking the user to decide whether to use the Number
settings in PDM or the Number settings in the device. Select "PDM".
The handset will automatically be synchronized and all data and parameter settings
will be transferred to the new handset. The synchronization will take a while if the
Contacts in the original handset contains a large number of contacts.

4.8.2 Handset Replacement with WinPDM in DECT or IP-DECT System (release 3.0.x or
lower)

1 Insert the new handset into a desktop charger or rack charger connected to the PDM.
2 A dialogue window will be displayed. Select the option "Associate with number".
Follow the instructions and select the number of the old handset, see Installation and
Operation Manual, Portable Device Manager (PDM), Windows Version, TD 92325EN.
The handset will automatically be synchronized and all data and parameter settings
will be transferred to the new handset. The synchronization will take a while if the
Contacts in the original handset contains a large number of contacts.
3 Subscribe the new handset.

4.9 Brazil or other Latin America countries – DECT frequency configuration

Note: This chapter is only applicable if the handset is used in Brazil or other Latin
American countries.

In order to change the operating frequency band, the following preconditions must be
fulfilled:

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• The frequency set to "Not initiated". This can be checked by entering the Admin
menu, see 6 Administration on page 27, follow the path:
Admin menu > Device info > Hardware.
Scroll down to “Frequency band”.
• The handset must not have a DECT registration. If it already has, perform a Factory
reset, see 4.5 Perform a Factory reset on page 11.

1 Enter the Admin Menu, see 6 Administration on page 27.

2 Select "Frequency band" and select the desired band.
• LA (Latin America): 1910-1930 MHz
• Brazil: 1910-1920 MHz

3 Restart the handset.

4 Register the handset.
5 The frequency band option will no longer be available.

Note: The selection is persistent and will stand a factory reset.

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5 Handset Configuration

Note: This chapter describes settings in parameter definition files (.def). These files are
regularly updated and settings may change slightly. For example "On" to "Enable" or a
parameter can be moved to another directory.

5.1 Configure a Handset with a Template

It is possible to select a handset in the PDM and directly change one or more configuration
parameters. By using a template, the same configuration can easily be applied to many
handsets simultaneously. Templates are also an efficient way to give good control over
which changes that are applied to each handset.

Templates enables configuration of all aspects of a handset from sound volume to keypad
shortcuts.

Your supplier can provide example templates for different PBX:s. The handset will have full
functionality towards the PBX even without such a template. By using such a template,
though, the handset will be customized for that PBX with menu options for PBX specific
functions such as Callback.

5.1.1 Create a template

1 Open the PDM Windows version or the Device Manager in the IMS3.
2 Select the Templates tab and open the menu "Template > New...". The Create
Template window is opened.
3 Select the device d41 and parameter version that matches the software version
installed on the handset. Give the template a descriptive name.
The parameters that are not part of the template will be left unchanged on the
handset.
The parameter version of an installed handset is visible under the "Numbers" tab or
the "Devices" tab.
4 Select the checkbox of each parameter that you want to be part of this template
and enter the proper value.
5 Click "OK" to save your template.

5.1.2 Apply a template

1 Open the PDM Windows Version or the Device Manager in the IMS3
2 Open the Numbers tab and select the handsets you want to apply the template to.
3 Make a right-click and select "Run template...".
Only templates with a parameters version matching the selected handsets will be
shown. Select the template you want to apply and click "OK".
4 The template is applied. The number of parameters in the template will affect the
time it takes to apply the template to the selected handsets.
When looking at a handset under the Numbers tab, the column "Last run
template" will show the name of the most recently applied template.

Note: It is also possible to apply a template on several handsets of the same device type
(d41) simultaneously using the Baseline function in the IMS3. See Installation and
Operation Manual, IMS3, TD 92762EN.

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5.1.3 Save a handset configuration as a template

It is possible to save all settings of a handset as template. Please note that this does not
include contacts and other personal data. The template will only contain configuration
data.

This template can be used as a backup if you want to restore the configuration of the
handset at a later stage or as a template that can be applied to a number of handsets.

