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04 1022q More On Cell References s2020

This document discusses cell referencing in Excel VBA. It explains how to write cell references for single cells, ranges of cells, rows, columns, unrelated cells, entire columns, entire rows, multiple columns and multiple rows. It provides examples of absolute and relative cell referencing and how to create a formula that can be copied across a range while keeping certain parts fixed. The goal is to teach how to properly write cell references in formulas.

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Peiang ZHAO
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48 views19 pages

04 1022q More On Cell References s2020

This document discusses cell referencing in Excel VBA. It explains how to write cell references for single cells, ranges of cells, rows, columns, unrelated cells, entire columns, entire rows, multiple columns and multiple rows. It provides examples of absolute and relative cell referencing and how to create a formula that can be copied across a range while keeping certain parts fixed. The goal is to teach how to properly write cell references in formulas.

Uploaded by

Peiang ZHAO
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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COMP1022Q

Introduction to Computing with Excel VBA

More on Cell References

Gibson Lam, Stavros Papadopoulos and David Rossiter


Outcomes
• After completing this presentation, you are
expected to be able to:
1. Write cell references for different ranges of
cells such as a single cell, a group of cells,
rows of cells, columns of cells and so on
2. Demonstrate the proper use of absolute and
relative references in various situations

COMP1022Q More on Cell References Page 2


Referring to Cells
• An Excel formula may contain a function
• For example, SUM(), MAX(), and AVERAGE()
• Such functions typically perform operations on
several different cells i.e. SUM(A2:B4)
• In Excel we use the general expression
‘a range of cells’ when referring to a group of
cells
• Excel provides several ways to refer to ranges
of cells, as shown in the following slides

COMP1022Q More on Cell References Page 3


Range References –
One Cell

=SUM(B6)

COMP1022Q More on Cell References Page 4


Range References –
Part of a Column

=SUM(B7:B9)

COMP1022Q More on Cell References Page 5


Range References –
Part of a Row

=SUM(C8:E8)

COMP1022Q More on Cell References Page 6


Range References –
Matrix of Cells

=SUM(B5:F9)

COMP1022Q More on Cell References Page 7


Range References –
Set of Unrelated Cells

=SUM(B8,C6,C8,F8)

COMP1022Q More on Cell References Page 8


Range References –
Entire Column

=SUM(D:D)

COMP1022Q More on Cell References Page 9


Range References –
Entire Row

=SUM(8:8)

COMP1022Q More on Cell References Page 10


Range References –
Multiple Columns

=SUM(E:F)

COMP1022Q More on Cell References Page 11


Range References –
Multiple Rows

=SUM(6:8)

COMP1022Q More on Cell References Page 12


Advanced Example of
Using Absolute/Relative Cell Referencing
• In this example we want to know the best country to get
profit by buying and then selling lots of iPhone 6
• We create a worksheet containing the cost to buy one
iPhone 6 in different countries with different quantities:
Writing a • Then we calculate the profit in
Correct Formula another area of the worksheet

• The profit for various situations will be shown here - so


we want to design an Excel formula which can be
copied to this entire area
Make One Formula,
Copy and Paste it into an Area

• The usual approach is to • Then you copy the


first carefully write the top-left cell, select the
formula for the top-left cell whole area, and paste
Thinking About the Formula
• Each cell in that area needs to show the profit
• Profit is the difference between the income and the cost
• For example, you purchase 5 iPhones in Australia
• Here is an illustration of the cost:

cost = cost per iPhone * number purchased


• Here is an illustration of the income:

income = cost per iPhone * number sold


income = sale price per iPhone * cost = cost per iPhone *
number sold number purchased

• For this ‘profit’ cell, you might


enter a formula of =(B6*G5)-(C6*G5)
income cost
• The formula is correct for that cell – but if you copy it
and paste it into the area, you will get nonsense results:
Designing The Formula

• Think about the


=(B6*G5)-(C6*G5)
formula carefully:
• When we copy and
paste the formula, we • Here we want the
want this column to be row to be fixed,
fixed, but not the row but not the column
• Here we don’t need to
• Here we want the row to
fix either the row or
be fixed, but not the column
the column
• So the formula must be: =($B6*G$5)-(C6*G$5)
• We enter that formula into the top-left cell, copy it, and
paste it into the area:

• You can use


Ctrl `
to check
that the
formulas
are correct:

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