1 Open PDM Windows version or the Device Manager in the IMS3.

2 Open the Numbers tab and select the handset you want to save as a template.
3 Make a right-click and select "Use as a template...". Enter a descriptive name for
the template.
4 The Edit template window is opened. By default, all parameters are selected and are
saved when clicking on "OK".
If one or more parameters should be excluded, remove them by clearing the
checkbox next to the parameter.
Some parameters are user specific. If it is decided to apply this type of template to
several handsets, it is recommended to exclude the following parameters:
• Owner ID - A text string displayed in idle mode. The parameter is located directly
under "Settings".
• Phone lock PIN code - The security code used to unlock the keypad. The
parameter is located under under Settings > Locks.
5 Click "OK".

5.1.4 Synchronizing a handset with PDM

After installing and saving a handset, it will be synchronized each time it is connected to
the PDM. The synchronization transfers parameter changes between the handset and the
PDM and vice versa as follows:

• If a parameter has been changed in the handset, it will be transferred to the PDM/
IMS3.
• If a parameter has been changed in the PDM/IMS3 while the telephone was
disconnected, it will be transferred to the handset.
If the same parameter has been changed in both the PDM/IMS3 and the handset, the
value in PDM/IMS3 will be transferred to the handset.

5.2 Voice Mail

In some systems it is needed to assign the handset number of the Voice Mail service. The
parameter can be set specifically for each PBX subscription on the handset and is accessed
from Systems > System x > PBX Settings > Numbers. "System x" is replaced with the
subscription (System A - System H) that is configured.

5.3 Central Phonebook

If the system is equipped with a messaging server with a phonebook service, the Central
Phonebook on that server can be accessed from the handset. The number to be used is set
to default 999999. It can be changed by editing parameters in a Number or a template.

If the system is not equipped with a Central Phonebook, this menu option can be removed
from the handset by entering an empty value for the corresponding parameter.

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The parameter can be set specifically for each PBX subscription on the handset and is
accessed from Systems > System x > PBX Settings > Numbers. "System x" is replaced with
the subscription (System A - System H) that is configured.

5.4 Company Phonebook

It is possible to create a phonebook that is administered centrally and uploaded to the
handset from PDM/IMS3. If this feature is used, entries from Contacts and Company
Phonebook are merged. The Company Phonebook entries are locked and cannot be
edited in the handset.

1 Create a Company phonebook file.

2 Import the Company phonebook file to PDM/IMS3, see the corresponding
Installation and Operation Manual.
3 Upload the company phonebook file to the handset(s) via PDM/IMS3, see the
corresponding Installation and Operation Manual.

5.4.1 Create a Company Phonebook File

The phonebook file (.cpb) is created from an Excel file using a script to extract the
information and create to the phonebook file (.cpb). The Excel file is provided by your
supplier.

The handset supports a maximum length of 24 characters in each field, additional

characters are truncated when the phonebook file is created. The following characters are
accepted in the handset number field in the phonebook file, but are ignored when the
phonebook file is created: "(", ")", "-" and " "(space).

5.4.2 Upload a phonebook file

In PDM, go to the devices tab and select device(s). In the Device menu, select Upload
phonebook.

See also Installation and Operation Manual, Portable Device Manager (PDM), Windows
Version, TD 92325EN, or Installation and Operation Manual, IMS3, TD 92762EN.

5.5 Import Contacts

It is possible to create a local phonebook (that is Contacts) that is administered centrally
and uploaded to the handset from PDM/IMS3.

5.5.1 Create Local Phonebook File

The local phonebook file is created by an Excel file provided by your supplier.

5.5.2 Upload a Local Phonebook File

Note: When uploading a local phonebook file, local phonebook entries (if any) in the
handset will be replaced by the entries in the file.

1 In PDM or the Device Manager in the IMS3, go to the Numbers tab and select
handset(s).
2 In the Number menu, select Import contacts > From file.
3 Select the file to be imported and click "Open".

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5.6 Call Services

Call services is a configurable menu in the handset. The purpose of the Call services menu
is to provide a user friendly access to system dependent functionality such as absence
handling and call diversion.

The menu is described in User Manual, Ascom d41 DECT Handset, TD 92582EN.

Besides the default Call services functions, it is possible to define 10 extra system specific
call services by codes. The codes can be programmed with pause (P) and auto
disconnection (H). Both Name and Data must be defined for the option to be displayed.
Possible values: Digits 0-9, #, *, 'P' – pause, H – hook.

The programming of the menu is done with PDM. For instructions on how to work with
PDM, see Installation and Operation Manual, Portable Device Manager (PDM), Windows
Version, TD 92325EN.

Using the PDM and the "Edit template" feature, the parameter can be found at
Systems > Common > Call Services > General Service X

Note: Your supplier may have a template example that will configure the call services
menu for the PBX.

5.7 Call Diversion

It is possible to configure user friendly call diversion menus in the handset using PDM/
IMS3. These menus can then be selected in the handset by selecting Calls > Call services >
Divert calls.

Tip: Beside the default call diversion menus, it is possible to define 10 extra system specific
services codes, see 5.6 Call Services.

1 Select Systems > System X (where X represents A - H).

2 Select PBX Settings > Diversion.
3 Select "Internal", "External", "On No Reply", "On Busy", and/or "All Calls"; enter
the following:
• Prefix - the system specific prefix code to be used (if required by the PBX used)
• Suffix - the system specific code required to activate the diversion (for example
"*21*")
• Cancel - the system specific code required to deactivate the diversion (for
example "#23#").

The user can now enter the diversion number in the handset.

5.8 Absence Handling

It is possible to configure user friendly absence menus in the handset using PDM/IMS3.
These menus can then be selected in the handset by selecting Calls > Call services >
Absence. This menu is used to set the reason why a call cannot be answered, for example
when you are in a meeting. The caller will be notified about the absence reason when he/
she calling.

Beside the default absence menus, it is possible to define 10 extra system specific services
codes, see 5.6 Call Services.

1 Select Systems > System X (where X represents A - H).

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2 Select PBX Settings > Absence.

3 Select "Common codes", enter the following:
• Activation prefix - the system specific activation prefix code required to activate
the absence (for example *23*)
• Activation suffix - the system specific activation suffix code required to activate
the absence (for example #)
• Deactivation - the system specific code required to deactivate the absence (for
example "#23#").
• PBX date format for user input - the PBX supported date format to be sent to
the PBX when activating an absence reason containing a date (for example
"Vacation"). The date in the handset is always entered in MMDD format. If the
parameter is set to DDMM, the handset will automatically convert to correct date
format.
4 Select "Lunch", "Meeting", "Trip", "Vacation", "Out" and/or "General absence
X"; enter the following:
• Activation code - the system specific code for an absence reason, for example
"0*".
• Name - enter name of absence reason (only for General absence). The name will
be visible in handset.
• User input - specifies if time or date is required for the absence reason (only for
General absence).

5.9 In Call Menu

In Call Menu is a configurable menu in the handset. The purpose of the In Call Menu is to
provide a user friendly access to system dependent functionality during a call such as:

• Start a new call during a conversation

• Switch between calls
• End a call
• Transfer a call
• Transfer to a new call
• Make a conference call
• Activate call back
• Sending call waiting

The menu is described in User Manual, Ascom d41 DECT Handset, TD 92582EN.

The programming of the menu is done with PDM. For instructions on how to work with
PDM, see Installation and Operation Manual, Portable Device Manager (PDM), Windows
Version, TD 92325EN.

Ask your supplier for example templates that will configure the in call menu for your PBX.

Note: It is also possible to configure own In call functions, see 5.9.1 Configure Own In Call
Functions on page 21, or create a shortcut to a certain In call function, see 5.9.2 Create/
Hide a Soft Key to an In Call Function on page 21.

Using the PDM and the "Edit template" feature, the parameters can be found at

Systems > System X > PBX Settings > In call functionality

Tip: Ask your supplier for example templates that will configure the in call menu for your
PBX.

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5.9.1 Configure Own In Call Functions

Besides the default In call functions, it is possible to define 10 extra system specific call
services by codes. The codes can be programmed with digits 0-9, #, *, P – pause, and
H – hook (auto disconnection).

1 Select Systems > System X > PBX Settings > In call functionality > General purpose
X
2 In the Name field, enter the name to be displayed in the In call menu.
3 In the Data field, enter the applicable code to be used for the function.
4 Click "OK" to save the settings.
Tip: Your supplier may have a template example that will configure the In call functions
menu for the PBX.

5.9.2 Create/Hide a Soft Key to an In Call Function

It is possible to configure the right Soft key as a shortcut to a certain In call function, or
hide the Soft key. By default, the right Soft key is configured as R-key.

Create a Soft Key to an In Call Function

1 If needed, configure the In Call functionality to be used. See 5.9 In Call Menu on
page 20. This is not needed if the Loudspeaking function or R-key shall be used.
2 Select Systems > System X > PBX Settings > In call functionality > Soft key Right
3 In the Name field, enter a descriptive name of the Soft key. This is not needed if the
functions Loudspeaking function or R-key shall be used.
4 In the Function drop-down list, select the function to be used.
5 Click "OK" to save the settings.

5.9.3 Hide a Soft Key to an In Call Function

1 Select Systems > System X > PBX Settings > In call functionality > Soft key Right
2 In the Function drop-down list, select "Not used".
3 Click "OK" to save the settings. The Soft key will not be visible during a call.

5.10 Show/Hide Missed Call Window

Note: This is applicable for d41 Advanced only.

A missed call is by default indicated by a Missed call window. It is possible to hide this
window and is recommended if a user has, for example, both a DECT handset and a
mobile.

Example:

If configured in the PBX, an incoming call to the DECT handset can either be answered
using the DECT handset or mobile. If the user answer the call using the mobile, the Missed
call window will not be displayed in the DECT handset.

1 Select Settings > Answering.

2 In the Show missed calls popup drop-down list, select "No" to hide the Missed call
window.

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5.11 Own Line Settings

Use the own line settings when it is desired to use the same phonebook in different
systems and in different countries.

The own line settings enables:

• Calling numbers stored with a "+" sign for the international access code. The same
phonebook can be used in different countries.
• Recognizing incoming internal or external calls as numbers stored on international
format in the phonebook. The same phonebook can be used in different systems.

In order for this feature to work, numbers must be stored in the phonebook in
international format with a "+" sign for the international access code. Also, the Own Line
parameters must be configured via PDM/IMS3.

For instructions on how to work with PDM/IMS3, see Installation and Operation Manual,
Portable Device Manager (PDM), Windows Version, TD 92325EN, or Installation and
Operation Manual, IMS3, TD 92762EN.

5.12 Uploadable Language

It is possible to upload one additional language to the handset. The language file is
generated via an Excel file. The Excel file used to generate language files is delivered from
your supplier.

Note: If another language file is uploaded, the first additional language is overwritten.

Certain special characters are allowed when generating the language file, see information
in the Excel file.

To upload an additional language, the PDM or IMS3 is used, go to the devices tab and
select device(s). In the Device menu, select "Upload language...".

A parameter can be altered to match the uploaded language: The parameter controls:

• The characters available for text input

• The sort order in the phonebook.
This parameter is only used when Language is set. The Parameter can be found in the
"Settings" folder.

Note: It is also possible to upload additional language on several handsets of the same
device type (d41) simultaneously using the Baseline function in the IMS3. See Installation
and Operation Manual, IMS3, TD 92762EN.

See also Installation and Operation Manual, Portable Device Manager (PDM), Windows
Version, TD 92325EN.

5.12.1 Action when Handset is Placed In Charger

Redirect Calls and Messages while Charging

Calls can be redirected to another extension when the handset is placed in a charger. In
addition, message absence is also enabled when calls are redirected. When an application/
system sends a message to a handset, it will receive an indication that the handset is
absent. The application/system determines if the message shall be sent to the handset or
not, or redirected to another handset.

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The function is automatically cancelled when the handset is removed from the charger.

1 Select Connections > In charger.

2 In the In charger action drop-down list, select “Redirect”.

Note: The settings in the system determines how the incoming calls/messages will be
handled. This is a system dependent feature.

Switch off While Charging

When the handset is placed in the charger it can be switched off. When removed from the
charger it will switch on again.

1 Select Connections > In charger.

2 In the In charger action drop-down list, select "Switch off".

Mute Handset While Charging

When the handset is placed in the charger it can be muted while it is charging. When it is
removed from the charger it will switch on the sound again.

1 Select Connections > In charger.

2 In the In charger action drop-down list, select "Sound off".

Deactivate the Charging Mode

1 Select Connections > In charger.

2 In the In charger action drop-down list, select "No action".

5.13 Clear Lists when inserted in Charger

The handset can be configured to clear lists when placed in a charger. The following call
lists will then be cleared:

• Call list
• Missed calls
Using the PDM and the "Edit template" feature, the parameter can be found at
Connections > In_Charger > Clear_Lists_In_Charger
in a template or parameter definition file (.def).

The default setting for "Clear list in charger" is "Off". The feature is activated by changing
the parameter value to "On". When the feature is enabled, the lists are cleared when the
handset is placed in the charger.

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5.14 Disable Homebase GAP Registration

When the feature is enabled, it is not possible to register to a home base.

Using the "Edit template" feature in the PDM, the parameter can be found at
Systems > Home_Base_Subscription.

The parameter shall be set to "Enable" for registration of a new base station. The default
value is "Disable".

5.15 Require Encrypted Base Station

The handset can be configured to establish calls via encrypted base stations only. This is
used to avoid snooping in the telephony network.

Requirements:

• The encryption is enabled in the base station. See corresponding manual for the base
station.
• If Ascom´s base station is used, the software version must be 3.1.x or greater.
• The handset software version must be 2.9.7 or greater.

Using the "Edit template" feature in the PDM, the parameter can be found at
Systems > Encryption required.

When the parameter is set to "Yes", it is only possible to establish calls via encrypted base
stations. The default value is "No".

5.16 Protect registration from user deletion

It is possible to protect or unprotect a registration from deletion via the handset menu by
altering the parameter “Protected flag”. In a template/Number in PDM/IMS3, the
parameter is found at:
Systems > System X > Registration data.

5.17 Emergency Call Number

This is a phone number for emergency calls. It is always possible to call this number,
regardless of whether phone-lock or key-lock are active or not. The Parameter is found in
a template/Number in PDM/IMS3 in the "Settings" folder.

5.18 Audio adjustment

It is possible to configure microphone gain and side tone to achieve optimal audio quality
for each working environment.

The following parameters can be found at:

Audio > Normal

• Normal side tone adjustment - Determines how much of the speakers voice that is fed
back to the speaker.
• Normal mic adjustment - Determines the microphone sensitivity, that is, how much
sound the microphone shall gain.

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The parameter settings affect the “normal” mode, that is, not wired headset, and not the
handsfree/loudspeaking mode.

For configuration of headset audio see, 5.19 Headset Configuration.

Note: Changing these parameters may result in lower sound quality and high sound level.
Evaluate carefully before applying.

5.19 Headset Configuration

A headset is recommended if you frequently use the handset and/or want to have both
hands free. The headset comes in two versions, that is, microphone on boom and
microphone on cable.

5.19.1 Selection of Headset Type

In order to achieve optimal audio quality with the different headset types, it is
recommended to set the corresponding headset type. The default setting is "microphone on
a boom", which means that the audio is optimized for using a headset with microphone on a
boom. The headset type can be changed as follows:

1 Select Connections > Headset.

2 In the Headset type drop-down list, select the corresponding headset type to be
used.
If "User headset profile" is selected, continue with chapter 5.19.2 User headset
profile.

5.19.2 User headset profile

If the preconfigured headset profiles does not match the headset or the audio performance
is bad, it is possible to configure a headset profile.

1 Select Connections > Headset > User headset profile.

2 In the Name of user headset profile field, enter an appropriate name. The name will
be visible and selectable in the handset menu.
3 In the Headset mic adjustment drop-down list, select the microphone gain to be used.
4 In the Headset speaker adjustment drop-down list, select the speaker gain to be
used.
Note: Changing these parameters may result in a very high sound level which can cause
hearing damage. In addition, these parameters may result in lower sound quality such as
noise and echo. If the audio problems occur, it is noticeable for the person listening on the
conversation. Evaluate carefully before applying.

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5.20 Display Management Layout

In the Active area of the display, the first 2 rows can show 12 characters each (default). It
is possible to extend the number of rows/characters to be displayed in idle mode/during a
call up to 3 rows with 16 characters each. When extending the rows/characters, the
System name or Owner ID will be hidden in order to allocate space for system dependent
information.

Note: All settings except the default setting require an IP-DECT system with software
version 5.0.x or higher.

1 Select System X.
2 In the Display Management Layout drop-down list, select one of the following:
• 2x12 characters
• 2x16 characters
• 3x16 characters, remove Owner ID
• 3x16 characters, remove system name

5.21 Owner identification in the idle display.

It is possible to add owner identification in standby mode of the handset. In a template or
Number in PDM/IMS3, the parameter is found at:

Settings > Owner ID

Note: It is also possible to configure the Owner ID via the handset menu. See User
Manual, Ascom d41 DECT Handset, TD 92582EN.

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6 Administration

6.1 Admin Menu Tree

The handset has a hidden menu for system administrators. The Admin menu contains:

• Software and hardware information, IPEI and IPDI

• DECT link and system information
• Centralized Management status
• Fault logging
• License upgrading menu
• Enhanced system menu with ability to alter protection
• Factory reset option
To activate the Admin Menu, enter the Call time screen and press > * < < * <.

The following figure shows the menu tree for the Admin menu in d41.
Figure 4.

• Device info —> • Software —> • Back

• Hardware —>
• IPEI/IPDI —>
• User ID —>

• DECT info —> • Link —> • Back

• System

• Centr. Management —> • Back

• Enter license key >

• Logging —>
• No. of events —> • Select
• Restart reason —> • Back
• System —> • Change system —> • Automatically
• System A

• Subscribe —> • Next —> • Next

• Back • Clear
• Back
• Unsubscribe —> • Select
• Back

• Rename system —> • System A —> • Edit —> • Save

• Back • Clear
• Back

• Priority —> • System A —> • Edit —> • Save

• Back • Clear
• Back

• Protection —> • System A —> • Change

• Back

• Frequency band —> • Select

• Back

• Factory Reset —> • Yes

• No

Figure 4. Admin Menu in d41.

Other menues are described in User Manual, Ascom d41 DECT Handset, TD 92582EN.

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6.2 Quick Access to the handset’s Device Information

For quick access to device information, short codes can be used in idle mode. To display
this information, enter the following codes in the handset.

Information Code
Software version *#34#
Hardware version *#34#
IPEI *#34# or *#06#
IPDI *#34# or *#06#
User ID *#34#

6.3 Quick Access to the Handset’s Input Menus

For quick access to the handset’s menus for entering data, short codes can be used in idle
mode.

Menu Code
Enter license key *#35#

6.4 LED indications

The following table shows the LED indications that are used for d41.

LED indication Description

None Switched off.
Green, fixed Handset fully charged and in charger.
Green, flashing Switched on, but not in charger.
Orange, fixed Charging.
Orange, flashing (1 000 ms on, 1 000 Software download.
ms off)
Red, fixed Software error. Service needed.

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7 Troubleshooting
This section contains information on how to solve common operational problems, and
information on warnings you may receive.

Go through the following lists if you encounter any problems. If this checklist does not
solve the problem, contact the system administrator.

If other users have similar problems, there may be a system error.

7.1 Fault Symptoms

If any of the following Fault Symptoms occur, follow the instructions below.

Fault Probable cause Action or comment

The display stays dark Low battery level or Charge the battery. If the
faulty handset. handset does not work after
charging, contact the system
administrator.
There is no ring signal The handset is muted, or Press and hold the Mute key,
ringer volume is set to silent, or increase volume (Settings
or faulty handset. > Sound & Alerts > Volume)
or contact the system
administrator.

7.2 Display Information

The following error messages can be shown in the handset display:

Display shows Probable cause Action or comment

No access The handset is in range, but Switch off the handset and
has no access rights. then switch it on again. If this
does not work, contact the
system administrator.
No System. The handset is out of The beeps can be stopped
The handset beeps once a coverage, with the mute button. Then
minute with a low tone or faulty handset. go into range.
followed by a high tone Note: When re-entering the
(during max 30 minutes). If coverage area it can take a
the vibrator is enabled, it couple of minutes before the
vibrates after the last beep. handset automatically has
registered into the system.
If this does not work,
contact the system
administrator.
SERVICE NEEDED Faulty handset. Select the reset option on the
Parameters corrupt middle soft key and upgrade
the handset’s software to
Note: This display message is version 3.0.0 or greater. If
only shown in English. this is not available or the
problem persists send the
handset for service.

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SERVICE NEEDED Easy replacement procedure Send the handset for service.
Invalid IPDI not followed correctly or
failure during easy
Note: This display message is replacement procedure.
only shown in English.
Enter PIN code Phone lock is activated. Enter the required PIN code.
If the PIN code has been lost,
enter a new PIN code via the
PDM/IMS3 or do a factory
reset via the PDM/IMS3.
Battery low, charge now The battery level is low. Charge the handset, or
replace battery.
Phonebook is not available at The phonebook is not Try again later or if the fault
the moment. activated or does not persists do a factory reset via
respond. the admin menu or via the
PDM/IMS3.
Note that it may take several
minutes for the phonebook
to be available if there are
many entries in Contacts
and/or company phonebook.
Voice mail number not There is no Voice mail Define a Voice mail number
defined number defined in the via the PDM/IMS3.
handset.
Could not encrypt The parameter "Encryption 1) Disable the "Encryption
connection Required" is enabled in the Required" parameter in
handset in combination with; handset; and/or,
1) Unencrypted base
station(s); and/or, 2) Enable the encryption in
the base station(s); and/or,
2) Unsupported base
station(s). Note: If Ascom’s base
station(s) is used, the
software version must be
3.1.x or greater.

3) Use supported base

station(s). Ask your supplier.

License key not accepted 1)The license key is to short/ 1)Make sure that the license
long key consists of 29 digits.
2) The license key is not valid. 2) Generate a valid license
using the License Web.

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8 Related Documents

Data Sheet, Ascom d41 DECT Handset, Advanced TD 92445GB

Data Sheet, Ascom d41 DECT Handset, Basic TD 92620GB
User Manual, Ascom d41 DECT Handset TD 92582EN
Function Description, Product Licensing Overview TD 92677GB
Quick Reference Guide, Ascom d41 TD 92583GB
Installation and Operation Manual,
Portable Device Manager (PDM), Windows Version TD 92325EN
Installation and Operation Manual, IMS3 TD 92762EN

9 Document History
For details, see change bars in the document.
Version Date Description
A 10 February 2009 First released version
B 07 April 2009 Updated for over-the-air connection.
C 15 December 2009 Chapter Easy Replacement moved to the User
Manual.
Chapter 6.4 LED indications on page 28: Easy
Replacement issues moved to the User Manual.
7 Troubleshooting on page 29: Easy Replacement
issues moved to the User Manual.
7.3 LED Error Indications moved to the User
Manual.
See changes bars for more information.
D 28 January 2010 1.2 Functionality matrix updated. See change bars
for more information. Chapter 7.3 Error Messages
in PDM moved to Installation and Operation
Manual for PDM Windows version, 92325GB.
E 21 December 2010 See change bars in the document.
F 08 November 2011 See change bars in the document.

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Index

A
Admin menu ................................................. 24
Audio adjustment.......................................... 21
B
Baseline........................................................... 8
C
Call services................................................... 18
Central Phonebook ....................................... 17
Clear lists ...................................................... 20
Company Phonebook.................................... 18
E
Emergency Call Number ................................ 21
F
Factory reset.................................................. 11
H
Hardware version .......................................... 25
Headset configuration ................................... 22
I
Import Contacts ............................................ 23
IMS ................................................................. 1
In Call Menu ................................................. 19
Installation ...................................................... 5
IPDI ........................................................... 1, 25
IPEI............................................................ 1, 25
L
LED indications.............................................. 25
License upgrade .............................................. 9
O
Over-the-air..................................................... 4
Own Line Settings ......................................... 19
Owner identification...................................... 22
P
PDM ............................................................... 1
Protect registration........................................ 21
R
Replacement ................................................. 11
S
Software version ........................................... 25

08 November 2011 / Ver. F 32